USER Dept.

Bharat Bhushan Purchase

Manish Mehra SCM
Tarun Chawla SCM /Purchase
Anil Sharma Store
Sandeep Rawat Store
Mandeep Mathur SCM
Gourav Purchase
Gurinder Singh SCM
Bhuwan Rawat SCM
S NO

1
2

4
5

6
7

8
9
10

11

12
13
Print Outs

1
2
3
4
5
6

Reports

1
 Store Activities

Gate Entry for all the items except imported items by security in QAD
Material Received at Store for GRN

Service Entry is done by Store in QAD upon signed confirmation from the user on the invoice

Manual Issue of material on preprinted slip

Raw Material (Bimetal & Imported Strip) is issued by PPC team

Subcontracting Process
Physical Inventory is monitored by respective department and executed on monthly basis

Manual RGP and NRGP gatepass for repair

Scrap Sale
Barcoding (Domestic)

Storage Location

Batch Management
Vendor Return Process
Print Outs

GRN Print
Scrap Invoice
Vendor Return
SC Challan
RGP-NRGP Print
Others Report List/Format

GRN Report
Remarks Current SAP Practice

ZMMGE is used for all gate entry. Gate In /Gate Out

Details like PO , Invoice, PO Quantity is checked. No is available as customized solution. In background it
QAD document number generated. Provision for creates inbound delivery.in Gate IN year field is
Import gate entry is there in QAD system mandatory.
Gate entry is checked at store Check points to be updated

Standard Service Entry Sheet to be created by end

user
Provision is there in QAD. To be finalized with
SCM/Store Material Issue against reservation is possible in SAP
To confirm about bimetal strip

1 Subcontracting at different operations from

production
2 Currently no Subcon PO is Being Created
3 Material is Being sent on delivery challan only
4 Manual Reconciliation is being done currently
5 Multiple Transfers of same item for same vendor
6 Single Transfer of same item
to be checked with finance team
Custom Solution ZMMRGP is available to handle
RGP/NRGP Process
to be discussed with SD
to be confirmed with SCM team Label and barcode will be generated through SAP.

to be finalized with SCM/STORE/Production. Only one

location in store area. All material except packaging
goes to concerned dept. In case of Powder
manufacturing,one RM store location to be used.
Separate storage Locations for RM & SFG.
In case of RM, SCM will issue post transfer of material
from RM location to production location Same can be mapped in SAP.
>> Batches for tracking the material issued for
subcontracting process
To be discussed with store

SAP GRN Print is available and used for GRN

confirmation from concerned dept.
to be taken care by SD Print is available in SAP system
Print is available in SAP system
 Print is available in SAP system
Print is available in SAP system
To be received from Tanveer by tomorrow

Stock Report - Plant Level/SLOC level

RGP NRGP Report
Gate Entry Report
IBD Report
Material Document List
Subcontracting Report
provision for
separate pricing for
services available
S NO Purchase Activities
1 Purchase Organization
2 Purchase Group
3 PR/PO Document Type

4 Payment Terms
5 Inco terms

6 Overdelivery/Underdelivery
7 UOM Conversion
8 HSN Code
9 Info record

10 Pricing
11 Tax Calculations

12 Inbound delivery
13 PO Version Management
14 RFQ Process
15 Contract
16 Subcontracting PO
17 Direct Material PO
18 Indirect Material PO

19 PR/PO Release Strategy with Workflow

Supplier Schedule Header in PO

20 Import Procurement
21 Asset Procurement
22 Service Procurement
23 Stock Transfer (Inter State/Intra State/ Inter Company)
 24 PO- Returns
25 LIV/Custom MIRO/Credit Note/Debit Note
26 FOC- Imports
27 Raw Material Sale Scenarios ??????
28 PO - EDI
29 Reorder Point Planning

Reports
1 PR Report
2 PO Report (Vendor/Material/P Org basis etc.)
4 Price History
5 GSTR2
6 Service Entry Sheet Report
7 Open PO
8 PO wise GRN details

Output
1 PO Output
Remarks Current SAP Practice

>> M70 - M75

Release Matrix & Signature needed from FM team

Updates
>> PWNO is the Pur Org
>> Names of buyer to be used for Pur Groups
>> Existing Doc Types Will be used

>>Terms of Payment List to be provided from SAP to Purchase

Team
>>List of Payment Terms to be received from Purchase Team
>>Multiple Payment terms used in case of single vendor???
>>List of Inco Terms to be provided to Purchase Team

>>Standard 10 % tolerance key for overdelivery will be used &

no check tolerance key for underdelivery will be used
>> To be discussed internally
>> HSN Codes List to be provided to Purchase Team
>> Mass Uploading option for info record
>> Existing Pricing Procedure to be used for Import PO &
Domestic
>> Existing Tax Calculations Procedure to be used
>> to be followed by maintenance of confirmation control in
Purchasing Info Record
>> Standard PO Version management will be used
>> RFQ not to be followed in FMABIL

>> Ammonia - procured or produced???

>> PO Print with signature

>> Three level of approval - Buyer
- Purchasing manager
- Plant Manager
>> Value <50000 - Approval of Buyer & Purchasing Manager
>> Value>50000 - Approval of Buyer/Purchasing Manager/Plant
Manager
>> Workflow intimation at every level of approval
>> Intimation to Buyer at the time of Gate Entry ZIBD report can accommodate the last point

>> Supplier Schedule to be printed in PO

>> YROL transaction is used to determine the reorder level

>> ZPPO/ZPPO1 transaction is used

the last point
S Loc Description
RM Store For Raw Materials
SFG Powder Store For Powder in barrels
Coarse Powder store to be decided
to be decided
S NO Master Data

1 Material Master

2 Vendor Master
3 Info Record
4 Source List
5 Service Master
6 Condition Record - Taxes
7 Condition Record - PO Output
8 Service Condition Master
9 Material Groups
Remarks

>> Split Valuation to be checked in case of tooling item master for imported &
domestic
>> Currently multiple codes are being used for single FG Material in QAD
system
Update Current SAP Practice
>> Both solution to be proposed and finance will decide
>> List of material to be provided to Master Data team
>> Further discussion on trading materials
S NO Open Points
1 Material Master nomenclature finalized except RM imported strip
2 Process Flow For inventory Management - Storage location & confirmation points
3 Subcontracting & Operation Subcontracting
4 MRP - Direct & Indirect material
5 Batch Management - For tracking the material flow from RM to FG
6 PO Created in Parwanoo Plant and received in chennai depot
7 Automatic transfer of material from SCM location to PRD storage location
8 List of storage location finalization
1 Taxes in case of RGP - NRGP
2 Net Weight in subcontracting challan
3 Terms & condition in subcon challan to be verified
4 PO will be created for subcon challan
5 Subcontracting Challan report
6 GRN Report (Daily)
7 RGP - NRGP Report
8 Stock of subcontracting material - vendorwise
9 Purchase Register