ASSIGNMENT NO.

1: RISK MATRIX
GROUP 4

Student I.D. Name Role

C0727394 Amanpreet Kaur Team member
C0727482 Athira Jayan Team member
C0726413 Karan Sharma Team member
Nikhil Team leader
C0726937 Prathapchandran
Naick
Prabhsimranjit Singh Team member
C0724449
Bajwa
C0730449 Satnam Singh Team member

04 JULY, 2018
SUBMIITED TO: PAUL WANG
 Risk Matrix
Impact
MINOR MODERATE
small/unimportant;
minimal importance;
not likely to have a major
has an effect on the
effect on the operation of
operation of event but will
the event / no bodily injury
not affect the event
to requiring minor first aid
outcome / requires medical
injury
treatment
SEVERE
SIGNIFICANT
maximum importance;
serious/important;
could result in disaster/death;
will affect the operation of
WILL affect the operation of the
the event in a negative way
event in a negative way / death,
/ suffers serious injuries or
dismemberment or serious
medical treatment of minors
injury to minors

LOW
This risk has rarely
been a problem and LOW (1) MEDIUM (4) MEDIUM (6) HIGH (10)
never occurred at a
college event of this
nature
Probability

MEDIUM
This risk will MOST
LIKELY occur at this LOW (2) MEDIUM (5) HIGH (8) EXTREME (11)
event

HIGH
This risk WILL occur
at this event, possibly MEDIUM (3) HIGH (7) HIGH (9) EXTREME (12)
multiple times, and
has occurred in the
past

Explanation & Approaches

If the consequences to this event/activity are LOW / MEDIUM, your group should
LOW MEDIUM be OK to proceed with this event/activity (ACCEPT). It is advised that if the activity
is MEDIUM, risk mitigation efforts should be made (MITIGATE).
If the consequences to this event/activity are HIGH, it is advised that you seek
HIGH additional event planning support (TRANSFER).

If the consequences to this event/activity are EXTREME, it is advised that you do

EXTREME not hold this event without prior consultation with Risk Management (AVOID).
 Risk Assessment Table (Sample)
List All Activities Associated Risk(s) Impact Probability Risk Strategies Actions to take
Your activity name Risk(s) associated with the Level of The chances Score Escalate
activity impact on the of that risk Risk score, Avoid
trip and happening found by Transfer
students combining Mitigate
impact and Accept
probability
on the risk
matrix
1. Does not reach on 1. Severe 1. Medium 1. Extreme 1. Avoid 1. Build a
time. (11) communication
channel between
the project team
and contractors to
discuss the relative
issues more
effectively.
Order new office
2. Got delivered at old 2. Moderate 2. Low 2. Medium 2. Mitigate 2. Inform all the
equipment address (4) stakeholders and
(Material & suppliers/contractors
Equipment) about the new
address. Send
emails and fax
about address
updates with
detailed information.
3. Damage to the 3. Severe 3. High 3. Extreme 3. Avoid 3. Take a coverage
equipment (12) plan for protection
of sensitive /fragile
equipment from
excessive damage.
4. Loss of confidential 4. Severe 4. Medium 4. Extreme 4. Avoid 4. Sign a confidential
Move to a central
information (11) agreement with all
location (Material & suppliers/contractors
Equipment) to keep the
information
confidential, if
something
happened they must
 compensate for
going against the
agreement.

5. Loss of customer base 5. Significant 5. Low 5. Medium 5. Mitigate 5. Inform the core
(6) customers about
(Customer risks) relocation and
Identify potential
provide some
office sites discount/products to
keep engage them
with the brand.
6. No customer service 6. Moderate 6. Low 6. Medium 6. Mitigate 6. Setup a temporary
during a certain (4) customer service
amount of downtime department at the
Setting up the new (Customer risks) new location to deal
office with issues/ queries
from the customers
in a satisfactory
way.
7. Lack of clarity for 7. Severe 7. Medium 7. Extreme 7. Avoid 7. Draft the initial
requirements (Scope) (11) requirement matrix
as per stakeholder’s
(Scope risks) requirement and
approved by the
sponsor. Moreover,
ask the feedback on
Requirements for
the defined
new office space requirement and
involve key
stakeholder during
throughout the
project especially
during initiating and
planning.
8. Stakeholder/Employee 8. Significant 8. Low 8. Medium 8. Mitigate 8. Conduct the regular
conflict (6) meeting between
Install systems,
key stakeholders
furniture/equipment
(Scope risks) and project team to
at the new location discuss the potential
risks and about their
 response strategies
to mitigate the
effect on the project
cycle. During,
meeting ask and
provide feedback on
project progress
whether the
deliverables are
within the defined
scope.
9. Components are not 9. Significant 9. Low 9. Medium 9. Mitigate 9. Conduct the
integrated well. (6) meeting with
contractors and
suppliers and ask for
the component
having great
compatibility and
integrate with the
system to make it
Install network system more
wiring/communication effective.
channel 10. Communication 10. Significant 10. Low 10. Medium 10. Mitigate 10. Establish the
channel fails to meet (6) communication
customer considering the
requirements. needs and
requirement of the
customer to make it
more convenient
interface between
(Technological risks) customer and
company.
11. Technological failure 11. Severe 11. Medium 11. Extreme 11. Avoid 11. To avoid the
(11) technological failure,
test the system of
backup and make
Data backup
sure the backup
system works
properly.
12. Severe 12. Low 12. Transfer
 12. System crash 12. High 12. Make the system
(10) more efficient and
(Technological risks) well-organized
loading with the
latest technology/
expertise. Get an
additional support
from experts from
IT department
13. Boxes failed to meet 13. Minor 13. Low 13. Low (1) 13. Accept 13. Clearly define the
size specifications requirements for
different sizes of
equipment and in
what order these
items should be
packed and
transport like using
Order moving boxes
the different color
for each floor.
14. Boxes not reaching on 14. Moderate 14. Medium 14. Medium 14. Mitigate 14. Give a detailed
time/not getting a (5) description of what
required count of inventory/boxes
boxes should be delivered
(Resource risks) on what time and
how much.
15. Movers/packers do 15. Significant 15. Medium 15. High (8) 15. Transfer 15. Conduct a makeup
not reach on time. meeting before
packing and moving
with the contractors
and describe in
detail the how any
kind of delay can be
Move to a central
effected in a
location negative way.
Introduce the
agreement under
which the mover
company must
compensate for the
delay.
 16. We don’t get a 16. Moderate 16. Low 16. Medium 16. Mitigate 16. Set up a meeting
required number of (4) with suppliers and
movers. contractor regarding
the required
(Resource risks) workforce for
packing and moving.
17. Ineffective budget 17. Severe 17. Low 17. High 17. Avoid 17. Before initiating the
because of (10) project, align the
inexperienced project project manager’s
manager vision with
(Project management company’s vision
Prepare a budget for
risk) and goals. Initially,
the move sponsor conduct
meeting with project
manager look at
ability and kills
he/she has.
18. Delay in approvals for 18. Significant 18. Low 18. Medium 18. Avoid 18. Clearly,
proposal and not (6) understanding the
Make the decision for providing sufficient what requirements
the final proposal of resources by the of the sponsor and
the new site sponsor well-defined in the
(Project management document to get
risk) quick approval.
19. Accident 19. Severe 19. Low 19. High 19. Avoid 19. setup a security drill
(10) training to avoid an
accident and
physical injuries at
the workplace by
defining the safety
feature to be
Protect main moving followed.
paths 20. Natural calamity 20. Severe 20. Low 20. High 20. Accept 20. Take into
(10) consideration for
(Unpredictable risks) natural calamities
and plan the
response for
considering the
different worse
situation would
 occur at the
workplace.

21. Death of a critical 21. Severe 21. Low 21. High 21. Accept 21. Implement health
stakeholder (10) beneficial program
and take under
Office move project
(Unpredictable risks) consideration about
complete (milestone) backup for a
stakeholder to
support the project.
22. The new security 22. Significant 22. Low 22. Medium 22. Mitigate 22. Ask the company
system will not (6) proving the security
compatible with old system to make a
database new system which
Install a new security
(delivery risks) more advanced
system secured features but
same time allows
using the /old
employee database.
23. Delay in transport 23. Moderate 23. Low 23. Medium 23. Mitigate 23. Regularly
Transport the due to uncertain (4) communicate with
conditions (bad movers and solve
inventory (furniture,
climate, missed lots the issues (invoices
computer equipment,
during labeling) of inventory of new
etc.) to a new and old ones)
location (delivery risks) causing the delay in
transportation.