How to Develop a Channel Mix Plan

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How-to Guide

Introduction
A channel mix plan for a social and behavior change communication (SBCC) program is a strategic document
that identifies the types of communication channels that best reach the priority audience to deliver the messages
and the optimal blend of channels that maximizes reach and effectiveness of the messages.

A channel mix plan includes:

Information on what channels are most effective for the priority audience, based on past impact, audience
needs and preferences, and channel availability.
Recommendations for how the program should combine different channels based on the advantages and
disadvantages of each, the fit between the message and the channel, as well as the appropriate timing and
scheduling of the messages.
Information on resources available and how they will be allocated to different channels.

Ultimately, the channel mix selected for the program depends on the communication landscape, audience
characteristics, the program’s objectives and messages, reach and intensity, and budget.

Why Create a Channel Mix Plan?

Without a well-developed channel mix plan, messages may not reach the priority audience, resulting in wasted
resources. Even if the communication messages and materials are wonderfully and cleverly designed, if they do
not reach the intended audience, they will not be effective.

Using a strategic blend of multiple channels, including mass media, community and interpersonal channels,
increases an audience’s exposure to messages. It also increases repetition of the message, allowing different
channels to reinforce meaning. Repeat exposure improves the likelihood that a message will be understood,
accepted and acted upon.

An effective channel mix plan ensures that messages appear in the right place and at the right time to reach the
priority audience.

Who Should Develop the Channel Mix Plan?

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A small, focused team of key communication staff should plan the channel mix.

When Should the Channel Mix Plan be Developed?

The communication team should develop the channel mix plan after completing the situation analysis, audience
analysis and creative brief (unless channel mix planning is done as part of marketing planning). Completing these
documents outlines background information on the situation and priority audience in relation to the key health or
social issue, and provides a guidepost for creative deliverables that fit within the overall strategic approach. The
team should also have designed messages since decisions about what channels to use can depend on the type of
message being delivered.

Estimated Time Needed

Developing a channel mix plan can often be done in one day if the team has done a thorough analysis of the
audience(s) and the communication landscape. If more research needs to be done, more time will be required.

Learning Objectives
After completing the activities for developing a channel mix, the team will:

Determine the advantages and disadvantages of the different channels.

Understand the benefits of using a multi-channel approach.
Select an appropriate mix of channels to best reach the intended audience(s).

Prerequisites

Steps

Step 1: Assess Available Channels

Assess what channels are available to the priority audience(s) and how effective they will be in reaching them. To
locate this information for media channels, the team can consult local television, radio stations and press offices.
Typically, local advertising agencies also compile latest versions of this information. Additional information may be
found in published media analysis studies. For community and interpersonal channels, it can be helpful to look at
partner organizations’ reports, clinic-based data and local government statistics. Access to the Internet, social
media and mobile phones is on the increase globally. These need to be considered as part of the media mix, as
well.

At this stage, also determine the costs associated with each of the available channels, as well as how many
people they reach on average with a single exposure. Keep this information for inclusion in the Channel Strategy
Chart.

After reviewing these resources, make a list of all the channels that are available to the priority audience(s).

Step 2: Determine the Priority Audience’s Habits and Channel Preferences

It is critical to understand which channels the priority audience prefers and uses regularly so that the team can
reach them with the messages. Start by reviewing the audience analysis and situation analysis to understand
audience habits and channel preferences. Keeping in mind the available channels, look for the following
information:

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 What channels does the priority audience prefer? In particular, what channels
do they prefer for receiving health information?

Look at what TV or radio shows they prefer, the websites they visit, social media they use, the community
events they attend and to whom they prefer to talk about the health problem.

How do they spend their time?

Look at which religious congregations and community clubs they attend, where they spend a significant
part of their day and what businesses they frequent.

Which channels do they regularly use or turn to? When and for what purposes
do they use each channel?

The audience may use mobile phones frequently, but would not want to receive health-related
information on them.

What channels are considered credible and for what kinds of information?

The audience may enjoy reading a magazine for fun, but would not trust any health information from that
source.

What is the audience’s literacy level? Does the audience prefer audio or
visual messages?

Even though the audience may be literate, they may still prefer and accept messages that are delivered
aurally.

To whom do they turn for support or advice, particularly for the health topic
being addressed?

Are there community leaders or peer groups that are respected?

Step 3: Consider the Strengths and Limitations of Channels

There is no one perfect channel. Each channel has inherent strengths and limitations due to its nature. A blend of
channels can be used to capitalize on inherent strengths, allowing for greater impact. Using multiple channels can
also have a cumulative and reinforcing effect, increasing the effectiveness of the messages communicated.

For each channel available to the audience, make a list of its unique strengths and limitations. The table below
provides examples of general strengths and limitations. The team should supplement this with relevant local
information.
Channel Strengths Limitations

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Interpersonal Communication

Tailored and Lower reach

Community dialogue, peer-to-peer, health provider-client, inter- personalized Relatively
spousal and parent-child communication Interactive costly
Able to explain Time-
complex consuming
information
Can build
behavioral
skills
Can increase
intention to act
Familiar
context -
enhances trust
and influence

Community/Folk Media

Stimulates Less
Community drama, interactive story telling, music, community community personalized
events, video group discussion, mobile video units, talks and dialogue than IPC
workshops, door-to-door visits, demonstrations and community Motivates Time-
radio collective consuming
solutions to establish
Provides social relationships
support for Relatively
change costly
Can increase May have
intention to act less control
Reaches larger over content
groups of
people

Mass Media and Mid-Media

Extensive Limited two-

Radio, TV, print, film, outdoor – posters, billboards reach way
Efficient and interaction
consistent Available
repetition of only at
message certain times
Capacity to Relatively
model positive impersonal
behaviors
Sets the
agenda-- what
is important
and how to
think about it
Legitimizes
norms and
behaviors

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 Digital and Social Media Fastest Program

Mobile phones, SMS, Facebook, Internet, twitter, eToolkits, growing and may have
web sites, eForums, blogs, YouTube, Chat rooms evolving less control
Potential to over content
mobilize youth Requires
Highly tailored literacy
Limited
Interactive
reach and
Quickly shares accessibility
relevant Can lack
information in a
credibility
personalized
manner
Flexibility to
change and
adapt as
needed

Step 4: Determine What Channels Best Fit the Program’s Objectives

Channel selection depends on what the program is trying to accomplish. Review program objectives from the
creative brief or communication strategy. Ask what is the purpose of the SBCC intervention. It may be to:

Inform and educate.

Persuade and promote.
Increase intention to act.
Impart skills.
Encourage behavior change.
Reinforce behavior change.
Nurture advocacy.

If the objective is to impart skills, for example, an interpersonal channel that allows for interactivity and feedback
would be an appropriate choice. If the objective is to inform, a mass media channel combined with social media
may be the best option.

Determine which channels best fit the program’s objectives and make a list of those channels.

Step 5: Establish a Preference for Reach or Intensity

Based on the program’s objectives, determine the balance between reach – the number of individuals or
households exposed to the program’s messages – and intensity – the average number of times individuals or
households are exposed to the program’s messages. Due to resource constraints, there is a trade-off between
the two. Typically, when reach is high, intensity will be low. If intensity is high, then reach will be low. For
example, a program may choose to broadcast a message on all radio stations (high reach) or concentrate on a
few stations with more messages that reach a particular segment (high intensity).

In an epidemic, it is important to reach a large number of people with time-sensitive messages. In that case, the
team might decide that reach is more important and select a mass-media channel that extends to a wide audience.
If, instead, a health problem is concentrated in a certain area or among a specific population, the team might
decide that intensity is more important and select channels that allow multiple contact points with the

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audience, such as peer education sessions.

Step 6: Consider the Fit between Messages and Channels

Certain channels lend themselves to certain messages. If a message is long or detailed, for example, print (in
connectivity-challenged areas) or the Internet (where people search or browse) would be more appropriate than a
30-second TV spot. If a message must include images, certain channels, like radio, would not convey the whole
message. Messages that are complex and may require clarification would be best suited to interpersonal or digital
channels.

Take, for example, a message to youth about sexual behavior:

What are the media policy and rules in the audience’s environment? How much detail about sexual
behavior can be depicted on television or on radio? Perhaps interpersonal or digital media are better
platforms?
What are the social values and culture? What would audiences find appropriate? Determining the most
appropriate channel for sensitive topics will help avoid turning off the audience, offending them or making
them uncomfortable.

Review the messages already designed for the intervention (see the message design guide). Consider the
characteristics and content of the messages to determine which channels are most appropriate.

Step 7: Select the Channel Mix

Review the lists and tables the team compiled in Steps 1-6. Based on those considerations, make a decision
about what channels the program will use. Write down which channels will be used and how they complement
each other. Also include how each channel is expected to contribute to the achievement of program objectives.

Step 8: Establish the Timing and Frequency

For each channel listed in Step 7, decide when and how frequently to use it. In establishing the timing, reflect
back to the tables developed in Steps 1-6 to make sure the timing makes sense with how the channels
complement and build on one another, and what the potential costs may be. For example, the team may start
with a TV campaign to raise awareness, followed by a big community event and home visits to impact local
norms and clarify the message.

Decisions about when to use a channel can depend on the following factors, among others:

Health events
Festivals or established events
Elections
Weather/seasons
Agricultural and manufacturing cycles
Fiscal year
Holidays
Media costs at specific times (of day or in a season)

Decisions about how frequently to use a channel will depend partially on both cost considerations and desired
impact. The team may choose, for example, to hold weekly community discussion groups because it is critical to
get community members discussing a health topic regularly.

Step 9: Think about Budget

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Think about what resources are available to the program and the cost for using each channel. Ask if the program
has sufficient resources to utilize the channel mix and frequency selected. If not, determine how the program can
generate additional resources. It may be that the team can negotiate costs with media sources (value added time
given when some is paid for) or combine efforts and resources with a local partner. The team can also look for
existing events and activities funded by other sources that they can take advantage of. There may be others
already holding mothers’ groups and the program could integrate messages into the existing activities. If sufficient
resources still are not available, the program may need to modify the planned channel mix to fit the available
budget.

Step 10: Create the Channel Mix Plan

With the information gathered on channels, preference, cost and reach in the earlier steps, create a channel mix
plan using the Channel Mix Chart (see Template 1: Channel Strategy Chart). A sample Channel Mix Chart can be
found in the samples section.

Selected Channel Preference Cost Reach Timing & Frequency

Templates
Channel Strategy Chart Template

Channel Selection Template

Samples
Channel Strategy Chart: Sample

Tips & Recommendations

Be careful not to default to using the channels that are easy to use or “seem like a good idea.” Channels
should be chosen based on actual information and audience preferences.
Think about not only the resources currently available for communication activities but also resources that
can be generated or leveraged. For example, some television or radio stations may offer value-added time
in addition to the time purchased.

Glossary & Concepts

Reach is the number of individuals or households exposed to a program’s messages.
Intensity is the average number of times individuals or households are exposed to a program’s
messages.

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Banner Photo: © 2013 Valerie Caldas, Courtesy of Photoshare

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