MICROSOFT PUBLISHER

PUBLISHER – it is a complete desktop publishing program that is capable of handling

documents that vary greatly in size and complexity.

WHAT CAN PUBLISHER DO?

PUBLISHER gives you all the tools you need to create your own publications,
newsletters, advertising and promotional materials, greeting cards and many more. It allows the
user to integrate graphics into your text and text into your graphics. The user in effect can design
and create their own page according to what they want.

WHAT IS A PUBLISHER DOCUMENT?

PUBLICATIONS – term given to a document created using Publisher.

A publication can be many pages or simply one page, and usually contains text, graphics
and all the formatting a user have added.

THE PUBLISHER WINDOW

The Publisher Window will look very familiar with any other application programs. The
most obvious difference is the Objects Toolbar down the left of the screen.

1. TITLE BAR – contains the application program’s name and the filename of the
document.
2. STANDARD TOOLBAR – buttons for common publisher actions.
3. FORMATTING TOOLBAR – buttons used for applying changes and used for editing of
the content.
4. BLANK PAGE – new blank page in a publication.
5. OBJECTS TOOLBAR – used for adding objects to your page.
6. RULER – used for measuring distances within the page.
7. SCROLL BARS – used for viewing portions of the publisher page.

PUBLISHER WIZARDS

A wizard is a tool that can take you step-by-step through the essential elements of
producing different types of publication.

KINDS OF PUBISHER WIZARDS

Publication Type – allows you to select the type/kind of publication you desired to have
Ex: Newsletters, Brochures, Greeting Cards, Resume, etc.
Design Set – lists the different wizards according to their style
Ex: Layers, Level, Floating Oval, etc.
Blank Publication – used to create your own publications containing your own designs.
SAVING THE PUBLICATION

As with all computer applications, it’s important to save your work regularly. If you
decide to use an old publication and make changes to it, make sure to save the new changes that
you’ve made.

USING SAVE AS COMMAND

 Click File on the Menu Bar.

 Click Save As (save as dialog box appears on screen).
 Place the insertion point in the File Name box,
and type the filename.
 Click the Save button.

NOTE: Use Save button

when you are saving the
changes made to a previously
saved file.

OPENING A SAVED FILE

 Click File on the Menu Bar.

 Click Open Command (open dialog box appears).

 Navigate to your file and click on your file.

 Click Open button.

ADDING TEXT

Just like Microsoft Powerpoint, you cannot simply begin typing in Publisher. Text areas
have to be defined first, as does each element that you insert.

TEXT FRAME – it is an area on a page that contains only text. A user can type directly into a
text frame from the keyboard or insert text from existing files.

THE TEXT FRAME TOOL

 The text frame tool allows the user to place a text frame exactly where you need it to be
on the page. (similar to the text box in word and placeholder in powerpoint)
 Click on the text frame tool, the cursor changes to a cross hair as you move it onto the
window.
 To draw the Text Frame

 Click on the page and drag the cursor

 Release the mouse button and the text frame appears on the page.

TEXT FRAME TOOL

TEXT FRAME

To Enter a Text, Resizing the Text Frame and Moving the Text Frame

 Click on the text frame and start entering text on the area where the insertion point
appears.
 To resize the text frame, click inside the text box and place the cursor over one of the
handles. The arrow cursor changes to the resize cursor.
 Click and drag the frame to resize it.
 To move the text frame, move the mouse over any of the lines marking out of the text
frame.
 The move cursor appears and you can click and drag to move the frame.

ADDING GRAPHICS

Words on their own are only half the story. No publication is complete without graphics,
which are available for numerous sources.
The sources are as follows: clip art, images from the internet, own images.

Using Clip Art

If you need simple, striking and colorful images to illustrate the subject matter of your
publication and to make the appearance livelier, you may need to use clip art that comes bundled
with publisher.

 Click Insert on the Menu bar.

 Click Picture and a submenu opens.
 Select Clip art from the submenu
and the clip gallery is made available.
Using Image Files

In addition to the clip art provided, you can also insert other images into your publication.
Publisher allows a user to use their own image files.

 Click Insert on the Menu bar.

 Click Picture and a submenu opens.
 Select From File in the submenu.

 The insert dialog box opens.

 Navigate through your folders to find
the image.
 Click the file.
 Click on Insert.

Tips and Reminders:

 Publisher is similar to Powerpoint without the animations.

 Publisher makes use of design templates just like Powerpoint.
 Entering a test is done using the text frame.
 Publisher allows the use of Auto Layouts from a selected gallery.
- Each auto layout has a default text frame which the user can use freely by
simply entering text to each individual and connecting frame.
 Formatting the text or any content is done in the same manner with the formatting in
word and in any other applications.

Prepared by:

Mark Lester P. Laurente

IT Faculty