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REPUBLIC OF THE PHILIPPINES

National Disaster Risk Reduction and Management Center, Camp General Emilio Aguinaldo, Quezon City, Philippines

CHECKLIST
City/Municipality
Local Disaster Risk Reduction & Management Councils (LDRRMCs)
Gawad KALASAG CY 2018

LGU: ______________________
Date: ______________________
Score: ______________________

MINIMUM REQUIREMENTS:
1. LDRRM Office
2. Permanent LDRRM Officer
3. Operations Center
4. LDRRM Plan (approved and patterned from the NDRRM Plan)
5. CLUP and CDP (updated or ongoing formulation)
6. LCCAP (approved and patterned from the NCCAP)
7. Other basic requirements specified under the RA7160

Absence of any of those aforementioned requirements would render the LGU


disqualified for applying to the Gawad KALASAG awards

GENERAL AGREEMENT:

1. Transparency- sharing of guidance notes


2. In every item; there should be a document
3. The guidance notes will show the indication when asked (When, Why, Where,
How)
4. Budget Allocation and Utilization to be indicated in the Guidance Notes (Find
the (SRE)Summary of Receipts and Expenditure)

I. PREVENTION AND INDICATORS Max Rating/ Comments/


MITIGATION (35 Points) Points Score Remarks
1. Risk Assessment (8)
1.1 Are there maps  Number of relevant maps 4
available? (hazard,  Correct scale of maps for
vulnerability, capacity cities/municipalities-
and resource) 1:10,000

Types of Maps (Must have)


 Vulnerability
 Susceptibility Map
 Resource/Evacuation/
Capacity/Inventory
 Risk Maps
 Updated maps (reckoning

Telefax: NDRRMC Opcen +63 (2) 911-1406; 912-2665; 912-5668; NDRRMC Secretariat +63 (2) 912-0441; 912-0459;
Office of the Administrator, Office of Civil Defense +63 (2) 912-2424
Email: dopcen@ndrrmc.gov.ph Website: www.ndrrmc.gov.ph
date)
 Should be Digitized (GIS
Maps)
 Prominently displayed

1.2 Is there a database on  Complete data 2


elements at risk? (disaggregated)
 Population (refer to
Guidance Notes)
 Infra
 Table as proof of the
availability of the database
 Narrative/ indication of
source of the
database/documents
 Source documents of items
1.2 & 1.3 is the LDRRM
Plan
 Updated (3 years at the
minimum)

1.3 Conduct of Risk  Have the LGUs conducted 2


Assessment and the risk Assessment and
Analysis Analysis?
 Any tool they used is
acceptable
 Narrative?
 Source document is the
CLUP
 Proof of verification-
narrative about the process
they underwent
 Result of the risk
assessment and analysis
(evidenced by narrative,
maps, tables)
2. Plans, Policies, and INDICATORS (8)
Budget
2.1 Are there disaster  For cities/municipalities 2
prevention and a. CDP
mitigation measures  LDIP-Local Dev
integrated/ Investment Plan
mainstreamed in the  LR
local development  CapDEv
plan, comprehensive  PPAs
land use plan, and b. CLUP
annual investment c. AIP
program?
2.2 Are there funds  Look for the (SRE) 2

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appropriated and  Approved Budget
utilized for mitigation
measures?
2.3 Are there updated  At least 9 years or below 2
zoning ordinances
2.4 Are all non-state  Number of non-state 2
stakeholders involved stakeholders
in the planning and
implementation of
prevention and
mitigation
projects/activities of the
DRRMC? (CSOs,
women, youth, and
others such as
religious, business and
other basic sectors i.e.
Victims of Disasters
and Calamities, PWDs.
Elderly, children, etc)?
3. Early Warning System 4
3.1 Is there an established  Presence of EWS protocol 4
EWS for specific per hazard
hazards in the locality?  Four Elements of a sound
EWS
a. Risk Knowledge
b. Alert and Monitoring
c. Dissemination
d. Response Capacity
4. Risk Financing (5)
4.1 Are there facilities and  Presence of Insurance 2
equipment covered by Policies
insurance?
4.2 Has the LGU  MOA/MOU of LGU with the 1
facilitated an banks, cooperatives, micro
agreement with finance institutions
cooperatives, micro  Insurance policy may
finance institutions, include crops, livestock and
and local financing others *include in guidance
institutions to extend notes
calamity loans to the
affected
community?(RA10121
Section 17)

4.3 ACDVs  Insurance coverage to 2


ACDV (RA10121 sec 13 )

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5. Environmental 4
Management
5.1 Is/are there  Presence of environmental
environmental code and ordinances 2
ordinance/s?
5.2 Is/are there  PPAs (Programs, Projects, 2
environmental and Activities) implemented
program/s?
6. Infrastructure Resilience (6)
6.1 Inspection/  Infrastructure Audit Report 2
Assessment of all Public  Report/Action photos of
Infrastructure and all Inspection
Infrastructure utilized by
the public
6.2 Ensuring all  Compliance to the National 2
constructions comply to Building Code
accepted standards and  Occupancy Permits
specifications
6.3 Does the LGU conduct  Regular Risk assessment of 2
periodic Maintenance of the infrastructure
public facilities?  Maintenance activities done
to the public facilities
 Budget allocated for
maintenance

II. PREPAREDNESS
(30 Points)
1. DRRMC Organization (24)
1.1 Functionality of LDRRMCs 8
1.1.1 Organization of  Executive Order/Ordinance/ 1
LDRRMCs/ Resolution organizing the
BDRRMC DRRMC
1.1.2 Composition of the  Functional council/ 1
LDRRMC compliant committee and presence of
to section 11 of an Organizational Chart
RA10121 particularly (.5pt)
non-state  Membership of accredited
stakeholders. CSOs to the
Council/Committee
(Supporting Document:
Certificate of Accreditation)
(.5pt)

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1.2 Regularity of Council  Minimum: Quarterly 1
Meetings
1.3 Quorum during Council  Quorum .5
meetings  Supporting Document:
Minutes of the meeting
1.4 Regularity of Committee  Minimum: Quarterly .5
Meeting  Supporting Document:
Minutes of the meeting
 Prior to the Council
Meetings
1.5 Organization of DRRMCs  Percentage of constituted 2
of LGUs under your DRRMCs
responsibility/supervision
1.6 Institutionalized DRRM  Percentage of constituted 2
Office DRRMOs
2. Established DRRM Office 9.5
2.1 DRRM Office  Separate office 1
2.2 Personnel Compliment  Compliant to Sec.12 of RA 3
10121 and JMC No. 2014-1
 Increase the weight for
permanent
 Province and HUCs/Cities-
must comply with the law (4
plantilla)
 1st -6th class municipalities
(at least 1 plantilla)
*guidance notes
2.3 Capacity Development of  Budget .5
Personnel  List of Proposed Trainings/
Program Designs
2.4 Equipage  Adequacy of equipment 2
2.4.1 Office Operations
2.4.2 Training
2.4.3 Search and Rescue
and Medical
Transportation
2.5 Operation center manned .5
on a 24-hr basis
2.6 Necessary skills and  Number of reports prepared 1
competencies of
personnel
2.6.1 Basic Reporting
2.6.2 RDANA
2.6.3 PDANA

2.7 Efficient and effective IEC  Laymanized .5


materials on Hazards,  Available
risks, vulnerabilities, EWS,  Customized guidance notes

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and counter-measures.  Posting in Conspicuous
Areas
 Supporting Document:
Sample IEC attached in the
entry
2.8 Pre-positioned stockpiles  Presence of stockpile items .5
of relief goods (food and or negotiated credit line
non-food) or a negotiated MOU/MOA
agreement with local
suppliers
2.9 Submission of the DRRMO  Reports received by .5
of the LDRRMF Utilization LDRRMC and LDC
Report to the LDRRMC
AND LDC
3. Plans (3)
3.1 LDRRMP  Availability 1
 Approved and Adopted
3.2 Contingency  Availability 1
 Approved and Adopted
3.3. Communication Plan of  Availability 1
the LDRRMP and the  Approved and Adopted
Contingency Plan
4. Capacity development for the 6.5
community and stake holders
4.1 Disaster Risk Reduction  General and basic DRRM .5
and Management (DRRM) orientation conducted
 Orientation for PDRA
conducted
4.2. Evacuation Camp  At least (1) training .5
Management conducted during the review
year
4.3 Community-based DRRM  Levels of training (basic or .5
advance/ ladderized
 At least (1) training
conducted during the review
year
4.4 Search and Rescue  At least (1) training 1
4.4.1 Water conducted during the review
4.4.2 Collapsed Structure year
4.4.3 Mountain
4.4.4 Swift Water

(Basic (.5); Advanced


(1)- guidance noted
4.5 Fire Suppression  At least (1) training .5
conducted during the review
year
4.6 Medical Services (Basic  At least (1) training .5

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Life Support, First Aid) conducted during the review
year
4.7 Incident Command System .5
(ICS)
4.8 Family and Community-  At least (1) training .5
Based Disaster conducted during the review
Preparedness & year
Monitoring System
4.9 RDANA and  At least (1) training .5
conducted during the review
year
4.10 Psycho-social  At least (1) training .5
Intervention conducted during the review
year
4.11 Involvement of  Participation as resource .5
NGO/s/CSOs/Business & person or participant
Private in the conduct of  After activity report
training (enabler and  Action photos
receiver)  Certificates *guidance notes
5. Partnership Mechanisms/ (3)
Linkages
5.1 Participation of NGOs,  MOA/MOU of the 1
Business and Private partnership relating to
Sectors, and others preparedness (excluding the
conduct of training)
5.2 Resource Mobilization  Acknowledgement Receipts 1
(Monetary and Non-  Actual Operations
Monetary) Supporting Document:
Receipts, Photos
5.3 Inter-LGU Cooperation  Established inter-LGU 1
and Alliances alliance
 Supporting Documents:
MOA and MOUs

III. RESPONSE (20 Points)


1. Demonstrated Capability (20)
1.1 Without disaster
response operations
1.1.1 Standard Operating  Written SOP’s/ Protocols 5
Procedures (SOPs) in
place for specific
hazards in the area
1.1.2 Availability of  Checklist/Operations List 1
Templates for Local
Chief Executive
directives

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1.1.3 Readiness to deploy  Structure (per hazard) 3
functional Incident
Management Team
by the first responder
on site
1.1.4 Availability of timely,  Written SOPs 3
accurate and reliable  Supporting Docs: Logbooks
response and Reports
 Conduct of drills, SimEx,
rehearsals
1.1.5 Identification of relief  List of sites and 2
distribution centers/maps
points/centers
1.1.6 Determination of  List of sites and centers with 2
clinics, hospitals and description (bed capacity,
RHUs to address any hospital type) /maps
medical emergency
1.1.7 Identification of  List of sites and 1
Standard based centers/maps
Evacuation Sites
and/or Centers and
Routes
1.1.8 Readiness to provide  List of vehicles and drivers 1
transportation for and/or MOA with transport
Evacuation groups if available
1.1.9 Establishment of  Evacuation center 2
Standard Evacuation constructed purposely for
Center(s) evacuation
OR
1.2 With disaster response (20)
operations
1.2.1 Presence of a real  Supporting docs: 2
time/near real o PDRA
time, end to end o Sitrep
reporting system o RDANA
o DANA

1.2.2 Conduct of Pre-  PDRA report/proceedings 2


Disaster Risk
Assessment
(PDRA)
1.2.3 Activated  ICS team reports 3
functional Incident
Command
System (ICS) by
the first responder
1.2.4 Issuance of  Copies of issuances and 3
public advisories public advisories
in accordance

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with the protocols
developed
1.2.5 Executive  Copy of the EO and 4
Order/System on protocols
Forced
Evacuation
1.2.6 Activation of relief  A copy of the adopted relief 2
distribution distribution mechanism
points/centers  Reports
using the relief
distribution
mechanism
1.2.7 Coordination with  Activation of Emergency 2
appropriate Operations Center and
agencies Cluster System
1.2.8 Conduct of Rapid  Copy of RDANA 2
Damage  Reports
Assessment and
Needs Analysis
(RDANA) within
72 hours after the
occurrence of the
disaster
IV. RECOVERY AND
REHABILITATION (15 Points)
1. Without Disaster (in the (15)
preceding year)
1.1 Efforts that will mitigate  List of PPAs to increase 5
the impact of future resiliency
disaster (activity and
policy consistent with
risk assessment, etc.)
1.2. Compliance with Build-  List of Build Back 5
Back Better Principle Better(*define in Guidance
Notes) Compliant PPAs with
specifications
1.3 Multi-stakeholder  Participation of multi- 5
approach stakeholder in planning,
implementation and
monitoring of mitigating
projects

OR
2. With Disaster (15)
2.1 Conduct of Damage and  DANA report 5
Needs Assessment
(DANA)
2.2 Recovery Plan  Formulated based on the 5
DANA Report

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 Compliance with the build
back better principle
 PPAs identified for all
sectors affected with
corresponding budget and
budget source
 Involvement of multi-
stakeholder in planning,
implementation and
monitoring of the recovery
plan
2.3 Restoration  Compliance with Build-back 5
Better Principle
 Status of projects in the
recovery plan
 Supporting docs: reports,
list of PPAs status of
implementation

TOTAL POINT SCORE: __________

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Summary Sheet
MAX. ACTUAL Remarks,
Criteria for Checking Recommendations
SCORE SCORE and Suggestions

I. PREVENTION AND MITIGATION 35

II. PREPAREDNESS 30

III. RESPONSE 20

IV. REHABILITATION AND RECOVERY 15

TOTAL 100

Adjectival Rating Percentage

Excellent 91-100%

Very Good 81-90%

Good 71-80%

Needs Improvement 61-70%

Validated by:

Name:
Position:
Agency:
Date:

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