WORD PROCESSING

1. How you can search a word in document using find option? What is the shortcut 2
key to open replace dialog box?
Step 1 − Click the Replace option in the Editing group on the Home tab or
press Ctrl + H to launch the Find and Replace dialog box
Step 2 − Type a word which you want to search. You can also replace the
word using the Find and Replace dialog box as in the following
Step 3 − Type Replace with word and click on replace.
Step 4 − Finally, if you are done with the Find and Replace operation, you can
click the Close (X) or Cancel button of the dialog box to close the box.

2. How many types of document view are there? Describe any four. 3
Print Layout: It is the default document view setting. You will be able to see how
the document will look when it gets printed.
Full Screen Reading: This view provides the maximum space available for reading
the document. It hides the ribbon and provides a full screen view of the document
in two (side-by-side) frames, similar to a book. This gives more text on the screen
and makes it easier to read a multi-page document.
Web Layout: It shows how the document will appear in a web browser. In this
view the document looks like a web page.
Outline: This view displays the document as an outline and shows only the
headings present in the document. This enables you to see the structure of the
document and move to different parts of your document easily. This view is useful
when you are looking at a document which has large number of pages and
sections.
Draft: This view is used for quick editing of the document. You would normally
not use this view. It is helpful for proof reading of the document.

3. List any five items that can be added to the header area. 2
1.Title
2.Heading
3.Logo /pic
4.Menu
5.Sub heading
4. List any two websites that offers free clip arts. 2
clicker.com and clipart etc.

5. What are Objects in a Word processing software? 2

A Word Processor text object can be formatted using BarTender's Word
Processor, an easy-to-use interface that enables you to modify the content of the
text object. The Word Processor object allows different formatting within the
same object.

6. List any three word wrapping options available in a word processing software. 2
1. Tight
2. Square
3. Through
4. Behind text,
5. In front of text

7. What are Tabs? 2

Tabs are a paragraph-formatting feature used to align text. When you press the
Tab key, Word inserts a tab character and moves the insertion point to the tab
setting, called the tab stop.

8. What is the difference between linked and Embedded objects? 2

Embedded objects are stored in the file that they are inserted or copied in and
they are not updated. Whereas linked objects remain as separate files and they
are updated automatically when any change is made in source file.

9. Define Alignment. 2
Alignment refers to the position of the text or paragraph in a document. There
are 4 types Alignment in MS-Word: Left, center, right, justify. Default Alignment
is left.

10. What is the difference between Header & footer? Also, write the steps to insert 3
it.
A header is a text that appears in the top margin of every page. It includes text
or graphics like company name, logo etc. whereas footer is a text that appears
in the bottom margin of every page. Like header it can contain document
 name, date, page number etc. Steps to insert Header & Footer are: Click on
Insert Tabnow click header/footer commandselect any predefined
header template or click on edit header to manually insert required text.

11. What is the difference between page break & column break? Write the steps to 3
insert a section break.
Page break move the cursor to a new page before reaching the end of page, or
it starts a new page before completion of an existing page. Column break takes
you to the next column in a multi-columned document. The steps to insert a
section break are: Click where you want to start a new sectionselect the
Page Layout tabClick the Breaks command in the Page Setup group. A
drop-down menu appears under Section Breaks, Select the required
section break Click OK.

12. Define style and style set. 2

style is a predefined combination of font style, color, and size of text that can
be applied to selected text to give your document a more sophisticated and
professional look. Whereas style sets include a combination of title, heading
and paragraph styles which allows you to format all the elements of your
document at once.

13. Explain different types of breaks in section break. 2

The different types of breaks in section break are:
a) Next page: starts the new section on the next page.
b) Continuous: starts the new section on the same page.
c) Even page: starts the new section on the next even-numbered page.
d) Odd page: starts the new section on the next odd-numbered page.

14. Write steps to select a style for the text. 2

A style is a predefined combination of font style, color, and size of text that can
be applied to selected text to give your document a more sophisticated and
professional look. To select a style, follow the given steps: Click the Home tab. In
the Styles group, hover over each style to see a live preview in the document.
Click the More drop-down arrow to see additional styles. Select the style
you want to apply from the drop-down list of styles.

15. What are the steps to locate a ClipArt? 2

 The steps to locate a ClipArt are as follows : select the Insert tab Click the
ClipArt command in the Illustrations group the ClipArt task pane appears to
the right of the document Enter a keyword in the Search for box Click
Go.

16. What are document templates? State the purpose of using document template 2
A template is a file that serves as a starting point for a new document. It is fill-in-
the-blank document .The purpose of using templates is to save the time .

17. List any three word wrapping options available under Word Processing software 3
Any three-word wrapping options available in a word processing software are
tight, square and through.

Word processing software helps the writers to create documents, edit and print
them as per requirement.

Word wrapping is often required to fit the texts in the desired space so that the
layout remains in control.

18. Write steps to insert shape in a word document. 3

On Insert tab, select shapes option.

Click on the shape you want, click the place where you want the shape to be and
drag according to preferred size.

19. Write down the necessary steps to add a footer to your document. 2
To create a footer in a document:
 Double-click on the bottom margin of your document. In our example, we'll
double-click the top margin.
 Double-clicking on the footer will open, and a Design tab will appear on the
right side of the Ribbon. The insertion point will appear in the header or
footer.
 Then open footer and type the desired information into the footer.
 When you're finished, click Close Header and Footer. Alternatively, you can
press the Esc key.
 Clicking Close Header and Footer
 The footer text will appear.
20. Write the steps to create the tab stop position at 3". 3
1. Select the text for which the
tab stops must be added.

2. On the left top side, keep

clicking on the tab selector until you choose the required type of tab stop.

3. On the horizontal ruler at the

top of the document, click at the point marked 3.

4. Keep the cursor in front of the text to be tabbed and press the Tab key. The text
will automatically be moved to the third tab stop.

1. PARAGRAPHS_ can be used to break continuous text to one or more

sentences.

2. Paragraph group is available under _PAGE LAYOUT__.

3. Default tab stop position is _0.5_.

4. HEADERS_ can be used for inserting information at the top of each page
automatically

5. Header option is available under _HEADERS AND FOOTERS_ group in Insert

Tab

6. _FOOTERS_ can be used for inserting information at the bottom of each page
automatically

7. The Footer option is available under _HEADERS AND FOOTERS_ group in

the Insert Tab
8. STYLES_ are customized options for creating professional looking documents
with the minimum efforts.

9. You can change styles by using the STYLES_ group under the Home tab.

10. Templates or document templates refer to a SAMPLE FILL IN THE

BLANK__ document.

11. Creating a new document based on a _TEMPLATE__ can save you _TIME
AND EFFORTS__ because_ALL THE WORK IT TAKES TO DESIGN THE
DOCUMENT HAS ALREADY BEEN DONE_.

12. __PAGE_ & _SECTION_ breaks can be used to separate a document into
sections.

13. Using page breaks, you can create different _HEADERS AND FOOTERS ,
DIFFERENT FOOTNOTE NUMBERING , CHANGE LAYOUT

14. A section break controls the _FORMATTING_ of the document content that
_PRECEDES_ it, until it reaches another section break.

15. To see a section/page break, click the _SHOW/ HIDE_ button.

16. After selecting the text, you need to click the _GROW FONT_ in the Font
group to make the font size larger than the current font size.

17. To remove the character formatting, select the text and click on CLEAR
FORMATTING_in the Font group.

18. On selecting SENTENCE CASE_, the first character in the first word of the
selected sentence will be converted to Capital Letter.

19. On selecting _CAPITALIZED EACH WORD_, the first character in all the
words of the selected sentence will be converted to Capital Letter.

20. Embedding an object _PART the document while linking an object doesn’t_
into the document files.
21. Readers trying to access the linked object must also have _DIRECT
ACCESS_ file that forms that object.

22. Clip Art can help in making a document look

COLOURFUL__and__PRESENTABLE_.

23. Clip Art is available under _CLIP ART__ Illustrations group in Insert Tab

24. To search for a picture, place the cursor _BEFORE_ the text, click Insert Tab,
and click _PICTURE_ under Illustrations.

25. After you have inserted the picture, you can wrap the text by using the WRAP
TEXT__ option.

26. To open an embedded document, DOUBLE CLICK ON_ it.

27. Embedded objects CANNOT be printed.

28. When you embed objects in a document, you may have trouble emailing it
because THE SIZE OF THE DOCUMENT INCREASES SIGNIFICANTLY
SIZE _.

29. You can insert lines, basic geometric shapes, arrows, equation shapes,
flowchart shapes, stars, banners, and callouts using the_SHAPE_ option.

30. Symbol option is available under SYMBOL_ group in the Insert tab.