Department of Mechanical Engineering

WRITING EMPLOYMENT MESSAGES FOR YOUR ORGANIZATION

MUHAMMAD MAAZ ASMAT
PIEAS, P. O. Nilore, Islamabad, Pakistan

(Submitted on November 27, 2018)

. The history of occupation chasing and a notice goes back to hundreds of years when there was no innovation, at that
point enhancing to print media in an eighteenth and nineteenth century and afterward to the cutting edge world. The
promotion ought to be made as to pull in an ever increasing number of candidates, it significance parameter can't be
ignored. There are different strategies for publicizing or passing on work messages including online networking, daily
papers, email. Web and TV. They fill in as an extremely imperative source in passing on business and employment
respected messages and advertising for occupations. The different uses of work messages, for example, follow up
messages, proposals, and employment acknowledgment letters ought to be composed in a general and expert way. While
composing employment messages endeavor to call attention to the positive angles and experience with the business in
a neighborly and helpful way. Composing proficient business and employment messages for your association allude to
the impression of demonstrable skill in your profession.

1 Introduction their shop such as a goldsmith instead of writing

The most essential factor for an organization or
company’s success is the employees that work
there. So when it comes to the selection of the
best employees for an organization, it is one of the
hardest jobs on the planet. Writing efficaciously
and in a productive way is what you need to hire
industrious and diligent staff for your organization.
In the present time, of economic crisis, most don’t
think of paying attention to effective employment
messages because according to them they will get
workers anyway. But this is a management flaw of
many organizations because if you want to get the
gold out of the litter, you have to present your
organization in a more effective and superior way.
So most organizations hire writers and business
experts for this crucial job.
1.1 Definition
Before we move onto the explanation of our topic
let us first define the report’s topic
“Writing employment messages for your
organization can be defined as a method of
producing efficient job messages that can grab the
attention of most diligent workers in the market so
that they urge to join your organization.” [3]
1.2 Historical background
There is a long history of employment messages
ranging from old ages to the modern age of
science and technology. The main method of
hiring for a job is advertising it. If we look into the
old ages the advertisement methods are totally
different as they are now.
In Egypt people used to draw different
paintings on walls and rocks as an advertisement.
The use of papyrus in the making of wall posters
was common. In Europe during the Middle Ages as
fewer people were able to read, mostly the
shopkeepers usually draw something related to
goldsmith on its shop drew its tools on top of the
shop.
1.3 Importance
. The importance of employment messages
cannot be neglected. Writing good and efficient
messages is the key to the organization’s success.
While creating the advertisement one should think
like a reader that is going to read the advertisement,
think of the factors which might be the key that the
guy gets a sound knowledge of the role offered and
about the market trends before he applies for the
desired post. Think if the message would not be
clear, the role of the job, company’s description and
responsibilities of a specific post would not be clear
who would apply for such a job.
2 Materials and Methods
2.1 Electronic media
The use of social media for employee searching
and job advertisement is increasing day by day as
more people are joining social networking sites.
During the recent few years the due to weigh more
popularity of social sites, some companies
regarded this as a fine platform for searching for
committed employees for them. So they fully
targeted these sites to attract more and more
people towards them.
2.1.1 Social media
The use of social media for employee
searching and job advertisement is increasing day

1
 Department of Mechanical Engineering
by day as more people are joining social
networking sites. During the recent few years the
due to weigh more popularity of social sites, some
companies regarded this as a fine platform for
searching for committed employees for them. So
they fully targeted these sites to attract more and
more people towards them. Famous social sites
are such as Facebook, Twitter, Instagram and
You Tube etc. Apart from these LinkedIn and
MySpace etc are used mainly for employment and
business purposes.
2.1.2 Internet and email
Now coming towards the internet and email.
These are also one of the methods used
employee recruitment and passing on
employment messages to employees. The
Internet is very vast and comprises numerous
sites and blogs but the most famous sites play an
important role in this aspect. Such as Gmail,
YouTube, Yahoo mail and Outlook.com etc.
2.1.3 T.V Ads and radio
Although television was an invention of the 19th
century still it is one of the most popular sources
of information and entertainment nowadays. It is
also being used for advertisement purposes.
Companies use it as a platform for advertising and
employer recruitment. There are also many
business TV channels formed nowadays. These
channels broadcast business news, market
trends, economic conditions, and business
communication type of shows. [3]
Radio is the oldest source of electronic media
is also being used in this regard. Many social issue
solutions and public service messages are
conveyed via radio to the public. It is also used to
advertise and to convey positive messages to
workers and employees regardless of their
organization or company.
2.2 Print media
Now coming towards the print media which mainly
comprises of the newspaper, weekly and annually
magazines, postal letters, and local
advertisements. In this modern and digitalized
world still, the role of print media is considered the
same as of the electronic media. There are many
people which still prefer the old ones on the new
ones and some people are just fond of reading
newspapers and books instead of scrolling on
their mobile or pc.
2
2.2.1 Advantages
Daily paper publicizing enables you to center
around a particular geographic gathering of
people and, along these lines, enlist locally. This
is particularly valid with littler daily papers that
attention on revealing the governmental issues,
business, wrongdoing, sports and network
undertakings of a particular town, town or region.
Dissimilar to worksheets which expect you to
adhere to a particular format and fill in all the
important data about the opportunity, you have
more innovative opportunity when running a
promotion in a daily paper.
This, obviously, all relies upon your enrollment
spending plan. Littler organizations will, for the
most part, run a short, 20-word promotion in the
classifieds area to downplay costs, however in
case you're a medium or huge business with a
financial plan to coordinate, you may have the
capacity to bear the cost of something more
stylish.
2.2.2 Disadvantages
Everything starts by reaching the daily paper you
need your advert to show up in and after that
counseling with them about the points of interest
(area, value, designing, and so on). You'll
frequently need to book your advertisement about
seven days before the daily paper goes to print
and there are due dates you have to meet for
sending your duplicate and designs and endorsing
the last item. Miss any of these due dates and you
may need to hold up till the following issue to run
your promotion – and this can be impeded in the
event that you have to employ somebody rapidly.
Also, when your promotion is at long last
distributed, there's no chance to get of amending
any mistakes (like a wrong telephone number or
email address, for instance).
3 Applications
3.1 Interviewing
The interview is regarded as a conservation
between an interviewer and an interviewee.
Basically, it is used to select the best candidates
out of several others. The interviewer usually
selects the person on the basis of his/her skills.
3.2 Thank-you messages
After being done with the interview the applicant
should write a thank-you message to the employer
for the opportunity of the interview. The main idea
of appreciation for an interview and the information
or experience you have gained during it. A polite
 Department of Mechanical Engineering
indication should be given that the applicant is
awaiting a reply.
3.3 Follow-up messages
Follow-up messages are also of great
importance and following aspects should be in
mind while writing them. The message should
contain the main idea clearly. It also includes a
resume and other qualifications. The message
should be in general and should assure that
applicant is still interested in the job.
3.4 Recommendations
To ensure that you have a bright chance to get
employed, a recommendation should be written.
3.5 Job acceptance
After an organization finally selects a candidate
for a job a detailed message is forwarded to the
applicant. After accepting the job offer the
applicant has to write an acceptance letter to the
organization.
3.6 Job refusal
If the candidate is not impressed in a particular
job offer he/she should write a refusal message to
the employer. The job refusal is based upon the
reasons why you are not interested in the
particular job, so while writing the job refusal
highlight the reason in a positive manner and
remaining in a friendly manner with the employer.
4 Summary and Conclusions
The history of job seeking and advertisement
dates back to centuries when there was no
technology, then improving to print media in an
18th and 19th century and then to the modern
world. There are various methods of advertising or
conveying employment messages including social
media, newspapers, email, Internet and TV. They
serve as a very vital source in conveying
employment regarded messages and advertising
for jobs.
The various applications of employment
messages such as follow up messages,
recommendations, and job acceptance letters
should be written in a general and professional
manner .While writing employments messages try
to point out the positive aspects and encounter
with the employer in a friendly and cooperative
way. Writing efficient employment messages for
your organization refers to the reflection of
professionalism in your career.
5 Acknowledgements
The author of this report acknowledges the help by
Dr. Tariq Majeed and his friends for formulating this
paper.
6 References
[1] Newstatesman.com. (2018). Newspapers:
still the most important medium for
understanding the world. [online] Available at:
https://www.newstatesman.com/2014/02/how
-newspapers-have-failed-us [Accessed 30
Oct. 2018].
[2] En.wikipedia.org. (2018). History of
advertising. [online] Available at:
https://en.wikipedia.org/wiki/History_of_adver
tising [Accessed 30 Oct. 2018
[3] Leitch, C. (2018). The Advantages and
Disadvantages of Newspaper Recruitment.
[online] Careeraddict.com. Available at:
https://www.careeraddict.com/disadvantages
-of-posting-a-vacancy-in-a-newspaper
[Accessed 30 Oct. 2018]
[4] Business Plan Nigeria. (2018). Role Of
Advertising & Advertising Media,
Electronic/Print Media. [online] Available at:
https://www.businessplannigeria.com.ng/role
-advertising-advertising-media-
electronicprint-media/ [Accessed 30 Oct.
2018].
[5] Wps.prenhall.com. (2018). [online] Available
at:
http://wps.prenhall.com/wps/media/objects/1
741/1783509/PPT/STUTODAY17.ppt
[Accessed 30 Oct. 2018]