SPREADSHEET

1. How you can Draw borders for table in MS EXCEL? 2

1. Select the table.
2. Under home tab I font group, click on borders Drop down.
3. Select Inside and outside borders.

2. Write the steps to delete a row or column in a spreadsheet. 3

1. Select Row or Column to delete.
2. Under the Home tab Under cells group Click on Delete sheet rows or delete
sheet columns this delete selected rows or columns.

3. Consider the following data: 3

a) Write the formula to find the sum of all subjects of Kerry and Risha.
b) Write the formula to find the average of marks of John.
c) Write the formula to find total marks in science by all the students.
a) Ans: =Sum(C4:E4) for Kerry
= sum(C6:E6) for Risha
b) =Sum(C3:E3)/3
c) =sum(E2:E6)

4. List any five conditions/formats/items that can be used for conditional 2

formatting.
Number format, font, font style ,font color, fill color, fill pattern, border color and
border style are some formats that can be used for conditional formatting
5. List seven chart elements. 2
1. Chart area
2. Plot area
3. Data points
4. Horizontal and vertical
5. Legend
6. Charts and axis title
7. Data label

6. List five chart types available in spreadsheet. 2

1. Bar chart
2. Column chars
3. Line chart
4. Pie chart
5. Area chart
6. XY chart

7. What is AutoSum? In which tab AutoSum option is available? 2

AutoSum feature automatically enters the appropriate formula or function into
your spreadsheet to sum up the values. AutoSum option is available in the Editing
group of Home tab.

8. What is AutoFill Handle? 2

A little black square at the bottom right corner of active cell is called AutoFill
Handle, it is used to copy the formula or values.

9. What is conditional formatting ? 2

Conditional formatting allows you to apply specific formats (font color, border,
shading, etc) to a cell or a range of cells on the basis of specified conditions or
rules.

10. List any 5 formats that can be used for conditional formatting 2
formats that can be used for conditional formatting are: a) Light Red Fill with Dark
Red Text b) Yellow Fill with Dark Yellow Text c) Green Fill with Dark Green Text d)
Light Red Fill e) Red Text f) Red Border
11. Write the benefits to freeze panes on the spreadsheet. 2
Freeze panes allow you to see the frozen rows /columns as you scroll through the
rest of the data, if you have data that extend beyond the viewable area of the
spreadsheet.

12. Distinguish between sorting and filtering. 3

Sorting means arranging the data in the spreadsheet according to a particular
order, either in Ascending (Increasing order or Alphabetical order) or descending
(Decreasing order or reverse Alphabetical order). Whereas filtering data means
working with only selective range of cells i.e. it helps to hide unwanted data
temporally which meet a specified condition.

13. Explain the various views of Excel. 2

The various views of Excel are: Normal, Page Layout, Page Break Preview, Full
Screen.

14. How will you change the orientation of a page ? 2

To set orientation of a page steps are : Click the Page Layout tab and then
Orientation button in the Page Setup group A drop-down arrow appears,
select either Portrait (vertically) or Landscape (horizontally) option.

15. How will you apply a filter to a worksheet or cells ? write steps. 3
To filter the data, steps are : Select a range of cells which is to be filtered
Click the Data tab and the Filter option in the Sort & Filter group. A
small arrow , called filter will be added beside the selected column header(s)
Click the arrow, a drop-down list appears uncheck the values which you
don’t want to see. The filter will be applied on the selected data and the
unchecked records will be hidden from the sheet.

16. How will you hide a row and a column in a spreadsheet? Write steps. 3
To hide a rows/ columns, follow the given steps : Select row(s) or column(s) which
is to be hidden. Click the Home Format button in the Cells group of the
Home tab. A drop-down menu appears, Click the Hide & Unhide option
under the Visibility heading. Now from this submenu, select any of the
following option :Hide Rows / Hide Columns The selected row /column will
be hidden and a dark horizontal /vertical line will be visible in place of it.
17. How will you freeze a row in a spreadsheet? Write steps. 3
To freeze rows, follow the given steps : Select all the rows except which is to
freeze. Click the Freeze Panes button in the Window group of view tab. A
drop-down menu appears. Click the Freeze Panes option. All rows above the
selection will be frozen and a dark horizontal line will appear to indicate where
the freezing is done.

18. How will you assign a name to a range of cells? Write steps. 2
To assign a name to a range of cells, steps are : Click the formulas tab Click
the Define Name button in the Defined Names group Now enter the name in
the dialog box Click OK.

19. How to create a chart in Excel? Write steps. 2

To create a chart in Excel, steps are : Select a range of cells Click the Insert
Tab Select the required chart in the charts group The chart is inserted on
the sheet.

20. Write steps to rename a worksheet in Excel? 3

To rename a worksheet in Excel, steps are : Select a range of cells Right Click
on the sheet Tab like sheet1 Select the Rename command from the shortcut
menu the insertion point will appear on the sheet tab type the new
name & press enter, the sheet is renamed.

21. Write the functions or formulas for the following: 5

a. Find the total of each student.

b. Calculate the total percentage of each student.
 c. Find the grade of each student by keeping simple rule in view i.e., students
scored below 85% must get B+ while those above this baseline must be given as
A+.
d. Also find the maximum marks and calculate the average marks of both practical
and theory.
e. Count the number of students.

22.

a. Write the address of active cell

b. Find the gross amount of 985T code (Price * Quantity.
c. Find GST of item code 1111.
d. Find the Total Bill amount in G10.
e. Count the number of items in A11.

23.

a. Find the total:

b. Count the no. of flight
c. Find the maximum fare of the flight
d. Find the minimum flight fares.
 e. Find the average of total amount.

24.

a. Calculate the DA of all the employees as 10% of their salary.

b. Calculate the TA of all the employees as 15% of their salary.
c. Calculate the HRA of all the employees as 25% their Salary.
d. Calculate the Total Salary as DA+TA+HRA.
e. Find the maximum, minimum, and average salaries being dispensed by this
company.
f. Employee getting the salary less than10000 must receive Rs.500 as bonus. Find
the Total Salary of this
employee.
g. If the Total salary is greater than 13000, then display the message. “You are
getting the highest salary.”
25.

a. Find Sales Revenue: Unit sold * Product Price.

b. Find the Cost of Sales: Unit Sold * Product Cost.
c. Gross Margin, Difference of Sales Revenue and Cost of Sales.
d. Find the total Costs by adding salesforce, advertising expenses and co.
overhead expenses.
e. Find the product price by the difference of gross margin and total costs.
f. Find the total in F3.

26.

a. Write a formula to calculate the Total Qunatity in the cell C7.

b. Write the feature used for arranging the Price from Highest to Lowest.
c. To find the Product with Maximum Price to be written in cell D9.
d. To find the Average Qty to be written in cell C8.
 e. Write formula to calculate Total Amount in cell E7.

27. Aadya is working on a spreadsheet. Help her with the solutions for the following: 3
(a) Identify the following symbol/toolbar: ∑
(b) Renaming a worksheet from sheet1 to Cost Sheet.
(c) To keep the headings constant/visible even if she scrolls down.
(a) Ƹ symbol(AUTOSUM) default perform sum of the selected range. The drop
down attached with it contains other function of the excel (sum, average, count,
max etc)

(b) from the WORKSHEET TAB Right click on SHEET 1 and select RENAME,
type COST SHEET and press enter to confirm the changes

(c) Use FREEZE PANE on the next row of the heading which need to appear
constantly

28. Given the following Spreadsheet, write the appropriate 5

Formula/Expression/Function to be used for (a) to (e) :

(a) Write formula to calculate the Total points (Sum of Points + Bonus) of each
player in cell F2 – F6.
(b) Write the feature used for arranging the Rank from Highest to Lowest.
(c) To find the Player with Maximum TOTAL to be written to Cell F7.
(d) To find the Average of Points to be written in cell C7.
(e) To change the Orientation of the Page from Landscape to Portrait.
(a) F2=C2+D2, F3=C3+D3, F4-C4+D4, F5-65+DS, F6=C6+D6

(B) sort(z to a)

(C) F7= MAX(F2:F6)

 (D) C7= AVERAGE(C2:06)

(E) From PAGE LAYOUT Ribbon.goto PAGESETUP group click on

ORIENTATION drop down and select PORTRAIT

29. Consider the following spreadsheet and answer the questions that follow: 5

a. Calculate the Total Price as Price * No_of_copies in cell E2.

b. Which option can be used to arrange the books in ascending order of price(
lowest to highest)?
c. Find the highest price of a book and display it in cell C6.
d. Which option can be used to change the background color of a cell?
e. Mention the feature used to display the data in a graphical form.
f. Change the alignment of text in cell B2 to central aligned.

1. _AUTOMATIC CALCULATION of formulas is one of the most powerful

features of electronic spreadsheets.

2. AUTOSUM_ is used for adding the values given in cells automatically without
writing the formula.

3. AutoSum option is available in EDITING_ group under the Home tab.

4. Autosum automatically selects the values around the cells either

_HORIZONTALLY_ or_VERTICALLY_.

5. CONDITIONAL FORMATTING allows you to change the formatting (font color,

border, shading) of the cells based on the values in it.
6. Conditional formatting is available under STYLES GROUP in Home tab.

7. When you freeze a row, HEADER_ remains constant.

8. Freeze Panes option is available under _WINDOW group in VIEW__ tab.

9. The panes are formed where your CURSOR is placed.

10. To insert a _VERTICAL page break, select the row below where you want to
insert the page break.

11 To insert a _HORIZONTAL_page break, select the column to the right of where

you want to insert the page break.

12. The Breaks option is available under_PAGE SETUP__ group in the Page Layout
tab.

13. To return to Normal view after you finish working with the page breaks, you
need to click NORMAL_ in the _WORKBOOK VIEWS_ group under the View
tab.

14. Spread sheet software provides various page layout options for organizing
pages using _PAGE LAYOUT OPTION_.

15. Margins option is available under_WORKBOOK VIEW group in the ___VIEW_

tab.

16. Two types of page orientation are _PORTRAIT__ & LANDSCAPE_.

17. Different types of views are available under _WORKBOOK VIEW_ in the View
tab.

18. The five types of views available are __NORMAL VIEW_ , _PAGE LAYOUT__,
_CUSTOM VIEWS_, _PAGE BREAK PREVIEW_& ___FULL SCREEN__.

19. The _CUSTOM VIEWS_helps you to view a selected area of a workbook.

20. Assigning names to cells in a worksheet help you to __LOCATE QUICKLY
specific cells.
21. The Define Name option is available underDEFINES NAMES_ group in the
FORMULAS tab.

22. A chart is a __GRAPHICAL REPRESENTATION of data, in which the data is

represented by symbols, such as _BAR in a bar chart, _LINES_ in a line chart,
or SLICES__ in a pie chart.

23. A chart is a __GRAPHICAL REPRESENTATION of data, in which the data is

represented by symbols, such as _BAR in a bar chart, _LINES_ in a line chart,
or SLICES__ in a pie chart.

24. Sort helps you arrange the selected data either in an ASCENDING_ or
_DESCENDING__ order.

25. Using filter you can extract data based on __SOME CONDITIONDS__.

26. Sort option is available in SORT AND FILTER group under the Data tab.

27. Filter option is available in _ SORT AND FILTER group under the Data tab.

28. Switch Windows option is available in _ WINDOW group under the View tab.

29. Linking cells from different _WORKSHEETS_ / _SPREADSHEET_ helps you to

summarize data from different sources.

30. Linking data helps you help to keep information UPTO DATE_ without editing at
multiple locations.

31. Share Workbook option is available in _CHANGES_ group under the Review
tab

32. Shared workbooks don’t allow _MERGING CELL, CONDITIONAL

FORMATTING_ & inserting_PICTURES or _GRAPHS.