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DEPARTMENT CODE
With Appendices
CHAPTER – I
ESTABLISHMENT AND ORGANIZATION OF THE DEPARTMENT
Paras
A. INTRODUCTORY 1
B. ORGANISATION AND FUNCTIONS OF ALL ENGINEERING 2-4
DEPARTMENTS/ORGANISATIONS DEALING WITH THE
PUBLIC WORKS
C. RECRUITMENT OF OFFICERS, SCALES OF PAY, 5
ALLOWANCES, ADVANCES, LEAVE. ETC.,
D. DUTIES OF THE OFFICERS
I. Engineer-in-Chief (Administration ) 6, 7
I (a). Engineer-in-Chief /Chief Engineer 8-12
I (b). Commissioner of Tenders Under 12
I (c). Chief Architect/ State Architect ,,
I (d). Chief Technical Examiner ,,
I (e). Chief Engineer, Central Designs Organisation ,,
I (f). Chief Engineer, Quality Control ,,
I (g).Chief Engineer, Inter State & Water Resources ,,
I (h). Commissioner, Command Area Development ,,
Authority
II. Superintending Engineer 13-23
II (a). Deputy Engineer-in-Chief /Deputy Chief Under 23
Engineer (Administration)
(in the rank of Superintending Engineer)
II (b). Superintending Engineer, Quality Control ,,
II (c). Superintending Engineer, Electrical ,,
II (d). Superintending Engineer, Mechanical ,,
III. Superintendent of Works 24 (Deleted)
IV. Executive Engineer 25-48
IV (a). Deputy Chief Engineer Under 48
(Executive Engineer Cadre)
IV (b). Deputy Superintending Engineer ,,
(Executive Engineer cadre)
IV (c). Executive Engineer, Quality Control ,,
IV (d). Executive Engineer, Electrical ,,
CONTENTS – (Contd..) Paras
iv
CONTENTS – (Contd..) Paras
v
CONTENTS – (Contd..) Paras
vi
CONTENTS – (Contd..) Paras
vii
CONTENTS – (Contd..) Paras
viii
CONTENTS – (Contd..) Paras
D. STORES –
I. General 304-306
II. Acquisition of Stores –
(a) Purchase of Stores –
(i) Stores (other than tools and plant) 307, 308 (Deleted)
(ii) Tools and Plant 309-312
(b) Indents –
(i) On India Office 313-315
(ii) On the other Departments 316-321
(c) Purchase from Government Workshops 322
(d) Manufacture 323 (Deleted)
III. Reserve of Stock 324 (Deleted)
IV. Stock-taking 325-327 (Deleted)
V. Famine Tools 328
VI. Disposal of Stores –
(a) Loss of Stores 329, 330
(b) Sale of Stores –
(i) General 331, 332
(ii) Surplus Stores 333-339
VII. Hire of tools and plant 340, 341
VIII. Mathematical instruments 342
IX. Insurance of Government Property 343
E. DEPARTMENTAL REVENUE
I. Sale of usufruct of trees, grass etc. 344-346
II. Rents of buildings and lands 347
III. Navigation revenue 348
IV. Rents and freights of boats and other floating plant. 349
V. Public Works Department, toll-gates 350
F. MISCELLANEOUS –
I. Maintenance of Ferry Boats 351 (Deleted)
I-A. Bridge over Irrigation Canals and Channels 352
II. Supply of Medicines 353 (Deleted)
III. Store Keepers 354 (Deleted)
G. RULES FOR DIVISIONAL WORKSHOPS 355-357 (Deleted)
H. TRANSFERS OF CHARGE –
I. General 358, 359
ix
CONTENTS – (Contd..) Paras
A. INTRODUCTORY 367-369
B. WORKS FOR WHICH CAPITAL AND REVENUE ACCOUNTS
ARE KEPT
I.Productive and Unproductive Works 370-372 (Deleted)
II.Conditions relating to Productive Works 373 (Deleted)
III.Unproductive Works 374 (Deleted)
IV. Classification 375-377 (Deleted)
V. Principles for determining what expenditure is 378, 379
chargeable to Capital and what to Revenue
VI. When Capital and Revenue Accounts should be 380, 381
kept
C. WORKS FOR WHICH ONLY REVENUE ACCOUNTS ARE KEPT 382
x
CONTENTS – (Contd..) Paras
xi
CONTENTS – (Contd..) Paras
V. Stores 423
(a) Purchase, manufacture and repair
(b) Disposal of stores
(c) Losses due to depreciation (Deleted)
(d) Write-off
(e) Sale and dismantlement of public buildings
(f) Losses in manufacture (Deleted)
VI. Powers of re-appropriation 424
VII. Miscellaneous powers 425-427
D. POWERS OF EXECUTIVE ENGINEERS 428
I. Sanction to estimates
(A) Original works
(a) Administration Approval
(b) Technical Sanction to Estimates
(c) Excess over Estimates
(d) Alterations of Designs
(e) Contingencies in the estimates for a work
(Deleted)
(f) Unforeseen Works in an Estimate
(B) Repairs 429
(C) Tools and Plant
II. Irrigation works 430 (Deleted)
III. Contracts 431
IV. Stores 432
(a) Purchase, manufacture and repair
(b) Write-off
(c) Disposal of stores (other than tools and
plant)
(d) Sale and dismantlement of public buildings
V. Powers of re-appropriation 433 (Deleted)
VI. Miscellaneous powers 434
E. POWERS OF EXECUTIVE ENGINEER, ELECTRICAL 435
F. POWERS OF DEPUTY EXECUTIVE ENGINEERS 436
POWERS OF ASSISTANT EXECUTIVE ENGINEERS/ 436A
ASSISTANT ENGINEERS, OF PANCHAYAT RAJ AND RURAL
DEVELOPMENT AND PUBLIC HEALTH & MUNICIPAL
ENGINEERING DEPARTMENT
xii
CONTENTS – (Contd..) Paras
APPENDICES
xiii
X Sale Notice for Lease of Grass and Usufruct of Trees, etc.,
and various Agreement Forms for Lease of Grass and Tress.
XI Procedure to be followed in the case of Emergent Works.
XII Sanction of Camps and Mazdoors Lines Deleted.
XIII Form of Agreement for Adoption in cases in which
Government Buildings are leased out to private individuals
XIII-A Form of Agreement for adoption in cases in which buildings
belonging to private parties or local bodies are leased by
Government for occupation by their officers or offices
XIII-B Form of Order of grant of all kinds of Government lands in
charge of the Public Works Department for temporary
occupation for Agricultural Purposes
XIII-C Form of Order of grant of all kinds of Government lands in
charge of the Public Works Department for temporary
occupation for non-agricultural purposes
XIV Deleted.
XV Destruction of records
XVI Omitted.
XVII Rules Regulating the Payment of Bonus to Contractors Deleted.
XVIII Deleted.
XIX Rules regarding the relation of Public Works Officers to
Collectors of Districts and other local heads of Departments
XX Rules for the Construction and Maintenance of Panchayat
Raj, R&B and Municipal Roads on Irrigation properties
XXI Ordinary Fire Rules for Government Buildings
XXII Standard Scale of Electrical Fittings for Court Houses, Deleted
etc.
XXIII Standard Scale of Electrical Fittings for Government
Buildings
XXIV Instructions
XXV Information Technology Applications
XXVI Environment Impact Analysis and Environmental
Management Plan
XXVII Dam Safety Measures
XXVIII Quality Management
XXIX-A Engineering Procurement & Construction
XXIX-B Public Private Partnership
xiv
XXX-A Registration of Contractors
XXX-B Registration of Consultants
XXXI Dispute Resolution and Arbitration
XXXII Safety Management
XXXIII Green Building Concept and Norms
INDEX
MEMORANDUM
xv
TELANGANA STATE PUBLIC WORKS DEPARTMENT
CODE WITH APPENDICES
CHAPTER – I
A – INTRODUCTORY
I. Departments :
1
(ii) Roads and Buildings Department :
The Department shall deal with the works under the purview of
Panchayat Raj Institutions namely, the Zilla Parishad, Mandal Parishad and
Gram Panchayats covering : Planning, Investigation, Designs, Construction
and Maintenance of Buildings of PR Educational Institutions, PR, Office &
other Buildings and community irrigation wells. The department shall also
deal with any developmental works of rural areas entrusted by the State
Government and any other departments.
2
(iv) Public Health and Municipal Engineering Department :
Providing drinking water supply to urban areas, investigation, design,
Construction of drinking water supply and sewerage schemes in urban local
bodies and all Engineering works relating to Municipal Corporation,
Municipalities, Metropolitan Cities and urban Development Authorities
including consultancy services.
(iii) Telangana State Housing Board (TSHB) : Deals with the works
relating to construction of Group Housing like HIG, MIG, LIG in urban and
semi urban localities.
3
(v) Telangana State Police Housing Corporation (TSPHC) : Deals
with the construction and maintenance of buildings and related infrastructure
facilities relating to Police Department.
3. Omitted
4
C – RECRUITMENT OF OFFICERS, SCALES OF PAY, ALLOWANCES,
ADVANCES, LEAVE, ETC.
As per Article 371-D, the State of Telangana consists of two zones for
the organisation of the local cadres.
The cadre upto Deputy Executive Engineer is a zonal cadre and the
cadre from Executive Engineer is a State cadre.
I. Engineer-in-Chief (Administration)
5
The Engineer-in-Chief, In charge of Administration has powers to
make temporary transfers of subordinates in special cases between the services
of executive, draughtsman (technical subordinates) and to grant them
officiating pay in such cases. Permanent transfers from one service to other
should not be made.
6
establishment is empowered to post and transfer Deputy Executive Engineers
and subordinate officers in his Department.
11. When any military works are placed under the administration of
the Public Works Department, questions relating to military details will be
referred by the Engineer-in-Chief/Chief Engineer to the General Officers,
Commanding Divisions or Brigades. The Engineer-in-Chief/Chief Engineer
may correspond direct with the heads of departments on all matters relating to
details of buildings or works appertaining to those departments.
7
12. Each Engineer-in-Chief/Chief Engineer is responsible for all
important structural designs approved by him. The Superintending Engineer
concerned is responsible for the technical features namely investigation,
survey and field data of all designs submitted to the Engineer-in-Chief/Chief
Engineer for approval of designs. For any defect or lapses identified
subsequently in designs approved by him the Engineer-in-Chief/Chief
Engineer is responsible.
(a) For works falling under his purview of technical sanction, the
Engineer-in-Chief/Chief Engineer should inspect site of works for works
costing Rs.1000 lakhs and above before according technical sanction. The
inspection report should be thorough and detail, covering.
Note 1:- A suitable check slip to accompany estimate (for technical sanction)
would be prescribed to have better and transparent check over the
provisions in the estimate.
8
(d) The Engineer-in-Chief/Chief Engineer shall be responsible for
keeping up-to-date list of registered contractors under appropriate class and
also the list of black listed contractors (including those black listed at the
instance of the Government) and circulate the list quarterly to the Engineer-in-
Chief/Chief Engineers of all Engineering Departments. The Engineer-in-
Chief/Chief Engineer will also circulate every quarter a list of additions and
revocations during the previous quarter.
9
I (c). Chief Architect/State Architect
10
2. The CDO shall be responsible for contributing to the
consultation process of BIS for framing new Codes and handbooks and thus
setting standards for the Construction Industry as a whole.
The quality control wing shall carry out the inspection systematically,
check the quality of work at the prescribed frequency or when so directed, and
submit reports of test results to the Engineer-in-Charge, with copies to the
concerned Superintending Engineer and Chief Engineer, for further action, if
any.
11
quality control wing had given okay report, is subsequently found to be sub-
standard, the official concerned, besides those in charge of execution, shall
also be held responsible for the relevant segment and called upon to explain.
The Chief Engineer, Quality Control shall also review, the action taken
to correct deficiencies, to verify compliance and only then a closure report
issued for payment of final bill. (See Appendix-XXVIII).
12
(1) The Commissioner shall take necessary steps for an accelerated
increase in Agricultural production,
(2) Shall supervise, guide and review the works,
(3) Shall function as Head of the Department and exercise the
powers and perform the functions in that capacity,
(4) Shall also lay down all details and decide matters according to
the general directions of the Government,
(5) Shall also review the work of the Collectors, and the
Administrators and coordinate their functions and other departments and
agencies connected with Command Area Development work,
(6) Shall also deal with all problems of ayacut development
(7) Shall be in overall charge of implementation of the principles of
localisation which shall be decided by the Government,
(8) Shall have the power to issue such directions or instructions from
time to time to the District Collectors, Irrigation Officers, Land Development
Officers and Pipe Committees as may be necessary,
(9) Shall coordinate the work of various departments engaged in the
systematic development of ayacut,
(10) Shall be responsible for taking expeditious action of the speedy
redressal of public grievances.
The Commissioner may from time to time delegate such of the powers
which are necessary for carrying out the systematic land development
effectively and speedily to the administrators of the command areas.
(a) For works falling under the purview of technical sanction, the
Superintending Engineer should inspect the site of works before according
technical sanction. For the works costing Rs.100 lakhs and above, the
13
Superintending Engineer should also inspect the site of work and recommend
for according technical sanction. The inspection report should be thorough and
detail, covering.
15. It will be his duty to watch and control the rates paid for work
and he may require an Executive Engineer, to report to him such details of
expenditure as he may desire.
14
Officers attend personally to their primary accounts. He will inspect each
Divisional Office once a year and report thereon to the Engineer-in-
Chief/Chief Engineer.
He will also have power to appoint, dismiss and control the drawing
and the ministerial staff of the circle, the last grade servants of his office, and
the work charged establishments. Appeals will lie from any order of
punishment passed by a Superintending Engineer to the Engineer-in-Chief /
Chief Engineer.
15
technical sanction. The Executive Engineer is responsible for the technical
features namely investigation, survey and field data of all designs submitted to
the Superintending Engineer.
16
(6) Sanction of increments including efficiency bar cases to all
non-Gazetted officers in the SGP/SPP-1 scales and leave sanctions upto six
months received from the unit / circle offices up to the cadre of Deputy
Executive Engineers.
(7) Establishment matters of office of the Engineer-in-Chief/ Chief
Engineer.
(8) Confirmation of all non-Gazetted officers including
Superintendents of Engineer-in-Chief/Chief Engineer Office.
(9) Service matters pertaining to circle Scale Establishment of
circle / unit officers except promotions.
(10) Sanction of additional charge allowance to all non-Gazetted
officers.
(11) Sanction of medical reimbursement bills of all cadres.
(12) Issue of no objection certificate to obtain passport upto the
cadre of Assistant Engineers/ Assistant Executive Engineers.
(13) Delegation of powers to temporary Executive Engineers and
Dy. Executive Engineers to exercise the powers of permanent officers in these
cadres which are covered by codal rules.
(14) Deputation to foreign service, etc., of all categories in non-
Gazetted establishment.
(15) Charge sheet cases of all non-Gazetted staff except major
penalties such as removal, reduction of pay and rank, dismissal, etc.
(16) Correspondence relating to update gradation list of Gazetted
officers (which are clear cases) and Assistant Executive Engineers and
Assistant Engineers.
(17) Inspection reports of division and circle offices.
(18) All pension cases including gratuity except those involving
reduction of pension of NGOs.
(19) Correspondence relating to audit objections.
(20) Correspondence relating to G.S.C. rules.
(21) Preparation of budget proposals (plan/non plan establishment
of office).
(22) Correspondence relating to court cases and vigilance cases upto
Assistant Executive Engineers / Assistant Engineers and Non Gazatted
Officers.
(23) Permission for acquisition of movable and immovable
properties upto the level of Assistant Executive Engineers.
17
(24) To circulate all Government orders and Government memos to
the subordinate offices.
(25) All service matters relating to ministerial and drawing branches
including promotion to the post of Superintendents (except cases involving
relaxation rules.)
(26) Sanction of G.P.F. advance and submission of GPF final
proposals upto the level of Deputy Executive Engineers.
(27) Sanction for purchase of stationary and furniture including
furniture for the subordinate offices.
(28) All appeals and cases of ministerial establishment, drawing
branch allegations and last grade services.
(29) All other files which are in the sanction powers of Engineer-in-
Chief / Chief Engineer will be routed through the Deputy Engineer-in-Chief /
Deputy Chief Engineer.
Note : The powers delegated are subject to following the rules and procedures
laid down in relevant service rules, etc.
18
(7) Shall be overall responsible for QC procedure for the work
under his charge.
(8) Shall assess remedial action required to avoid defects of the
nature mentioned in the inspection report.
(9) Shall closely monitor the QC aspects of all works under
progress so as to ensure that not only QC is applied at all stages of
construction, but also authentic records are kept of the same.
19
(14) Shall be responsible for efficient and timely execution of
electrical works, and ensure that their progress keeps pace with the progress of
civil works.
(15) Shall see that preventive, periodic and routine maintenance of
all electrical installations and appliances are carried out effectively and at the
right time, and complaints of the user shall be redressed promptly.
(16) Shall inspect the works and see that the system of their
execution and management is satisfactory, that requisite site records are being
maintained and that all procedures for safety of equipment and personnel are
being duly followed.
20
III. Superintendent of Works
24. Deleted.
(a) For works falling under the purview of technical sanction, the
Executive Engineer should inspect the site of works before according technical
sanction. For the works costing Rs.50 lakhs and above, the Executive
Engineer should also inspect the site of work and recommend for according
technical sanction. The inspection report should be thorough and detail,
covering:
(i)
The suitability of site
(ii)
Suitability of foundations
(iii)
Adequacy of design
(iv)Soils and materials (qualitative and quantitative) and leads
(v)Soil classification of trial pits up to rock level
(vi)Dewatering
(vii)Land acquisition, subject to advance possession
(viii)Forest clearance etc/ formal concurrence or recommendation of
conservator of forests
(ix) Impact on the environment
Note 2: Only after the Executive Engineer is thoroughly satisfied on all the
above aspects that the project is feasible and is also capable of
immediate execution and the estimate represents a true and correct
picture of the work involved, he should accord the technical sanction.
21
(d) It is the duty of the Executive Engineer to comply with
inspection reports of higher officers and submit compliance report within
reasonable time, depending on the gravity of the situation or as stipulated by
the inspecting officers.
(f) The Executive Engineer shall make all arrangements and fix up
responsibilities to the Deputy Executive Engineers and subordinate staff for
the flood management during rainy season for the safety of the reservoirs /
anicuts / barrages / canals / bridges / buildings.
22
lands pertaining to Public Works Departments dealing with the works such as,
channels, canals, drains, tanks, tank-beds, road berms, irrigation and road
works are concerned, the Executive Engineers should report about
encroachments to Revenue Department and the Revenue Department will
safeguard against such encroachments.
All lands should be demarcated, wherever it has not been done, and
this work should be carried out by the subordinates of the P.W.D. in
consultation with the Officers of the Revenue Department.
The land acquired for a public purpose under the Land Acquisition Act
shall be utilized for the same purpose for which it was acquired as far as
possible. In case, the land is not required for the purpose for which it is
acquired due to any reason, the land shall be utilized for any other public
purpose, as deemed fit, including afforestation. (G.O.Ms.No.783, Rev dated
09-10-1998)
33. The Executive Engineer will exercise efficient control over his
Divisional Accounts Officer. The Executive Engineer and Divisional Accounts
Officer are responsible for the correctness of the original record of cash and
stores, receipts and expenditure. The Divisional Accounts Officer is also
responsible for the correct compilation of the accounts.
23
34. The Executive Engineer and Divisional Accounts Officer are
responsible to see that the accounts of the division are not allowed to fall into
arrears; but if arrears or confusion arises which in his opinion cannot be
cleared without the assistance of the Accountant General / Joint Director of
Works Accounts, the Executive Engineer should at once apply for such
assistance.
35. The Executive Engineer has a right to seek the advice of the
Accountant-General/Joint Director of Works Accounts in all matters connected
with the accounts of his division or the application of Financial Rules and
Orders concerning which there may be any doubt. It will usually be desirable,
however, that he should first obtain the advice of the Divisional Accounts
Officer who is specially trained for this duty, and this should be done in
writing in all cases of importance.
Note 1:- The Executive Engineer need not submit work slips in cases in
which he has power to pass finally excesses over estimates but
should sanction work slips and keep them on record.
Note 3 :- The provisions of the above paragraph will be relaxed in the case of
the famine relief works, but this does not relieve officers form the
responsibility of obtaining the necessary sanction to a revised
estimate and additional appropriation as soon as they can foresee
how an estimate is likely to be exceeded.
24
39. The Executive Engineer is responsible for the purchase of all
stores required for his Division, subject to provision of store rules laid down in
Chapter VII of Telangana State Financial Code, Vol-I. He is also responsible
for the care and disposal of all stores in the Division - Paragraphs 177 and 178
of Telangana State Public Works Account code.
43. Deleted.
44. Deleted.
(a) The Executive Engineer shall certify the green parameter for the
public buildings for Civil Engineering related criteria.
46. Deleted.
47. Deleted.
48. Deleted.
25
IV (a). Deputy Chief Engineer (Executive Engineer Cadre)
The duties and responsibilities are
(1) Scrutiny of estimates, preparations of designs and drawings
within the powers of Chief Engineer.
(2) Scrutiny of Tender schedules, and evaluation of tenders
(3) Scrutiny of extension of time (EOT) proposals.
(4) Arithmetical check of price escalation calculations
(5) Scrutiny of deviation statements / workslips / revised estimates
from technical perspective.
(6) Review of progress reports and monitor progress of works in
accordance with agreement clauses.
(7) Review of personal registers of Technical staff.
(8) Furnishing of information under Right to Information Act,2005
(9) Monitoring quality control observations and compliance reports.
(10) Assisting the Chief Engineer in the disposal of technical matters.
(11) Attending all the Chief Engineer’s level meetings / Secretariat
level meetings in the absence of Chief Engineer.
(12) Preparation of consolidated budget estimates of all circles.
(13) Correspondence related to audit objections / court cases.
(14) Circulate all Government Orders and Government Memos /
Circulars to the subordinate offices.
(15) All other files which are in the sanction powers of the Chief
Engineer shall be routed through the Deputy Chief Engineer.
(16) Distribution of letter of credit (LOC) authorisations for works
and grants for establishment.
26
(4) Scrutiny of extension of time (E.O.T) proposals.
(5) Arithmetical check of price escalation calculations.
(6) Scrutiny of deviation statements / workslips / revised estimates
from technical perspective.
(7) Preparation of progress reports and monitor progress of work in
accordance with agreement clauses.
(8) Review of personal registers of Technical staff / Ministerial staff.
(9) Furnishing of information under Right to Information Act, 2005.
(10) Monitoring quality control observations and compliance report.
(11) Assisting the Superintending Engineer in disposal of technical
matters/ service matters.
(12) Attending all the circle level meetings / district level meetings in
the absence of Superintending Engineer.
(13) Preparation of consolidated budget estimates of all the divisions
and circle.
(14) Correspondence relating to audit objections / court cases.
(15) Circulate all G.Os and Government Memos to the subordinate
offices.
(16) All other files which are in the sanction powers of Superintending
Engineer shall be routed through the Deputy Superintending Engineer.
(1) The Executive Engineer (Quality Control) shall ensure that all the
necessary QC tests are conducted at the prescribed frequency on the materials
used in the construction and are in accordance with the necessary Ministry of
Road Transport and Highways (MoRTH) specifications and BIS or IRC
standards.
(2) Shall inspect all the works from time to time during execution and
guide field Engineers and contractors on quality aspects of works, collection
samples and testing in the field laboratory.
(3) Strict supervision of work shall be enforced during all stages of
construction to ensure proper quality of work.
(4) Shall ensure that all tests on materials are carried out at the
construction site in a field laboratory which will be set up under the control of
the Executive Engineer.
(5) Shall ensure that the results of QC tests carried out are promptly
communicated to the Engineer-in-Charge for immediate compliance
27
(6) Shall ensure the consolidated test register duly signed by him to
division office soon after award of work.
(7) Shall ensure availability of the required test equipments for field
tests, as well as an updated copy of specifications, copies of agreement at sites
of works.
(8) All the information gathered as a part of QC such as
innovative/new/cost effective methods/ procedures developed/ adopted/
implemented, shortfalls, deficiencies, lessons learnt during the course of the
work shall be compulsorily documented and made accessible to all the officers
for dissemination.
28
(3) To prepare and accord technical sanction to the estimates within his
jurisdiction and powers of sanction, works generally include manufacture,
installation and testing and also maintenance. If the estimates are beyond his
powers of sanction, he shall submit to the Superintending Engineer
(Mechanical) and for onward transmission to project authorities.
(4) To inspect the original and maintenance works of gates and allied
structures and furnish report/certification.
(5) To inspect quality control aspects of works relating to gates of
other project units and certification.
(6) To prepare draft tender documents for hydro mechanical (gates)
and allied structures and furnish to the project authorities through
Superintending Engineer (Mechanical).
(7) To equip and prepare to overcome possible emergency situation
arise due to malfunction/failure of gates in the projects.
(8) Inspect the surplus machinery and equipment of other divisions and
report the status of condition survey reports and disposal.
(9) To execute any other works allotted by the department, such as
Ganesh immersion, etc.
(10) To undertake pre-monsoon and post monsoon inspection of gates
and allied structures.
(1) The Deputy State Architect shall assist the State Architect in the
performance of his duties and responsibilities.
(2) Shall be over all incharge of his zone with regard to technical
works.
(3) Shall be required to give architectural concepts of major projects.
(4) Shall guide and approve projects prepared by the Architects
working under him.
(5) Shall undertake periodical inspection of works under construction
relating to his charge and to satisfy that the buildings are being constructed
according to the drawings supplied by architect wing. In case of any
discrepancy he will bring the matter to the notice of the Engineers and the
State Architect.
(6) Shall hold meetings for clarification of proposed architectural
drawings with Site Engineers, Design Engineers and Electrical Engineers.
(7) Shall scrutinise all the plans prepared by the Architects working
under him before these are sent to Engineers for execution at site.
29
(8) Shall certify the green parameter for the public buildings for
architectural related criteria.
(1) The Deputy Executive Engineer (Quality Control) shall take care
of testing of materials for source approval, inspection and certification of
materials on receipt and testing of materials going into construction.
30
(2) Shall inspect the works assisted by the Assistant Executive
Engineer / Assistant Engineer under the guidance of the Executive Engineer,
Quality Control and conduct QC tests at periodical frequencies and submit
their inspection reports to the Executive Engineer, Quality Control for further
action.
(2) Shall organise, plan and coordinate for smooth execution of works.
31
(4) Inspect and check the hydro mechanical works (gates, etc.) in
manufacture, installation, quality control and testing at all critical stages and
shall ensure safe functioning.
(1) The Assistant State Architect shall assist the Deputy State Architect
in the performance of his duties and responsibilities.
(3) Shall hold meetings with client departments / Engineers from time
to time in absence of Deputy State Architect.
(4) Shall prepare the preliminary design concepts of the projects and
also to get prepared the sketch design, working drawings and details of the
buildings along with broad specifications from the staff under his control.
(5) Shall call for structural, public health, sanitary and water supply
scheme and electrical installation from the respective Engineers for the
designs being done by him.
(6) Shall visit the site of construction wherever necessary and to send
commentary to Engineers as to the quality of work carried out by the
Engineers (in case of faults).
32
(8) Shall be overall incharge of working group such as Senior
Architectural Assistant, Senior Draughtsman, Junior Draughtsman in field
offices.
(9) In case of additional duties in the head office the Architect will
assist the State Architect in procurement of stationary, drawing instruments,
furniture, books, modeling equipment, exhibition, decoration materials,
printing and drawing record, etc.
Note : The above post can be manned by the Assistant Executive Engineer /
Assistant Engineer / Technical Officer as per sanction in the respective
division.
33
VI. Divisional Accounts Officer (Works)
The general outlook and spirit of work indicated above should be aimed
at by all Assistant Executive Engineers / Assistant Engineers to whatever
work they are posted, to ensure success in the long run.
34
putting trials pits, traffic studies and prepare detailed drawings based on the
leveling and surveying, and frame proposals and work out hydraulic and
engineering calculations and finally prepare the estimate of the work including
a report to accompany the estimate. The work also involves collection of lot of
particulars such as rainfall statistics, runoff calculation, nature of crop raised,
period of each crop, availability of labour, density of population, their
occupation, economic resources, etc., connected with the work and deal with
subjects like land acquisition, rehabilitation, environmental aspects etc.
35
(8) Responsibilities of Assistant Executive Engineer/Assistant
Engineer
(a) Checking and Supervision of Centre lines marking as per
approved plans, Levels, Quality of materials and their quarries, Quality of the
work as per Standard Specifications and IS Codes.
(b) Maintaining accounts for Materials at site, Log books for
Departmental Vehicles, Departmental Stores, Tool and Plants, Rainfall Data
etc., Departmental properties.
(c) Preparation and maintenance of records- Timely recording of
measurements, measurement books safe custody, field books safe custody,
Preparation of bills, estimates, work slips etc., Property registers, FNPRs
(fortnightly progress reports).
(d) They should not allow any deviation from the approved plans and
agreements without written instructions from higher authorities.
(9) He should closely watch the work of the subordinates, allot them
sufficient work for the day and see that the work allotted to them is properly
done and take suitable action in the case of those who neglect their work. A
proper control over the subordinates is essential for efficiency in the section.
(1) Shall ensure that the aim of QC is to get things right from the
beginning and this shall be achieved by documenting the requirement and
procedure of doing and checking whether the requirement is fulfilled and
finally recording the fact.
36
(2) Shall perform QC checks under the guidance of the Executive
Engineer / Deputy Executive Engineer, Quality Control and shall ensure the
quality by getting the tests done as per the frequencies stipulated as per the
specifications made in MoRTH, BIS and relevant codes.
37
(8) Maintain all the statutory registers and records
(9) Prepare to attend to any emergency mitigation works of his section
or as per the orders of superiors.
(10) Plan and supervise other works entrusted to the section such as
Ganesh immersion, quality control checks of other works.
(1) The Senior Architectural Assistant shall assist the Assistant State
Architect, Deputy State Architect for helping them in preparation of sketch
designs and working drawings, detail, etc., and to help them in the discharge
of duties assigned to him.
(2) Shall be responsible to get the work done from the staff in
scrutinizing the drawings for further approval of the Assistant State Architect.
(3) Shall supervise the work and instruct the working of Senior
Draughtsman, Junior Draughtsman as per the instructions for the Assistant
State Architect / Deputy State Architect.
(4) Shall be responsible for the working of the group under the direct
guidance of the Assistant State Architect in absence of the Assistant State
Architect.
(6) Shall assist the Assistant State Architect, Deputy State Architect
with regard to site inspection and keep proper visit so that the work at site is
carried out according to the design and specifications supplied by him.
The Pay and Accounts Office Works system is adopted in the state in
order to centralise the Payments and Accounts. The system interalia leaves the
Departmental Officers from the burden of maintaining accounts and certain
registers specified by the government. The Pay and Accounts Officer may
offer his views to the department with reference to Government
Orders/instructions issued from time to time for attaining efficiency and also
to deliver goods in time. The Departmental Officers may refer such matters to
Pay and Accounts Officer where his advice for clearance of arrears in accounts
and settlement of Audit objections is found essential.
38
The Pay and Accounts Officer has to supply such information
regarding payments made, adjustments incorporated in accounts, credits
realized and such other information as may be needed to supplement
information in the books of accounts maintained by the Departmental Officers.
I. Temporary Establishment
54. Deleted
55. Deleted
56. Deleted
39
engagement lasts only for the period during which the work lasts. If dismissed,
otherwise, than for the serious misconduct before the completion of the work
they will be entitled to a month’s notice or a month’s pay in lieu of notice; but
otherwise, with or without notice, their engagement terminates when the work
ends. If they desire to resign their appointments, they will be required to give a
month’s notice of their intention to do so or forfeit a month’s pay in lieu of
such notice. These conditions should be clearly explained to the personnel
employed and a written declaration obtained from them that the terms have
been clearly understood by them.
Note :- Deleted.
Note 1 to 3 :- Deleted.
59. Deleted.
60. Deleted.
61. Deleted.
62. Deleted.
40
have to be entertained, the sanction of the State Government will be necessary.
Officers may, however, in urgent cases, entertain the guard in anticipation of
sanction, reporting their action at once to higher authority. The services of
such extra guards should be dispensed with directly when they are no longer
required.
I – MEDICAL ESTABLISHMENT
I – General
65. Deleted.
66. Deleted.
68. Deleted.
69. Deleted.
70. Deleted.
J – MISCELLANEOUS RULES
I. Personal
41
73. Every member of the department, where civil or military, must
consider that his pay, for time being, or as defined in any agreement, is his sole
legal remuneration, and that the receipt of commission, or any consideration,
directly or indirectly on account of any business or transaction in which he
may be concerned on behalf of Government is prohibited. Every officer of
Government is bound to report to his departmental superior any infringement
of this Rule which may come to his knowledge.
(1) An officer shall not act as arbitrator in any case without the
sanction of his immediate superior or unless he be directed so to act
by a Court having authority to appoint an arbitrator.
42
(a) Half percent of the cost of structure including the cost of site,
subject to a minimum of Rs. 500/- (Rupees five hundred only)
in each case.
Note 8:- For issue of valuation certificate by the R&B Departmental Officers
to a local body or Public Institution in respect of private buildings, a
fee at 11/4 of the value of the building should be collected.
Note 9 :- Valuation of Private property for Government purposes for the issue
of valuation certificate :- The first valuation of any Private property
for Government purposes will be done by the Deputy Executive
Engineer (Roads and Buildings) and the same will be checked by
the Executive Engineer (Roads and Buildings) who will thereupon
issue the valuation certificate. The Officers who make the
assessment will be held responsible for its accuracy.
74. Deleted
43
IV. Procedure in regard to Law Suits
44
V. Stationery and Forms
78. Deleted.
79. Deleted.
80. All the Public Works Accounts Forms are standardised in T.S.
Public Works Account code for adoption.
81. Deleted.
82. All officers procuring stationery for their official use will take
proper precautions to keep them in the custody of responsible persons and to
maintain a record of the receipts, issues and balances. Stock should be verified
annually and the certificate of verification recorded in the register of stationery
over the signature of a Gazetted or other responsible officer.
45
VII. Recording of Plans and Drawings
Plans of roads under his charge showing the quarries where metal is
obtained.
IX – Periodical Returns
46
whom such returns are submitted should institute, at convenient intervals of
time an examination into the necessity for each return, with a view to the
discontinuance of any that may be found to be no longer necessary.
87-A. The Right to Information Act, 2005 is to provide for setting out
the practical regime of right to information for citizens to secure access to
information under the control of public authorities, in order to promote
transparency and accountability in the working of every public authority.
All the public authorities shall have to comply the provisions of this
Act and Rules and maintain the required registers and also furnish the
information in the prescribed proformas to the respective officers.
47
CHAPTER – II
WORKS
A – CLASSIFICATION OF THE OPERATIONS OF THE PUBLIC WORKS
DEPARTMENT
88. The works of PWD are classified as original works and repairs or
maintenance.
(1) Original works means:
(a) All new constructions.
(b) All types of additions, alterations to existing works and / or
special repairs to newly acquired assets, abandoned or damaged assets that are
required to make them workable.
89. Deleted.
90. Deleted.
91. Deleted.
92. There are certain operations of the PWD which fall under both
the categories of ‘original works’ and ‘repairs’, i.e., operations which are of
the nature of both. The classifications and treatment of such mixed estimates
for the purpose of this Code will be determined by the principles in Para 93.
Vide in this connection Explanatory Note 26 (3) and (4) in Appendix 4 to
Telangana State Public Works Account Code also.
48
93. When a portion of an existing structure is to be dismantled for
the reason that it is structurally unsound, and is to be replaced by a work
which is not in material essential the same as the work dismantled. An
extension of a building, the mixed work shall, for the purpose of determining
the authority competent to sanction it, be treated as an original work. In the
estimate and in the accounts, the following points should, however, be
observed—
(a) If the new work costs more than the original cost of the work
which it replaces, the whole cost should be first taken to original work but
eventually the difference should be charged under ‘original works’ and the
costs of dismantled portion under ‘repairs’. The costs of the dismantled
portion should be taken as its original cost of construction plus the cost of any
additions subsequently made, or where this is not known, its estimated cost.
(b) If the new work does not cost more than the original cost of the
dismantled portion, the difference between the two will be written off the
capital accounts where they are kept, and the entire cost of the new work
charged under repairs.
Illustration : Deleted.
49
B – WORKS ENTRUSTED TO DEPARTMENTS OTHER THAN THE PUBLIC
WORKS DEPARTMENT
96. Deleted.
(c) Deleted.
The following are the Rules and Conditions governing the execution of
such works by the departments concerned :—
50
(1) The construction of petty buildings and the execution of ordinary
repairs to all civil buildings upto a limit of Rs. 50,000 shall ordinarily be
undertaken by the departments using or requiring them, out of the funds
placed at their disposal in the Civil budget.
Note 1 :- The construction of new rain gauge pillars and the maintenance of
rain gauges shall be undertaken by the departments for which they
are intended, from funds allotted in the budgets of the respective
departments. The officers of those departments may however at
their discretion seek the advice of the P.W.D. officers.
(2) When the works described in rule (1) above involve structural
alterations and additions to buildings in charge of the P.W.D., Civil officers
should obtain the concurrence of the Executive Engineer to such alterations
and additions and should also communicate to the Executive Engineer the
actual cost incurred so that capital accounts of the buildings may be correctly
maintained. While giving his concurrence to the proposals of Civil officers,
the Executive Engineer should consider whether the work will require
technical advice of a skilled nature or professional supervision and if so
inform such officers that the necessary technical advice or assistance will be
given by the P.W.D. officers during the course of construction and that for this
51
purpose, timely intimation should be given of the date of commencement of
the work.
Note :- All petty works of the Fisheries Department which require technical
advice of a skilled nature and professional supervision should be
executed by the P.W.D. irrespective of the cost of such works.
(5) Rules (1) to (4) above do not apply to the following buildings the
maintenance and repairs of which, irrespective of the cost, devolve on the
Public Works Department.
(i) All buildings in the State head quarters [excluding certain City
State Hospital — vide Note (1) under clause (ii) below — the
Penitentiary and the Government Press, to which Rules (1) to
(4) apply, subject in the case of the Government Press to a limit
of Rs.10,000);
52
5. Renewing hooks, hasps and staples and hinges.
6. Painting portions of doors and windows wherever dirty.
7. Repairing floors.
8. Repairing fly-proof fittings.
9. Gravelling pathways here and there to prevent water
stagnating.
10. Repairs and renewals of a minor nature to the water closet
system.
11. Leakages in gas and water pipes.
12. Minor repairs to drains.
13. Petty electrical works : The cost of petty electrical works
executed at a time should not exceed Rs. 5000.
All petty construction and repairs not of an urgent nature will continue
to be executed by respective Engineering Departments.
53
(iii) All official residences
98. Deleted.
54
C – ADMINISTRATIVE APPROVAL AND TECHNICAL SANCTION
55
concerned that the Stage -I approval is not needed and that the designs are
finalized, detailed investigation completed, lands are acquired and utilities are
shifted for taking up the work without interruption. (G.O.Ms.No.94, I&CAD
Department, dt.1-7-2003)
101. Except to the extent delegated in this Code, all works require
administrative approval of Government in the department concerned in
consultation with the Finance Department. Administrative approval should
not be accorded by any authority until the Finance department has stated that
there is a reasonable prospect of funds being provided in the same year or
succeeding years.
56
approximate financial breakup of the component parts and Administrative
approval shall mention the financial break up, in respect of all such component
parts also, to ensure that the amounts not spent in excess of the administrative
approval for the component parts beyond the permissible limits subject to the
provisions of Para 417 (c) of Telangana State Public Works Department Code.
Note :- A similar procedure will be applicable for works required for any
Engineering Department dealing with Public Works except that both
the administrative approval and technical sanction will be accorded in
the same department.
57
Civil Department who has requisitioned for the execution of the work, on the
plans and estimates in token of their approval. Then only technical sanction
should be accorded by the competent technical Authority.
(4) In the case of works costing Rs.4.00 lakhs and above, the
following procedure should be followed before according technical sanction to
the detailed estimate:
58
Para 214 of Telangana State Public Works Department Code and avoid
incurring excess expenditure beyond their powers without prior approval of
the competent authority. Unauthorised execution of works in excess of
sanctioned amount beyond the permissible limits will be viewed seriously by
the Government.
PART (I): Where detailed estimates are prepared on the basis of full
investigations and designs.
PART (III): Where provisions are made purely on lump sum basis
without any detailed estimated or sub-estimates; as illustrated below.
59
Lump sum estimates prepared on a percentage basis for works like
approach roads, electricity, water supply, telephones, sanitation, education,
recreation and such other items normally provided under “O" miscellaneous.
For Works of Part (I) : The amounts indicated under this category in
the Projects estimate should not be exceeded while according technical
sanction to the individual estimates. If there is any escalation of prices due to
change in Standard Schedule of Rates, technical sanction can be accorded by
the Chief Engineers and other Officers at revised rates to an excess upto 35%
within the administrative approval amount.
For Works of Part (III) : Detailed estimates are to be prepared and sent
to Government for administrative approval and after the administrative
approval these cases fall in Part (I) and technical sanction can be issued
according to powers delegated to the various officers.
103. Deleted.
I. General
60
work, should explain his objections to the officer concerned, and if he fails to
convince him, should refer the matter to the Superintending Engineer. The
actual execution of works asked for by civil officers, must in every case, be
dependent on funds being available.
106. The local head of a Civil Department may call upon the
Executive Engineer to report on proposals for additions or alterations to the
buildings in his use and to state the probable cost; but Executive Engineers
cannot be required, except by their departmental superiors, to prepare the
detailed designs and estimates necessary for technical sanction.
Note :- Lump-sum grants for minor works are allotted to circles for
distribution by the Superintending Engineer; generally, these grants
are redistributed to divisions at once, in such case the Divisional
Officer will sanction execution of the work.
61
IV. Procedure in regard to Repairs
V. Limitation of Sanction
I. General
112. The papers to be submitted with the project for a work will
consist of a report, a specification and a detailed statement of measurements,
quantities and rates, with an abstract showing the estimated cost in rupees only
of each item. These documents form what is called the estimate in the sense of
this Code. The form of the abstract will depend on the method proposed for
the execution of the work. If it is intended to purchase or supply materials and
to employ labour for construction separately (whether by contract or
departmental agency), the abstract of the estimate should be so framed as to
show separately for each distinct item of artificer’s work (1) the cost and
quantity of “labour”, and (2) the cost of materials. But if this is not the case,
e.g., when any item of work is to be executed by contract and it is proposed to
62
contract for the completed items of work, the abstract of the estimate may
show merely the quantity and cost of each item of work. In the case of a
project consisting of several works, the report may be a single document for
all the work and likewise the specification, but details of measurements and
abstracts may conveniently be prepared for each work, supplemented by a
general abstract bringing the whole together. In the case of estimates for
‘Repairs or ‘Maintenance’, only the specification and the detailed statement of
measurements and quantities with the abstract will ordinarily be required. The
report should state clearly the purpose of the work estimated for, and explain
any peculiarities which require elucidation including where necessary, the
reasons for adoption of the estimated project or design preference to others.
(3) Block leveling shall be done and block plans prepared to finalise
the alignments of branch canals, major and minor distributaries. Detailed
survey to the last block (of 40 Hectares limit) is necessary to provide fairly
correct assessment of the provisions, regarding (i) L.A., (ii) Head Sluices,
(iii) CM works (iv) CD works, (v) Bridges etc., and of their correct positions
in order to avoid any excess at a later stage.
(5) Correct provision for all the items required for the work with
correct preparation of data is necessary to avoid preparation of defective
estimates leading to upward revision later.
63
specifications during execution without the prior approval of the authority that
has technically sanctioned the estimate and also the authority competent to
sanction the revised estimate, if by extra expenditure involved necessitates
preparation of a revised estimate. The change in the specification should not
be proposed unless it is economical or unavoidable.
64
113. To facilitate the preparation of estimates, a schedule of rates of
each kind of work commonly executed should be prepared annually, and the
rates entered in an estimate should generally agree with the schedule rates, but
where from any cause these are considered with the schedule rates, but where
from any cause these are considered not sufficient, or in excess, a detailed
statement must be given in the data sheet showing the manner in which the
rate used in the estimate is arrived at.
The SSRs shall be finalized before June without exception every year
by the Board of Chief Engineers. The preparation of SSR shall be made more
transparent by associating the representatives of Construction Industry,
National Academy of Construction and the Institution of Engineers (India)
T.S. Centre, at the time of finalization. For cities like Hyderabad and
Warangal, Unit rates will be prepared for various component items.
(G.O.Ms.No.94, I&CAD Dept., dt.1-7-2003).
Note :- The rates for cost of materials like steel, cement, Bitumen, pig iron
and resin shall be reviewed monthly by the Committee of Chief
Engineers and after obtaining approval of the Government,
communicated for adoption.
Note:- If more than one area allowances, such as those for (1) Municipalities
(2) Agency/Tribal areas (3) Industrial areas are applicable for a
particular situation, only the maximum out of the allowable
percentages is to be allowed.
Note:- For items for which there is no standard data, concerned Engineer-in-
Chief/Chief Engineer should get the observed data examined
independently before according approval.
65
117. All incidental expenditure which can be foreseen such as
compensation for cost of land should be separately provided for in the
estimates.
117–A. (i) In the estimates for major works, provision upto 2 percent
of the estimated cost of the works portion may ordinarily be made for
unforeseen works. When found necessary, this provision may be utilized for
new items of works which are required by the administrative authority and
which are essential for the fulfillment of the precise objective for which the
estimate for the main work is intended. The working estimates for such works
will be sanctioned by the Executive Engineer upto a limit of Rs. 50,000/- for
each item, by the Superintending Engineer beyond this limit – vide Paragraphs
428 (f) and 417 (g).
(iv) Provision towards VAT at the rates fixed by the Government from
time to time shall be made in Part B of estimate. (G.O.Ms.No. 49, I&CAD
dt.2-3-2009.)
(v) Machine rates are to be adopted in all the cases for earth work
excavation where the quantities exceed 1000 cum, with relaxation on the
following items of works (G.O.Ms.No.94, I&CAD Dept., dt.1-7-2003) :
(1) Earth work excavation for seating to lining for a depth of 0.10m
to 0.15m for Canals / Channels.
(2) Removal of silt and slushy soils from the Canals / Channels
where depth or removal is less than 0.30m.
(3) Earthwork excavation for restricted foundation for small
structures building foundations etc.,
(4) Silt in slushy soils removal in lined canals, where movement of
machinery is restricted.
(5) Earthwork excavation for model sections, chutes etc., where the
movement of machinery is restricted.
66
(vi) Provision of 2% for Investigation and Project preparation.
119. If the jail labour are employed to execute the work, the estimate
should be prepared providing full labour charges, though jail labour are paid
less than Standard Schedule of Rates. However, a note should be mentioned at
the bottom of the estimate reflecting savings due to employment of jail labour.
121. The sanctioned estimate and the schedule of rates are not
confidential documents. Full details of estimated quantities under each item of
work, the estimate rate, the total value of each item of work etc, should be
67
disclosed to the tenderers at the time of issue of tender schedules.
(G.O.Ms.No.1007, TR&B Dept., dt.5-11-1976).
a. Civil Buildings
124. Deleted.
(b) Roads
68
India, and will not be returned with the orders on the project. Detailed
estimates and sanctions are not required with such projects when being dealt
with by the Government of India and need not be submitted.
128. When new roads are proposed, the estimate should include the
cost of all dwelling houses, inspection houses to be built along the new roads
for accommodating inspection officers, subordinates and others. The project
report of new roads should indicate the estimate in full for such works and
show clearly the necessity for the road, with terminal point, the class of road
proposed, the facilities for future maintenance and type & volume of the traffic
anticipated on the road.
69
Railway Administration should be consulted in regard to the adequacy of the
waterways etc., provided in the proposals. Where there is disagreement, the
matter should be referred to the concerned Chief Engineer dealing with the
work through the Superintending Engineer concerned. The decision of the
Chief Engineer should be final.
130. In addition to the actual bridge plans the following plans should
accompany an estimate for a new bridge:-
Note :- The guidelines issued by Government of India from time to time shall
be followed.
70
annual cost of maintenance should be estimated and design calculations in
support of the dimensions and discharges of pipes should be supplied.
III. Repairs
(a) General
133. Repairs may be divided into two classes : ordinary and special.
Ordinary repairs include –
134. (i) Special repairs are other than ordinary repairs, i.e., they are
repairs which are not periodical or frequent, e.g., re-roofing a building,
replacing of beams, renewal of flooring, etc. whenever a work of special or
ordinary repairs is accompanied by improvements or extensions, the rule in
Paragraph 93 for classifying the work should be observed.
71
accompanied by improvements or extensions, the rule in Paragraph 379(c) for
classifying the works should be observed.
Note (i) :- All the sanctioned estimates for deposit works whether original
works or repairs, will continue to be in force till the work is
completed or unless the estimate is operated upon for five years,
whichever is less.
Note (ii) :- If any annual maintenance and repair work, the accounts of which
have under this Paragraph to be closed on the 31 st March, is
executed under the lump sum contract system, as described in the
T.S. Detailed Standard Specifications and the date of completion
thereof according to the agreement entered into with the contractor
falls beyond the 31st March, a liability estimate for the non
executed work before 31st March under the agreement shall be
prepared and got approved by the competent authority.
72
138. Repairs estimates should, like those for original works, provide
for the removal of all rubbish which may have accumulated, filling in
unsightly pits, etc., round the building and under separate sub-heads, all
watchmen sanctioned by competent authority for the care of vacant buildings,
guarding works, working sluices, etc.
139. Estimates for special repairs remain current till the completion
of the repairs in the same manner as estimates for original works – vide
Paragraph 186.
141. In the case of all descriptions of work for the renewal of which
any specific period of time has been fixed, the estimate for its repair should
show the date when such item of work was last executed.
144 – A. Deleted.
73
In the case of buildings occupied by officers of a civil department occasional
repairs not provided for in the annual estimate will be executed on requisitions
sanctioned under Paragraph 110.
(ii) If the cost of ordinary repairs exceeds the above limits, a detailed
estimate should be prepared and sanction obtained from the competent
authority. When such estimate is sanctioned, the estimate sanctioned under
lumpsum estimate is automatically superseded for the working year in
question.
74
estimated cost of such annual ordinary repairs is less than Rs.50,000/- then,
the Chief Engineer may prescribe, subject to revision from time to time, a
lumpsum limited to Rs.50,000/- to cover the cost of annual maintenance of
electric installations in civil buildings. The Executive Engineer/Electrical
Engineer (General) may similarly prescribe lumpsums up to a limit of
Rs.20,000/. Within this amount the expenditure will be permissible year after
year without any detailed estimates being prepared and when the above limits
are exceeded in any working year detailed estimates will have to be prepared
in accordance with the ordinary rules and got sanctioned by the competent
authority.
IV. Roads
149. Deleted.
F – CONTRACTS
150. The works executed by the department are carried out by one of
the under-mentioned methods.
75
Method (i) is adopted in cases where no contractors are available or
where, for other reasons, like guidelines of funding agencies, emergencies,
natural calamities or where it is found more economical.
In regard to Method (iii), the details are set forth clearly in the
Preliminary Specifications of the T.S. Detailed Standard Specifications;
76
given in the tender notice and the agreement and it shall also be stated therein
that the cost of furnishing such certificates shall be borne by the contractors.
(iii) A schedule of the quantities but also the rates worked out by the
department and the amount for each item and the total value of the contract is
to be kept in the contract documents. The tenderer will not be required to
77
quote item wise. He should indicate his willingness to do the work either at the
estimated value of the work or at a percentage in excess of the estimated value
of the work or at a percentage less than, the estimated value of the work.
(G.O.Ms.No.94, I&CAD, dt.1-7-2003.)
Note :- Item (i), (ii) and (iii) above are necessary for both piece-work
contracts and contracts based on the lumpsum tender system.
152. The terms of a contract must be precise and definite and there
must be no room for ambiguity or misconstruction therein. No contract
involving an uncertain or indefinite liability or any condition of an unusual
character should be entered into without the previous consent of the competent
financial authority.
78
rates prescribed from time to time under the Indian Stamp Act, 1899 (Act
No.22 of 1989 published in Gazette No.28, dt.23-10-1989).
III. Tenders
(i) When and where the contract documents can be seen and the
blank forms of tender documents can be obtained and also the amount to be
paid for set of plans and other tender documents.
(ii) (a) When and where the tenders are to be received and opened.
The date of receipt of tenders should be 14 days for the first call, 7 days for
second call and 3 days for the works of famine relief/flood damage repairs and
urgent nature of works.
(b) The officer issuing tender notice may reduce the time for any
special reasons to be recorded.
(c) It may be stated in the tender notice that, the date of receipt and
opening of tender documents happens to be holiday, the date of receipt and
opening of tenders will be the same time on next working day. The tenders
shall be opened in the presence of tenderers or their authorised representatives.
Note 1 :- Tender schedule can be issued till a date prior to the last date of
submission of tenders either to the contractors or their authorised
representatives on submission of a copy of registration with the
department and demand draft towards cost of tender schedule.
(G.O.Ms.No.94, I&CAD dt.1-7-2003)
79
Note 2 :- Cost of tender schedules : Rates for the sale of tenders and other
documents shall be fixed by the Engineer in Chief (Adm.), I&CAD
Department, (who is the Chairman, Board of Chief Engineers)
from time to time, for uniform adoption in all the Engineering
Departments and they are non refundable. (G.O.Ms.No.94,
I&CAD, dt.1-7-2003)
(iii) The amount of earnest money payable along with the tender
documents should also be specified. The amount of earnest money to
accompany the tender shall be at 1½% of the estimate contract value in case of
K2 contracts and at 1% of estimate contract value in respect of lump sum
contracts and the same shall be payable in the shape of demand draft/bankers
cheque drawn in any Nationalized / scheduled bank in favour of the officer
specified in the tender notice.
(iv) With whom or what authority the acceptance of tender will rest.
80
“A contractor shall not be eligible to tender for works in a division
where any of his (a) near relatives are employed in the rank of Assistant
Engineer or Assistant Executive Engineer and above on the engineering side
and Divisional Accounts officer and above on the administrative side. The
contractor shall intimate the names of persons who are working with him in
any capacity or are subsequently employed. He shall also furnish a list of non-
Gazetted Public Works Department employees related to him. Failure to
furnish such information shall render him liable to be removed from the list of
approved contractors and his contract liable for cancellation”.
81
the total number of tenders opened by him and verify therewith the number in
the comparative statement of tenders
The tender receiving authority alone should open the tenders. This
power shall not be delegated to the subordinate officers.
After the receipt of the comparative statement and before the selection
of a tenderer, the officer concerned should examine all the tenders and satisfy
himself that no corrections which were not in the tender at the time of opening
of tenders had been made in any of them.
Note 1:- Tenders should invariably be called for when the amount involved in
a particular contract is Rs. 50,000 or more. If it is proposed, in any
case, whether for urgency or any other reason, such as VIP visits,
security related works and emergency restoration works arising out
of floods/natural calamities to depart from this rule, and entrust the
works on nomination at rates not exceeding estimate rates, the
previous approval of the Superintending Engineer should be obtained
in the case of works costing not more than Rs. 2,00,000, of the Chief
Engineer in the case of work costing not more than Rs. 5,00,000.
When the amount is less than Rs. 50,000 the Executive, Engineer
may call for tenders at his discretion. This rule does not however,
admit of a major work being split into parts each costing less than
Rs. 50,000 and each part being given on contract without calling for
tenders. In the case of Electrical Works, powers of the Executive
Engineer, Superintending Engineer and Chief Engineer to dispense
with the call of tenders are limited to Rs.25,000, Rs.50,000 and
Rs.2,00,000 respectively.
Exception : Deleted.
Note 4 :- When once tenders have been called for a work and there is no
response or all the tenders received are unsatisfactory and have to
be rejected and it is considered that a call for further tenders will be
fruitless or undesirable, the officer who is competent to accept the
tender may allot the work to a contractor selected by him with the
sanction of his immediate superior authority, at rates not exceeding
estimate rates.
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(a) to contracts for execution of works including procurement of
materials required for the works by the contractors themselves;
(G.O.Ms.No.94, I&CAD dt.1-7-2003)
(b) Deleted.
Note 6 :- When once tenders have been called for a work in accordance with
Note(1) above, supplemental or additional items may be entrusted to
the original contractor dispensing with tenders as follows subject to
the provisions of Para 176(e) of TS Public Works Department Code.
(i) Such items of work that are found necessary after letting out a
contract and cannot be taken up for execution independently
without interfering with the original work let out and have
necessity to be executed along with the original contract shall be
considered as Supplemental items of work contingent of the
original contract .
(iii) Such items of work that are found necessary after letting out a
work and can be executed independently without affecting or
interfering with the execution of the work let out, shall be
considered as Additional items of work not contingent on the
original contract. Such additional items of work may be let out
after call of tenders. However, if a tender call is considered
undesirable and if it is considered necessary to entrust the item
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of work on nomination to the original contractor involving the
provision in Note (1) above it may be done so, provided the total
value of such additional items does not exceed the limit upto
which the officers can entrust works without calling for tenders
as per the delegation of powers in force. If the value of the items
exceeds the limit, approval of the next higher authority shall be
obtained. They can be executed only after separate estimate or a
revised estimate or a workslip containing the additional items is
sanctioned / approved by the competent authority. Entrustment
of such items shall be at rates not exceeding the estimate rates.
Note 7:- When stores are proposed to be purchased for water supply and
drainage schemes, tenders should be called for by the
Superintending Engineer of the Circle in which the works are
executed. Rate contract rates of the materials already covered
should be followed in placing supply orders.
During the above mentioned period no plea by the tenderer for any sort
of modifications of the tender based upon or arising out of any alleged
misunderstanding or misconception or mistake or for any reason be
entertained.
Before the expiry of the validity, the authority competent to call for
tenders shall seek for further extension of validity from the contractors and in
case the validity is not extended his /her tender will not be considered and the
EMD shall be returned.
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Registrations : For SC/ST/ Waddara/ Sagara (Uppara) Labour Co-Op.
Contract Societies and individuals belonging to SC/ST/ Waddara/ Sagara
(Uppara) no solvency certificate need be insisted for registration up to Class
III (contracts upto Rs.50.00 lakhs).
Exemption of EMD :
Works to be Earmarked :
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Number of Works to be entrusted at any time:
(ii) At any time the total estimated cost of work entrusted to Labour
Co.Op. Contract Societies of SC/ST/ Waddara/ Sagara (Uppara) should not
exceed Rs.50.00 lakhs.
(iii) At any time, the total estimated cost of fresh works entrusted to
individuals of SC/ST/Wadderas/ Sagara (Uppara) should not exceed Rs.20.00
Lakhs excluding the works on hand which are completed more than 50%.
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Penalty Clause :- The works entrusted to SC/ST/ Waddara/ Sagara
(Uppara) of Labour Contract Societies and individuals should be executed by
them only without either subletting to anybody or giving power of attorney to
the professional contractors or any body and / or without getting the work
done through any contractor through benami transaction. If such benami
transaction comes to the notice of Department the concession holder shall be
debarred from availing the concessions for all the works in hand and black
listed.
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(ii) The Tender documents will be prepared by the concerned
Engineers, bringing greater transparency indicating, the
provisions made in the estimates for items which are
reimbursable to the contractors with conditions therefore and
relevant conditions relating to the implementation of the
contract and other eligibility criteria on both physical and
financial requirements in addition to the conditions contained
in the SS, PWD code.
2. Publication of NIT :
The officers competent to publish NIT will host the NIT in the ‘e’
market place @ “www.eprocurement.gov.in” Simultaneously, a notification
should also be published in the newspapers, and “Tender Samachara Patrika”
as per existing rules, in the following format, to affect economy :–
GOVERNMENT OF TELANGANA
............................ Department
“e” procurement Notice
Time allowed from the date of hosting of NIT at ‘e’ market place to the
last date of receipt of tenders at ‘e’ market place is 14 days for the first call and
7 days for the second call for works costing above Rs.2.00 crores, for the
works upto Rs.2.00 crores, the time limit for both first and second calls shall
be 7 days.
For the works of famine relief/flood damage repairs and urgent nature
of works, the time limit can be 3 days. If the tender accepting authority feels
the need to reduce the time limit due to urgency or other reasons, he may
further reduce the time limit for receipt of tenders.
If the office happens to be closed on the dates specified in the NIT, the
respective activity will be performed at the designated time on the next
working day without any notification.
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4. Registration of contractors with ‘e’ market place:
(i) The ‘e’ procurement market place provides an online self service
registration facility to such of the tenderers/suppliers, who are already
registered with respective participating departments. On registration, the
contractors/suppliers will be provided with a User ID and password by the
system using which they can submit their tenders online.
(iv) The tenderers shall authenticate the tender with his/their electronic
certificate for submitting the tender electronically on ‘e’ procurement platform
and the tenders not authenticated by electronic certificate of the tenderer will
not be accepted on the ‘e’ procurement platform.
(v) The tenderers need to contact the tender inviting authority for any
information/clarifications required to submit their tenders on ‘e’ procurement
market place.
(vi) A minimum of 3 days gap between Technical Bid opening date &
Price Bid opening date shall be provided.
6. Submission of Bids :
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‘e’procurement market place. The tenderers should upload the scanned copies
of all the relevant and required certificates, documents etc., in the
‘e’procurement market place in support of their technical bids. The tenderers
shall sign on all the statements, documents, certificates, uploaded by him,
owning responsibility for their correctness/authenticity.
(b) All the tenderers shall invariably upload the scanned copies of
DD / BG towards EMD in e- Procurement system and this will be the primary
requirement to consider the bid as responsive.
The bidders shall also upload the consent letters of the technical
personnel to work with the bidder during execution of the work along with
qualification certificates of the proposed technical personnel.
(c) The tenderer shall furnish a declaration in online stating that the
soft copies uploaded by them are genuine. Any incorrectness/deviation noticed
will be viewed seriously and apart from canceling the work duly forfeiting the
EMD, criminal action will be initiated including suspension of business.
7. Technical Bid
(i) To qualify for award of the Contract, each bidder in his name
should have, during the last ten financial years (specified financial years i.e.
they should be immediately preceding the financial year in which tenders are
invited).
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(iii) Executed the following in any one financial year during the last
ten financial years physical quantities. (Usually 50% of the expected peak
quantities of construction per year).
(v) Only items which have i) 25% or more weightage for Normal
items and ii) 10% or more weightage for Specialized items shall be mentioned.
In case of specialised items, the Tender document approving authority shall
invariably justify the same. Generic item quantities can be clubbed.
(vi) Details of similar works completed (not less than 90% of contract
value) by the bidder during the last 10 financial Years (i.e. from ……………
to …………) in Statement-II with supporting certificates.
(vii) The particulars under this statement need not be submitted by the
participating bidders, for the works costing (ECV) up to Rs. 10 Crore.
(xii) The particulars under this statement need not be submitted by the
participating bidders, for the works costing (ECV) up to Rs. 10 Crore.
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Department/undertaking not below the rank of Executive Engineer or
equivalent rank and countersigned by the Superintending Engineer or
equivalent rank. The statement to the above effect shall be enclosed to the
Bidding Document and the Bidder shall furnish the particulars invariably in
the same format failing which the tender shall be treated as incomplete and
summarily rejected.
Note :- The Tender Inviting Authority should mention the minimum required
quantity of major equipments only.
In the case of contracts of Rs. 2.00 crores and above in value, the
contractor, irrespective of his class, shall be required to employ as follows
technical personnel on the concerned works at his own cost, whether technical
skill is required or not :-
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(i) For works costing Rs.2 crores One Graduate Engineer or
Diploma holder
(xvii) The bidders shall also upload the consent letter of the technical
personnel to work with the bidder during the execution of the work along with
qualification certificates of the proposed technical personnel. Failure to
comply with the above, the bidder lose the opportunity of engaging the
technical personnel and penalty shall be imposed at the rate of three (3) times
the respective SoR of the estimate rate towards engaging technical personnel
by the Engineer-in-Charge and the same shall be recovered from the work
bills. The above penalty does not absolve the contractor’s responsibility
towards technical supervision on the work.
“I/We declare that, I/We agree for recovery of the salaries of the
technical staff actually engaged on the work by the department at
the rate of three (3) times the respective SoR of the estimate rate
from the work bills, if I/We fail to employ technical staff as per the
tender condition on stamped paper of Rs.100/- (non judicial stamp
paper).”
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(xx) The defect liability period of contract for maintenance works is
Twelve (12) months and Twenty four (24) months for original works and Sixty
(60) Months for Electro-Mechanical works.
(xxi) Availability of working capital for the work: Net Liquid assets /
Credit facilities of not less than Rs: ………………... excluding the existing
commitments obtained from Nationalized / Scheduled Commercial Banks
shall be equivalent to three (3) months estimated average cash flow in peak
construction period i.e. 50% of the agreement value in the form of Annexure–
I(B). For works costing less than Rs. 2.00 Crores, the solvency certificate in
the form of Annexure 1(A) may be furnished.
(xxii) Any member of JV who has applied for / availed Corporate Debt
Restructuring (CDR) / Strategic Debt Restructuring (SDR) during last five (5)
financial years and continuing to be under the same as on the date of tendering
i.e., ............... such JV is not eligible to participate in the bid.
(xxvi) The qualification criteria will not be made applicable for Civil
works category costing below Rs.1000.00 Lakhs (ECV) in all State
Government Departments / State Government Undertakings / Corporations.
The qualification criteria will not be made applicable for all other
categories (except civil category) of works, costing below Rs.50.00 Lakhs
(ECV) in all State Government Departments/State Government Undertakings/
Corporations.
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However, for all categories of works costing below Rs.50.00 Lakhs
collection of EMD is the shape of D.D. only.
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(e) The tenderers who meet the required qualification criteria will
be qualified only if their available bid capacity is more than the estimated
contract value. The available bid capacity will be calculated as under:
(f) The qualification criteria will not be made applicable for the
Civil category works costing Rs 10.00 crores (ECV) and below.
Where
The above formula can be revised as per the necessity and the work
load of the respective department to suit their requirement.
(i) The EMD payable along with the bid is 1% of the estimated
contract value put to tender. The DD / BG shall be from a Nationalized Bank.
In case the EMD is paid in the shape of BG, the validity of BG shall be 90
days.
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Draft / Bank Guarantee will be discharged if the Bidder furnishes Bank
Guarantee for the full EMD of 2.50% at the time of concluding agreement.
(b) successful bidder will pay the balance amount of 1½% EMD
at the time of concluding agreement to makeup EMD of 2½% of contract
value through Crossed Demand Draft/Bankers Cheque drawn in favour of
specified authority issued by any Scheduled Bank.
8. Financial Bid :
The tenderers shall have to state clearly their willingness to execute the
works at the percentage excess or less or equivalent to estimate contract value
put to tender.
9. Technical bids / Price bids opening :
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(b) The Department shall carry out the technical bid evaluation
solely based on the Uploaded Certificates / documents, DD / BG towards
EMD in the e- procurement System and open the Price bids of the responsive
tenderers. The result of technical bid evaluation will be displayed on the e
market place, which can be seen by all the tenderers who participated in the
tenders.
(f) If any successful tenderer fails to submit the original hard copies
of uploaded certificates / documents, DD / BG towards EMD within the
stipulated time or if any variation is noticed between the uploaded documents
and the hard copies submitted by the tenderer, the successful tenderer will be
suspended from participating in the tenders on e-Procurement platform for a
period of 3 years by the tender inviting authority duly getting approval by the
next higher official. The e-Procurement system would deactivate the user ID
of such defaulting successful tenderer based on the trigger / recommendation
by the tender Inviting Authority in the system. Besides this, the Department
shall invoke all processes of law including criminal prosecution of such
defaulting tenderer as an act of extreme deterrence to avoid delays in the
tender process for execution of the development schemes taken up by the
Government. The information to this extent will be displayed in the e-
procurement platform website.
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10. Processing of Tenders :
The Superintending Engineer will evaluate and process the tenders and
submit to the concerned Chief Engineer/Engineer-in-Chief. The Chief
Engineer/Engineer-in-Chief after his evaluation will finalize tenders upto
Rs.1000 lakhs and submit to the COT in case the value of tenders is more than
Rs.1000 lakhs. The COT/Committee will examine the bids and decides the
successful bidder and communicates its decision to the Chief Engineer/
Engineer-in-Chief. The Chief Engineer/Engineer-in-Chief in turn
communicates the Commissionerate of Tender’s decision to the
Superintending Engineer. All this process will be online within 90 days only.
For all works the ceiling of tender premium shall be 5%. Even after
two calls if the tender premium quoted is more than 5%, the matter should be
referred to the Government and the Government may order for a fresh call or
may constitute a committee to award the work on Nomination/Selection Basis
to a reputed contractor from the list to be maintained by the Department on the
basis of performance of contractors.
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b) Discount tenders
Percentage less than estimated cost : Tenders upto 10% less than the
estimate may be accepted but for tenders which are less by more than 10% of
the estimate, a bank guarantee or demand draft for the difference between the
tendered amount and 90% of the estimate value should be taken so that the
tenderer leaves the works midway and the department is forced to call for
tenders for the work once again, the bank guarantee or demand draft shall be
used to finance the re-tendered work. The tenderer who quotes 10% less has
to furnish his rates arrived for execution.
Price adjustment clause shall apply for labour and other materials for
the works where the estimate contract value is Rs. 2.00 crores and above and
irrespective of time period. This price adjustment for labour and other
materials shall be considered only when the price index variation is beyond
5%. Thus, if the increase in price index is 10%, payment will be adjusted only
to the extent of 5% (10%-5%) and vice versa in case of decrease in price
index.
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applicable for works with ECV above Rs.50 crores through electronic
payment gateway, at the time of bid submission electronically. For tenders
wherever ECV is not available i.e., for goods and services, the transaction fee
shall be calculated on quoted value. Service tax as levied by the GOI on
transaction fee, electronic payment gateway charges shall be borne by the
bidders.
The successful bidder will pay further fee @0.04% of ECV plus
service tax as applicable to the Managing Director, TSTS to create an e-
procurement fund. The ceiling amount of the fee for works costing ECV upto
Rs.50 crores is Rs.10,000 and for works costing with ECV above Rs.50 crores
is Rs.25,000/-.
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electronic signature certificate of the bidder will not be
accepted on the e-procurement platform”.
17. Recoveries :
(i) The department shall retain from each payment due to the
contractor at the rate of 7.50% of bill amount until completion of the whole of
the Works. The retention money so accumulated will be released against the
Bank guarantee
(1) in multiples of Rs.1,00,000/- for the work value upto Rs.1.00
crore,
(2) in multiples of Rs.5,00,000/- for value of work from Rs.1.00
crore to Rs.10.00 crores;
(3) in multiples of Rs.25,00,000/- for value of works upto
Rs.10.00 crores to Rs.100 crores; and
(4) in multiples of Rs.50,00,000/- for value of works above
Rs.100.00 crores.
subject to the conditions that the rate of progress is maintained.
However the total of such released amount shall not exceed 5% of
total value payment made for the works.
(iii) Every time, notice of a Defect is given, the Contractor shall correct
the notified defect within the specified time limit as per the notice issued by
the Engineer-in-Charge.
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In case of any disputes and differences arising out of or relating to such
agreements shall be referred to adjudication as follows.
(c) Claims above Rs. 5.00 lakh : Dispute Resolution Committee shall
be constituted. (See Appendix XXXI)
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157. The security to be taken in the case of piece work contracts
(K2) is 1½% along with the tender only.
(1) (a) In case of contracts for the works upto Rs.50 lakhs the Earnest
Money Deposit shall be in the shape of Demand Drafts only. Demand Drafts
of successful tenderers only should be accounted for in the regular cash book.
The register of tenders serves as a subsidiary cash book till the tenders are
settled.
(b) In case of contracts for the works above Rs.50 lakhs, the Earnest
Money Deposit shall be in the shape of Demand Draft/ Bank Guarantee. The
Bank Guarantee issued by Nationalised Bank/Scheduled Banks may be
accepted towards EMD. The validity of BG submitted along with tender (1%)
should be for 6 months. The successful bidder shall submit fresh BG for 2½%
of estimated contract value duly taking back the BG of 1% submitted along
with tender and the validity of the Bank Guarantee should cover the contract
period and defects liability period.
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Upto Rs.1.00 crore Multiples of Rs.1,00,000/-
Rs.1.00 crore to Rs.10.00 crores Multiples of Rs.5,00,000/-
Rs.10.00 crores to Rs.100 crores Multiples of Rs.25,00,000/-
Rs.100 crores and above Multiples of Rs.50,00,000/-
(2) Deleted.
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At the time of transfer of charge, a written statement of original tenders
and agreements handed over and taken over should be made out and signed by
the relieved and the relieving Divisional Account Officers or Deputy
Executive Engineer as the case may be.
Note 2 : For the tenders finalized through e-procurement platform, the print
outs of tender proposals of selected bidder shall be maintained as
part of the agreement.
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Note :- The Superintending Engineer is competent to execute contracts and
piece work agreements up to the limit of tenders accepted by the
competent authority regardless of whether they were accepted by
Government, Engineer-in-Chief/Chief Engineer or Commissioner of
Tenders or Committees appointed by the Government and
irrespective of the restrictions imposed on the powers of
Superintending Engineer in the matter of acceptance of tenders.
Hence the Chief Engineer does not execute contracts even if the
tenders are accepted by Government.
Note :- The restrictions in the second sentence of this Paragraph do not apply
to maintenance scheme/works estimates provided the sub-works are
independent works unconnected with each other.
(3) No authority may accept any contract for a work until an assurance
has been received from the authority competent to provide funds for the same,
that such funds will be allotted before the liability matures – vide the last
sentence of Paragraph 173.
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(5) Duplication of agreements should in no case be required, that is to
say, an authority who has concluded an agreement should not be required to
draw up and sign again an agreement already executed – vide also Rule 2
under Paragraph 95, T.S. Public Works Account Code.
(6) Deleted.
163. The sale of land or buildings with the site on which they stand
is generally left to the Collector of the district, but it is at the same time open
to the Public Works Department to apply for permission to sell land, etc.,
themselves when they see cause to recommend such a measure.
164. Collectors have powers to sell buildings with their sites and
attached lands if the combined value does not exceed Rs.25,000/-. The
sanction of Government is necessary, when the value exceeds Rs. 25,000/-.
Note :- Lands in charge of the Public Works Department which are no longer
required by the department for some administrative purpose or for
some sanctioned scheme, which has to be executed in the near future,
should be handed over to the Collector of the district.
The officers of the Departments dealing with Public Works should not
proceed with any proposal for allocation of lands/sites belonging to their
Departments without prior approval from the Government.
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(a) General
109
the District Collector, the Sub- Divisional Magistrate and the
Tehsil.
(d) Upload on the website of the appropriate Government
(e) In the affected areas in such manner as may be prescribed.
Provided further that the acts specified under the first proviso may be
undertaken in the absence of the owner, if the owner has been afforded a
reasonable opportunity to be present during the survey, by giving a notice of at
least sixty days prior to such survey.
Provided also that no person shall enter into any building or upon any
enclosed court or garden attached to a dwelling-house (unless with the consent
of the occupier thereof) without previously giving such occupier at least seven
days' notice in writing of his intention to do so.
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(1) Any person interested in any land which has been notified
under sub-section (1) of section 11, as being required or likely to be required
for a public purpose, may within sixty days from the date of the publication of
the preliminary notification, object to—
(a) the area and suitability of land proposed to be acquired;
(b) justification offered for public purpose;
(c) the findings of the Social Impact assessment report.
111
(vi) Section 20 - Land to be marked out & measured:-
The Collector shall thereupon cause the land, unless it has been already
marked out under section 12, to be marked out and measured, and if no plan
has been made there of, a plan to be made of the same.
The Collector shall publish the public notice on his website and cause
public notice to be given at convenient places on or near the land to be taken,
stating. That the Government intends to take possession of the land, and that
claims to compensations and rehabilitation and resettlement for all interests in
such land may be made to him.
The Collector may also require any such person to make or deliver to
him, at a time and place mentioned (such time not being less than thirty days
after the date of the acquisition), a statement containing, so far as may be
practicable, the name of every other person possessing any interest in the land
or any part thereof as co-proprietor, sub proprietor, mortgagee, tenant or
otherwise, and of the nature of such interest, and of the rents and profits, if
any, received or receivable on account thereof for three years next proceeding
the date of the statement.
On the day so fixed, or on any other day to which the enquiry has been
adjourned, the Collector shall proceed to enquire into the objections (if any)
which any person interested has stated pursuant to a notice given under section
21, to the measurements made under section 20, and into the value of the land
at the date of the publication of the notification, and into the respective
interests of the persons claiming the compensation and rehabilitation and
resettlement shall make an award under his hand of –
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whom, or whose claims, he has information, whether or not
they have respectively appeared before him.
(a) the market value, if any, specified in the Indian Stamp Act,
1899 for the registration of sale deeds or agreements to sell, as the case may
be, in the area, where the land is situated ; or
(b) the average sale price for similar type of land situated in the
nearest village or nearest vicinity area; or
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(iii) Section 30- Award Of Solatium:-
Any person interested who. has not accepted the award may, by written
application to the Collector and any special officer designated by the
Government, require that the matter be referred by the Collector for the
determination of the Authority, as the case may be, whether his objection be to
the measurement of the land, the amount of the compensation, the person to
whom it is payable, the rights of Rehabilitation and Resettlement or the
apportionment of the compensation among the person interested.
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Explanation :- In computing the period referred to in this sub-section,
any period or periods during which the proceedings for the acquisition of the
land were held up on account of any stay or injunction by the order of any
Court shall be excluded.
Explanation :- For the purpose of this section "High Court" means the
High Court within the jurisdiction of which the land acquired or proposed to
be acquired is situated.
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awarded with interest here on at the rate of nine percent, per annum from the
time of so taking possession until it shall have been so paid or deposited.
Note :- “The Collector” means the Collector of a revenue district, and includes
a Deputy Commissioner and any Officer specially designated by the
appropriate Government to perform the functions of a Collector
under “The Right to Fair Compensation & Transparency in Land
Acquisition, Rehabilitation & Resettlement Act, 2013”.
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Collector shall inform about the number of such sellers, extent of land out of
total indent, and likely consideration to the Procuring Agency.
ix) Land owner will give an affidavit that she/he will not have any
right to further enhancement of consideration finalised by the Committee to
any other forum.
xii) The Government may from time to time issue such guidelines or
executive instructions as may be deemed necessary.
167. Deleted.
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168. Deleted.
169. Deleted.
172. (i) Lands in charge of the Public Works Department are of two
kinds :
119
(1) Lands acquired by the Public Works Department for the
construction of buildings but not immediately used for the purpose, and
(ii) The procedure of grant under the relevant Act should be adopted
for grants of these lands for temporary occupation for agriculture and non-
agriculture purposes. Grants for such occupation may be made in favour of
individuals, private bodies, companies or associations and local bodies.
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The items enumerated below will be cases for grants for agricultural
purposes:—
(a) Growing of grass or other fodder.
(b) Raising flower gardens.
(c) Planting casuarina.
(d) Cultivation of plantation products.
(e) Cultivation of paddy, pulses and other food grains or
commercial crops like tobacco, cashew, groundnuts, etc.
121
submitted with the proposals for the grant. It should be made clear in the order
of the grant that the grant will be recoverable at 24 hours notice.
122
All Municipal Corporations Rs.10.00 Rs. 20.00
(Other than Hyderabad & Secunderabad
twin cities)
Municipalities Grade I & II and Special Rs. 7.00 Rs. 15.00
Grade
Other Municipalities Rs. 5.00 Rs. 10.00
Mandal Head Quarters (Other than Rs. 3.00 Rs. 5.00
Municipalities)
Rural areas Rs.2.00 Rs. 3.00
In Hyderabad and Secunderabad twin cities, however, track rent,
should be levied at the rate of Rs. 3000/- per kilometer, except in cases of
renewal of existing grants for which the old rates of Rs. 2500/- or Rs. 3000/-
per kilometer as the case may be should be charged.( G.O.Ms.No.5, Finance &
Planning dept., dt.11-2-2000.)
(ii) For laying of optical fiber cables : For laying of optical fiber
cables along roads of Roads and Buildings, Panchayat Raj,
Municipal Administration and Urban Development and Forest
Departments for telecommunication infra-structure, Government
issued guidelines duly indicating that the Engineer-in-Chief
concerned/Principle Chief Conservator of Forest have to issue
permission to agencies for using the right of way for laying optical
fiber cables along with the roads after obtaining bank guarantee for
an amount calculated at the rate of Rs. 25/- per RM after executing
agreement.
Rs./Rmt.
CC Roads 1,844.00
BT Roads 2,275.00
Footpath 799.00
Berm/WBM 285.00
123
Municipal taxes :- In Hyderabad city and in mufassil
municipalities, the charge for occupation will consist of two parts; the first
part will be a specified sum fixed with reference to the instructions in sub-
Paragraph (xi) above, while the second part will consist of another specified
sum to be levied on account of the municipal taxes payable by the
Government in respect of the property covered by the grant. In the event of the
Corporation or the municipality concerned varying its demand, the right to
revise the second part of the charge and to collect any further sum due as a
result of such revision should be reserved in the order of grant. The two parts
of the charge will be payable by the grantee simultaneously either in a lump
sum or in installments as may be specified in the order of grant.
(xiii) Immediately the grants are sanctioned, the period of grant and
the rent to be recovered should be noted in the Miscellaneous Property
Register maintained by the Sub-divisional Officer in all cases.
H – EXECUTION OF WORKS
I. Starting Works
124
Note :- Deleted.
Note (2) :- Taxes and watchmen’s wages provided for in annual maintenance
estimates should be excluded from the total amount of estimates
for the purpose of deciding whether an agreement should be
taken in the case of repair estimates for buildings.
Note: - If, however, it is found necessary in any case to give out the balance
work at higher rates to another contractor without calling for open
tenders, whether on account of urgency or any other reason, the
previous approval of the next higher authority above that, which
accepted the original agreement cancelled should be obtained.
125
from the date of sanction of such revised rates, unless it is specially stated by
the sanctioning authority that they should have retrospective effect.
(c) In all cases, as in (a) and (b), it must be observed that the Code
rules governing such estimates revisions as may be involved, are complied
with.
(e) In all cases in which work not covered by the original agreement is
ordered the rates for such items of work should be settled as per clause 63 of
the Preliminary Specification of the T.S. Detailed Standard Specifications as
indicated below. Such extra items of work should not be ordered by the
Executive Engineer on his own responsibility, if the revised estimate or
deviation statement providing for them requires the sanction of a higher
authority.
(iii) For new items which do not correspond to any item in the
agreement, the rate shall be the standard schedule of rate plus or minus overall
tender percentage.
126
Note :- The term “standard schedule of rate” used in sub-clause (ii)
and (iii) above, means the schedule of rates on which
sanctioned estimate was prepared.
Note 1 :- The provisions of above Paragraph will be relaxed in the case of the
famine relief works, but this does not relieve officers from the
responsibility of obtaining the necessary sanction to a revised
estimate an additional appropriation as soon as they can foresee how
far an estimate is likely to be exceeded.
Note 2 :- The report to be sent to the Accountant General, with reference to the
above Paragraph, should be prepared in the form indicated below
TABLE
127
Nature of Date of Details of Approximate Date on Remarks
emergency occurrence damage & cost which work
works proposed involved to is
to be carried carry out commenced
out repairs
(1) (2) (3) (4) (5) (6)
128
Works executed by civil officers acting as Public Works disbursers are
generally likely to be of a petty nature and constructed on standard designs.
Civil Officers may, however, apply to the Superintending Engineer of the
circle to depute an officer to examine any work when in progress or when
completed and to make a general report as to whether the work, is being
satisfactorily carried out or has been completed in accordance with the
estimate.
(1) For each such work or component part there must be a fully
prepared detailed estimate and, in the administrative approval as a whole,
there must be a clear and specific amount corresponding to the work or
component part in question.
129
(2) The amount of the detailed estimate must not exceed the
amount indicated in the administrative approval by more than 10 per cent.
Note :- This rule does not apply to estimates for parts or individual buildings
unless the preliminary estimates for administrative approval have
been similarly prepared.
(1) Amend the design or estimate in his own office and sanction it, or
(2) Sanction the parts of the estimate which are approved, subject to
conditions (2) and (3) specified in Paragraph 183 and call for amended details
estimates for the other portions of the project.
130
187. Where important structural alterations are contemplated,
though not necessarily involving an increased outlay, orders of the original
technical sanctioning authority should be obtained. A revised estimate should
be submitted for technical sanction should the alterations involve any
substantial change in the cost of the work.
189. In the execution of works, every care should be taken that the
safety and convenience of the public are duly attended to, and that all
operations are carried on in such a manner as to interfere as little as possible
with the traffic or ordinary pursuits of the people. Temporary roads, bridges,
lights and barriers should, when necessary, be provided; and the occupation of
land, when practicable, be so timed as not to lead to the destruction of standing
crops – See Appendix XXXII.
193. Deleted.
131
195. The employment of female labourers on works in the
neighbourhood of soldier’s barracks or a jail should be avoided as far as
possible.
196. (a) The connection to the water main in the street and the pipe
leading there from to the building together with the stopcock, meter and a
sufficient length of pipe to lead the water through the outer wall of the
building to the interior thereof should be laid and constructed entirely by
municipal agency at the cost of the Government. The point at which the supply
is to be taken into the building and the place where the meter-house box or
cupboard should be constructed, should be determined by the local Public
Works Department officers subject to the approval of the Municipal Chairman.
All works within the house should be carried out by the Public Works
Department.
(b) The cost of the works which are executed by municipal agency in
accordance with the above instructions is payable in advance to the municipal
council concerned.
132
Note 1 :- The responsibility for the safety of the steel on which advance was
drawn rests with the contractor only till the consumption of steel.
Note 2 :- The contractor should produce a quality control certificate before use
of the steel in addition to the quality control certificate issued by the
manufacturer.
133
Any wrong declaration, when comes to light, entails recovery of the entire
amount paid in lump sum from their immediate next work bill with interest.
199. To enable the Survey of India to keep the map of India up-to-
date in respect of new canals, embankments, roads etc., on index record may
from original surveys, on a scale not less than one CM to one KM, should be
sent to the Survey of India Office, Hyderabad, on completion of the work. The
topography adjoining the alignment, such as village-sites, trijunction boundary
pillars; other permanent objects and the crossing of roads and streams, should
be accurately shown, and it should be stated on the maps supplied whether the
information has been derived from actual survey or otherwise.
I – DEPOSIT WORKS
I. General
Note : Deleted.
134
202. Where a work is financed partly from the funds in Paragraph
201 above and partly from Government grants-in-aid, the procedure prescribed
in Rule 1 under Paragraph 470 of the Telangana State Public Works Account
Code for the payment of grants-in-aid should be observed.
Note (2) :- Works done for the welfare of scheduled tribes and for the
development of scheduled areas at the cost of the department
concerned are exempted from the levy of the above charges.
135
Note (3) : (i) Works relating to the welfare of the Schedule Castes shall be
exempted from payment of centage charges.
II. Special Rules for Works wholly Financed from non-Government Funds
206. Besides the rules in Paragraphs 201 to 205, the following are
specially applicable for works financed wholly from non-Government funds :-
136
administrators of the funds before starting work. Alterations in design should
be similarly dealt with.
(3) The officer incharge of the work should report at once to his
superiors and to the contributors, any anticipated excesses and give full
information regarding the progress of expenditure, so that there may be no
responsibility for Government if the work has to be stopped later on for want
of funds.
(4) The authorities undertaking such works should see that both
parties understand clearly their mutual responsibilities.
207. (1) These orders and rules apply only to the construction and
maintenance of new works in connection with a Government irrigation
system, the cost of which works is born, in whole or in part, by the voluntary
contributions of interested parties. These rules do not apply to works done by a
private person at his own expenses in connection with any field channel which
is private property.
137
Department/ R&B Department or Panchayat Raj Engineering Department
(PRED), Public Health & Municipal Engineering (PH&ME) concerned. If the
Zilla Parishads, Mandal Parishads and Gram Panchayats have borne the entire
cost of construction, it will also bear the full cost of maintenance.
Note :- All such agreements should be registered and sent to the Director of
State Archives, Hyderabad for safe custody.
(a) In the case of contribution works for which the Government has
not contributed as much as half of the original cost of construction, the repair
works may, if the sanctioning officer considers it desirable, be carried out at
public cost if the amount does not exceed Rs. 5,000 in each case in any one
year.
138
Where the cost of maintenance is to be recovered, in part or in whole,
from the interested parties, the amount required should be recovered before
any repairs or works of maintenance are commenced.
This rule does not apply to works asked for by local bodies. In such
cases when the Public Works Department prepare plans and estimates for
works to which a local body has agreed to contribute, that body should pay 2¼
per cent of the estimated cost of work for the preparation of plans and
estimates and 1 per cent of the estimated cost of the work for their scrutiny. If
the works are eventually executed by the Public Works Department, the fees
levied on this scale will be adjusted towards centage charges. The fees, will
not be refunded in any circumstances.
In the case of other works, i.e., works which are not required in the
interest of Government, but are carried out on behalf of private individual or
bodies and also works which are in the nature of maintenance of existing
works, percentage charges as shown below, will be levied unless the levy is
specifically exempted by the State Government.
139
208. (1) The following rules will apply to works for which
contributions are to be collected on account of the joint ownership or interest,
possessed by the Government and other concerned parties. A list of the
irrigation or the navigation works which serves more than one interest, e.g.,
Government, Municipalities, private persons or Zilla Parishads, Mandal
Parishads, Gram Panchayats showing the various irrigation systems and the
shares of contribution payable by the various interested parties towards the
maintenance charges of such systems will be issued periodically by the Chief
Engineer for Irrigation.
(4) The case of other contribution works not included in the list of
contribution works but for which land holders are by equity bound to pay
should be decided on their merits and the works should not be put in land until
necessary agreements are concluded with them and the contributions are
recovered.
140
required to give at least a fortnight’s intimation in advance of the
commencement of the work and in the case of really urgent work to inform the
Executive Engineer and the Deputy Executive Engineer within three days of
the commencement of the work.
Note :- The above rules do not apply to cases where Inter State Works are
concerned and such cases should be dealt with in accordance with the
terms of the special agreements concluded with them in the case of
each work.
IV. Government Works Partly Contributed for by Local Bodies and Private
Parties
209. There are certain works, which are the property of Government
for which a share of the cost is to be collected by mutual arrangement between
Government and the Zilla Parishads, Mandal Parishads, Gram Panchayats and
Municipalities or private parties concerned either as a proportion of the cost of
the work or in fixed lump-sums, e.g., maintenance of certain roads, bridges,
and hospitals, certain tank restoration works, etc., the procedure for watching
recoveries and adjusting them in the accounts is contained in Paragraph 393-A
of the T.S. Public Works Account Code.
V. Clearing of Prickly-pear
J – DISPOSAL OF ESTIMATES
141
II. Communication of Sanction to Estimates to the Audit Officer
142
IV. Revised Estimates
I. General
216. (a) A consolidated completion report in P.W.A. Form No. 45
should be prepared monthly of all completed works other than those referred
to in clause (b), the actual expenditure on which is in excess of the sanctioned
estimate (vide Paragraph 182) by an amount greater than that which the
Executive Engineer is empowered to pass. This report should show for each
work or group of works the estimated cost, the outlay, and the excess. When
the completion report is utilized instead of a revised estimate under Paragraph
215, sufficient details must be given, if the excess is more than 5 per cent to
satisfy the authority whose sanction is necessary.
143
(b) A detailed completion report in P.W.A. Form No. 44 need only be
prepared in respect of works on which the outlay has been recorded by sub-
heads—
(1) when, if the work was sanctioned by higher authority, the total
estimate has been exceeded by more than 5 percent, and
144
the department for whom it was carried out. Reasonable warning of the
imminence of such notification must of course be given.
222. Civil Officers and Military Officers are required to fill up and
sign all authorised forms and requisitions concerning the execution of any
original work affecting their department.
Completion plans, if any, should not be sent to the audit office but
should be forwarded direct to the Superintending Engineer who should attach
them to the completion report on its receipt.
Completion plans, if any, should not be sent to the audit office but
should ordinarily be retained in the divisional office. But, in the event of
unfavourable remarks having been recorded upon such a certificate by any
civil or military officer, it should be submitted for the orders of the
Superintending Engineer with the explanation of the Executive Engineer and
an account of any action he may have taken.
145
Note :- Completion report in respect of works costing less than Rs. 50 lakhs
need not be sent to A.G.'s Office for verification of figures of
expenditure. However, where separate pay and accounts office
organisation exist, completion reports shall be sent to the Pay and
Accounts Office irrespective of the cost of the work.
146
CHAPTER – III
PUBLIC BUILDINGS
A – GENERAL
I. General Rules
(c) All Government buildings, high rise buildings (15 Meters for
Non-residential and 18 meters for residential or more from the surface level of
the building), malls, market complexes, Cineplex’s are to be provided with fire
protection appliances as per the norms stipulated in the Telangana Fire
Services Act 1999.
147
Note :- (i) Detailed rules for protection of Government buildings against fire
will be found in Appendix XXI.
(ii) Fire extinguishers shall be supplied to residential buildings or
inspection bungalows. But in cases where a building (whether
owned by Government or hired) is used partly as an office and
partly as a residence for a Government Officer, both the office
and residential portions shall be provided with fire-protection
appliances by the departments occupying such buildings.
(iii) No person shall tamper with, alter, remove or cause any injury or
damage to any fire prevention and fire safety equipment installed
in any building or instigate any other person to do so.
(a) Fixtures
148
Note 2 :- Matting for floors, rattan blinds or chicks, locks for outside doors,
etc., will not be treated as fixtures to be provided by the Public
Works Department, except in the case of residential buildings, for
which plain and inexpensive matting, such as ordinary coir matting,
etc., will be treated as fixtures to be provided by the Roads and
Buildings Department.
(iii) The initial supply of flags, flagstaffs, blocks and ropes for
buildings incharge of Public Works Departments will be met
from “2059. Public Works”, and the estimates for provisions
will be classed as “Original Works”, Renewals and repairs of
flag, flag-staffs, etc., will be attended to by heads of offices
occupying the buildings, the charges being debited in the same
way as repairs to the buildings.
(iv) Deleted.
149
Note 8:- All expenditure for furniture which can be classified as "Fixtures”
should be debited to the works.
(b) Furniture
(i) General
230. Ordinarily the Executive Engineer will not supply nor repair
furniture, screens, doors or window curtains, nor will he perform any of the
duties specified in Paragraph 229 as devolving on the departmental officer
incharge. Furniture for new offices may, however, be supplied by the
Executive Engineer, and charged in his accounts provide that State
Government authorises the inclusion of the cost of such furniture in the
estimates of the offices concerned. The rule does not apply to the supply and
repair of furniture of any of the Government inspection bungalows incharge of
the Public Works Department; the cost of these will be borne by the Public
Works Department. [Furniture supplies to inspection Bungalows will be
debited to the works estimates and subsequent repair to the maintenance
estimates of the inspection Bungalows].
Note 2:- The furniture required by the division and sub-division offices of the
Public Works Department should be debited to the contingent grant of
the office concerned, whatever be the nature of the division special
project or ordinary.
150
Engineer can accord sanction for replacement of furniture upto Rs.50,000/-
and the Executive Engineer can sanction for Rs. 10,000/- and for subsequent
repairs Superintending Engineer can sanction for Rs.5,000/-, and Executive
Engineer can sanction for Rs.5000/-. (G.O.Ms. No. 148, Finance & Planning,
dt. 21-10-2000)
Note 1:- Chicks (rattan or bamboo) are different from blinds and are not
debitable to "furniture grant" but to State Civil repairs".
Note 2 :- The cost of supply and repair of furniture to the quarters attached to
the Government Houses, is debitable to the Public Works grant.
151
(b) The Private Secretary to Minister will be incharge of the
furniture supplied to the residences of Honourable Ministers and will be
responsible for keeping proper accounts of the furniture. (G.O. Rt. No. 1976
General Administration (POLL.C) Department, dated16-7-2015). He will
furnish to the Audit Officer an annual certificate for verification of furniture in
the residences of Ministers on or before 31st July each year, on the lines
mentioned in Paragraph 233(a) in respect of furniture in Raj Bhavan.
Note 1:- No building should be sold unless it has been previously ascertained
that it is not required by any department of Government and the
approval of the Government should be obtained before any building
is ordered to be sold.
Note 3 :- Deleted.
152
Note 4:- When it is proposed to sell or dismantle a portion of the building the
value of the entire building and not of the portion shall be taken for
the purpose of determining the authority competent to sanction it.
Note 5:- Analysis for depreciation as per revised Hurst’s Table shall be done
for all building structures proposed for dismantling. A public
building, the sale or dismantlement of which is sanctioned in exercise
of the power conferred by this rule, shall be disposed off by tender
cum public auction. Where a building is proposed to be dismantled
and site is proposed for new construction or otherwise by the
Department, tenders may be called for which includes cost of
dismantling, clearance of site and revenues for useful material. The
power conferred by this rule shall be exercised only if the
administrative control of the building vests in the authority
sanctioning its sale or dismantlement.
(a) When the cost of the building was originally debited to the
Capital account for the Revenue account of a project for which regular Capital
and Revenue accounts are kept or to a capital expenditure head outside the
Revenue accounts even though no regular capital and Revenue accounts are
kept for the work covered by the Capital expenditure, the sale proceeds should
be credited to the Capital or Revenue account of the project, or to the capital
expenditure head originally debited, as the case may be, as recoveries of
expenditure.
153
(b) When the sale affects irrigation, navigation, drainage and Flood
Control works, for which capital accounts are not kept, the amount should be
credited to “0701. Major and Medium Irrigation”:
(c) When the sale is of buildings the cost of which was originally
debited to"2059 Public Works" the amount should be credited to 0059 Public
Works.
154
secure the right of re-entry after reasonable notice, will be exercised
by Government.
155
(b) Jt. Secretary to Govt. and 272 Sq ft.+ attached ante-chamber
equivalent cadre Officers. and toilet.
(Maximum 272Sq ft. + 80 Sq ft.)
(c) Dy. Secretary to Govt. & other 220 Sq ft. +attached ante-chamber
District Officers. and toilet
(d) Assistant Secretary to Govt & 160Sq ft. With common toilet,
other officers, Dy. EEs etc. lunch room facilities.
(e) Section officers in Secretariat 60 Sqft. With common toilet,
and Superintendents in other lunch room facilities in common
offices and other technical hall
personnel.
(f) Ministerial Staff, Typists and 40 Sq ft. With common toilet,
Computer Operators etc. lunch room facilities in common
hall (10% extra for storage and
records).
II. Ceiling of rent fixed for private buildings for occupation for office
accommodation (G.O.Ms. No. 63 Finance dt. 18-04-2011)
III. Leases should ordinary provide, inter alia (among other things),
that the lessor will execute all structural repairs before the building is occupied
and will carry out such additions, alterations and repairs as are necessary to
render the buildings habitable and suitable for the purpose of which it is
required. When the land lord disowns the liability or otherwise refuses to meet
the charges himself, subject to the condition that at the time the building is
released Government will have the right to remove any installations or
material added to it.
156
(a) Head of Department : Rs.10,000 per annum non-recurring and
Rs.2,000 per annum recurring.
(b) Regional Officers: Rs. 5,000 per annum non-recurring and
Rs.1,000 per annum recurring.
(c) District Officers: Rs. 1,000 per annum non-recurring and
Rs.500 per annum recurring.
(G.O.Ms. No. 148, Finance & Planning (FW Admn-I TER) dept., Dt. 21-10-
2000.)
The Chief Engineer having full powers to sanction the rent, when
accommodation is provided in separate building, according to the plinth area
values and rent assessment by the R&B department (G.O.Ms. No. 148,
Finance and Planning (FW Admn-I TER) Department, dt. 21-10-2000). In the
case of Office accommodation for Executive Engineer, the Superintending
Engineer having full powers to sanction the rent, (Rent fixed by the R&B
Department based on the plinth area). The Executive Engineer is having full
powers to sanction rent for office accommodation of sub-divisional office,
(Rent fixed by the R&B Department based on the plinth area). (G.O.Ms. No
148, Finance & Planning (FW Admn-I TER) dept. Dt. 21-10-2000).
157
residence, he may under the orders of the Superintending Engineer in the case
of an Executive Engineer and Executive Engineer in the case of Deputy
Executive Engineer draw in his contingent bills office rent proportionately to
the extent of the main building set aside solely for office use not exceeding
half the rent of the house.
(d) In the case of leased buildings, the lease should distinctly show
whether the municipal tax is payable by the lease in addition to the rent or by
the lessor himself. If it is the local rule or custom for the taxes to be paid by
the lessee, then the tax for the entire building will be paid by Government; if a
portion of the building is occupied by the officer as residence, then he should
pay the share of such tax corresponding to the share of the rent payable by him
and Government should be debited with the difference. In the case of
Government buildings, the entire tax will be paid by Government - vide also
Para 250.
Note 2 :- The above powers are delegated subject to the following conditions :
(1) The accommodation should be as per the scale prescribed.
(2) Reasonableness of rent certificate should be obtained.
(3) Availability of budget provision.
158
241. In the case of Section Officers, the Superintending Engineer
and the Executive Engineer having full powers to sanction the hiring of office
accommodation, according to the plinth area values and rent assessment by the
R&B department (G.O.Ms. No. 148, Finance and Planning (FW Admn-I
TFR) Department, dt. 21-10-2000).
V. Renting of Buildings
244. Rent should be recovered from local bodies provided with office
accommodation in Government buildings – see Paragraph 275.
Note 2 :- Local bodies which have not exercised the option of buying up
record-racks, formerly fixed in such buildings by Government, are
required to pay rent, the cost of the racks being included in the
capital cost of the building or the portion thereof occupied by the
local bodies.
159
(a) Six per cent interest on book value of the building with
additions and alterations and of Sanitary, Water Supply and Electrical
Installations and fittings in the buildings plus1½ per cent on book value of the
buildings, excluding the cost of land, but including cost of sanitary, water
supply and electrical installations and fittings to recover capital investment at
the end of the life of the buildings plus 4½ per cent for maintenance on the
capital cost of the building excluding the cost of site and 6 per cent for
maintenance on the capital cost of sanitary, water supply and electrical
installations and fittings should be charged.
Note 1 :- The terms “book value” and “capital cost” used in this rule represent
—
(c) Deleted.
(d) Deleted.
(e) Deleted.
160
246. Public buildings let to private individuals should not be altered
or enlarged at Government expense to suit the tenant, and persons occupying
public buildings on rent are prohibited from making any alterations even at
their own expense, except with the express concurrence of the Executive
Engineer. The fact of additions or alterations being made by the tenant confers
no right of ownership on him, nor can the fact of the occupant having made
additions or alterations at his own expense be considered as giving him any
claim to a set-off against, or diminution of rent. These conditions should be
entered in the agreement or lease - vide Appendix XIII.
Note 1 :- The agreement form is a general one and does not preclude
Superintending Engineers from inserting any special
considerations which may be found desirable in the case of
particular buildings or individuals. Such conditions should be
inserted in consultation with the Government Solicitor.
161
Department should be handed over to the Public Works Department when
vacated.
VII. Taxes
250. The rules for the payment of municipal and local taxes on
buildings in the occupation of departments of the Telangana Government or of
Government servants under the administrative control of that Government are
given in Article 120 of the Telangana State Financial Code, Vol. I.
VIII. Remission of Municipal Tax for vacant buildings and for buildings
wholly or partly demolished
(ii) In the case of vacant buildings which are taken over by the
concerned Engineering Department dealing with Public Works from other
162
departments and which continues to remain in the charge of the concerned
Engineering Department dealing with Public Works, it shall be the duty of the
Section Officer concerned to give the necessary notice of the vacancy of the
buildings to the municipal corporation / Panchayat concerned immediately
they are taken over and thereafter on the first day of every half-year, if the
buildings continue to be vacant then, a copy of such notice being
simultaneously sent to the Executive Engineer concerned.
163
through the agency of, the Public Works Department, except in special cases
under the orders of the State Government.
164
Department on account of original works, extensions and improvements and
repairs separately in order that he may maintain his capital accounts correctly.
Note (1) :- As a general rule, the Executive Engineers concerned shall have
charge of the electrical installations in all Government buildings
whether borne on the Public Works Department books or not
[except those which are maintained under the control of the
Electrical Engineer (General) and Superintendents of Jails and
Borstal Schools and Certified Schools] and shall carryout the
repairs and small extensions thereto with the help of the
electricians or wiremen employed under them. The expenditure on
works executed in any building by Executive Engineers should be
met from funds provided in the Public Works Department Budget.
Note (3) :- (i) In respect of the electrical installations in the Raj Bhavans at
Hyderabad the electrical unit attached to Raj Bhavan establishment
shall purchase electric bulbs including fluorescent tubes/LED
bulbs from the amount sanctioned by the Secretary to the
Governor from the budget provided to Raj Bhavan.
(i) those that are declared protected under the Ancient Monuments
Preservation Act, maintained from Central Revenues ; and
165
258. The monument buildings are under the control of
Archaeological Departments. Only on their advice the Executive Engineer,
R&B Department to arrange for a systematic inspection of all such buildings
and monuments in their divisions and to frame estimates for their repairs.
Note 1 :- Deleted.
Note 2 :- Deleted.
Note 3 :- Deleted.
Note 4 :- Deleted.
Note 5 :- Deleted.
166
Note :- For buildings having plinth area less than 50 Sqm, the occupant should
inform any defects of the buildings relating to soundness to the section
officer who will inspect and certify the soundness.
Note :- Deleted.
(b) Every public building not borne on the Roads and Buildings
Department also should be inspected by the Officers of the respective
departments only.
Note :- Deleted.
167
apportioned between the various items comprising the property, e.g., land,
main building, servant's quarters, compound wall, well, etc.
Fundamental Rules 45
168
C – CONSTRUCTION, ACQUISITION OR LEASING OF RESIDENCES FOR
GOVERNMENTOFFICIALS
I. General
(ii) whether all repairs will be executed by the lessor, and if not;
169
(v) the standard rent of the residence under Fundamental rule 45-
A-III; and
(vi) the average emoluments of the officer for whom the residence
is proposed and the maximum rent recoverable from him.
The lease should originally provide that the lessor will execute all
structural repairs before the building is occupied and will carry out all
necessary conditions, alterations and repairs.
(iii) the average emoluments of the officer for whom the quarters
are constructed.
170
are entitled to accommodation rent free or at rates reduced under Fundamental
rule 45-A-V.
Note 2 :- Buildings for which rent is recovered for a season only, such as
those meant for the migratory staff of Government should be shown
under Class I if they are allotted to officers liable to pay the full
standard rent (limited to 10 per cent of their emoluments). Such
buildings may, however, be exhibited under a separate group of that
class.
269. All buildings of class I may be kept on a single list for the
purpose of this rule, or there may be separate lists for each circle of
Superintendence, as may be more convenient. Separate lists are not required
for buildings the rent proceeds of which are creditable to different services.
D – MISCELLANEOUS
171
(8) Average emoluments of occupant.
(9) Market rate for similar accommodation, in the same station (to
be given as far as practicable).
(10) Average rent chargeable under these rules for other Government
buildings with, as nearly as may be, similar accommodation (to
be given as far as practicable).
Note :- Deleted.
172
the special permission of Government, the rent charged for the buildings thus
let, in any stations should not be less than the rent calculated by taking into
account 6% for interest on the book value of the building with additions and
alterations and of sanitary, water supply and electrical installations and fittings
in the building plus 1 ½ % on the book value of the building, excluding the
cost of site, but including cost of sanitary, water-supply and electrical
installations and fittings to recover capital investment at the end of the life of
the building plus 4 ½ % for maintenance on the capital cost of the building
excluding the cost of site and 6 per cent for maintenance on the capital cost of
sanitary, water-supply and electrical installations and fittings plus municipal or
panchayat taxes, if any, payable on the building.
Note 1:- The terms “book value” and “capital cost” used in the paragraph
represent (i) the actual cost of constructing or acquiring the building
plus, (ii) the cost or assessed value of the site plus, (iii)(a) in the
case of buildings constructed by the Public Works Department,
departmental charges on the works outlay for establishment
(including pension) tools and plant and audit and accounts at the
rates in force at the time of calculation of rent as shown in sub-
clause (iv)(a) of Rule 6 in Appendix 7 to the Telangana State Public
Works Account Code, or (b) in the case of buildings constructed by
the other departments of Government under Paragraph 97 of the
Public Works Department Code, departmental charges on the works
outlay for establishment, etc., at 6 per cent, and (c) in the case of
buildings merely acquired by Government through the agency of the
Public Works Department, a departmental charges of 3 per cent on
the gross cost of acquisition.
Note 3:- (i) The standard rent paid for the buildings should be charged to
pensioners of Government for the first three months from the date of
retirement provided their continuance in the buildings after retirement
is permitted by the Government.
173
enhanced rent will have to be fixed taking into account the cost of the
amenities.
Note 4:- Calculation of standard rent under this para should be made as per
the instructions of the government from time to time and in the
statement form shown in Appendix XXIV.
278. Liability to rent for new buildings and for additions and
alterations :- (a) The Executive Engineer should fix, under the provisions of
Fundamental Rule 45-A-III(b) and with reference to special orders if any,
passed by Government, the approximate rate of rent to be recovered and
should give notice thereof to the officer for whom the building is intended, one
month in advance of its probable date of completion. Immediately the building
is fit for occupation, the Executive Engineer or the Deputy Executive Engineer
concerned should intimate the fact of its completion to the officer concerned.
The liability to rent commences from a date one week after the date of receipt
174
of the intimation by the officer, and the rent should be recovered in accordance
with rules, whether the building has been occupied within that time or not. The
rent so fixed will be subject to adjustments later, should the rent finally
sanctioned by the competent authority under fundamental Rule 45- A-III(b)
differ from that decided upon by the Executive Engineer.
175
280. Damage to residential buildings by tenants :- Every officer for
whom a Government residence has been provided is bound to leave it in a fit
state for occupation by his successor, and will be required to pay the cost of
any special painting white-washing, cleaning or other repairs which may be
rendered necessary by any improper use of the building. In order to give effect
to this rule and to see that the quarter have been handed over for occupation in
thoroughly good order, the Executive Engineer or the Deputy Executive
Engineer should arrange to have each residential building inspected
immediately after it is vacated. The incoming tenant will also be responsible
for bringing to the notice of the Executive Engineer any special damage at the
time he enters the building.
Note 1 :- The intention of the rule is that, while repair occasioned by natural
wear and tear should be carried out at Government cost, damages to
Government property which can be proved to be due to culpable
carelessness on the part of tenants should be charged to them.
176
vacancy remission of tax under the provisions of the Telangana State
Municipalities Act or the Telangana State Gram Panchayat Act, 1964 unless
the rent payable is sufficient to cover the loss of the vacancy remission.
(1) If the quarters are expected to be vacant for one month or less
the officer on the spot discharging the duties of the permanent officer for
whom the quarters are intended should arrange to depute a peon or other
menial to look after the vacant building and garden attached to it.
(2) If the quarters are expected to be vacant for more than one
month the department in-charge of the building will employ a watchman at the
cost of Government to look after the building as well as the garden.
177
(1) The occupant of a Government building or residence shall be
responsible for the proper care and upkeep of the trees, shrubs and hedges in
the compound and will also see that the compound is kept in proper order.
(2) No tree or main branch of a tree shall be cut without the Executive
Engineer's concurrence.
(3) The ground of the compound shall not, without the concurrence of
the Executive Engineer, be broken for any purpose except that of "gardening"
in the ordinary sense of the word, and this shall not include the digging of pits,
ponds or wells for watering purposes.
(4) Bushes and shrubs planted in the ground are the. Property of the
Government and may not be cut down or removed from the compound without
the concurrence of the Executive Engineer, but his concurrence shall not be
required for such cutting down, uprooting or trimming of any bush or shrub or
lopping of any tree as may be necessary for the proper maintenance of the
garden.
178
anicut system, the Collectors' control will be exercised in consultation with the
Superintending Engineer concerned.
285-a State Guest Houses :The following State Guest Houses are in-
charge of Public Works Department.
i. Lake View Guest House, Hyderabad.
ii. Dilkusa Bungalow, Hyderabad.
iii. Green Lands Guest House, Hyderabad.
iv. Manjeera Guest House, Hyderabad.
v. Guest House, Asoka Road, New Delhi.
vi. Napean Guest House, Napean Road, Bombay.
179
G – RYOTS’ SHEDS
H – HOSTELS
289. The hostels attached to the schools and colleges do not come
under the class of residences for Government Officials but they should be
shown in the monthly return of the residential buildings for purposes of
watching the recovery of rents there for. They should be treated as non-
residential buildings for the purpose of determining the authority competent to
accord administrative approval to additions and improvements thereto.
180
CHAPTER – IV
290. The initial record upon which the accounts of works are based
on the measurement book (Form No. 23).
I. Muster Rolls.
291. Deleted.
181
taken in the case of earthwork excavation are found in specification
301 in Section 3 of Telangana State Detailed Standard Specifications.
Verification of pre levels should be made before start of work by the
Executive Engineer for work items exceeding the cost of Rs.5.00 lakhs in
respect of road works and Rs. 10.00 lakhs in respect of irrigation works.
Note 2:- Whenever measurement books, change hands, even if it is only from
one office to another situated in the same building, the receipt of the
books should be acknowledged in writing by some responsible
person of a grade not inferior to that of a Junior Assistant.
Note 3:- In the case of job works executed by pieceworkers in the Public
Works Workshops at Hyderabad, where pieceworkers are given the
works for the amounts of labour estimated for in the work order
estimates and agreed to by the pieceworkers in the form of
agreement printed in the work order form and where the job work is
entrusted to the piece-worker subject to payment to him at a rate
agreed to with reference to weight or area of outturn, it is necessary
to record detailed measurements or job works in a measurement
book to serve as a basis for making payment to the pieceworker.
293. Deleted.
182
Components selected for check measurement should not be less than 50% of
the value of the work done and specially include such of the items, where
there is scope for fraud.
183
to Rs.100 crores made in the part bill arrived at
1/5th, 2/5th, 3/5th, 4/5th, stage of
the work and final measurements
and should cover not less than
10% of the bill amount claimed at
that particular stage.
“This is to certify that the entire work has been carried out as per
agreement conditions, specifications and approved designs”.
The Executive Engineer shall invariably check measure all the works
costing Rs.5.00 lakhs and above, his check measurement covering all the
major items not less than 30% of total expenditure incurred each time.
184
check measurement. The Superintending Engineers/Executive Engineers
should check measure as many works as possible for betterment of quality.
(a) That the cost of the work concerned is within the powers of
that officer to write-off,
185
condonation by the Superintending Engineer or higher authority should be
restricted to bills, the value of which are within their powers to write-off.
B – CUSTODY OF CASH
I. General
186
attached to a division or sub-division, the key or one of the locks of the
treasure chest will necessarily remain in his possession.
Note :- The above rule should be strictly followed in offices where cashiers
have been appointed under paragraph 300, and where Superintendent
have been required to furnish security under Paragraph 303. In other
offices, where iron safes and cash chests are embedded in masonry
and the cash to be deposited does not ordinarily exceed Rs.10,000/- a
single lock is sufficient. Portable cash chests should always be
provided with two locks.
299. The following instructions are laid down for the guidance of all
officers in cashing bills or in remitting money from one office to another. They
embody the minimum precautions to be observed for safeguarding
Government money outside a Government office in normal circumstances. If
conditions are in any way abnormal as when the general tranquility is
disturbed or when the money has to be transported a long distance or when
crimes against property have been unusually ripe in any area, it is expected
that officers will use their judgment as to the additional precautions that may
be required.
Instructions.
(ii) If the sum is between Rs. 50,000/- and Rs.1,00,000/- two attenders
at least one of them being a permanent one or a Junior Assistant
may be employed.
Note 1:- In section office where two attenders may not be available for
amounts between Rs. 50,000/- and Rs.1,00,000/-, the section
officer should attend for the remittance duly requesting the
Deputy Executive Engineer to send an attender who should
accompany his own attender with the remittance or in the
alternative a Junior Assistant may be employed. When such a
sum has to be brought from the subdivision office the Deputy
Executive Engineer should arrange to depute an attender to
accompany the attender of the section office.
C – CASHIERS
I. General
301. One Senior Assistant may make the cash payments of two or
more subdivisions or Superintendent throughout the whole of a division,
whenever such an arrangement is found to be practicable.
Note 1 to 4 : Deleted
188
D – STORES
I. General
304. The stores of the Public Works Department are divided into the
following classes viz., (i) tools and plants and (ii) materials charged direct to
works. Unless there are orders to the contrary the officer in charge of a sub-
division will be responsible for all the stores belonging to it.
Note :- A contractor should not be asked to take delivery direct from a firm of
articles required for a work as it may lead to fraud.
Note : Deleted
307. Deleted.
308. Deleted.
189
310. The rules governing the initial supply, repair and renewal of
bicycles are contained in Appendix 7 of the Telangana State Financial Code,
Volume-II.
(b) Indents
313. The general rules for the supply of articles required for the
public service, whether of indigenous original or otherwise, will be found in
the Stores Rules of the Telangana State Financial Code, Volume-I.
314. Deleted.
Note :- All proposals for the supply and disposal of tents should be submitted
to the Engineer-in-Chief/Chief Engineer for sanction.
190
317. Deleted.
318. Deleted.
319. Deleted.
320. Deleted.
(d) Manufacture
323. Deleted.
324. Deleted.
IV. Stock-Taking :
325. Deleted.
326. Deleted.
327. Deleted.
V. Famine Tools
191
Famine tools should not be issued to ordinary works, i.e., to works
other than those sanctioned as “Famine test and relief works except with the
sanction of the Superintending Engineer should see that the full reserve limits
of stock of these tools fixed for the different centers are maintained efficiently.
Note 2:- The replacement value shall include the book value of the articles lost
including storage charges and an addition of 10% to cover charges
on account of supervision.
[Subs. by Memo. No. 1658/C/71-2l, Tr.Rds. & Bids. (C), Dt. 22-3-82]
(i) General
331. (a) When stock materials are sold to the public or other
departments including railways leased to or worked by companies or are
issued on account of any work executed for them in workshops at their Book
value/assessed value including storage charges in addition of 10 per cent must
be made to cover charges on account of supervision over and above the rates
fixed. This addition may however be waived by the officer empowered to
192
sanction the sale in the case of surplus stock which, in his opinion, would
otherwise be unsaleable.
Note:- The term "other departments" includes also special divisions of the
Public Works Department, the establishment of which is classified
under major heads other than that to which the establishment of the
supplying division relates.
332. Deleted.
333. All surplus stores will be divided into two classes (i)
Serviceable and (ii) unserviceable. When stores (including tools and plant) of
any kind become unserviceable, a report thereof must be made in the survey
report form; this should be done at once on discovery of the fact; as it is
desirable to avoid keeping worthless materials on stock. In the report all
proper explanations must be given, and the period during which the articles
have been in store or in use, and the cause of deterioration must be stated.
If, for special reasons, the authority competent to sanction .the disposal
of the articles considers that it will be better in the interest of the Government
to order the effective destruction of such articles, he may do so.
193
336. Disposal of Surplus stores:
194
Tender-cum-auction, the Superintending Engineer shall in the first instance,
receive tenders for the various items put to sale in sealed covers. The
Superintending Engineer shall then put each lot or equipment to auction and
record the highest bid received for each lot/ machinery. After completing the
auction process he shall open the tenders received in closed covers and prepare
a statement showing the highest offer through the sealed tenders and the
highest amount quoted in the open auction. In cases where the highest amount
obtained for any lot/ machinery is more than the release value it will be
disposed of in favour of the highest offer received through the tender-cum-
auction process. The auctioning authority shall collect the taxes at the
prevailing rates in addition to bid price. The Superintending Engineer shall
also communicate the list of items disposed of indicating the release value and
the value fetched in the auction to the concerned Chief Engineer within three
days from the conclusion of the auction. In cases where the offers received are
less than the release value, the Superintending Engineer shall go through the
process of Tender-cum-auction by publishing in newspapers and Tender Digest
once again.
vii) In case the amounts offered is less than the release value in the
second Tender-cum-auction also, tenders will be decided as follows:
ix) The committee will fix release value based on the proforma.
195
1. Machine-wise lists of spares of running model machinery.
2. Machine-wise lists of spares of obsolete model machinery.
3. List of other materials not fit for use.
v) In case the amount offered is less than the release value even
after two calls, the tenders will be decided as follows.
1. The Superintending Engineer: up to 10% below release value.
2. The Chief Engineer: up to 15% below release value.
vii) In case of stocks of less than say 1000 items or less value of
spare amounting say Rs.50,000/- and spares available in the remote places, the
same can be collected/ stocked in a centralized place such as Hyderabad, etc.,
for disposal.
196
ix) The disposal of spares is linked with reserve stock values, as the
reserve stock is suspense account. In case the spares are disposed for a lesser
value than its book value, then the difference shall have to be written off
(proposed under Para 334) by the Superintending Engineer concerned.
ii) The committee constituted as in I (ii) and (iii) above shall inspect
the material and make an assessment of the release value of the material
communicate it to the Chief Engineer for information.
337. Deleted.
(a) Sold;
(b) brought into stock at a valuation ;
(c) utilised in the construction of new work in the same
building; and
(d) utilised in the construction of new work in the different
building.
197
The transaction shall be dealt with in the accounts as described in the
explanatory note, Appendix 4 to the Telangana State Public Works Account
Code.
340. Deleted
Government officers may use staff boats on the payment of rent fixed
and on conditions laid down in each case — see Paragraph 349.
198
Special goods such as mathematical and scientific instruments, articles
made of glass and other fragile articles, should be consigned at railway risk
and they should not be insured except in case where railway companies insist
on insurance as a condition of transport.
E – DEPARTMENTAL REVENUE
344. The Sale of usufruct of trees, grass etc, shall be made by public
auction after wide publicity.
It is also the duty of the Executive Engineer to arrange for the sale or
proper utilisation on works of old and full grown fuel and timber trees on
lands in charge of the Public Works Department.
345. In the case of leases for 1 year or less as soon as the bid is
knocked down (i) 25 per cent of the purchase value shall be collected. Balance
75% amount shall be collected as follows from the date of knocking down the
bid :
25% : within a week,
Another 25% : within two weeks,
Balance 25% : within four weeks
Note (1) : Before confirming sales, the officers entering into agreements
should make careful enquiries regarding the solvency of the
successful bidder.
199
346. (1) Agreements for the sale of grass and usufruct of trees shall
be drawn up in the prescribed forms vide Appendix-X with necessary
modifications, when the amount of the lease for the whole period covered by
the agreement is more than Rs. 5000 and the period exceeds one year; in the
case of other such leases, no agreements need be taken and it will be sufficient
if the conditions of the sale and of the enjoyment and the penalties for the
infringement thereof are published at the time of the sale and communicated to
the successful bidders. For leases of grass and fruit trees to Village
Panchayats, however agreements in the form referred to above shall be
executed in all cases irrespective of the amount and the period of the lease,
together with a supplemental agreement in the form given in the same
appendix to this Code.
(2) The agreements, except those taken in the cases noted vide (a) and
(b) below should be stamped, under article 35(a) (ii), or (iii), as the case may
be, of Schedule I of the Stamp Act, in respect of the amount of rent payable
annually under the lease, and also under article 35(c) in respect of the amount
deposited by parties (other than the Village Panchayats), as security for the due
fulfillment of the conditions of the lease, the amount of stamp duty being
borne by the lessee.
347. The rules relating to rents of public buildings and lands will be
found in chapter III of this code and paragraphs 261 to 273 of the Telangana
State Public Works Account Code.
348. The rules relating to the use of canals and public ferries and the
scale of fees chargeable on account of registration, licenses wharfages,
demurrages and others are contained in the notifications and navigation rules
framed under the Canals and Public Ferries Act of 1890, published separately
and issued to the divisions concerned vide also paragraph 254 of the
Telangana State Public Works Account Code.
200
IV. Rents and freights of Boats and other Floating Plant.
F – MISCELLANEOUS
351. Deleted.
201
II. Supply of Medicines.
353. Deleted.
354. Deleted.
H - TRANSFER OF CHARGES
I. General
358. An officer must not delay making over charge after the arrival
of the relieving officer; nor must he without the permission of his immediate
superior officer, leave the station before the arrival of his successor. The
relieving officer will take up the expenditure of cash and stores from and for
the first day of the month during which the relief took place, and submit the
next monthly accounts in the same manner as if he has been in charge during
202
the whole month. But the relieved officer remains responsible that proper
explanation is forthcoming for transaction during his incumbency.
360. The cash book or imprest account should be closed on the date
of transfer and a note recorded on it, over the signature of both the relieved
and relieving officers showing the cash and imprest balances and the number
of unused cheques made over and received in transfer by them respectively. A
copy of this note, together with the following documents, should be forwarded
the same day to the Superintending Engineer in the case of divisional or the
Executive Engineer in the case of sub-divisional charges:
The balance returns of the store and tools and plant in charge of all
Sub-divisional Officers for the year ending on record and the divisional store
returns have been prepared to end of.
C. D.,
(Station and date) Executive Engineer Division
203
FORM B
The returns for the year ended ………. and for the month of ……….
For the whole subdivision have been submitted to the Executive Engineer, and
the account of daily receipts and issues for the current month has been written
up to date.
C.D.,
(Station and date) Relieving Sub-Divisional Officer.
361. The relieved officer should further give the relieving officer a
list and memorandum showing all the works in hand and the orders remaining
to be complied with and of such matters as particularly require his attention,
with full elucidation of any peculiarity of circumstances or apprehended
difficulties. He should also furnish the relieving officer with a complete
statement of all unadjusted claims, with the reasons for their not having been
adjusted in the course and a report as to any complication likely to arise owing
to their non-adjustment.
204
Works Department Code. If the relieved officer is unable to be present on
account of serious illness, he shall be required to nominate a person who will
represent him during such verification and sign for him for the correctness of
the check. If, on such verification any, deficiency is noticed the officer, who
left the charge suddenly on account of illness, shall be held responsible for the
deficiency, unless, after his recovery from illness, he is able to account for it
from the accounts or other records maintained by him . If the charge taken
over is that of a deceased officer, such deficiency if any, shall be written off by
the competent authority.
366. In the case of transfers of charges other than divisions and sub-
divisions the Executive Engineer should issue instructions as to the work to be
jointly inspected by the relieved and relieving officer.
Note:- In the case of all transfers of charge of sub-division and section detailed
list of the component parts of heavy plant and machinery always be
included among the transfer papers and that if, for any reason it is not
possible to verify these lists at the actual time of transfer, they should
be verified immediately afterwards by the relieving officer, who in
case of any avoidable delay, will be held responsible for any
deficiencies.
205
CHAPTER – V
A – INTRODUCTORY
369. The capital sums spent in the past by the President on the
construction of irrigation, navigation, etc., works are treated as advances to the
State Governments and carry interest. In the light of this explanation it will be
clear that the Government of India have, even under the changed condition
after the reforms, a statutory responsibility in regard to, and a very real interest
in the major irrigation works in the various states subject to such rules and
orders as may be issued by the Government of India in regard to the works
dealt in this Chapter, more specially those which are beyond the powers of the
State Government, the following rules are applicable. Any amendments issued
by Government of India are applicable as directed therein.
206
B – WORKS FOR WHICH CAPITAL AND REVENUE ACCOUNTS ARE KEPT
370. Deleted.
371. Deleted.
372. Deleted.
373. Deleted.
374. Deleted.
IV. Classification
375. Deleted.
376. Deleted.
377. Deleted.
(a) Capital bears all charges for the first construction and equipment of
a project, as well as charges for maintenance on sections not opened for
working and charges for such subsequent additions and improvements as may
be sanctioned under the rules by competent authority.
207
It may also bear charges on account of restoration of damage caused by
extraordinary casualities, such as flood, fire, etc. and such charges should be
recorded under a relevant head of account.
(b) Revenue bears all charges for maintenance and working expenses,
which embrace all expenditure for the working and upkeep of the project as
also for replacements and for minor additions or improvements, as it may be
considered desirable to charge to Revenue instead of increasing the capital
cost of the undertaking.
(e) Where outlay is of a nature under these rules does not pertain to
Capital, it is not, under any circumstances and whatever its magnitude to be
charged to Capital.
208
(f) The cost of maintenance and repairs of Irrigation Project physically
completed and put into use even though the remaining items of the main
project of which they form a part are still in progress or works account relating
to which are not closed should be charged to the Revenue Account.
381. If for any reason a project of which the estimated capital outlay
is over Rs. 100 lakhs is considered to be of insufficient importance to justify
the maintenance of a Capital account or if any difficulty be anticipated in
ascertaining the correct revenue it may with the sanction of Government, be
classed as a work for which neither Capital nor Revenue Accounts are kept.
383. Deleted.
209
Collector should be sent to the Superintending Engineer/ Chief Engineer /
Engineer-in-Chief for Administrative approval. The Superintending Engineer/
Chief Engineer / Engineer-in-Chief will refer such schemes which are beyond
their competency, to the next higher authority/Government for administrative
approval.
387. Deleted.
388. Deleted.
I. General
210
(b) the approximate extent of the ayacut of the project and its general
location;
(c) the existing sources of irrigation in the proposed ayacut (Eg.,
tanks, old wells), the suitability of the soil for irrigation ;
(f) the nature of the crops to be irrigated, the duty of water at the
field and at the head works and the allowance made for seepage and
evaporation in the channels ;
(h) any measure which may be necessary for the protection of the
ayacut from floods from outside it, such as river flood banks ;
(i) the existing drainage facilities in the ayacut and the works to be
undertaken ;
(1) to ensure that the drainage courses are made sufficient to carry
off not only the floods which occur from time to time owing to
local rainfall but also the additional water which will be placed
on the land by the proposed project ;
(2) to enable the drainage water from the fields in the ayacut to
reach the drainage courses without having to pass over
cultivated land;
211
(l) the sources from which labour can be obtained ;
(o) the run-off at the site of the proposed reservoir with data on
which the available supplies are calculated ;
(t) a general description of the soil and sub-soil at the site of the
proposed dam and their porosity, the suitability of the foundation of the
proposed dam and the possibility of leakage under it or round its flanks ;
(v) the materials required and those available for the construction
and the localities from which they can be obtained ;
212
For all River Valley Projects including hydel power, major irrigation
and their combination including flood control, it is necessary to obtain
environmental clearance from the Central Government or State Government
departments/ agencies, for the necessary clearances and permits as per the EIA
notification 2006 and as amended from time to time.
Provision being made for the acquisition of land and the execution of
channels at the cost of Government and for any works that may be necessary
to ensure adequate protection from floods and drainage of the land to be
irrigated.
213
It shall be lawful for land holders under a pipe outlet, to agree to
establish an irrigation system on their lands without payment of any
compensation for the land occupied by such a system.
214
ii. Turn system or Warabandi, wherein only one or at the most two
sub-areas are irrigated at any time, these areas together taking the
entire flow from the outlet.
(b) Structures :
These should be low cost ones preferably made with locally available
materials and skills.
The structures may be standardized for (i) upto 0.5cusec and (ii) above
0.5 cusec upto 1.0 cusec.
I. a) Bridges shall be provided generally for all the existing roads and
recognized cart tracks and where agricultural lands cut off from the villages
due to excavation of irrigation canals.
215
cost of the bridges for which a provision in the overall project estimate is
available.
III. a) There shall be double/four lane bridges for the R&B, Zilla Praja
Parishad, Mandal Praja Parishad and Gram Panchayat roads at crossings of
irrigation canals and drains of irrigation Department.
The chief markets for the agricultural products of the district as well as
the existing trade routes and railways should be enumerated and definite
proposals made as to the additional communications and facilities for
marketing required as well as the agencies by which these should be provided.
216
The quantity of water allotted to each main channel and the area
irrigable there from in tabular form, the dimensions of the channels and the
works on each being entered in the register.
The question of labour and the sources whence it is obtainable, and the
probable effects of the operations on the existing rates.
The methods proposed for carrying out the work, and the establishment
probably required.
The executive division into which it is proposed that the works should
be divided and the time which will probably be occupied in construction.
394. Deleted.
217
IV. Embankment (Flood protection works)
V. Project Estimates
Direct charges
1. Works (including surveys and special tools and plant),
2. Establishment (including leave allowances.)
3. Tools and Plant (ordinary).
4. Pensionary charges.
Indirect charges
The items included under the head "Works" should be classified under
the prescribed main and sub-heads of account. The cost of surveys including
expenditure incurred, prior to the submission of the project, should be
included in the estimate.
Pensionary charges :
218
(b) In the case of small projects or open capital works which are
carried out by the regular Public Works Department
establishment and which in consequence are debited with the
prorata charges for establishment calculated under the rules in
Appendix 7 to the Telangana State Public Works Account Code,
such percentage as may be fixed by the Government from time
to time on the gross establishment charges.
Note 1 : Deleted
Note 2 : In the case of irrigation projects for which neither capital nor Revenue
accounts are kept, it is unnecessary, except in the case of large surveys for new
irrigation projects referred to in rule 13 of Appendix 7, Telangana State Public
Works Account Code, to enter provision for establishment and tools and plant
in the estimate unless or any reason, it may be deemed desirable to do so in
order to forecast the ultimate result of the project.
219
one main head to another under those of the state Government except that
savings under the head "Distributaries" may not be diverted to any other head.
Note:- As audit of the charges for establishment and tools and plant
(Ordinary), is not conducted against the provision made in project
estimates, such provision will not be available for transfer to other
heads.
In all other cases, the diversion of savings from one part of the projects
to another part should be done with the prior approval of the Chief Engineer
provided that
(i) Such diversion from one item of the project to another item within
the same project should not raise the approved estimate of the latter item
whether the powers to such diversion vest in the Superintending Engineer or
with the Chief Engineer; and
(ii) Such diversions should not apply to the savings under the items
"Unforeseen works" "Contingencies" and "Establishment" charges in the
estimate of works.
220
Where part of irrigation project is physically completed and put into
use while the remaining items are still in progress, the accounts of such works
should be provisionally closed and the necessary completion report thereof in
the form prescribed should invariably be submitted, in duplicate, to the
authority who has sanctioned the original project after the part ‘A’ of the form
is duly filled in. Such completion reports need to be submitted through the
Audit only in cases where the expenditure has or is anticipated to exceed the
sanctioned estimate and the Executive Engineer is not empowered to deal with
the excess. After being noted, it should be returned to the Executive Engineer
concerned for completion of part ‘B’ of the form and resubmission for record.
The maintenance and repairs charges of such irrigation projects should be met
from the ordinary repair grants under the relevant head in respect of plan
works for which Capital accounts are kept.
Note:- The above rule does not dispense with the necessity of submission of
the formal completion report to the audit office for verification on the
closure of the construction estimates.
221
(b) A Statement (Schedule B) of works which are within the scope of
the sanctioned estimate and of which detailed estimates have been prepared
and sanctioned by competent authority but which were incomplete or had not
been begun on the date of the closure of the construction estimate.
(f) A report on the works executed upto the time of the closure of the
construction estimate. This report will discuss the financial results already
attained and expected in the future and the general prospects of the project and
should be accompanied by forecast financial statements I-IV based on
Schedule –E above i.e. on the total anticipated ultimate expenditure on the
project.
In all cases, a date for the completion of the work must be assigned
before sanction is accorded and the sanction, unless extended, will lapse on
that date. In the case of works, the estimates of which have been sanctioned
222
by Government extension may be sanctioned by the Superintending
Engineer/Chief Engineer/Engineer-in-Chief a report of each extension being
made to Government.
404. The State Government have full power to sanction estimates for
further works described in paragraph 400 if, subsequent to the approval of a
completion report, it be found necessary to construct them on each such
works.
Note :- Deleted.
XI. Rules Governing the submission of estimates for and the construction of
irrigation works, the cost of which exceeds the powers of sanction of State
Government.
223
CHAPTER – VI
POWERS OF SANCTION
A – POWERS OF GOVERNMENT
I. Fundamental Conditions
410. Deleted
224
III. Revised State Expenditure
“28. (1) The powers of the State Government under the preceding rule
to sanction expenditure, may be delegated by the State Government to an
authority subordinate to it, after previous consultation with the Finance
Department, to such an extent as may be required for the convenient and
efficient despatch to public business.
(2) Any sanction accorded under these rules shall remain valid for
the specified period for which it is given, subject in the case of voted
expenditure, to the voting of grants in each year.”
413. (i) The State Government have provided for the establishment
of a statutory fund known as the Telangana State Famine Relief Fund the rules
governing which are found in the Telangana State Famine Relief Fund Act.
225
(ii) The fund may be utilized on
(iii) The State Government have issued a Famine Code for the
guidance of officers and other while employed on famine duty.
226
I. Sanction to Estimates
(a) Administrative approval
227
(vii) Estimates for Improvements to Residential Rs. 10,000/-
Buildings subject to the condition that the subject to budget
standard rent of the building, after availability
improvements shall not exceed 10%.
(viii) To accord administrative approval to non Rs.20.00 lakhs
Residential buildings : subject to budget
availability
(ix) To accord administrative approval to the flood Rs.10.00 lakhs.
damage restoration (FDR) (temporary
restoration) & other emergency works
(G.O.Rt.No.198, I&CAD dept., dt.27-3-2015)
(b) Technical sanction :
ii) To accord technical sanction to the flood Full powers upto the
damage restoration (FDRs) (temporary amount of
restoration) & other emergency works administrative approval
(G.O.Rt.No.198, I&CAD dept., dt.27-3-2015) of FDR works.
228
(c) Excess over estimates :
To deal finally with all excesses of not more than 15% over the
estimates technically sanctioned by him or by subordinates but limited to 10%
over administrative approval.
Voted Expenditure
Note :- Under this clause the Engineer-in-chief / Chief Engineer, may not re-
appropriate funds in respect of works, to a new major work or a new
minor work costing over Rs. 50,000/- which has not been mentioned
in the budget.
(4) the total budget provision for minor works under a minor or
relevant departmental heads is not increased.
229
(6) the re-appropriation does not involve a transfer of funds to a
work or project which has not received the requisite administrative approval
and technical sanction under the rules in this Code or does not involve an
appropriation of funds in excess of the amount of estimate, if technical
sanction has been accorded ;
Non-voted Expenditure
V. Contracts
230
(ii) For works beyond Rs.1000 lakhs, the tender shall be referred to the
Commissionerate of tenders or any other competent authority set up
by the Administrative Department.
VI. Write-off
231
Note :- All sanction to write-off under this rule should be communicated to the
Accountant General /Pay and Accounts Officer.
Note 1 :- The point whether a case does or does not involve a question of
principle shall be decided by the Engineer-in-chief /Chief Engineer.
232
Telangana in regard to litigation in the City, and shall obtain or
cause to be obtained, the opinion of the State Government Pleader
in regard to mofussil litigation, and follow the instructions of
Government from time to time.
416. Deleted.
I. Sanction to Estimates
A. Original Works
(a) Administrative approval.
(i) To accord administrative approval to Rs. 30.00 lakhs
estimates for works, (other than subject to budget
residential buildings and electrical availability
works) for all Engineering departmental
works both in plain and tribal areas.
233
(ii) To accord administrative approval for Rs. 3.00 lakhs
Purchase of Tools and Plant : subject to approval of
HOD and all purchases
should be through e-
procurement.
(iii) Residential buildings : Nil
Estimate for works
(iv) To accord administrative approval to Rs. 2.50 lakhs
Sanitary works. subject to budget
availability and approval
from Engineer-in-
Chief/Chief Engineer.
(v) To accord administrative approval to Rs. 2.50 lakhs
estimates for Electrical works both for subject to budget
Residential and Non-Residential availability and approval
buildings (First installation, additions, from Engineer-in-
improvements and alterations, etc.) Chief/Chief Engineer.
(vi) To accord administrative approval to Rs.10.00 lakhs
non Residential buildings : subject to budget
availability and approval
from concerned Engineer-
in-Chief/Chief Engineer.
(vii) To accord administrative approval to the Rs.5.00 lakhs.
flood damage restoration (FDRs)
(temporary restoration) & other
emergency works
(G.O.Rt.No.198, I&CAD department,
dt.27-3-2015)
234
(b) Contribution works :- To accord administrative approval to full
contribution works upto Rs.10 lakhs. (splitting of work is not permissible)
Note :- For works falling under his purview of technical sanction, the
Superintending Engineer should inspect site of works before
according technical sanction. The works costing Rs. 100 lakhs and
above, the S.E. should also inspect site of work and recommend for
according technical sanction.
Where the detailed estimate is a working estimate for a work, for part
of work, included in a general estimate or in any subsidiary estimate
subsequently sanctioned by competent authority, the sanction is subject to the
condition that the provision for it in the general or subsidiary estimate is not
exceeded. A Superintending Engineer may transfer ascertained, savings from
any one portion of the project to another within the sanctioned estimate.
Such diversion from one item of the project to another item within the same
project should not raise the total cost of the project or the cost of the item to which
savings are transferred beyond the powers of the concerned officer to accord
technical sanction in excess of administrative approval.
235
iv) To accord technical sanction for flood damage Rs.50.00 lakhs
restoration (Temporary restoration) and other
emergency works
(G.O.Rt.No.198, I&CAD dt.27-3-2015)
v) To accord technical sanction for providing As per the existing
barricading, helipad and other arrangements in powers of technical
connection with the visits of VVIPs. (R&B) sanction on according
(G.O.Ms.No.168, TR&B, dt.15-9-2006) administrative
sanction by the
District Collector.
(f) Deleted.
B. Repairs :
236
418. (a) To sanction estimates for annual and special repairs within
the limits assigned for his circle in the budget estimate under each head of
service, and to prescribe lump-sum provisions for the annual repairs to
buildings including electrical works as laid down in paragraph 147. In the case
of roads the sum should be limited by the Superintending Engineer to fixed
amount per kilometre.
419. In order that relief works may be started without delay in case
of famine, Superintending Engineers are authorised to sanction and keep in
readiness repair estimates for raising the bunds of tank, but funds need not be
provided until the works are actually required.
420. Deleted.
237
Note:- In cases where the photographs taken are of completed works and for
general purposes and not in the interest of the works themselves the
charge should be debited to Office Contingencies.
IV. Contracts
422. (i) To accept tenders for all contracts for all original works and
repairs :
(a) Acceptance of Tenders for Civil Can accept and approve tenders
works (other than electrical for all works upto powers to
works) accord technical sanction with
less than or equal to 5% excess
over estimate contract value put
to tender.
(b) Acceptance of Tenders for Can accept and approve tenders
Electrical Works : upto the powers to accord
technical sanction with less than
or equal to 5% excess over
estimate contract value put to
tender.
(ii) Dispensing with Tenders (Powers of Nomination), at rates not
exceeding the estimated rates:
V. Stores
238
would go either wholly or partly to increase the capital cost of staff
boats, or boats for which rent or hire is payable should be submitted
for sanction of Government irrespective of their cost but estimates
for all other floating plant may be dealt with by the Superintending
Engineers upto a limit of Rs. 25,000/-.
The term floating plant does not include motor or steam launches for
the purposes of this note.
(i) To issue orders for the disposal of all unserviceable tools and plant
and materials received from works dismantled or undergoing repair, to write
off the loss due to disposal of such articles (i.e., the difference between the
book value of the articles and the amount difference by their disposal) when
the total loss on all articles disposed of at a time and included in one survey
report is Rs.50,000/- or less. Full value including storage charges, plus the
usual charge of 10 percent, (except when this charge is specially remitted
under the provisions of paragraph 331 (a) or the full market value whichever is
higher) when this can be done without inconvenience to the public service.
(ii) To write off famine tools that have been lost or become
unserviceable.
239
(d) Write off
Note :- All sanctions to write off under this rule should be communicated to
the Accountant-General/Pay and Accounts Officer.
240
(vi) that the re-appropriation are confined to works under the same
minor head or department;
(viii) that the re-appropriation has not the affect of increasing the
appropriation under a unit which has been reduced by a higher
authority; and
(ix) that the re-appropriation has not the effect of increasing the
total budget provision for minor works under a minor or
departmental head under “Civil Works”.
(2) Deleted.
(3) Deleted.
425. (1) Rules and powers regarding the grant of advance of pay and
travelling allowances, house-building advances etc., and contingent
expenditure will be found in the Telangana State Manual of Special Pay &
Allowances and Telangana State Financial Code, Vol. I.
241
(2) Expenditure on Ceremonies : Upto Rs. 1,00,000/- for each
occasion based on the size of the project, subject to provision in the sanctioned
estimate.
242
(vi) To accord administrative approval for Rs.1.00 lakh
Electrical works Residential and non- subject to budget
residential buildings (first installation, availability and
additions, improvements, alterations, etc.) approval from
concerned Engineer-
in-Chief/Chief
Engineer.
Note 1 :- Deleted.
Note 2 :- Deleted.
Note 3:- In the case of work connected with quarters for employees in last
grade service, however, Executive Engineers can accord
administrative approval up to a limit to Rs. 2,000 subject to the
following conditions.
(a) that the proposals are in accordance with the latest type-
designs approved by Government and that outside works are
limited to minor sanitary works, such as drains, latrines, wells
and the like; and
(b) that an enhancement of the limit fixed the Minor works is not
asked for on this ground.
243
When the detailed estimate is a working estimate for a work or part of
a work, included in a general estimate or in any subsidiary estimate
subsequently sanctioned by competent authority the sanction is subject to the
condition that the provision for it in the general or subsidiary estimate is not
exceeded.
Note :- For works falling under his purview of technical sanction, the
Executive Engineer should inspect site of works before according
technical sanction. The works costing above Rs. 50 lakhs, the E.E.
should also inspect site of work and recommend for according
technical sanction.
Note 1:- Norms fixed by the Government for POLs, repairs and
replacements should be followed.
Note 2 :- Subject to repairs being economical & further with reference
to annual expenditure on hiring of vehicle.
Note 3 :- Subject to the guidelines issued by the Government from
time to time.
244
c. Excess over Estimates
Note : (1) The Executive Engineer is not empowered to sanction excess over
estimates sanctioned by higher authority.
(3) The powers relate to passing of excess over original estimates only
and not over revised estimates. (G.O.Ms.No.246, I&CAD Dept.,
dt.18-2-1975)
d. Alterations of designs
To divert the provision under this item for new item of works which
are required by the administrative authority and which are essential for the due
fulfillment of the precise objective for which the scheme was intended, up to a
limit of Rs.5,000 for each item-See also paragraph 117-A.
B. Repairs
429. (a) (i) Ordinary and special repairs :—To sanction estimates
for ordinary and special repairs within the limits of budget allotments and upto
a limit of Rs.1,00,000 for each work.
Note 1:- The limit of Rs.1,00,000 does not apply to cases where lump sum
kilo metreage rates are fixed by the Superintending Engineers for
annual maintenance of roads under Paragraph 418 (a). The limit in
such cases is the amount for each road based on the kilometre rate
for each reach of that road fixed by the Superintending Engineer.
245
Note 2 :- Annual / Special repairs estimates to be prepared based on norms
fixed for maintenance under categories of works such as roads,
buildings, irrigation works, water supply, etc.
430. Deleted
III. Contracts
431. (i) To accept tenders for contracts for all original works and
repairs :
Acceptance of Tenders for civil Can accept and approve tenders
works including sanitary works upto the powers of technical
and Electrical Works : sanction with less than or equal
to 5% excess over estimate
contract value put to tender.
Note : Deleted.
246
b. Electrical Works Rs. 25,000/-
c. Flood damage restoration (FDRs) (temporary Rs.1,00,000/-
restoration) & other emergency works
(G.O.Rt.No.198, I&CAD dept.,
dt.27-3-2015)
IV. Stores :
(i) To sanction the write off the returns of tools and plant of all tools
and plant the book value of which has been recovered. In recovering the
value of tools lost, centages must be recovered.
(ii) To write-off tools and plant in those cases were only part values
have been recovered for causes which he considers reasonable.
(iv) To write-off famine tools the full value of which has been
recovered subject to the proviso that if such write-off affects the authorised
247
reserves, the orders of the Superintending Engineer concerned should be
obtained.
V. Powers of Re-appropriation
433. Deleted.
434. (i) Rules and powers regarding the grant of advance of pay and
travelling allowances, etc., and contingent expenditure will be found in the
Telangana State Manual of Special Pay & Allowances and Telangana State
Financial Code, Vol. I and Telangana State Treasury Code, Vol. I.
Note :- In cases where the photographs taken are of completed works and for
general purposes and not in the interest of the works themselves the
charge should be debited to Establishment Contingencies
435. The powers for all electrical works are similar to the powers of
the Executive Engineer covered under Para 428, 429 and 431.
248
Other Powers
(a) Technical sanction to estimates for works other than those relating
to residential buildings and electrical works :
ii) For works falling under his purview of technical sanction, the
Deputy Executive Engineer should inspect site of works before
according technical sanction. For the works beyond his powers of
technical sanction, the Deputy Executive Engineer should also
inspect the site of work and recommend for according technical
sanction.
(b) Deleted.
249
Note 1:- Deleted.
Note 2:- By the works “T.R.S. levels and sections” is meant “approved
standard sections such as those given in the revised list of minor
works.”
(d) (i) To accept tenders and to enter into piece work agreements on
standard forms upto Rs.25,000/-
Note 1 to 3 : Deleted.
(1) that the sales are confined to trees fit for use as firewood only
and to those which are less than one meter in girth in the case
of timber trees used for building purposes;
250
(2) that wide publicity of the sales is given which must be certified
to in the sale accounts submitted by the Deputy Executive
Engineers; and
(3) that if any objections from the public to the notice or conduct of
sales are received within a fortnight of the sales, the orders of
the Executive Engineer should be taken, the sale in cases where
there are no such objections being confirmed after a fortnight.
(k) Under sections 255 and 59 (d) of the T.S. Forest Act, 1882,
(T.S. Act V of 1882) Deputy Executive Engineers are invested with powers of
Forest Officers within their respective jurisdiction for the purpose of
compounding of forest offences committed in relation to unreserved lands
(other than tank bed lands) which are solely under the control of the Public
Works Department.
437. Deleted.
251
H – POWERS OF CIVIL OFFICERS
438. Deleted.
B. Residential Buildings
440. Deleted.
C. Electrical Works
441. Deleted.
442. Deleted.
444. Deleted.
445. Deleted.
446. Deleted.
252
V. Stores
447. Deleted.
253
APPENDIX – I
Deleted.
APPENDIX I – A
Deleted.
APPENDIX-II
Deleted.
254
APPENDIX – III
256
the public Health Engineering Municipal Engineering Department.
Branch except Hyderabad and
Secunderabad.
APPENDIX – IV
Deleted.
257
APPENDIX-V
(Para 307)
The officers of the departments dealing with Public Works shall use for
testing materials that are offered by T.S. Engineering Research Labs, Labs
approved by the Bureau of Indian Standards, T.S. Industries Department
Testing Labs, National Institute of Plastic Technology and any other
Laboratories authorised by the State Government or Government of India.
Acids
Cement,
Chemicals
Disinfectants
Ingots –Brass, Copper
Tin, Zinc , Iron
Lead, pig Iron
Oils, greases and soaps
Paints
Pipes: cast-iron, HDPE, LDPE, UPVC, GRP, Steel, GI, MS, RCC,
Asbestos Cement, Pre-stressed Concrete, Bar wrapped Steel
Cylindrical, Duck tile Iron and Pre stressed concrete cylinder
pipes etc.,
Pipes, stoneware
Pitch and bitumen
Specials &Valves : Cast Iron, Gun Metal
Motor & Pump sets
Plumbage
Solders
Steel plates and sections (Not covered by certificate of Bureau of Indian
Standards or other well-known specification or not being the product of a
reputable steel works Whose market grades are well-known)
Steel: Mild Steel, Structural Steel, High Yield Strength deformed Bars
etc., tool (same remarks as for "steel plates and section").
Tar, Turpentine
Varnishes.
Note: The above list indicates some of the materials which are commonly sold
in an adulterated condition or of an inferior quality.
258
When officers of the department are purchasing any of these or similar
classes of stores they should ask the firms supplying or desiring to supply the
articles to support their quotations with a certificate of test from the
Government authorised labs or any other institutions illustrated above if
required along with BIS License and with a guarantee that the article supplied
will be reasonably in accordance with the quality standards.
Further the purchaser of such articles should satisfy himself from time
to time that such is the case by sampling the supplies and submitting the
samples to the test house for confirmatory test.
259
APPENDIX – VI
NOTE: Touring members of the Foreign delegates and Foreign tourists who
possess the valid documents issued by the Government of India are
permitted to occupy the bungalow at any time without first obtaining
the permission of the Collector concerned or of other officers in whose
charge the bungalow may be, subject to the following conditions:—
(1) That accommodation is actually available at the time;
(2) That they pay the stipulated fee;
(3) That they do not occupy the bungalow for more than 18 hours.
(4) That they vacate the bungalow immediately without dispute if
accommodation is wanted for a Government official even during
their period of their occupation;
260
(5) That if they desire to extend the period of occupation beyond 24
hours they should obtained forthwith the sanction of the
competent authority in the normal course;
(6) That when accommodation has already been previously reserved
by the Collector, or under his order, the members of the Foreign
delegates and the foreign tourists as such, should not occupy the
bungalow, on any day it is so reserved even if, when they
arrive, it is unoccupied except for the purpose of taking a meal
which will not involve their remaining in the bungalow after the
time when the person for whom it is reserved is expected ; and
(7) That they show to the watchman/care taker of the bungalow
their valid documents issued by the Government of India.
261
(15) Chief of Staff holding the rank of full General or equivalent
rank.
(16) Envoys Extraordinary and Ministers Plenipotentiary accredited
to India.
(17) Chairman of the Legislative Council.
Speaker of the Legislative Assembly.
Leaders of Opposition.
Chief Justice of the High Court.
Lokayukta
(18) Cabinet Ministers of States within their respective States.
Chairman, three Planning and Development Committees.
Chief Ministers of Union Territories and
Chief Executive Councilor, Delhi, within their respective Union
Territories.
Dy. Ministers of the Union.
Ex-Governors and Ex- Chief Ministers.
Dy. Chairman, State Planning Board.
(19) Officiating Chiefs of Staff holding the rank of Lieutenant
General or equivalent rank.
Chairman,T.S.A.T.
Chairman, Minorities Commission.
Chairman, S.C. S.T. Commission.
(20) Cabinet Ministers of States outside their respective States.
Chairman and Speakers of State Legislatures outside their
respective States.
Chairman, Monopolies and Restrictive Trade Practices
Commission.
Chairman, Union Public Service Commission.
Chief Election Commissioner.
Chief Justices of High Courts outside their respective
jurisdictions.
Chief whips of Telangana State Legislature Council / Assembly.
Dy. Chairman and Dy. Speakers of State Legislatures within
their respective States.
Ministers of State in States within their respective States.
Ministers of Union Territories and Executive Councilors, Delhi
within their respective Union Territories.
Puisne Judges of High Courts within their respective
jurisdictions.
Speakers of Legislatures in Union Territories and
Chairman of Delhi Metropolitan Council within their respective
Union Territories.
(21) Chief Commissioners of Union Territories not having Councils
of Ministers within their respective Union Territories.
Dy. Ministers in States within their respective States.
262
Dy. Speakers of Legislative Assemblies in Union Territories
and Dy. Chairman of Delhi Metropolitan Council within their
respective Union Territories.
Mayor, Hyderabad.
(22) Chairman, T.S. Minorities Commission.
Dy. Chairman and Dy. Speakers of State Legislatures outside
their respective States.
Ministers of State in States outside their respective States.
Puisne Judges of High Courts outside their respective
jurisdictions.
Dy. Ministers in States outside their respective States.
(23) Members of State Legislature, Lok Sabha and Rajya Sabha.
Chief Secretary and Principal Secretary to Government.
Director General and Inspector General of Police Members of
Board of Revenue/Functional Commissioner.
Secretaries of Government.
Engineer-in-Chief
Collectors.
Chief Engineers
Joint Collectors.
District Revenue Officers.
(24) Heads of Departments having jurisdiction throughout the State.
District and Sessions Judges.
(25) Dy. Inspector General of Police
Superintending Engineers
Conservator of Forests and other Gazetted Officers of the
Government who have jurisdiction over more than one
Revenue District.
Superintendent of Police.
Executive Engineers
Gazetted Officers of Revenue Department
Senior Dy. Accountant General
Recruiting Officers of Indian Army, Navy and Air Force.
(26) Chairman and Vice-Chairman of Zilla Parishad.
(27) District Panchayat Officers.
Gazetted Officers of the rank of District Officers of other
Departments including District Woman Welfare Officers on
tour and other Gazetted Officers of Central Government and
Reserve Bank who draw a pay of Rs. 500/- PM and above
Divisional Manager and Asst. Divisional Manager of the Life
Insurance Corporation of India while on official tour.
Administrator.
Asst. Administrator and
263
(28) Other Gazetted Officers of the Government and Other Gazetted
Officers of the above categories including Dy. Executive
Engineers and Asst. Executive Engineers.
Branch Manger and Asst. Branch Manager of the Insurance
Corporation of India while on official tour.
Officers of the State Bank of Hyderabad while on official tour.
Officers of Hindustan Copper Limited while on official tour
The Officers of Nationalised Banks while on tour and
Presidents of Mandal Parishads.
Field Officers of Care Administration.
Medical Officer of the Mobile Units Organising eye camps.
(29) Secretary of Telangana State Wakf Board.
All the members of the Mobile Units organizing eye camps
(30) Non- Gazetted Officers of the Government Civilian
Non- Gazetted (Grade – II) Officers and Subedars of Recruiting
Organisation.
Asst. Engineers
Asst. Commissioners of Hindu Religious Endowment Board;
and
Consulting Engineers and
Architect to the Hindu Religious Endowment Board;
(31) Members of General Public.
In cases of Law & Order Problem, the District Magistrates will have
discretion to vary the normal order of precedence in respect of the Gazetted
Officers of the Police Department provided the Honbl'e Ministers are not
affected.
Note: 1 to 5 Deleted.
Note : Deleted.
264
(ii) For parties with several members, each member will be charged
with a fee chargeable as in case of occupation by a single person.
Note : Deleted
(vii) Deleted
Note: Deleted
265
departure and the fees paid. A person occupying the bungalow should enter
under the column headed 'name' his own name and below that state the
particulars of member or members of his family, if any, that has accompanied
him specifying merely the relationship.
10. Deleted.
11. Any laxity on the part of the inspection bungalow watcher should
be noted in the book that is maintained in the bungalow.
12. A copy of the rules is to be hung in each bungalow, stating the class of
the bungalow and whether it is available for use by the general public.
266
once if required by a Hon'ble Minister of Government or an Officer of the
Engineering department dealing with Public Works. Non-Gazetted officers
other than those of concerned Engineering departments owning the guest
houses / inspection bungalows and members of the general public should
obtain special permission from the Collector for using the bungalow. The
Collector of a district may also accord general permission to Mandal Revenue
Officers, Inspecting Mandal Revenue Officers, for the use of specified
inspection bungalows in the district in places where no other suitable
accommodation is available for them. The Collector of a district may accord
general permission for the use of the inspection bungalows in the district to
Members of the Legislative Council, the legislative Assembly and the Council
of State and District Panchayat Officers who may apply for it before
undertaking a journey through the district. The Executive Engineer concerned
may reserve any such bungalow for the use of Government officers of
departments other than all Engineering departments dealing with Public Works
on tour in their official capacity, subject to the clear understanding that they
should vacate it immediately if required for the use of officers of all
Engineering departments dealing with Public Works.
Note:- Touring members of the Foreign delegates and Foreign tourists who
possess the Valid Documents issued by the Government of India are
permitted to occupy the bungalow at any time without first obtaining
the permission of the Collector concerned or of other officers in whose
charge the bungalow may be, subject to the following conditions :—
(1) That accommodation is actually available at the time;
(2) That they pay the stipulated fee;
(3) That they do not occupy the bungalow for more than 18 hours.
(4) That they vacate the bungalow immediately without dispute if
accommodation is wanted for a Government official even during
the period of their occupation;
(5) That if they desire to extend the period of occupation beyond 18
hours they should obtained forthwith the sanction of the
competent authority in the normal course;
(6) That when accommodation has already been previously reserved
by the Collector, or under his order, the members of the Foreign
delegates and the foreign tourists as such, should not occupy the
bungalow, on any day it is so reserved even if, when they arrive,
it is unoccupied except for the purpose of taking a meal which
will not involve their remaining in the bungalow after the time
when the person for whom it is reserved is expected ; and
(7) That they show to the watchman/care taker of the bungalow their
valid documents issued by the Government of India.
267
Note :- Deleted.
(ii) For parties with several members, each member will be charged
with a fee chargeable as in case of occupation by a single person.
Note :- Deleted.
268
5. Subject to the preferential rights of the Hon'ble Ministers of
Government and the officers of the Engineering Departments dealing with
Public Works, the order of precedence for occupation of these bungalows will
be as in Rule 3 of Part A above:
10. Deleted.
11. Any laxity on the part of the inspection bungalow watcher should
be noted in the book that is maintained in the bungalow.
269
APPENDIX-VI-A
I.For Suits: II. Dinning and III. Toilet Blocks: IV. Common facilities
Each Suit Kitchen:
Description Quantity Description Quantity Description/ Quantity Description Quantity
/Size /Size Size / Size
8) Stools 1 No.
270
APPENDIX – VII
Deleted.
APPENDIX VIII – A
I/We ………………………………
(Name) of ………………..
(Address) agree to pay into
Treasury/ by Demand Draft to the credit of the Executive Engineer,
………………………… Division, ……………….., within such period as
may be notified tome/us at my /our last known place of abode by the said
Executive Engineer the sum of Rs. *………………. which together with the
preliminary deposits of Rs………..………..… paid by me/us will amount to
Rs………………….. being the estimated cost of construction /one part of the
estimated cost of the construction of a ……………………………………….
located at………………………………………..and to further pay such
amount/proportionate contribution in excess of the said Rs………………, as
(Amount of estimate)
the work after construction may be found to have cost, provided that if the
work actually cost less than the said Rs……………, the Savings/ A proportion
(Amount of estimate)
share of the savings on the estimate shall be refunded to us/me.
(1) that the execution of the work shall be carried out by the Irrigation
&C.A.D / Or any Public Works Department ;
(2) that the work on completion becomes the absolute property of the
Government of Telangana State.
(3) that the Government do not guarantee to defray the cost of upkeep of
the work from public funds and that it is open to Government to
remove the work at any time ;
(4) that in the event of failure by me/us to further pay an amount of
Rs………………proportionate contribution, in excess of the said
Rs……………as the work after completion may be found to have cost,
the said amount/ proportionate contribution so payable may be
recovered by the Government as arrears of land revenue.
271
* Here enter the actual amount paid, i.e., an amount equal to the amount of the
estimate minus Rs……………. (Preliminary deposits).
APPENDIX VIII – B
(1) that, after the preparation of the plans and estimates for the above
work, I/We shall, within a fortnight of notice to do so, from the Sub-
divisional Officer,……………………… Sub-division, enter into an
agreement in the authorised form and abide by the terms of the same;
(2) That failing to comply with the above condition or with the terms of
the agreement to be entered into will entail forfeiture of the said
deposit of Rs………….. (Rupees ……………………..only) unless the
work is dropped owing to the objections of third parties.
………………………………………..
(Signature)
APPENDIX – IX
Deleted.
272
APPENDIX – X
(Para 346)
(b) The authority competent to confirm the sale will have the right to refuse
the sale without assigning any reason therefor.
6. The successful bidder will not be permitted to do any act under the lease until
the sale is confirmed by the _______________ and until conditions 7 and 8 below are
(Competent authority)
fulfilled.
7. Immediately after a bid is accepted by the officer conducting the sale, the
successful bidder shall deposit on the spot a sum equal to –
(i) In the case of leases for 1 year or less than one year :-
Immediately on knocking down the bid, deposit 25% of the purchase
value.
Balance 75% shall be collected - 25% within a week
Another - 25% within two weeks
273
Balance - 25% within four week
(ii) In the case of leases for more than 1 year, the lease amounts shall be
collected as follows:
(a) 25% of the proportionate purchase amount for the first year at the
time of knocking down the bid.
(b) Balance 75% of the proportionate purchase amount for the first
year within one week from the date of knocking down the bid.
(c) 100% of the proportionate purchase amount for the each
subsequent year of the purchase amount within one week of the
beginning day of the each succeeding year.
8. The successful bidder shall pay the balance of 75% in the manner specified in
clause 7 above on confirmation by the competent authority. No formal agreement
need be executed in case the lease is for less than one year.
9. The successful bidder shall also deposit as security of the due fulfillment of
the conditions of the lease a sum equal to 5% of the total lease mount for entire period
of the lease. The earnest money paid by the successful bidder at the time of the sale
will be retained and credited towards this security deposit. If the earnest money is
more than the required security deposit the excess will be refunded to the successful
bidder, after conditions mentioned above have been fulfilled. If, on the other hand,
the earnest money is less than the required security deposit, the difference shall be
paid by him before his signing the agreement The security deposit will be refunded
to him on the expiry of the full period of the lease if the conditions of the lease have
been duly fulfilled:
10. In the event of failure on the of the successful bidder to comply with the
condition 7, 8, and 9 above or any of them, the sale shall stand cancelled and resale
held and the earnest money and other amounts, if any, already will be forfeited. It
shall not be incumbent upon the selling officer to give notice of such cancellation or
resale to the defaulting bidder. Resale’s under this condition will be at the risk of the
defaulting bidder who will have no claim to the profit, if any, on account of such
resale and who, in the event of loss, will be required to make good the difference
between the total amount payable by him for the whole period under the terms of the
original sale and the total amount payable by the successful bidder at the resale. In
274
the latter case, the forfeited amounts will be deducted from the amount of loss arising
from the resale and the balance, if any, with interest at 12% per annum will be
recoverable from him as arrears of revenue under the provision of the Revenue
Recovery Act
11. The conditions mentioned above are intended solely for the benefit of the
Government of Telangana State with a view to safeguard their interests and so any
omission on the part of the officers action on behalf of the Government to enforce
them strictly and indulgence or concession that be granted to the licensee with or
without notice shall not affect the rights of the Government to enforce them (the
conditions) against the licensee and shall not afford the licensee a right to plead such
omission, indulgence or concession as a bar to any action that may be brought by the
Government in respect thereof.
275
I. AGREEMENT FORM FOR LEASE OF GRASS ON GOVERNMENT LANDS OTHER
THAN COMPOUNDS OF GOVERNMENT BUILDINGS
thereto vests in Telangana State, Government of Telangana State and whereas the
Governor has agreed to grant a license and the licensee has agreed to accept the
license hereinafter described on the terms and conditions hereinafter contained +(And
(EMD required to be noted)
Whereas the licensee has paid the sum of Rs ……………………. as and for security
for the fulfillment and observance by him of the conditions covenants and stipulations
contained in these presents).
*If the licensee is a Village Panchayat, the second party to the indenture should be
mentioned as "the Village Panchayat of ………………………
(Village Name)
village in the Mandal
of(Mandal
……………….Name) in the district of ……………………….
(District Name) Hereinafter called the
licensee, which expression where the context so admits shall include its successors
and assigns) of the other part".
+The recital clause within brackets should be omitted if the licensee is a Village
Panchayat.
276
II. The Licensee hereby agrees with the Governor :
(2) to pay the subsequent yearly payments on or before the ………. day
(Due date of payment)
of ……… in each year. Provided however that if the Licensee shall fail to pay to the
Government the rent and other amounts (if any) payable under these presents on the
respective dates on which they are made payable hereunder the Licensee shall pay
interest at 12 per cent per annum such amounts from the dates on which they were so
Payable up till the date of payment or recovery.
(3) to permit the agents and the officers and servants of the Government
together where necessary with workmen and appliances to enter upon the said lands
the subject-matter of this licence and remove there from all such quantity of grass as
may be required for use by any officer of the Engineering Department or dig and
remove there from any earth or soil and the Licensee shall not be entitled to any
compensation in respect of the grass or soil so removed.
(4) to use said lands only for the purposes aforesaid and not for any other
purpose ;
(5) to permit the officers and servants of the Government with or without
workmen or others at all times to enter upon the lands afore said to view the condition
and state thereof ;
(6) * not to assign or underlet the benefits arising under this licence or
any part thereof without first obtaining the written consent of.
(7) not to allow cattle to graze on the said lands or dig up or allow to be
dug up any grass by its roots ;
(8) not to obstruct people or cattle from passing along the usual paths on
the said lands or any annoyance to same ;
(9) not to claim any refund of the money paid under these presents on
account of earth being thrown on the banks or berms of pits dug and of materials
stacked on the said lands ;
277
* Clause (6) in paragraph II should be omitted (the subsequent clauses being re-numbered) if
the licensee is a village panchayat.
III. The Governor Covenants with the licensee as follows:—
(1) To permit the licensee on his observing and performing the several
covenants and stipulations on his part contained to peaceably and quietly hold and
enjoy the licence hereby granted during the term hereby created without any lawful
interruption from the Government or any person rightfully claiming under or in trust
for them.
+(2) to return to the licensee the sum of Rs. …………. deposited by the
licensee as herein before mentioned or such portion thereof as may be returnable to
him on the expiration or sooner determination of the term hereby created.
(a) that should the licensee fail to pay the annual rent or be guilty of a
breach or non-observance of the covenants conditions and stipulations on his part to
the observed and performed then and in any such case the Executive Engineer,
………………...……Division,
(Division Name) may at any time thereafter in addition to and
without prejudice to his other rights and remedies determine this agreement by notice
in writing addressed to the licensee and shall be at liberty to sell by public auction or
private sale the rights of the licensee under this agreement and be entitled to and
retain the whole amount for which the said rights shall be sold. Should, however, the
same be less than the amounts payable by the licensee under terms of this agreement
for the whole term thereof the Government shall be entitled # (to make good the
difference from the deposit made by the licensee and to recover any balance that there
may be still remaining due from the licensee) :
(b) that the annual rent and other amounts payable under this agreement
may be recovered by the Government as arrears of Government revenue under the
Revenue Recovery Act.
(c) that in the event of the failure by the licensee to fulfill any of the
terms of this agreement he shall * (forfeit the deposit made by him as security and
will also) pay to the Government any damages occasioned to the Government by
reason of any breach of the covenants and conditions herein contained.
(d) the officers and servants of the Government and any lessee from the
Governor or person employed or authorised by such lessee shall have liberty and
power to enter into and upon the said lands the subject-matter of this licence and to
do such acts and things thereon as the Government or their duly authorised officers
may think fit or authorise by without prejudice to the rights of the licensee under
these presents and the licensee shall not claim or be entitled to any compensation or
+ Clause (2) of paragraph III should be omitted if the licensee is a village panchayat.
# If the licensee is a village panchayat, the second party to the indenture should be mentioned
as "The village panchayat of ……………….………
(Village Name) village in mandal of ……………....…….
(Mandal Name)
in the district of …....……………...
(District Name)(hereinafter called the licensee, which expression
where the context so admits shall include its successors and assigns) of the other part".
278
* If the licensee is a village panchayat, then, for the words within brackets in clause (a) of
paragraph 4, the words "to recover the difference from the licensee" should be substituted; and
the words within brackets in clause (c) of the same paragraph should be omitted.
abatement of the rent payable here under in respect thereof unless the Superintending
Engineer,………….Circle, considers that the same is payable ;
(e) that if any dispute or difference shall at any time hereafter arise
between the Government or their officers on the one part and the licensee as to the
rights duties or liabilities of either party in respect of any matter or thing relating to or
arising out of these presents or the construction or the meaning of all or any of the
provisions herein contained the said dispute or difference shall be referred for
settlement to the arbitration of ……………..……..
(Name of the arbitrator) and his decision thereon shall be
final.
1. Signature &Name :
Schedule of Property
279
II. AGREEMENT FORM FOR LEASE OF GRASS IN THE COMPOUNDS OF
BUILDINGS
(hereinafter called the licensee which expression shall where the context so admits
include his heirs executors administrators and legal representatives) of the other part.
(1) To pay to the Government of T.S. (hereinafter called the Government) the
sum of Rs. ………………… the balance due in respect of the first yearly payment
(Balance Amount)
on or before the…….....day of ….....20…….
(Specify the Date)
280
*The recital clause within brackets should be omitted if the licensee is a Village Panchayat.
respective dates on which they are made payable hereunder the Licensee shall pay
interest at 12 per cent per annum on such amounts from the dates on which they were
so payable up till the date of payment of recovery.
(3) To permit the agents and the officers and servants of the Government
together where necessary with workmen and appliances to enter upon the said lands
the subject-matter of this licence and cut and remove there from all such quantity of
grass that may be required for use by any officer of the Engineering Department or
dig and remove there from any earth or soil and the licensee shall not be entitled to
any compensation in respect of the grass or soil so removed.
(4) To use the said lands only for the purposes aforesaid and not for any
other purpose.
(5) To permit the officers and servants of the Government with or without
workmen or others at all times to enter upon the lands aforesaid to view the condition
and state thereof.
(6) To remove grass by moving only and only between the hours of 7 a.m.
and 5 p.m, on each day.
(7) Not to remove grass from the garden area or use spades for scraping the
grass.
(8) Not to allow cattle to graze in the compounds.
(9) * Not to assign or underlet the benefits arising under this licence or any
part thereof without first obtaining the written consent of …………………………….
(Specify the officer competent to accord consent)
(10) Not to allow cattle to graze on the said lands or dig up or allow to be
dug up any grass by its roots.
(11)Not to obstruct people or cattle from passing along the usual paths on the
said lands or cause any annoyance to same.
(12) Not to claim any refund of the money paid under these presents on
account of earth being thrown on the banks or berms of pits dug and of materials
stacked on the said lands.
281
* Clause (9) in paragraph II should be omitted (the subsequent clauses being renumbered) if
the Licensee is a village panchayat.
III. The Governor Covenants with the Licensee as follows :
To permit the Licensee on his observing and performing the several
covenants and stipulations on his part contained to peaceably and quietly hold and
enjoy the license hereby granted during the term hereby created without any lawful
interruption from the Government or any person rightfully claiming under or in trust
for them.
(b) that the annual rent and other amounts payable under this agreement may
be recovered by the Government as arrears of Government revenue under the
Revenue Recovery Act ;
(c) that in the event of the failure by the Licensee to fulfill any of the terms
of this agreement he shall (forfeit as the deposits made by him as security and * will
also) pay to the Government any damages occasioned to the Government by reason of
any breach of the covenants and conditions herein contained.;
(d) the officers and servants of the Government and any lessee from the
Governor or person employed or authorised by such lessee shall have liberty and
power to enter into and upon the said lands the subject-matter of this license and to do
such acts and things thereon as the Government or their duly authorised officers may
think fit or authorise but without prejudice to the rights of the Licensee under these
presents and the Licensee shall not claim or be entitled to any compensation or
abatement of the rent payable here under in respect thereof unless the Superintending
Engineer …………………
(Name of the Circle)Circle, considers that the same is payable ;
#Clause (2) of paragraph III should be omitted if the Licensee is a village panchayat.
282
*If the licensee is a village panchayat, then, for the words within brackets in clause (1) or
paragraph IV the words "to recover the difference from the licensee" should be substituted and
the words, within brackets in clause (3) of the same paragraph should be omitted.
(e) that if any dispute or difference shall at any time hereafter arise between
the Government or their officers on the one part and Licensee as to the rights duties or
liabilities of either party in respect of any matter or thing relating to or arising out of
these presents or the construction or meaning of all or any of the provisions herein
contained the said disputes or difference shall be referred for settlement to the
arbitration of ……………….……
(Name of the arbitrator) and his decision thereon shall be final.
Schedule of Property
283
III. AGREEMENT FORM FOR THE LEASE OF COCONUT TREES
Licensee which expression shall where the context so admits include his heirs
executors administrators legal representatives and assigns) of the other part.
I. The Governor hereby grants unto the Licensee the sole and exclusive right
to gather, remove, dispose of and otherwise enjoy the usufruct of the coconut trees
standing on the piece or parcel of land situated at ……………..….
(Place) in the Registration
District of ………………..
(Name of District) in the Registration Sub-district of ….………………..
(Name of sub-District)and
more particularly described in the schedule here to and of which trees the total
number is given in column 6 of the said schedule for the term of ………… years
(Period)
from
the day of ………….... paying there for the annual rent of Rs.(Annual
………………………..
(Starting Date) proportionate Amount)
(1) To pay to the Government of T.S., herein after called the Government)
the sum of Rs.(Bid
……….….
Amount) the balance due in respect of the first yearly installment on
or before the ……… day of …….20…..
(Date, Month & Year)
(2) To pay the subsequent yearly payment on or before the …….…… day of
(Beginning Day, Month & Year)
………….. in each year. Provided however that if the Licensee shall fail to pay to the
Government the rent and other amounts (if any) payable under these presents on the
284
*If the Licensee is a village panchayat, the second party to the indenture should be mentioned
as "The Village Panchayat of …………… village in the Mandal of ………… in the district of
………. So admits shall include its successors and assigns, of the other part."
respective dates on which they are made payable here under the Licensee shall pay
interest at 12 per cent per annum on such amounts from the dates on which they were
so payable up till the date of payment of recovery.
(3) To trim the trees standing on canal and channel banks so as to allow a
clear headway of 3 meters above the top of the said banks.
(4) To dig round the bottom of each and every tree, to trim the roots thereof
and to manure them with cattle dung or other manure once in every year during the
rainy season.
(5) To have the last removal of ripe coconuts from any of the said trees made
under the supervision of the nearest subordinate of the Engineering Department not
below the rank of Asst. Engineer / Asst. Executive Engineer on the Licensee giving
previous intimation to such subordinate in writing of his intention so to remove and
the date and hour proposed for such purpose.
(6) To preserve the said trees and their foliage in a good state of cultivation
and not except as herein before provided permit the same to be cut damaged or
injured in any way howsoever provided however that the Licensee may collect use
and otherwise dispose of all leaves that may have become ripe and detached from the
said trees.
(7) To permit the agents and the officers and servants of the Government
together where necessary with workmen and appliances to enter upon the said lands
the subject-matter of this license, to view the state and condition of the trees and to
dig and remove there from any earth or soil and the Licensee shall not be entitled to
any compensation in respect of the soil so removed.
(8) Not to remove or collect from any of the said trees any tender coconuts
during the month preceding the expiry of the term hereby created.
(9) Not to extract toddy from the said trees or any of them and for such
purpose tap the same or permit the same to be tapped.
* (10) Not to assign or underlet the benefits arising under this license or any part
thereof without first obtaining the written consent of …………………………..….
(Competent Authority)
(11) To yield up and hand over the said trees at the determination of the term
hereby created in good and proper state of cultivation and order as shall be in
compliance in all respects with the covenants herein before contained and the
Licensee shall not be entitled to any allowance or compensation for any expenditure
he may have incurred in respect of improvements or otherwise during the said term.
285
* The recital clause within brackets should be omitted if the licensee is a Village Panchayat.
III. The Governor covenants with the Licensee as follows:
(1) To permit the Licensee on his observing and performing the several
covenants and stipulations on his part contained to peaceably and quietly hold and
enjoy the license hereby granted during the term hereby created without any law-ful
interruption from the Government or any person rightfully claiming under or in trust
for them.
286
* Clause (10) in paragraph II and clause (2) under paragraph III should be omitted (the
subsequent clauses being renumbered) if the Licensee is a village panchayat.
+ If the licensee is a village panchayat, then, for the words within brackets in clause (1) of
paragraph IV, the words "to recover the difference from the Licensee" should be substituted
and the words within brackets in clause (3) of the same paragraph should be omitted.
(5) that in the event of any of the said trees being cut down damaged or
injured by the Licensee of his servants or workmen during the said term he shall pay
to the Government and the Government shall be entitled to receive such
compensation therefore as the case may deem reasonable of which he shall be the
sole judge ;
(6) that in the event of the Excise department granting permission during
the currency of this agreement to any toddy shop renter for tapping toddy from any of
the trees included in this agreement after the prior consent of the Public Works
Department authorities has been obtained, such trees will be excluded from the scope
of this agreement for the period of the toddy tapping license if that period falls within
the period of this agreement or for the unexpired period of this agreement if that
period extends beyond the date of the expiry of this agreement. And the lease
amounts payable by the Licensee for such periods shall be reduced by an amount
calculated on the basis of the ratio which the number of trees to be excluded bears to
the total number of trees leased under this agreement;
(7) the officers and servants of the Government and any lessee from the
Governor of Telangana State or person employed or authorised by such lessee shall
have liberty and power to enter into and upon the said lands the subject-matter of this
license and to do such acts and things thereon as the Government or their duly
authorised officers may think fit or authorise but without prejudice to the rights of the
Licensee under these presents and the Licensee shall not claim or be entitled to any
compensation or abatement of the rent payable here under in respect thereof unless
the Superintending Engineer, Circle, considers that the same is payable;
(8) that if any dispute or difference shall, at any time hereafter arise between
the Government or their officers on the one part and the Licensee as to the rights
duties or liabilities of either party in respect of any matter or thing relating to or
arising out of these persents or the construction or meaning of all or any of the
provisions herein contained the said dispute or difference shall be referred for
settlement to the arbitration of …………………..……..
(Name of the arbitrator ) and his decision thereon shall
be final.
direction of His Excellency the Governor of Telangana State and the Licensee
…………….
(Name) have hereunto set their hands and seals the day and year first written.
287
Schedule of Property
Survey
Name, if Mandal Village in
Number Number of
any, of the in which which Boundaries
and trees
property situated situated
extent
(1) (2) (3) (4) (5) (6)
IV. AGREEMENT FORM FOR THE LEASE OF PALMYRA, PUNGA AND OTHER FRUIT
BEARING TREES
288
*If the Licensee is a village panchayat, the second party to indenture should be mentioned as
"The village panchayat of village in the Mandal of …………. in the district of ……….
(hereinafter called the Licensee, which expression where the context so admits shall include
its successors and assigns) of the other part."
+The recital clauses within brackets should be omitted if the Licensee is a village Panchayat.
standing on the piece or parcel of land situated at ……...…
(Place) in the Registration district
of (Name
…...………..
of Dist)
in the Registration sub-district of
(Name of Sub-dist) and more particularly
…………….
described in the schedule hereto and of which trees the total number is given in
column 6 of the said schedule for the term of ………………….
(Period) years from the day of
………………
(Beginning Date)
yielding and paying therefore the annual rent of Rs…………………..
(Bid amount fixed yearly)
(3) To use the said lands the subject-matter of this licensee only for the
purposes aforesaid and not for any other purpose.
(4) To preserve the said trees and their foliage in a good state of cultivation
and not permit the same to be cut damaged or injured in any way however the
licensee may collect use and otherwise dispose of all leaves that may have become
ripe and detached from the said trees.
(5) To permit the agents and the officers and servants of the Government
together where necessary with workmen and appliances to enter upon the said lands
the subject-matter of this license, to view the state and condition of the trees and to
dig and remove there from any earth or soil and the Licensee shall not be entitled to
any compensation in respect of the soil so removed.
(6) Not to tap Palmyra and other toddy yielding trees for toddy nor to assign
the license herein contained to any person save with the consent of the Executive
Engineer in writing.
*(7) Not to assign or underlet the benefits arising under this license or any
part thereof without first obtaining the written consent of the Executive Engineer.
289
trees the subject-matter of the license provided, however, that there shall be left on
each such tree at any one time leaves not less than eight in number.
*Clause (7) in Paragraph II should be omitted (the subsequent clauses being re-numbered) if
the Licensee is a village panchayat.
(b)To permit the agents and the officers and servants of the Government
together where necessary with workmen and appliance to enter upon this said land the
subject-matter of this license and cut and remove from the trees thereon all such
number of palmyra leaves as may be required for use by the Public Works
Department of the Government and in respect of the leaves so cut and removed the
Licensee shall be entitled to compensation at the rate of Rs. …………….………..
(Amount to be specified) per
thousand leaves and so in proportion for any smaller number of leaves.
(c) Not to cut more the once twigs of greater size than half an inch diameter
(9) To yield up and hand over the said trees at the determination of the
term hereby created in a good and proper state of cultivation and order as shall be in
compliance in all respects, with the covenants here in before contained and the
licensee shall not be entitled to any allowance or compensation for any expenditure
he may have incurred in respect of improvements or otherwise during the said term.
290
+Clause (2) of paragraph III should be omitted the subsequent +Clauses being renumbered) if
the Licensee is a village Panchayat
* In the case of ordinary fruit trees clause 8 (a), 8 (b) and 8 (c) of paragraph II will be deleted.
* If the Licensee is the village panchayat, then, for the words within brackets in clause (1) of
paragraph IV, the words "to recover the difference from the Licensee" should be substituted
and the words within brackets in clause (3) of the same paragraph should be omitted.
(2) that the yearly rent and other amounts payable under this agreement may
be recovered by the Government as arrears of Government revenue under the
Revenue Recovery Act :
(3) that in the event of the failure by the Licensee to fulfill any of the terms
of this agreement he shall + (Forfeit the deposit made by him as security and will also
pay to the Government any damages occasioned to the Government by reason of any
breach of the covenant and conditions herein contained);
(4) that in the event of any of the said trees dying, failing to produce fruit or
becoming unprofitable or useless during the said period or being cut or otherwise
damaged by earth being thrown, pit being dug or materials being stacked by the
officers or servants of the Government, the Licensee shall not claim or be entitled to
any compensation or reduction of rent for such failure or loss but shall continue to
pay rent as it the said trees were alive productive and in full vigour nor shall be the
Licensee be entitled to any compensation or reduction in the rent payable by him by
reason of the number of such trees being reduced by tempest floods storm or
otherwise howsoever ;
(5) that in the event of any of the said trees its branches or leaves being cut
down damaged or injured by the Licensee his servants or Workmen during the said
term he shall pay to the Government and the Government shall be entitled to receive
such compensation there for as the (Executive
….……………. Engineer) may deem reasonable of which
he shall be the solo judge ;
(6) that in the event of the Excise department granting permission during the
currency of this agreement to any toddy shop renter for tapping toddy from any of the
trees included in this agreement, after obtaining the prior consent of the Public Works
Department authorities such trees will be excluded from the scope of this agreement
for the period of the toddy tapping license if that period falls within the period of this
agreement or for the unexpired period of this agreement if that period extends beyond
the date of the expiry of this agreement. And the lease amounts payable by the
Licensee for such periods shall be reduced by an amount calculated on this basis of
the ratio which the number of trees to be excluded bears to the total number of trees
leased under this agreement;
(7) the officers and servants of the Government from the Governor and any
lessee or person employed or authorised by such lessee shall have liberty and power
to enter into and upon the said lands the subject matter of this license and to do such
acts and things thereon as the Government or their duly authorised officers may think
fit of authorised but without prejudice to the rights of the Licensee under these
presents and the Licensee shall not claim or be entitled to any compensation or
abatement of the rent payable here under in respect thereof unless the Superintending
Engineer, ……… Circle, considers that the same is payable ;
291
+ If the Licensee is the village panchayat, then for the words within brackets in clause (1) of
paragraph V, the words "to recover the difference from the Licensee" should be substituted,
and the word within brackets in clause (3) of the same paragraph should be omitted.
(8) that if any dispute or difference shall at any time here after arise between
the Government or their officers on the one part and the Licensee as to the rights,
duties or liabilities of either part, in respect of any matter or thing relating to or
arising out of these presents or the construction or meaning of all or any of the
provisions, herein contained the said dispute or difference shall be referred for
settlement to the arbitration of ………………………
(Name of the arbitrator ) and his decision thereon shall
be final.
Schedule of Property
Survey
Name, if Mandal Village in Numbe
Number Boundarie Description
any, of the in which which r of
and s of trees.
property situated situated trees
extent
(1) (2) (3) (4) (5) (6) (7)
292
(1) The Licensee will within six months from the date thereof plant in such
places as the Executive Engineers for the time being incharge of the(Division
…….…. division
Name)
(hereinafter called the Executive Engineer) may from time to time approve on the
……..……. slopes of the bank on the(Name
…………..….
the Source) side of the(Name
…………….
the Source)Channel
(2) The trees shall be planted at a minimum distance apart of 6 metres and so
as not to interfere with the passing along the bank by the Inspecting Officers of the
Public Works Department, and no tree shall be planted with 30 metres of any
masonry work connected with the said channel.
(3) The Licensee will maintain such trees and will replace any trees that may
die within the period of two years from the date hereof by others so that at the
expiration of such period of two years after which no fresh trees shall be replanted the
full number of ………….. trees shall be growing on the said bank.
(5) The Licensee shall cultivate and maintain such trees so as to bring same
into bearing at the usual period and as from the date of any commencing to bear fruit,
the Licensee shall pay to the Executive Engineer, in the month of February of each
year in advance, the sum of Rs…… by way of free tax for each such tree, failing
which the tax due and payable to Government shall be recovered as if it were an
arrear of land revenue.
(6) The Licensee shall be entitled in every year so long as the trees or any of
them bear fruit, but subject to termination as hereinafter mentioned, to gather and
remove the produce (i. e., the coconuts and leaves) of any tree in respect of which he
may have paid such tree tax but the Licensee shall not be entitled to tap any tree for
toddy nor shall the Licensee assign the license here in contained to any person save
with the consent in writing of the Executive Engineer.
(7) In the event of the Excise department granting permission during the
currency of this agreement to any toddy shop renter for tapping toddy, from any of
the trees included in this agreement obtaining the prior consent of the Public Works
Department authorities, such trees will be excluded from the scope of this agreement
for the period of the toddy tapping License if that period falls within the period of this
agreement or for the unexpired period of this agreement if that period extends beyond
the date of the expiry of this agreement and the lease amounts payable by the
Licensee for such periods shall be reduced by an amount calculated on the basis of
the ratio which the number of trees to be excluded bear, to the total number of trees
leased under this agreement.
293
(8) The licensee will indemnify the Government of Telangana State
(hereinafter called the Government) in respect of any damage that may be caused to
the said channel banks by reason of the planting maintenance or gathering the
produce of the said trees or any of them and will on demand pay to the Executive
Engineer the cost of all repairs or works required for the said banks by reason of the
exercise of any rights under the terms hereof.
(9) If in the opinion of the Superintending Engineer. Circle for the tune being
hereinafter referred to as the Superintending Engineer, it is desirable that all or any of
the said trees shall at any time or times hereafter be cut down such trees may after the
expiry of one week from the service on the Licensee of notice of the intention to
remove same be cut down and removed according to the directions of the Executive
Engineer and the Licensee shall not be entitled to compensation in respect of the
removal of all or any of such trees.
(10) In the event of the breach by the Licensee of any of the provisions of
this agreement the Executive Engineer may by notice in writing addressed to the
Licensee at his last known place of abode cancel this agreement and on the expiry of
seven days from the date of such notice, this agreement shall stand cancelled and all
the provisions hereof shall cease and determine and the Licensee shall forthwith hand
over to the Executive Engineer for and on behalf of the Government the land in his
occupation together with the trees thereon in good condition and the Licensee shall
not be entitled to any compensation in respect of such cancellation of this license or
to a refund of all or any portion of the tree-tax already paid by him.
(11)In the event of any difference or dispute arising as to the meaning of any
of the terms thereof or the breach by the Licensee of any of the conditions here in
contained or as to any matters arising in connection herewith such difference or
dispute shall be referred to the Superintending Engineer whose decision thereon
shall be final, and conclusive and altogether binding on the parties hereto.
294
VI. FORM OF SUPPLEMENTAL AGREEMENT TO BE EXECUTED IN THE CASE OF
LEASE OR GRASS AND OF FRUIT TREES TO VILLAGE PANCHAYATS
Agreement made the ……….. day of …….. two thousand …….. between
His Excellency the Governor of Telangana State (hereinafter called the Lessor which
expression shall where the context so admits include his successors in office and
assigns) of the one part and The Village Panchayat ………… village in the mandal of
…………….... in the district of ……………… (hereinafter called the Lessee with
expressions shall where the context so admits include its successors and assigns) of
the other part and supplemental to an agreement of lease, dated the …… day of ….
20…… and made between the same parties as hereto (herein after referred to as the
principal indenture) Witnesseth:
That the Lessor hereby gives and grants full and free consent and license unto
the Lessee to demise or underlet the rights, privileges and benefits comprised in the
principal Indenture.
Provided always that such demise or under lease shall contain nothing which
may prejudice or affect any of the covenants conditions or provisions contained in the
principal indenture and on the part-of the Lessee to be observed and performed and
that the consent and license hereby given is upon the express condition that the
demise or under lease to be made under or by virtue thereof shall contain a covenant
by the under lease that such Lessee will not assign or underlet without the previous
consent in writing of the Lessor and also provision for re entry and termination of the
under lease or grant in case the under lessee shall admit any breach of such covenant.
And the Lessee hereby covenants with the Lessor that the Lessee will not without the
previous consent or licence in writing of the Lessor release or waive the said
covenant against assigning under letting or otherwise parting with the possession of
the premises to be comprised in the said demise or under lease or any part thereof but
will in case of any breach of such covenant forthwith re-enter upon the same premises
under the provision that behalf to be contained in the said demise or under lease as
hereinbefore provided unless the Lessor shall otherwise contract in writing.
Provided always that the provision for re-entry by the Lessor contained in the
principal indenture shall extend to and be exercisable in case of any breach by the
Lessee of the covenants hereinbefore contained as well as the breach of any of the
covenants contained in the principle indenture and on the part of the Lessee to be
observed and performed and that if any damage is caused by the under lessee to the
said lands the assessed value of such damage shall be paid by the Lessee.
295
for and on behalf of the Lessee have hereunto set their respective hands and seals the
day and year first above written.
Signed, Sealed and delivered by the above named ……….. in the presence of.
(Signature of witness)
Name and Address of the witness
Signed, sealed and delivered by the above named in the presence of ….. ……..
(Signature of witness)
Name and Address of the witness
RULES
(1) The panchayats shall pay annually to the Government a sum equal to the
average annual revenue realised during the preceding five years.
(b) Executive Engineers shall furnish to the panchayats a list of all leases
which are open to the panchayats in their respective village limits in the form
annexed to this appendix, shall add to the list new items of lease, if any, as and when
they arise and intimate the additions to the panchayats so that the panchayats may
take up the lease, if they so desire and remit the lease amount by the date fixed in
each case. The areas included in the lease may not necessarily cover all the I&CAD
Department lands in panchayat limits and the areas not mentioned in the schedule or
296
specifically excluded shall not be included in the lease. They will be usually of the
nature of lock, inspection bungalows or office compound or of quarters of
establishment. The panchayats should also be told that unless they offer to take up the
lease by the date specified for the renewal of the respective leases and remit the lease
amounts by that date, it will be assumed that the panchayats do not wish to take up
the lease and action will be taken accordingly.
(ii) The panchayats will be allowed to appropriate the income from withered
and wind fallen trees on canal and drain porambokes (included in the areas leased)
the right to cut grass and to enjoy the usufruct of trees on land which has been leased
to them. Before such trees are removed by the panchayats the prior approval of the
Sub-divisional Officer should invariably be obtained. Trees willfully damaged will
not be included in this concession.
Note :- Agreements shall be entered into with panchayats in the form prescribed in
Appendix 'X' of the T.S. Public Works Department Code both principal and
supplemental subject to the following modifications :
(a) Where, under paragraph 346 of the T.S. Public Works Department Code,
the principal agreement is not in the prescribed form (Appendix 'X') the supplemental
agreement shall, with the assistance of the local Government Pleader, be suitably
modified so as to indicate that the principal agreement is not in the prescribed form.
(c) Where the principal agreement is for a lease amount of more than
Rs……………. the officer empowered to approve such agreements should execute
the supplementary agreement. This can be done by scoring out the words "Sub-
divisional Officer ………….Subdivision" and entering "Executive Engineer"
"Superintending Engineer" as the case may be in the concluding portion of the
supplemental form of agreement, duly following the powers delegated in this regard.
(1) (a) If the panchayats do not want the lease or do not remit the lease
amounts by the rates prescribed, the lease shall be granted to societies of communities
eligible for help from the Labour Department in the order of preference given below,
subject to the payment of the average rental for the preceding five years. Even in
cases where a larger amount than the average rental may be realized by auction, the
lease should be granted to the said societies.
297
(2) If there is no registered co-operative society, the lease may be granted
to any other registered society of the village, and, in its absence, to an unregistered
society of the village.
(3) If there are more than one registered co-operative society, or registered)
or unregistered society, the lease shall be auctioned among the competing societies of
each class of the particular village in which the property is situated, the order of pre-
ference being as indicated above.
Note :- (1) Executive Engineers may, in their discretion, grant the lease to societies,
outside the boundaries of a village in which the property to be leased lies,
if there is no society in the village or the society of the village does not
apply for the lease.
(2) Executive Engineers are authorised to grant without auction lease of the
right to cut grass in lankas and river margins to societies of communities
eligible for help from the Labour Department subject to the conditions
mentioned in rule (1) above.
ANNEXURE
From referred to in rule 1-A (i) (b)
Description of propertry to be leased
Remarks if any
Date from which property is available
Executive Engineer.
be paid.
298
APPENDIX – XI
2. If the local Public Works Department official is unable to leave the spot to
enroll labour, he will probably have to engage it through a contractor or piece-worker
vide paragraph 292, T.S. Public Works Account Code. In such a case a written work
order, which need not necessarily be on the printed form, should be signed on the
lines indicated below :
(Signature) (Signature)
Date ………….. P.W. Officer. Contractor.
Agreement to carry on the work at the following rates until terminated by the
Sub-divisional Officer or his duly authorised representative ……………..
299
Rs. Per one Cum
Earthwork—Closing breach including breaking clods and
ramming in accordance with in suitable layers as per directions
including initial lead of 10mts with initial lift of 2 mts initial rate …
Extra lifts (Average 3Metres) .. .. …
Extra lead (Average 30Metres) .. .. …
Total : … …
(Signature) (Signature)
Date ………….. P.W. Officer. Contractor.
4. The object of these rules is to explain in what manner local officers and
subordinates should meet their responsibilities in emergent cases under paragraph
173. It is however most important that the first agreement shall not commit
Government to any expenditure beyond what has to be incurred in an emergency at
the discretion of the local officer and it is for this reason that the first agreement shall
be only of the nature of a piece-work agreement. Ordinarily, such agreements should
be signed only by officers not below the rank of a Dy. Executive Engineer, as those
below that rank have no powers to sanction any works and cannot consequently
accept agreement, but in works of exceptional emergency, a subordinate officer may
give a work order when, for example, the Dy. Executive Engineer is absent. Such
action should, however, be reported as soon as practicable to the sub-divisional
Officer or other senior officer, if possible by telegraph.
5. When steps as indicated in the above paragraphs have been taken to meet
the emergency and the work has been started, there should be no avoidable delay in
preparing a proper estimate and an agreement in the standard form and in obtaining
the sanction of the competent authority. The rates agreed to in the emergency in
accordance with the procedure indicated in the above paragraphs cannot be revised by
a higher authority for the portion of the work already done. There should be also no
avoidable delay in liquidating a liability already incurred vide sub-paragraph to
paragraph 30-B of Telangana State Financial and Account Code, Volume I, and
paragraph 363 of the Telangana State Public Works Account Code.
300
APPENDIX – XII
Deleted.
APPENDIX – XIII
This indenture made the ……….. Day of… 20..… between His
Excellency the Governor of T.S. hereinafter called the 'Lessor' (which
expression shall where the context so admits include his successors in office
and assigns) of the one part and ……………. residing at ……….and carrying
on business as ………………………………….. hereinafter called the
"Lessee" (which expression shall where the context so admits include his heirs
executors administrators legal representatives and assigns) of the other part
witnesseth as, follows :
(1) To pay the reserved rent on or before the 1st day of each month
in advance and in manner aforesaid.
301
(2) To bear pay and discharge all existing and future taxes charges
assessments and out goings payable in respect of the said premises.
(3) To keep the exterior and the interior of the demised premises
and all additions thereto and the boundary wall and fences thereof and the
drains, soil and other pipes and sanitary and water apparatus and electric
fittings and fixtures thereof in good and tenantable repair and condition.
(5) To permit the Lessor and his authorised officers or agents with
or without workmen or others at all reasonable times on giving one day's
previous notice to enter upon the demised premises and to view the condition
thereof and upon notice being given by the Lessor or his authorised officers to
repair within one month from the service of the notice in accordance therewith
(6) To use the demised premises only as a......and not for any
purposes of trade.(purpose)
(1) That the Lessee paying the rent hereby reserved and observing
and performing the several covenants and stipulations herein on his part
contained shall peaceably hold and enjoy the demised premises during the said
term without any interruption by the Lessor or any person rightfully claiming
under or in trust for him.
(2) To carry out all repairs to main walls, roof and foundations due
to fair reasonable wear and tear and the decision of the Executive Engineer
…….. as to the necessity for such repairs shall be, final.
302
4. Provided always and it is hereby expressly agreed by and between
the parties hereto as follows:
(1) If the rent hereby reserved or any part thereof shall be unpaid
for 14 days after becoming payable (whether formally demanded or not) or if
any covenants on the Lessee's part therein continued shall not be performed or
observed or if the Lessee or other person in whom for the time being the term
hereby created shall be vested shall become insolvent then and in any of the
said cases it shall be lawful for the Lessor or his authorised officers at any
time hereafter to re-enter upon the demised premises or any part thereof in the
name of the whole and thereupon this demise shall absolutely determine but
without prejudice to the right of action of the Lessor in respect of the breach of
any of the Lessee covenants herein contained.
(2) If either party shall desire to determine the present demise and
shall give to the other party three calendar months previous notice in writing
of such his desire then immediately on the expiration of the three calendar
months, the present demise and everything herein contained shall cease and be
void but without prejudice to the remedies of either party against the other in
respect of any antecedent claim or breach of covenant.
Date:……………
303
(Name and Address of witness-2)
Signature of witness-2
APPENDIX – XIII – A
1. The Lessor hereby agrees to let and the Lessee agrees to take all
that piece or parcel of land with the dwelling house and buildings and electric
installation herein particularly mentioned and described in the schedule
hereunder written commonly called or known as …………… with the
appurtenances thereto belonging or usually held or enjoyed therewith for the
term of ……years commencing from the …….. day of …….. t w o thousand
……………at the monthly rent of Rs. …..(Rupees in words)
……………………………such rent to be paid clear of all deductions except
taxes, rates, assessments, the cost of repairs and the expenses that may be paid
by or on behalf of the Lessee in case of default on the part of the Lessor as
here in after provided.
(i) To pay the said rent on or before the fifteenth of each and every
month in arrears.
(ii) To pay in addition to the said rent the municipal taxes due on
the said premises for the period of lease.
304
any part of the said premises in the name of the whole and thereupon the
agreement shall determine.
(i) that the Lessee paying the rent hereby reserved except as
aforesaid and performing and observing the several agreements by the Lessee
herein contained may peacefully hold the said premises during the said term
without any interruption by the Lessor or any person claiming under him and
without liability for damage caused by fire if and to the said premises.
(ii) To pay all existing and future taxes, rates, assessment except
municipal taxes due for the period of lease and other out going for the time
being payable in respect of the said premises
(iii) To well and sufficiently repair and keep in good and habitable
state and condition whenever called on by the Lessee or by the Executive
Engineer ……………….. division (hereinafter called the Executive Engineer)
to do so and at the Lessor's own expense the exterior and interior of the said
premises hereby demised and all additions thereto and the boundary wall and
fences thereof and the drains soil and other pipes and sanitary and water
apparatus and in particular (subject as hereinbefore provided) at his own cost
and expense to maintain electric installations consisting of such number of
lamps as in the opinion of the Executive Engineer …………….. shall be
sufficient to properly light the demised premises and at least fans as desired
by the lessee.
(iv) If the Lessee shall desire to determine the present demise and
shall give to the Lessor three calendar months previous notice in writing of
such desire and shall up to the time of such determination pay the rent and
perform and observe the covenants on his part hereinbefore contained then
immediately on the expiration of such three calendar months the present
demise and everything herein contained shall cease and be void but without
prejudice to the remedies of either party against the other in respect of any
antecedent claim or breach of covenants.
(vi) That the Lessor will on the written request of the Lessee made
three calendar months before the expiration of the term hereby created grant
305
the Lessee a lease of the demised premises for the further term of …….
years and containing like covenants and proviso as are herein contained
including the present covenant for renewal.
4. Provided always and it is hereby expressly agreed and declared by
and between the parties hereto that in case the Lessor shall for one month after
notice in writing given by the Lessee or the Executive Engineer ………….
make default in respect of the said repairs or the maintenance of the said
electric installation or in payment of any such taxes, rates, assessments or
other outgoings and deduct the expenses of such repairs and works or such
payments as the case may be out of the rent which shall then be or hereafter
shall become payable under or by virtue of these presents.
acting on behalf of and by the order and direction of His Excellency the
Governor of T.S. have hereunto set their respective hands and seals the day
and year first above written.
Signature of witness-1
Signature of lessor
Signature of witness-2
306
APPENDIX – XIII – B
(2) In the event of such cancellation of the grant, the grantee shall not
be entitled to compensation for any loss caused to him by the cancellation.
(3) The grantee shall pay the sum of Rs ………… equivalent to ……..
months charge as and for security for the fulfillment and observance by him of
the conditions contained in the grant. The sum so deposited shall be liable to
be forfeited to the Government under the orders of the assigning authority in
the event of failure by the grantee to fulfill and observe any of the conditions
of the grant.
Note :—The amount of deposits should vary according to the period of the
grant, one month's charge being demanded for a grant of three
months, two months charge for a grant for six months, three months
charge for a grant for one year and six months charge for a grant
exceeding one year.
(4) The grantee shall, so long as the grant be in force, pay clear of all
deductions a sum of …….. for credit to the general revenues of the State and a
further sum of on account of rates, taxes, assessments and outgoings payable
by the Government to a municipality as a result of his occupation of the land.
The consolidated charge shall be payable to the Government in advance
annually/monthly the first of such payments to be made on the………… day
of …… 20.…and the subsequent annual / monthly payments on the
corresponding day of the succeeding years/months.
307
(5) In the event of the municipality varying its demand, the assigning
authority shall be at liberty to revise without notice, the second part of the
charge referred to in condition (4) as the sum payable by the grantee on
account of taxation by the municipality and on such revision any balance shall
become immediately payable by the grantee.
Note :—In the case of lands in non-municipal areas, conditions (4) and (5)
should be replaced by the following conditions : -
"The grantee shall so long as the grant be in force pay in advance to the
Government annually/monthly a sum of Rs ………. clear of all deductions,
the first of such payments to be made on the ……… day of …….. and the
subsequent annual/monthly payments on the corresponding day of the
succeeding years/months".
(6) The grantee shall not use the lands or suffer it to be used except for
the purpose for which it is granted.
(8) The grantee shall permit the officers and servants of the
Government with or without workmen at all times to enter upon the land
aforesaid to view the condition and state thereof.
(9) The grantee shall not assign or underlet the benefits arising under
this grant for any part thereof without the previous written permission of the
assigning authority.
(b) The grantee shall take all reasonable measures to the satisfaction
of the assigning authority for the protection of the sandalwood trees from theft
or damage and for the careful protection of the immature trees growing on the
land;
(c) The grantee shall take steps to see that the remarks made by the
officers of the Government on the sandalwood trees are preserved and are not
tampered with ; and
308
(d) In the event of the infringement of, or failure to observe any of
the conditions mentioned in (a), (b) or (c) above, the grantee shall pay to the
Government such compensation as is determined, by the assigning authority
for any loss or damage caused by such infringement or failure on his part. The
Government shall also at liberty to cancel the grant and re-enter on the land
and the whole land shall thereupon vest absolutely in the Government. In that
case the grantee shall not be entitled to any compensation whatever.
Note :- Deleted.
(11) The grantee shall not erect any buildings, fences or structures of a
permanent or a temporary character on the land without the previous written
sanction of the assigning authority.
(12) The grantee shall not cut any live trees without the previous
permission of the assigning authority. The withered and wind fallen trees shall
also be the property of the Government and shall be handed over to the section
officer of the concerned Department.
(13) The sale-proceeds of withered and wind-fallen trees and those cut
under condition (15) shall be credited to the Government.
(14) The grantee shall have no rights whatsoever to any trees standing
on the land or to their usufruct.
(15) The usufruct of the trees may be leased out in auction by the
officers of the Government according to the practice prevailing in the district
and the grantee shall allow the right of passage to persons to whom the
usufruct of the trees is so granted by the Government.
(16) The grantee shall not, without the previous written sanction of the
assigning authority, permit any person to use the land except as provided in
condition (6).
(18) The grantee shall be answerable to the Government of T.S. for all
or any injury or damage done to the said land and other Government property
thereon except as is permitted by the foregoing conditions.
(19) The Government may revoke the grant wholly or in parts if the
sums specified in condition (4) above or any part thereof shall remain unpaid
for fifteen days after they have been repayable whether formally demanded or
309
not, or if the grantee shall have broken any of the conditions of the grant
herein contained and assume control or otherwise dispose of all or any part of
the land and any buildings, fences and structures hereon and the grantee shall
not be entitled to any compensation there for.
(20) If the amount specified in conditions (4) and (5) above or any part
thereof is in arrear, it shall also be competent for the assigning authority to
recover the same from the grantee as an arrear of land revenue.
(21) The grant hereby given may be revoked by the assigning authority
after giving.... months notice in writing and by the Government or Chief
Engineer without notice in an emergency (the said Government or Chief
Engineer being the sole judge of the emergency) and shall be terminable by
the grantee by giving to the assigning authority …………. months notice in
writing but without prejudice to any right of action or remedy of the assigning
authority in respect of any antecedent breach of any of the foregoing
conditions. The grantee shall not in case of such revocation or termination be
entitled to any compensation in respect of any improvements effected by the
grantee to the land or for the loss caused by the interruption of his occupation.
310
SCHEDULE
In witness where of acting for and on behalf of and by the order and
direction of His Excellency the Governor of T.S., have hereunto set by hand
this ….. day of ……20 ..…
311
APPENDIX – XIII-C
(2) In the event of such cancellation of the grant, the grantee shall not
be entitled to compensation for any loss caused to him by the cancellation.
(3) The grantee shall not transfer to any other person the rights hereby
conveyed to him, without the previous sanction of the authority which has
made the grant.
(4) The grantee shall pay the sum of Rs. ……..equivalent to ………..
months charge as and for security for the due fulfillment and observance by
him of the conditions contained in the grant. The sum so deposited shall be
liable to be forfeited to the Government under the order of assigning authority
in the event of failure by the grantee to fulfill and observe any of the
conditions of the grant.
(5) The grantee shall so long as the grant be in force, pay clear of all
deductions a sum of Rs. ……… for credit to the general revenues of the State
and a further sum of Rs. …….on account of rates, taxes, assessments and out-
going payable by the Governments to the Corporation/Municipality as a result
of his occupation of the land. The consolidated charge shall be payable to the
Government in advance annually/monthly, the first of such payments to be
made on the …….. day of ……… and the subsequent annual monthly
payments on the corresponding day of the succeeding years/months.
312
part of the charge referred to in condition (5) as the sum payable by the
grantee on account of taxation by the Corporation/ Municipality and, on such
revision any balance due shall become immediately payable by the grantee.
Note :—(i) In the case of grants in non-municipal areas, conditions (5) and (6) should
be replaced by the following conditions :
The grantee shall, so long as the grant be in force, pay in advance to the
Government annually/monthly a sum of Rs. ……. clear of all deductions
the first of such payments to be made on the ……. day of ……..and
subsequent annual/monthly payments on the corresponding day of the
succeeding years/months.
(7) The grantee shall not use the land or suffer it to be used except for
the ………… purpose of the …….which are the following.
a……………………………………………………………………
b……………………………………………………………………
(9) The land and the buildings thereon shall not be used for political
meetings.
(10) The grantee shall not except as provided in condition (8) erect
any buildings, fences or structures of a permanent or temporary character on
the land without the previous written sanction of the assigning authority. The
grantee shall permit the assigning authority or other officers or others
authorised by him on his behalf with or without workmen at all reasonable
times to enter upon the land and all sheds, buildings or other structures built or
erected with reference to condition (8) above and to view the state and
condition thereof and upon notice being given by the said assigning authority
or other officer authorised on his behalf to repair in accordance therewith.
(11) The grantee shall maintain the said land in a clean and a sanitary
condition to the satisfaction of the assigning authority and, shall also maintain
the structures, if any, erected thereon as aforesaid, in good substantial repair to
the satisfaction of the assigning authority.
(12) The grantee may uproot, cut down or destroy such trees plants,
groves or brushes, as in the opinion of the assigning authority it is necessary to
313
uproot, cut down or destroy to make the land fit for the purposes of ……. and
may take them free of charge and dispose of them in any manner he likes. The
grantee may level the ground by removing embanked pathways and filing up
low-lying places on the land so as to make the ground fit for the purposes of
……… and may now and then cut the grass thereon and dispose of the same
in any manner he likes and do any work on the land which in the opinion of
the assigning authority is necessary for such purposes.
Note :—If the trees are valuable it may be stipulated that the tree growth cut should
be handed over to the assigning authority or any officer by him in this
behalf for disposal.
(14) The grantee shall not, without the previous written sanction of
the assigning authority, permit any person to use the land or any structure
thereon or any portion of the land or structure except as provided in
condition(7).
(16) The grantee shall be answerable to the Government of T.S. for all
or injury or damage done to the said land and other Government property
thereon except as is permitted by the foregoing conditions.
(17) The assigning authority may revoke the grant wholly or in part if
the charge specified in condition (5) or any part thereof shall remain unpaid
for fifteen days after it has become payable whether formally demanded or
not, or if the grantee shall have broken any of the conditions of the grant
herein contained and assume control or otherwise dispute of all or any part of
the land and any buildings, fences and structures thereon and the grantee shall
not be entitled to any compensation there for.
314
(18) If the amount specified in condition (5) above or any part thereof
is in arrear, it shall also be competent for the assigning authority to recover the
same from the grantee as an arrear of land revenue.
(19) The grant hereby given may be revoked, by the assigning
authority after giving ……………month's notice in writing and by the
Government or the Chief Engineer without notice for emergent reasons (the
said Government the Chief Engineer being the sole judge of the emergency)
and shall be terminable by the grantee by giving to the assigning authority
…….month's notice in writing but without prejudice to any rights of action or
remedy of the assigning authority in respect, of any antecedent breach of any
of the foregoing conditions. The grantee shall not in case of such revocation
for termination be entitled to any compensation in respect of any buildings,
fences and structures on the land or of any other improvements effected by the
grantees to the land but he may, before the revocation of termination of the
grant, takes effect or if the grant is revoked without notice, within such time as
may be allowed by the assigning authority in that behalf, remove such
buildings, fences and structures.
SCHEDULE
Ward No.
Town or Survey Area
District Mandal & Block Boundaries
Village No (Hectares)
No.
(1) (2) (3) (4) (5) (6) (7)
North
South
East
West
315
Annexure
Plan(s) if any (to be specified)
APPENDIX – XIV
Deleted.
APPENDIX – XV
DESTRUCTION OF RECORDS
A—RULES
(1) The Ellis-Tomkins system contemplates the maintenance of sub-
files for papers which can suitably be dealt with separately from the main file,
sub-files should therefore be opened whenever possible and closed as soon as
their particular subjects are disposed of. Main files should also be closed as
soon as the main subject is disposed of. For example, the main file regarding
the construction of a new work should be closed when the completion report is
sent in. Matters not immediately connected with the construction of the works,
which may arise for orders during construction should be dealt with in the sub-
files which should be closed when the side issues with which they deal are
disposed of. Subsequent transactions with regard to the work which arise after
the main file is closed should be dealt with in separate sub-files.
316
(4) Files which are closed finally, will be marked for retention or
destruction in accordance with their main subject. No attempt should be made
to split up these files. They should be 'stacked separately', the Record-keepers
in each office should prepare lists of them, as he can find time, in the form
attached to these rules and submit the lists for approval to the head of the
office.
(8) In February each year the Record-keeper should pick out all the
files, registers, statements, accounts, etc., which are marked for destruction in
that year and should prepare a list of them and submit it to the head of the
office for approval through the Superintendent who will be responsible for the
proper scrutiny of the list.
(9) When the list is approved, the Record-keeper should destroy the
files as per the procedures laid down by the government from time to time,
registers, statements, accounts, etc., and certify on the list that he has done so.
The list should, then be filed and kept permanently.
317
Administrative reports—Three years.
Administrative Accounts—Printed copies of—Three years.
Advance Sanctioned —One year.
Advances to construct buildings — Three years after the advance have been
fully recovered.
Advances to purchase conveyances—One year after the advance is fully
recovered
Advertisement Charges—Sanction to—One year.
Advice to transfer debit and credit—Three years.
Age Fifty-Five/fifty eight/sixty years' statement—Three years.
Agreements (original)—Five years after completion of the work or till audit
objections, if any, relating to it are cleared to the satisfaction of audit
authorities or have been reviewed by Public Accounts Committee
whichever is later.
Agreements relating to lease for cutting canal, shrubs, gathering fruit from
trees, etc.—Twelve years from the date of their terminations, if no suit is
threatened or pending in connection therewith.
Allotments—Application for modifications of Allotments —One year.
Allowances-—Sub-division allowances—One year.
Amanath Register—Six years from the date of the last entry in the register.
Appointments—Three years.
Appropriations Register—Three years.
Architectural remains—Report on—To be retained permanently if one objects
of interest; otherwise to be destroyed after three years.
Army list (quarterly), Indian –One year.
Arrears list – One year.
Assignment deeds—Succession certificates—Powers of attorney, etc.,
generally connected with making payments for works done—Ten years.
Assumption of charge—Sanctions to—One year.
Attachment of salaries of the members of the Public Works Department—to be
retained for one year after the decretal amounts have been paid up.
Attachments of bills of contractors—To be retained for one year after the
decretal amounts have been paid up.
Attendance registers—One year.
Audit notes—Should be filed with the monthly accounts and destroyed with
them.
Audit of amounts due to piece-workers and others—One year after the out
standings have been finally settled.
318
Audit slips and correspondence connected therewith—Three years after
submission of the completion report of the work to which they relate.
Award statements—Correspondence regarding land—Three years.
Bill registers showing progress in check and Payment of—Three years.
Boats, Punts, etc., register—Three years.
Boat notes—Counterfoils and triplicate copies to be preserved in the supplying
division like measurement books i.e., for ten years after the completion of
the work for which supplies are recorded in the boat notes. Duplicate
copies to be preserved in the receiving division for three years.
Boiler licences – One year after the grant of a fresh licence.
Breaches in canals and distributaries—Five years.
Bridges and Roads—Important—Return of—Three years.
Budget appropriations and re-appropriations—One year.
Budget—Three years.
Budget estimate of an office—Detailed—Five years.
Budget—Office copies of—sent by Divisional Offices—Three years
Buildings —Educational—Completion Certificates for—Three years.
Buildings—Educational—Return of expenditure on—One year.
Buildings—Non-residential and Residential—Annual return of repairs—
Estimate—Three years.
Buildings—Purchase and sanction to execution of works—to be retained
permanently.
Buildings—Register of—To be retained permanently.
Buildings—Sale or demolition of—To be retained permanently.
Buildings—Rents of—Three years
Buildings—Rent—Data statement of—To be returned permanently.
Buildings—Rents—Data Statements—Correspondence relating—Five years
Buildings—Hire of—Three years.
Buildings—Transfer of—Three years.
Buildings—Certificate of absence—Three years.
Buildings—Occupation of rest-house and other—One year.
Buildings—Extracts of the register of—One year.
Buildings—Capital and Revenue Accounts of Buildings let—To be retained
permanently.
Camp Receipt Register—Three years.
Camp Dispatch Registers—Three years.
Camp—List of papers sent to—One year.
Canals—Closure of Canals and correspondence relating thereto—To be
retained permanently.
319
Cars—Annual inspection of —One year.
Cash Books of Executive Engineers and other issuing officers—Twenty years.
Cash abstract book—Three years.
Cash extracts—Twenty years.
Cash balance statement—Three years.
Casual leave—Correspondence regarding Casual leave —One year.
Cattle—Impounding of—One year.
Cemeteries and tombs—Reports on the condition—Three years.
Cemeteries—Erection and endowments—To be retained permanently.
Census Correspondence—Three years.
Cheque—Indent for books—One year.
Cheque—Register of Cheques Drawn—Five years.
Cheque—Counterfoil books—Five years.
Cheque—Correspondence regarding dishonoring of—One year.
Circle Map—Corrected up to the end of—Return of—Three years.
Circulars—To be retained permanently.
Civil Service Regulations—To be sold on receipt of new editions.
Classification of fields, dry and wet—To be retained permanently.
Clerks Recommended for trial for Divisional Accounts—List of—Three years.
Codes—Public Works Department Codes—To be sold on receipt of new
editions.
Commander-in- Chief –General Orders by –To be retained permanently.
Completion reports—Office copies—Three years.
Completion reports of works which are filed in the offices of final record—To
be retained permanently.
Confidential sheets, reports and records relating to officers and subordinates of
the department after the date of their retirement, resignation, removal or
dismissal—Five years.
Confidential sheets, reports and records relating to deceased officers and
subordinates of the department after the date of their death—One year.
Contingent bills and vouchers—Three years.
Contingent charges—Sanction to—One year.
Contingent expenditure—Register of—Five years.
Contract agreements—Five years after final payment is made and the
completion report sent or till such time, audit objections, if any, are cleared
to the satisfaction of the audit authorities or have been reviewed by Public
Accounts Committee, whichever is later".
Contractors' ledger—Five years after claims have been finally settled.
Contractors' ledger—Extracts from—One year after final settlement.
320
Contractors' complaints and civil suits—Three years.
Contracts—Indian Stores Department—Annual rate contracts—Five years or
till such time audit objections, if any, are cleared to the satisfaction of audit
authorities or have been reviewed by Public Account Committee,
whichever is later.
Conveyance allowances—Sanction to—One year.
Correspondence connected with the sale, audit, etc., of miscellaneous
properties—Five years after the expiry of the concerned leases if no
dispute is pending at the end of the period. If any dispute is pending at the
end of the period, the records will be kept for such longer period as may be
necessary.
Credit—Applications for letters of—One year.
Criminal charges for injury to irrigation works, etc.—Three years.
Cultivation—Un authorised—Ten years.
Day books—Three years.
Demarcation stones on channels—Payments for—Three years.
Deposits—Register of security—Five years.
Dispatch Register—Five years.
Note :—Deleted.
Dispatch number books—Abstract—One year.
Descriptive memoirs—Correspondence regarding submission of—One year
from the date of publication of the memoirs.
Diary books—Three years.
Diary bundles, i.e., unimportant papers for which there is no file number—
Three years.
Directories—To be sold as waste papers after Three years.
Distribution returns division office copies—Three years
Distribution returns classified list, etc.—To be retained permanently in the
Chief Engineer's Office and for five years in other offices.
Division—Creation and closing of—Three years.
Divisional Accounts—Correspondence relating to—Three years.
Duplicate keys of cash chests-Deposit in Treasury-- correspondence—three
years
Electric Installations, etc., Maintenance charges for the return of—Three
years.
Embankments—Annual inspection note of river—Five years.
Encroachments—Correspondence and B. memoranda—Ten years.
Endowed monuments—Report on—Three years.
Establishment—Annual return—(books of establishment)—Forty two years.
321
Establishment—Retrenchment and Reduction to be retained permanently.
Establishment, temporarily— To be retained permanently.
Establishment works—- To be retained permanently.
Establishment, changes in—six years.
Establishment, suspension, dismissal, resignation, promotion and reversion—
Ten years.
Establishment, increments and fines—Six years
Estimates—Original—Sanctioned—of all works—To be retained permanently.
Estimates—Register of sanctioned—To be retained permanently
Estimates files—Ordinary and petty repairs—three years.
Estimates—Return of sanctioned—One year
Estimates special repairs—Three years.
Estimates—Correspondence relating to the scrutiny of - Five years.
Estimates—Zilla Parishad Works received from Chairman of Zilla Parishad—
Correspondence relating to the scrutiny of – Five Years.
Estimates—Minor Irrigation Works received from Collectors-Correspondence
relating to the scrutiny of – Five Years.
Estimates—Municipal Works received from Chairman, Municipal Councils—
Estimates—School buildings works received from the Director of Public
Instruction—Estimates—Repairs—Abstracts of—Ten years.
Examinations—Three years.
Exchange accounts with other departments, etc.—Three years.
Expenditure—Statements of monthly progressive expenditure and
correspondence relating to any discrepancy in the figures—Two years.
Experimental Cultivation- To be retained permanently.
Explosives—Return of—Three years.
Famine correspondence—Three years.
Famine relief works—All proceedings—Five years.
Fire—Destruction of buildings, etc.,—One year.
Forest produces—Supply of—One year.
Forms—Accounts of—Three years.
Gate Pass Books—One year.
Gazette—"Fort. St. George" Portions containing matters of general interest to
be retained;
Gazette—District—Portions containing matters of general interest to be
retained; others to be sold as waste paper after three years.
Gazetted Officers—Weekly reports of—One year.
Gazetted Officers—Statement showing the full names of—With information
of the district in which they own lands—Three years.
322
Gazetted Officers—Monthly list and History of Services—To be retained for
five years.
Gazetted Officers—Quarterly list—To be retained permanently in the Office
of the Chief Engineer (General) and for Five years in the Circle and
Division Offices.
General charges—Account books of—Five years.
General number books—One year.
Grant and outlay statements'—One year.
Gratuities Records relating to the grant of—To be retained till the date on
which the gratuitants would attain their 60th year; or to be destroyed
earlier, if the fact of gratuitant's death is known.
Guides—Postal and Telegraph—-One year.
Guides—Railway—One year.
Heirs—Correspondence regarding payment of salary and travelling allowance
to the—Of the deceased—Five years.
Imprest accounts—Three years.
Imprests—Sanction to drawing accounts and—One year.
Imprest—Extracts—Three years.
Income-tax—Three years.
Indents for Stationery—Three years.
Indents for forms—Three years.
Indents for measurement books—Three years.
Indents for Postage labels—One year.
Inspection-—Superintending Engineer's report —Of Divisional Offices—Five
years.
Inspection—Executive Engineer's report—of sub-Divisional Offices—Five
years
Inspection—Accountant-General's—Reports of divisional office and
connected correspondence—Five years.
Inspection notes on works by Executive Engineer—Three years after
completion of the work.
Inspection notes on works costing over Rs. 10,00,000/- by Superintending and
Chief Engineers— To be retained permanently.
Inspection notes on other works—Superintending and Chief Engineers—six
years after completion of the work.
Inspection notes of subordinates and sub-divisional officers—Five years.
Inspection notes—Lands vacant and in charge of P.W.D. quarterly return—
Three years.
Inspection bungalow—Correspondence regarding occupation of One year.
323
Insurance—Postal—Fund correspondence—One year.
Investigation—T.R.S. Progress Reports—Monthly—Three years.
Investigation—T.R.S. Progress Reports—Half yearly—To be retained
permanently.
Invoices of M. Books supplied to sub-divisional officers—Three years.
Irrigation—General important questions—To be retained permanently.
Irrigation—Application for supply of canal water—Three years.
Irrigation Conferences—Paper relating to—Two years.
Irrigation—Important minor works handed over to the Revenue Department—
Statement of—To be retained permanently.
Irrigation—Investigation of scheme—Quarterly progress reports—Five years.
Irrigation systems—Statement of additions and alterations carried over Head
Works— Correspondence, etc.—To be retained permanently.
Jail labour—Supply of—One year.
Journals—Technicals—Ten years.
Kudimaramath—Works—Correspondence relating to recovery from ryots—
Three years after the amount has been fully recovered.
Land acquisition Correspondence—To be retained permanently in the Division
Office and for three years only in the Circle Office.
Land Register—To be retained permanently.
Land sales of—To be retained permanently.
Land—Leasing out of Public Works Department land—To be retained
permanently.
Land—Relinquishment of Public Works Department lands to Revenue
Department—Five years.
Land—Temporary occupation of—Five years.
Land—Engineers and officers of the Indian Service of Engineers—Return of
— To be retained till retirement of officers to whom the individual returns
relate.
Leave—List of officers requiring—One year.
Leave application—Three years.
Letters issued by the division officers to treasury officers fixing the limit up to
which sub-divisional officers can draw on sub-treasuries—Two years.
Leveling Field books—May be destroyed after ten years from the date of
completion of work.
Liabilities—Register of—Three years.
License forms and toll tickets—Three years.
Lightning conductors— Correspondence - Three years.
Locks—Daily Traffic Register—Five years.
324
Local Purchase of Stores – Three years,
Losses—Write off of—Three years.
Materials accounts and 7-F accounts—Three years after completion of work.
Materials supplied—Verified advices of—Three years.
Measurement books—May be destroyed after ten years from the date of final
record in the division office.
Measurement books—Register of—To be retained permanently].
Measurement Books—Register of review of—Three years.
Measurement Books—Loss of—One year.
Measurement books—Correspondence relating to—Three years.
Medical establishment for projects—Five years.
Memorandum books—Form E.No. 184—One year.
Meteorological results—To be retained permanently.
Miscellaneous objections statement—Should be filed with the monthly
accounts and destroyed with them—Three years.
Miscellaneous Returns—Register of—One year.
Modification statement of Budget—One year.
Monthly Accounts, office—copies—Three years.
Motor Vehicles plying on Government Roads licensing of correspondence
regarding— Three years.
Muchilikas—To be retained permanently.
Municipal tanks—Supply of water to—To be retained permanently.
Municipal taxes for Government Building—Three years.
Navigation receipt and charges—Three years.
Nil returns—One year
Nominal muster roll—Three years.
Non-commissioned officers, birth, death and marriages, etc.—Three years.
(proposed for deletion)
Non-Gazetted Officers—Monthly report of—Three years.
Objection statement of items held under audit objection—Three years.
Objection books—Five years.
Office furniture, tents—Sanction to purchase of—One year.
Officers—Weekly report—Three years.
Order books—One year.
Order communicating sanctions to estimates under the open capital account of
Irrigation systems—Till the completion report for the work is recorded.
Pass books—Three years.
Pay—Sanctions to transit and allowances—One year.
Pay—Last pay certificate—Three years.
325
Pay—Disallowances list of—Three years.
Pay Bill of Government servants for whom no establishment returns are
submitted or no service books are maintained—Thirty-five years.
Pay bills and acquaintance rolls where these are maintained separately, of
inferior Government servants—Forty-five years.
Pay Bills of other classes of Government servants—Six years.
Pay Bill of Gazetted Officers—Six years.
Pension papers—Till the pensioner dies and final payment is made on his
behalf.
Office copies of pension papers in Divisional Offices—Five years after
sanction of pension.
Pension cases (including the service books and leave accounts attached to
them) in which invalid or compensation pensions have been sanctioned—
Twenty-five years.
Note :—Service books and other papers relating to a claim for a gratuity should be
retained until the claimant attains 58 years of age or dies, whichever is
earlier, and also until final orders have been passed in the claim.
Note :—In regard to service books of Government servants who have been dismissed
or discharged or have resigned or died whilst in service, see Rules 14 to 16
of the subsidiary rules under Fundamental Rule 74(a)(iv).
Pensioners' quarterly list—Specially recommended for employment—One
year.
Personal files – Four years from the date of retirement or death (whichever is
earlier) of the Government servant concerned.
Personal files of clerks, draughtsman, etc., who have left service - Three years
Personal register– Five years from the date of last entry in the register.
Petitions, unimportant – One year.
Piecework Agreements - Three years
Plans for earthwork and repairs to—
(a) Tanks—
(i) Completed plans five years, if the standards for repairs are the same
as those laid down in the Tank Restoration Scheme memoirs.
(ii) Original plans prepared for sanctioning the Tank Restoration
Scheme estimates and deviations from the standards in the Tank
Restoration Scheme memoirs— To be retained permanently.
(iii) Tanks for which no Tank Restoration Scheme memoirs are yet
prepared the L.S. and other sheets except the Correction Slip sheets
326
—To be retained until regular Tank Restoration Scheme
investigation is completed.
(b) Channels and rivers (including modasal works)—Five years, provided
the proposals do not involve any change in standards.
Postage—Account books—One year.
Postal – Returns of and Telegraph buildings – One year.
Printing and other contingent charges—One year.
Productive public works-Programme of—Five years.
Profession-tax—One year.
Progress report-—Monthly individual—Five years.
Projects—Poramboke lands commanded—To be retained permanently.
Projects —Dry lands commanded—To be retained permanently.
Projects —Tank—beds and lands under—To be retained permanently.
Projects —Monthly statement of area irrigated—To be retained permanently.
Prosecuting of persons for breach of rules - Sanction for—Correspondence -
Three years.
Provincial objectionable items Statement and correspondence.—One year after
all the items in the statement have been adjusted.
Pumping installations in irrigation Works. —To be retained permanently
Rain fall and Water gauge Registers—To be retained permanently.
Rainfall returns—Twenty-four years.
Receipt Registers—To be retained permanently.
Receipt registers of abolished sub-divisions—Five years.
Receipt books of cash - One year.
Receipt - Hand receipt books—To be retained permanently.
Receipt - counterfoils of (No. 20—E) receipt books—To be retained ten
years.
Receipt, Counterfoils of temporary receipt (P.W.D. Ill—15) books—To be
retained five years.
Recommendation rolls of clerks, tech. officers etc.,—So long as the men are in
service.
Records—Register of Carriage of office—One year.
Record Racks and Record rooms of Mandals and Divisional offices—Report
regarding —Three years—
Reference—Unanswered Lists—Three years.
Register of buildings—Extracts from—One year.
Register of service books—to be retained permanently.
Register of suspense transaction—Three years.
Remittance books—Three years.
327
Remittances Memorandum of cash—Form F.No. 267—One year.
Rent—Monthly return of rents recoverable other than from Government
buildings—One year.
Rent—Register of buildings—Three years.
Reports—Transfers of Section Officers and Executive Engineers and of
correspondence relating to additional charge held by them—Three years.
Requisitions—Counterfoils of—One. year.
Rest-houses—Occupation of—One year.
Returns—Due from Executive Engineers, etc., Superintending Engineers and
from Superintending Engineers to Chief Engineer, etc., List of—One year.
Returns—Expenditure incurred on maintenance of buildings occupied by civil
departments— Three years.
Returns—Periodical—Due from sub-divisional officers—One year.
Returns—Periodical—Additions and alterations in the list of component
works of irrigation system during the year—To be retailed permanently.
Revenue—Register of—To be retained permanently.
River diagrams and discharge calculations—To be retained permanently.
River diagrams and discharge calculations Return and correspondence
relating to—One year.
River charts—Returns and correspondence relating to—One year.
Road—Half-yearly return—Three years.
Roads—Inspection report of Superintending Engineers and correspondence
relating to the maintenance estimates received from the Chairmen,
Municipal Councils and ZillaParishads—Five years.
Roads—New—Completed -Report on—Three years.
Routine matters generally—One year.
Run off observations—To be retained permanently.
Rushikulya—Poramboke lands commanded—To be retained permanently.
Rushikulya—Dry lands commanded—To be retained permanently.
Rushikulya project—Tank—beds and lands under—To be retained
permanently.
Rushikulya—Monthly statement of area irrigated—To be retained
permanently.
Savings Bank Pass book—Three years
Schedules of rates and data for different sorts of sub-heads of works—Three
years.
Schedules of work done in workshops—Ten years.
Service books—Correspondence regarding verification of—To be retained
permanently.
328
Stationery accounts—Three years.
Stock—Daily records of the—Issues and receipts in the Public Works Stores
—Five years.
Stocks—Reserve limits—Three years.
Stock book of stationery articles—To be retained permanently.
Stock accounts and abstract book—Three years.
Stores—Indents for English—Three years. (proposed for deletion)
Stores—Counterfoils of Indents —Three years.
Stores—Daily records of the stock issues and receipts in the Public Works-
Stores—Five years.
Stores—Return of iron works contracts given to private firms and
correspondence—One year.
Sub-jails—Certificates (annual) of examination—One year or until the next
certificate is submitted.
Suits—Civil—Against Government—Three years from date of decision.
Summons—Service of—One year.
Sluices—Orders regarding opening of canal—Distribution of—To be retained
permanently.
Survey reports—Sanctions of Superintending Engineer to—Three years.
Surveying books relating to periodical surveys of lankas governed by the T.S.
Rivers Conservancy Act—To be retained permanently.
Surveying books—After completion of work.
Surveying books not relating to lankas—After completion of work.
Tanks—Railway affecting—To be retained permanently.
Tanks on patta lands-—To be retained permanently.
Tanks—Progress report on—Restoration scheme works—Three years.
Tanks—Sale lists of waste and poramboke lands—To be retained permanently.
Tappal books—One year.
Telephone lines—Canals—Return and correspondence relating to—To be
retained permanently
Tender—Copies of—One year.
Tent registers—To be retained permanently
Tent—Purchase of—One year.
Tide tables for Indian ports—Three years.
Toll cash extracts—Three years.
Toll Tickets Memorandum Book—Counterfoil of—One year.
Tools and Plant—Daily receipt and issue of—Three years.
Tools and plant—Purchase and transfer of—Sanctions to—One year.
Tools and plant—Monthly receipts and issues and balances of—Three years.
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Tools and Plant—Papers relating to—Lending of—To other Departments—-
One year.
Tools and plant—Yearly returns—Three years
Tour programme—One year.
Traffic returns—Five years.
Transfer—Acceptance of—Of books debit and credit—Three years.
Transfer entry book—Three years.
Transfer entry orders (write back orders)—Counterfoils of—Three years.
Transfer Reports of Accounts—Three years.
Transfer Reports of Sub-divisional Officers—Three years.
Traveling allowance bills—Disallowance list on—One year.
Traveling allowance bill and acquaintance rolls relating thereto—Three years.
Traveling allowance—Sanction of special—One year.
Traveling journals of Superintending Engineers and Executive Engineers—
Three years.
Treasury—Receipts for payments into—Three years.
Treasury—Examination of—And grant of certificates—One year.
Vouchers including those but not submitted to the Accountant-General—
Certified copies of—Ten years (or in the case of large projects until five
years after the closing of the estimate, whichever is later).
Sub-vouchers—Three years.
Warm clothing—Correspondence—six years after supply of clothing.
Water registers—Supply to municipal tanks and factories—To be retained
permanently.
Water supply (except annual applications which should be kept for three years)
—To be retained permanently.
Water daily returns—One year.
Water reports—Weekly and tri-weekly—One year.
Weather telegrams - One year.
Weather charts—Three years.
Work abstract except those for works in progress—Three years.
Work books—To be retained permanently.
Work register—To be retained for ten years subsequent to the completion of
the work the expenditure on which is recorded in it.
Works—Applications and orders of sanction for extension of the closing date
of works under the old expenditure heads—"49" and "43" and under the
present heads "68" "XVII" and "18"—To be retained permanently in the
offices of final record and for one year in other offices.
Works—Clerk—measured by Executive Engineers—List of—One year.
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Works—Completed original works—Ordinary correspondence relating to—
Five years from date of completion of works.
Works—Register of—Abstract—Three years. Works—Estimate copies—
Three years.
Works order and estimate books—Ten years.
Workshops—Correspondence with—Regarding repairs and supply of
instruments—Three years.
Workshops—Outturn statement and accounts—Three years.
Workshops—Supply of materials from—Three years.
Workshops—Three years after completion of works to which they relate.
Ordinary annual and petty repairs estimates files may be destroyed after one
year, subject to the retention of such information as may be necessary to
check the average expenditure on repairs. Special repair estimate files may
be destroyed after three years. The registers, statements, etc., should be
examined by the Accountant, if they relate to accounts matters and by the
Superintendent in other cases.
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APPENDIX – XVI
Deleted.
APPENDIX – XVII
Deleted.
APPENDIX – XVIII
Deleted.
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APPENDIX – XIX
(Para 25)
Rule 1:- The Collector is the administrative head of the District and the
assistance and professional advice of the Public Works Department are wholly
at his disposal, if required. Any information he may call for should be
promptly supplied. The Collector may for any special reason, issue any
definite instruction to the Executive Engineer. If the Executive Engineer
considers that such instruction is not in the public interests and if time allows,
he should send the Collector a statement of his opinion and reasons and ask
him to refer the matter to the Superintending Engineer and the Collector
should at once do so enclosing a copy of the Executive Engineer's opinion and
reasons. If the Superintending Engineer disagrees with the Collector he should
forward the case to the Government through the Chief Engineer for orders
informing the Collector that he has done so. Otherwise the Collector's
instructions shall be complied with.
Rule 2 :- The Collector has the right to propose the construction of new
and repairs to existing works and such proposals should be disregarded only
for reasons to be recorded and communicated to him by the Superintending
Engineer. The budget for minor works pertaining to revenue Department will
be framed by the Chief Commissioner, land Administration. The C.C.L.A shall
fix the work according to priority. Accordingly the works shall be executed by
the Engineering Department to whom the work is entrusted by the collectors,
duly following the procedure. The Collector may also make recommendations
in regard to other Public Works matter which concern his district and such
recommendations shall be duly considered and promptly replied to. The
Collector should also be furnished by the Executive Engineer with a copy of
quarterly progress report on major works and an extract from the monthly
progress report in Form X including all major and minor works of the Land
Revenue Department.
Note :— In the I.T.D.A areas the Collector, and Chairman I.T.D.A will
exercise general control over all works irrespective of the
department to which they relate. The officers of the concerned
Engineering Department will prepare plans and estimates at the
request of the officer of the department to which the work relates
and forward them to the requisitioning officer who will submit them
through the Collector, and Chairman I.T.D.A to the Head of the
Department.
333
Rule 3:- It is desirable that Superintending and Executive Engineers
should, as much as possible, consult Collectors and Divisional Officers
personally in regard to the Public Works interests and needs of the district and
all officers of the Public Works and Revenue Department should co-operate
cordially and readily. All proposals for important changes in the distribution of
water or in any other branch of the Public Works administration, should be
forwarded to the Collector for remarks before submission for sanction to the
Superintending Engineer or to Government and the Collector should be
furnished with information as to any such changes decided upon before they
are carried out
Rule 4:- Officers of the Engineering Department will assist the local
heads of all departments with advice and information when asked for without
delay and in cases of differences of opinion, will discuss the matter fully with
them.
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APPENDIX – XX
A – Metalled Roads
2. The minimum height of such roads above the canal or channel full
supply level shall in each case be laid down by the Irrigation & Command
Area Development Department
3. No masonry or other works which will let water into or out of the
canal or channel shall be constructed, and no such existing work shall be
altered, without the previous permission, in writing, or the Superintending
Engineer of the I & C.A.D. circle and the approval by him of the plan of the
proposed work.
5. The roadway over the masonry and other works which belong to
the Irrigation & Command Area Development Department shall be in charge
of the user department owns the road, but the structures themselves will
remain in charge of the Irrigation & Command Area Development
Department.
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6. For the purpose of maintenance, the surface of the road, the inner
(canal) slope for one metre (vertical) down from top of the road, the outer
slope of the bank with the reservation in Rule 9 below, and all ramps on the
outer side of the road shall be incharge of the user department owns the road.
The inner slope (except the one metre down from the top of the road) and all
ramps and "cattle slopes" on that side shall be in charge of the Irrigation &
Command Area Development Department.
7. All trees, grass, etc., growing on the outside edge and slope of the
road shall belong to the user department owns the road. No trees shall be
planted along the inner edge without special permission of the Irrigation &
Command Area Development Department. No trees shall be planted within 50
metres and no trees of the big family within 100 metres of any masonry work
without the previous permission, in writing, of the Superintending Engineer of
the I & C.A.D circle.
8. The carriage of silt from canal and channel clearances across the
road and its deposit on or against the outer slope shall not be prevented,
provided it does not interfere with the efficient drainage of the road surface,
does not injure avenue trees, and is so placed that none of it can be washed on
to the surface of the road.
10. Toll bars shall not be established on such roads without the
approval of the Superintending Engineer of I&C.A.D circle.
12. Deleted.
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B – Unmetalled Roads and Cart – Tracks
(i) In the case of rivers protected by bunds, which are required for the
purposes of the irrigation system and also for the transport
purpose. The cost of repairs in cases of scours or breaches in the
bunds should be met in equal shares by the I&CAD Department
and the Department owning the road.
This will apply to all repairs or protective works above the berm
or padugai level (or rear ground level where padugai or berm does
not exist). The cost of all repairs or protective works below
padugai or berm level (or rear ground level where padugai or
berm does not exist) shall be borne by the Department.
(ii) In the case of bunds which are not required for the purposes of the
irrigation system, but are used for transport, the full cost of repairs
caused by scours or breaches should be borne by the Department
which owns the road.
(iii) The Superintending Engineer I & C.A.D concerned shall decide
whether particular repairs are necessary and whether they fall
337
under item (i) or item (ii) above; and in cases where the
Superintending Engineer I & C.A.D from the owner Department
of the road, the matter will be referred to the Concerned Chief
Engineer / Government.
Note:—For purpose of these rules, the term "earthen road" included graveled
roads and treated with quarry rubbish.
II. Rules for the Construction and Maintenance of Roads and Buildings,
Panchayat Raj and Municipal Roads on the Bunds of Tanks in charge of the
I& C.A.D Department
2. The I & C.A.D Department shall have the right at any time to
build, in or under the road, any sluice, escape, culvert, of other work which
may be required in connection with distribution, or surplus, from the tank.
While such work is under construction, the I&C.A.D Department shall,
wherever possible, make a temporary diversion of the road at the place, and,
on completion of the work, shall restore the disturbed portion of the road. The
338
clear width of roadway over such structures shall be that given by the user
Department owns the road to similar works on the same road, or on other
roads of the same class.
4. The roadway over masonry and other works which belong to the
I&CAD Department shall be in charge of the Department concerned owning
the road, but the structures themselves shall remain in charge of the I&CAD
department.
5. The surface of the road and the front and rear slopes for one metre
(vertical) down from the top the road shall be in charge of the Department
concerned owning the road unless the M.W.L. of the tank is less than one
metre (vertical) from the road surface, in which case the portion between the
road surface and one foot above M.W.L. shall be in charge of the Department
concerned owning the road. The rest of the slopes of the bund, front and rear,
shall be under the charge of I & C.A.D Department. All traffic “ramps” in rear
of the bund shall in charge of the Department concerned own the road.
6. All trees, grass, etc., growing on the tank bund shall be in charge
of the department which before the promulgation of these rules had charge of
them. No trees shall be planted on the road or bund without the previous
permission, in writing, of the Executive Engineer I & C.A.D concerned.
339
communication to the fields below the bund at Government cost,
Superintending Engineers of circles are authorised to gravel them at
Government expense where necessary for the preservation of the
bunds.
Note 2:—Centage charges need not be levied from Zilla Parishads/ Mandal
Parishads, Gram Panchayats on the cost of maintenance of earthen
roads on tank bunds. For purposes of these rules the term
“earthen road” includes graveled roads and roads treated with
quarry rubbish.
III. Rules for the Construction and Maintenance of Roads and Buildings,
Panchayat Raj and Municipal Roads on the Banks of Drains
IV. Rules for the Construction and Maintenance of Roads and Buildings,
Panchayat Raj and Municipal Roads on River Embankments in Districts
(Charges to be provided for from the funds of intending Department to lay Roads)
2. The cost of all ramps required to allow traffic to reach or leave the
roadway on embankment.
340
5. No new road shall be formed along any river embankment without
the previous permission, in writing of the Superintending Engineer of the
I&C.A.D circle obtained through the Chairman of the Zilla Parishad.
6. The minimum height of such roads above the M.F.L. of the river
shall in each case be laid down by the I & C.A.D Department.
8. The I & C.A.D Department shall have the right at any time to build
in or under the road, and sluice, culvert, bridge, or other work which may be
required in connection with distribution from or surplus to, the river. Before
beginning such work, at least two weeks notice shall be given to user
department owning the road. While such work is under construction, the I &
C.A.D Department shall, wherever possible, make a temporary diversion of
the road at the place, and, on completion of the work, shall restore the
disturbed portion of the road. The clear width of roadway over such structure
shall be that given by the user department owning the road to similar works on
the same road or other roads of the same class. When the level of the roadway
over any such structure is altered from what it previously was, new approaches
shall be formed by the I&CAD Department with gradients of not more than 1
in 25.
9. The roadway over the masonry and other works which belong to
the I & C.A.D Department shall be in charge of the user department owning
the road, but the structures themselves shall remain in charge of the I & C.A.D
Department.
10. The surface of the road, the inner (river) slope for one metre
vertical down from the top of the road, the outer slope, and all ramps on the
outer side of the road shall be in charge of user department owning the road.
The inner slope (except the one metre down from the top of the road) and all
ramps and cattle slopes on that side shall be in charge of the I & C.A.D
Department.
11. All trees, grass, etc., growing on the edges and slopes shall be in
charge of the department, which before the promulgation of these rules had
charge of them. No trees shall be planted along the inner edge without the
previous permission, in writing, of the Executive Engineer, I & C.A.D
Department concerned. No trees shall be planted within 50 metres and no trees
341
of the fig family within 100 metres of any masonry work without the previous
permission, in writing, of the Superintending Engineer, I & C.A.D
Department.
12. Toll bars shall not be established on the roads without the approval
of the Superintending Engineer, I & C.A.D Department.
14. These rules shall apply mutatis mutandis to the construction and
maintenance of municipal roads.
Note 2:- The contribution payable by the user department owning the road for
maintenance of roads or cart-tracks will be decided on the merits of
each case.
(i) In the case of rivers protected by bunds, which are required for
the purposes of the irrigation system and also carry roads, the
cost of repairs in cases of scours or breaches in the bunds should
be met in equal shares by I&C.A.D Department and user
department owning the road.
(ii) In the case of bunds, which are not required for the purposes of
the irrigation system, but carry roads the full cost of repairs
caused by scours or breaches should be borne by the user
department owning the road.
(iii) The Superintending Engineer, I&C.A.D Department, concerned
shall decide whether particular repairs are necessary and
whether they fall under item (i) or item (ii) above; and in cases
where the Superintending Engineer differs from the user
department owning the road, in regard to the necessity for
342
repairs, or their classification, the matter should be referred to
the concerned Chief Engineer, I&C.A.D Department/
Government.
(iv) As regards the responsibility of Government for the
maintenance of banks, on which a right of way exists but which
have been abandoned by the I & C.A.D Department as no longer
required for their purposes, the I&CAD Dept. may consider
transferring them to concerned user department / Organisation in
the Public interest. Till such time it is transferred, I&CAD Dept.,
will maintain the banks.
(v) Centage charges need not be levied from any Department on the
cost incurred for the maintenance of earthen roads on flood
banks of rivers. For purposes of these rules, term "earthen road"
includes graveled roads treated with quarry rubbish.
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APPENDIX – XXI
1. Scope : This Covers the requirement for fire prevention, life safety in
relation to fire and fire protection of buildings. The Rules specifies
construction, occupancy and protection features that are necessary to minimize
danger to life and property from fire.
3. Fire Prevention
General Classification
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Sub-division A-3 Dormitories
Sub-division A-4 Apartment houses (flats)
Sub-division A-5 Hotels
Sub-division A-6 Hotels (Starred)
These shall include any building used for school, college, other
training institutions for day-care purposes involving assembly for instruction,
education or recreation for not less than 20 students. Buildings and structures
under Group B shall be further sub-divided as follows:
These shall include any building or part thereof, which is used for
purposes, such as medical or other treatment or care of persons suffering from
physical or mental illness, disease or infirmity; care of infants, convalescents
or aged persons and for penal or correctional detention in which the liberty of
the inmates is restricted. Institutional buildings ordinarily provide sleeping
accommodation for the occupants. Buildings and structures under Group C
shall be further sub-divided as follows:
These shall include any building or part of a building which is used for
transaction of business (other than that covered by Group F and part of
buildings covered. For keeping of accounts and records and similar purposes,
professional establishments, service facilities, etc. City halls, town halls, court
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houses and libraries shall be classified in this group so far as the principal
function of these is transaction of public business and keeping of books and
records.
4. Types of Construction
General
The design of any building and the type of materials used in its
construction are important factors in making the building resistant to a
complete burn-out and in preventing the rapid spread of fire, smoke or fumes,
which may otherwise contribute to the loss of lives and property. The fire
resistance of a building or its structural and non-structural elements is
expressed in hours against a specified fire load which is expressed in kcal/m2,
and against a certain intensity of fire. The fire-resistance test for structural
element shall be done in accordance with good practice. For the purpose the
types of construction according to fire resistance shall be classified into four
categories, namely, Type 1 Construction, Type 2 Construction, Type 3
Construction and Type 4 ‘Construction’. The fire resistance ratings for various
types of construction for structural and non-structural members shall be as
given in Table 1.
General
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All buildings shall satisfy certain requirements which contribute,
individually and collectively, to the safety of life from fire, smoke, fumes and
panic arising from these or similar causes. There are, however, certain general
principles and common requirements which are applicable to all or most of the
occupancies.
6. Life Safety
General
The floors of areas covered for the means of exit shall be illuminated
to values not less than 1 ft candle (10 lux) at floor level. In auditoriums,
theatres, concert halls and such other places of assembly, the illumination of
floor exit/access may be reduced during period of performances to values not
less than 1/5 ft candle (2 lux).
347
alarm facilities shall be provided, where necessary, to warn occupants early of
the existence of fire, so that they may escape, and to facilitate the orderly
conduct of fire exit drills.
7. Fire Protection
All buildings depending upon the occupancy use and height shall be
protected by fire extinguishers, wet riser, down-comer, automatic sprinkler
installation, high/medium velocity water spray, foam, gaseous or dry powder
system in accordance with the provisions..
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(iii) Wet Riser
An arrangement for fire fighting within the building by means of
vertical rising mains not less than 100 mm nominal diameter with landing
valves on each floor/ landing for fire fighting purposes and permanently
charged with water from a pressurized supply.
(v)Automatic Sprinklers
Automatic sprinklers shall be installed in:
a) basements used as car parks or storage occupancy, if the area
exceeds 200 m2;
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The requirements of fire detection and alarm systems are also covered
for each occupancy and for high rise buildings.
(vii) Exit Facilities
Every sleeping room above the street floor shall have access to two
separate means of exits, at least one of which shall consist of an enclosed
interior stairway, or a fire escape or horizontal exit all so arranged as to
provide a safe path of travel to the outside of the building without traversing
any corridor or space exposed to an unprotected vertical opening.
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The lightning protection for buildings shall be provided as given in
‘Building Services, Electrical Installations’.
Sl Type of
Structural Element
No. Construction
Type 1 Type 2 Type 3 Type 4
(1) (2) (3) (4) (5) (6)
(i) Exterior walls:
a) Fire separation less than 3.7 m a) Bearing 4 2 2 1
b) Non-bearing 2 1½ 1 1
b) Fire separation of 3.7 m or more a) Bearing 4 2 2 1
but less than 9 m b) Non-bearing 1½ 1 1 1
c) Fire separation of 9 m or more a) Bearing 4 2 2 1
b) Non-bearing 1 1 1 1
(ii) Fire resisting walls 4 2 2 2
(iii) Fire separation assemblies (like fire 4 2 2 2
check doors)
(iv) Fire enclosures of exit ways, hallways 2 2 2 2
and stairways
(v) Shaft other than exit ways, elevator and 2 2 2 2
hoist ways
(vi) Exit way access corridors 1 1 1 1
(vii) Vertical separation of tenant spaces 1 1 1 1
(viii) Dwelling unit separation 1 1 1 1
Non-load bearing partitions — At least half an hour —
(ix) Interior bearing walls, bearing a) Supporting more than one floor 4 2 2 2
partitions, columns, girders, trusses b) Supporting one floor only 3 1½ 1 1
(other than roof trusses) and framing c) Supporting a roof only 3 1½ 1 1
(x) Structural members support walls 3 1½ 1 1
(xi) Floor construction including walls 3 1½ 1 1
(xii) Roof construction a) 5 m or less in height to lowest 2 1½ 1 1
member
b) More than 5 m but less than 6.71 1 1 1
m in
height to lowest member
c) 6.7 m or more in height to 0 0 0 0
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lowest
member
352
Table 2 Minimum Requirements for Fire Fighting Installations
353
Table 2 — Continued
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
Dormitories (A-3) Apartment Houses (A-4)
1) Less than 15 m R R NR NR NR NR R NR NR NR 5 000 NR 450
in height (see Note 2) (5 000) (450)
(see Note 4) (see Note 4)
354
Table 2 — Continued
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
355
(see Note
iv) Ground plus two or R R NR R NR NR R R R 50 000 5 000 19) NR
more storeys, with (see Note 2) (5 000)
beds (see Note 4)
Table 2 — Continued
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
2) Less than 15 m in height R R NR R NR R R R R 1 00 000 10 000 (see Note 19) NR
with plot area more (see Note 2)
2
than 1 000 m
3) 15 m and above but not R R NR R NR R R R R 100 000 20 000 (see Note 20) NR
exceeding 24 m in height (see Note 11)
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Less than 10 m in height
i) Up to 300 persons R R NR NR R NR R R NR NR 10 000 NR 450
(see Note 2) (5 000) (450)
(see Note 4) (see Note 4)
Table 2 — Continued
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
ii) More than R R NR NR R NR R R NR NR 15 000 NR 900
300 persons (see Note 2) (5 000)
(see Note 4)
2) Above 10 m but not R R NR R NR NR R R R 50 000 5 000 (see Note 20) 450
exceeding 15 m in height (see Note 2) (5 000) (450)
(see Note 4) (see Note 4)
3) Above 15 m but not R R NR R NR R R R R 75 000 10 000 (see Note 20) NR
exceeding 24 m in height (see Note 11)
4) Above 24 m but not R R NR R NR R R R R 100 000 20 000 (see Note 21) NR
exceeding 30 m in height (see Note 10)
b) Multiplex D-6 R R NR R NR R R R R 200 000 20 000 (see Note 22) NR
(see Note 10)
c) D-7 For details see 6.4.8
BUSINESS BUILDINGS (E)
1) Less than 10 m in R R NR NR R NR R R NR NR 10 000 NR 450
height (see Note 2) (5 000) (450)
(see Note 4) (see Note 4)
2) Above 10 m but not R R NR R NR NR R R R 50 000 5 000 (see Note 20) 450
exceeding 15 m in (see Note 2) (5 000) (450)
height (see Note 4) (see Note 4)
3) Above 15 m and up to R R NR R NR R R R R 75 000 10 000 (see Note 20) NR
24 m in height (see Note 11)
4) Above 24 m and up to R R NR R NR R R R R 100 000 20 000 (see Note 21) NR
30 m in height (see Note 10)
5) Above 30 m in height R R NR R NR R R R R 200 000 20 000 (see Note 22) NR
MERCANTILE BUILDINGS (F)
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1) Less than 15 m in height
i) Ground plus one R R NR NR R NR R NR NR NR 5 000 NR 450
storey, with total (see Note 2) (5 000) (450)
covered area not (see Note 4) (see Note 4)
exceeding 500 m2
Table 2 — Continued
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
358
i) Built up area R R NR NR NR NR R NR NR NR 10 000 NR 450
up to 100 m2
ii) Built up area more R R NR NR NR NR R NR NR NR 10 000 NR 900
than 100 m2 and
up to 500 m2
Table 2 — Continued
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
iii) Built up area more R R NR R R R R R R 75 000 20 000 (see Note 20) 900
than 500 m2 and (see Note 7)
up to 1 000 m2
iv) Built up area more R R NR R R R R R R 100 000 20 000 (see Note 20) 900
than 1 000 m2 (see Note 7)
High Hazard (G-3)
(see Note 16)
i)Built up area R R NR NR NR NR R NR NR NR 5 000 NR 450
up to 50 m2
ii)Built up area more R R NR NR NR NR R NR R NR 5 000 NR 450
than 50 m2 and
up to 150 m2
iii)Built up area more R R NR R NR NR R NR R 25 000 10 000 (see Note 19) 450
than 150 m2 and
up to 300 m2
iv)Built up area more R R NR R NR R R R R 50 000 20 000 (see Note 19) 900
than 300 m2 and
up to 500 m2
v)Built up area more R R NR R R R R R R 100 000 20 000 (see Note 20) 900
than 500 m2 (see Note 7)
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i) Ground floor only R R NR R NR R R NR R 50 000 10 000 (see Note 20) 450
Table 2 — Concluded
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)
iii) More than ground R R NR R NR R R NR R 100 000 10 000 (see Note 20) 450
plus one floor
1) Up to 15 m in height
ii) More than one floor R R NR R R R R R R Minimum 50 000 (see Note 18) 900
building but not 4 h fire
exceeding 15 m fighting
requirements
R — Required
NR — Not Required
NOTES
1. Buildings above15 m in height not to be permitted for occupancies A-1 and A-2.
2. .Required to be installed in basement if area of basement exceeds 200 m2.
3. Required to be provided if basement area exceeds 200 m2.
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4. Additional value given in parenthesis shall be added if basement area exceeds 200 m2.
5. Required to be provided for buildings with more than two storeys (Ground + One).
6. As per the requirement of local authority Dry Riser may be used in hilly areas, industrial areas or as required.
7. Required to be provided for buildings with height above 15 m.
8. To be installed in basement. If basement provided is used for car parking and area thereof exceeds 750 m 2 then the sprinklers shall be fed water from both underground static water
storage tank and terrace tank.
9. Required to be provided for buildings with more than one storey.
10. To be installed in entire building.
11. To be installed in all floors at appropriate places and in consultation with local fire authorities.
12. Buildings above 30 m in height not to be permitted for Group B, Group C, Group D and Group F occupancies.
13. All underground shopping areas should be fully air-conditioned.
14. The requirements given in this table for Group G Industrial Buildings are for small scale industry units. For other industries the requirements will have to be worked out on the basis of
relevant Indian Standards and also in consultation with the local fire authorities.
15. Buildings above 18 m in height not to be permitted for G-1 and G-2 occupancies.
16. Buildings above 15 m in height not to be permitted for G-3 occupancies.
17. Buildings above 15 m in height not to be permitted for Group H and Group J occupancies.
18. Pump capacity shall be based on the covered area of the building.
19. One electric and one diesel pump of capacity 1 620 l/min and one electric pump of capacity 180 l/min .
20. One electric and one diesel pump of capacity 2 280 l/min and one electric pump of capacity 180 l/min .
21. Two electric and one diesel pump of capacity 2 280 l/min and one electric pump of capacity 180 l/min.
22. Two electric and one diesel pump of capacity 2 850 l/min and one electric pump of capacity 180 l/min.
23. For buildings 45 m and above, the entire quantity of water for fire fighting purpose (as required in respective occupancy), if provided at the terrace level, the main pump sprinkler pump,
jockey pump and common pump need not be provided, however one electric fire pump of 900 LPM capacity with automatic operation is required to be provided.
361
Table 3 Size of Rising Mains/Risers
100 mm as single
outlet 1. Residential buildings (A)
landing valves i) 1) Lodging or rooming houses
ii) Dormitories
iii) One or two family private dwellings 15 m or above and not exceeding 45 m
iv) Apartment houses (flats)
v) With shopping area not exceeding Less than 15 m
500 m2
vi) Hotels 15 m or above in height but not exceeding 30 m
and area not exceeding 600 m2 per floor
-do- 2. Educational buildings (B) 15 m or above but not exceeding 30 m
-do- 10. All buildings classified under 1 (v) above Above 30 m and area exceeding 500 m2
150 mm with twin
outlet 11. Hotels Above 30 m
landing valves
All buildings classified under 2 and 3
-do- 12. above Above 30 m
-do- 14. All storage buildings (H) Above 10 m but not exceeding 15 m
-do- 15. All Hazardous buildings (J) Above 10 m but not exceeding 15 m
—————————————————
1)
Buildings above 15 m in height not permitted in case of high hazard industrial buildings.
APPENDIX – XXII
362
Deleted.
APPENDIX – XXIII
Good lighting is necessary for all buildings and has three primary aims.
The first aim is to promote work and other activities carried out within the
building: the second aim is to promote the safety of the people using the
building: and the third aim is to create, in conjunction with the structure and
decoration, a pleasing environment conducive to interest of the occupants and
a sense of their well- being.
The general rules laid down in National Electrical Code shall apply. The
choice of lamps, lighting fittings and general lighting design together with
power requirement shall be planned based on the recommended values of
illumination and limiting values of glare index given in Table 1.
363
a) Foyers 150 —
b) Auditoria 50 —
c) Corridors 70 —
d) Stairs 100 —
3. Museums:
a) General 150 16
b) Display Special lighting 16
4. Art Galleries:
a) General 100 10
b) Paintings 200 10
5. Theatres:
a) Foyers 150 —
b) Auditoria 70 —
c) Corridors 70 —
d) Stairs 100 —
NOTE — The above is meant for general guidelines and does not include special lighting effects.
364
c) General offices 300 19
d) Business machine operation 450 19
e) Drawing offices 450 16
f) Corridors and lift cars 70 —
g) Stairs 100 —
h) Lift landings 100 —
Telephone exchanges;
1) Manual exchange rooms (on desk) 200 16
2) Main distribution frame room 150 25
9. Schools and colleges:
a) Assembly halls:
1) General 150 16
2) When used for exams 300 16
3) Platforms 300 16
b) Class and lecture rooms:
1) Desks 300 16
2) Black board 200-300 —
c) Embroidery and sewing rooms 700 10
d) Art rooms 450 16
e) Libraries (see Sl No. 7 above.)
[see appropriate trades in
f) Manual training IS 3646 (Part 2)]
g) Offices 300 19
h) Staff rooms, common rooms 150 19
j) Corridors 70 —
k) Stairs 100 —
10. Shops and stores1):
a) General areas 150-300 22
b) Stock rooms 200 25
Care shall be taken to screen all bright light and areas from view of patients in bed.
1) General 300 10
2) Tables/chairs (Special —
lighting)
d) Laboratories 300 19
e) Radiology department 100 —
f) Casualty and outpatient 150 16
department
365
g) Stairs, corridors 100 —
h) Dispensaries 300 19
366
the element on a plane perpendicular to the given direction. The
unit is candela per square metre (cd/m2).
3. Classification
(a) One or two family dwellings – These shall include any private
dwelling which is occupied by members of a single family and has a total
sleeping accommodation for not more than 20 persons.
367
(b) Apartment houses(flats) – These shall include any building or
structure in which living quarters are provided for three or more families,
living independently of each other and with independent cooking facilities.
For example apartment houses, mansions and chawls.
4. Building Services
(i) Lighting
368
iv) 6A, socket-outlet point unless 100
the actual value of loads are
specified
v) Fluorescent tubes:
Length 600 mm 25
1 200 mm 50
1 500 mm 90
vi) Power socketoutlet (16A) 1 000
unless the actual value of loads are specified, the diversity factor for
assessment of load to be consider as per the NEC and IEEE wiring regulations.
NOTE :—The figures in table against Sl No. (ii) indicate the recommended
number of points and the number of fans.
369
APPENDIX – XXIV
INSTRUCTIONS
Division ………………….….
370
1
Item No.
Repairs at the prescribed percentage excluding
11
2
municipal taxes payable by Government Name of the Building
3
OccupantOfficial designation and Salary of
Municipal or Panchayat taxes payable by
Repairs
12
4
Government excluding service taxes Permanent or Temporary
13
Total
14
(10) + (12)Annual cols Cost of construction or purchase.
371
7
Cost of site
15
Monthly 1/12th of col. 14
Capital Cost
16
Rent hitherto charged. establishment. T&P etc. (in case the rent is
8
calculation
Rent data Statement from calculation of rent
17
accommodation (in case the rent is calculated as Total
per para 275 of ‘D’ Code
percentage
Normal rate of rent on the basis of Foregoing
18
Remarks
APPENDIX – XXV
1. Computerization:
3. e-procurement system:
4. e-Billing:
372
with user name and password given to them. This progress /measurements can
be accepted/corrected /rejected by the Project Manager / Engineer in Charge
after necessary check-measurements, through the web access and submit the
bill for arranging payment. The status of the bill can be known at any time.
The Divisional Officer is expected to enter the bill details in BMS (Bill
Monitoring System) application after passing the bill. Online transaction ID
can be generated by the Divisional Officer s at any time. The passed bills are
to be sent to the Pay and Accounts Office in the same order of transaction ID.
Token will be issued on any working day by the Pay and Accounts Officer
(W&P). Until token for the earlier bill is issued, the superintendant cannot
proceed to the next transaction ID. Further Process of arranging payment
direct to the bank account of agency will be done by the Pay and Accounts
Office electronically.
373
of the Department to review the progress on-line quickly within the first week
of the ensuing month.
All the Heads of the offices of the Department shall publish the
information suo-moto as per section 4 (1) of the Right to Information Act. This
information shall be revised frequently and shall also be published on the
Department‘s website. In addition, all information relevant to the citizens/
public shall be published on the website. The soft copy of the latest/ updated
information shall be provided to the IT Cell for publishing on the Department
website. This will considerably reduce correspondence for providing
information to references and requests under RTI which will be available on
the website.
1. An IT cell shall be created in the Head office. All the officers of the
Department shall provide the information to be published on the Department
website. The IT Cell shall gather such information as desirable for updating on
the website and shall post it appropriately. The IT Cell shall also cause to
remove the obsolete information and provide latest information in its place.
374
4. Organisational chart of the Department and the contact details of all
the offices along with names, telephone numbers and e-mail address shall be
posted on the website and shall be kept updated whenever required.
E-mail account has been created for all the offices of the Department.
All the officers of the Department shall follow the directions issued by the
Government regarding the e-mail address of all the offices, tips for the usage
of e-mail and e-mail usage policy etc.,
12. Training:
13. Miscellaneous:
375
3. The Executive Engineers ,Deputy Executive Engineers and Assistant
Executive Engineers/Assistant Engineers shall have access to the data under ‘
software of the Government of Telangana with regard to the land , assets
owned, land to be acquired for new works, payment of compensation, award
of notifications, taking possession of lands etc., The Chief Information Officer,
IT Cell shall co-ordinate with the e-Governance Department for introduction
of such system with necessary trainings to the officers concerned.
6. The Chief Information Officer shall connect all the offices of the
Department through Wide Area Network either through the help of the e-
Governance Department or by the Department itself so that web technology is
utilized in an efficient way.
10. The Department shall have database system for monitoring Audit
reports/ enquiries so that they are monitored efficiently within right time. The
Chief Information Officer, IT Cell shall facilitate development of such a
software system.
376
APPENDIX – XXVI
1.0 Introduction
377
There are two categories of the projects viz. Category ‘A’ projects are handled
at the level of MoEF &CC and the Category ‘B’ projects are handled by the
respective State Environment Impact Assessment Authority (SEIAA).
378
7. Building and ≥20000 sq.mtrs and # (built up area for
Construction <1,50,000 sq.mtrs. of covered
projects built-up area# construction; in the
case of facilities
open to the sky, it
will be the activity
area)
8. Townships and Covering an area ≥ 50 ++ All projects
Area ha. and or built up area under Item 8 shall
Development ≥1,50,000 sq.mtrs ++ be appraised as
projects Category B.
379
Impact Prediction Impact prediction is a way of ‘mapping’ the
environmental consequences of the
significant aspects of the project and its
alternatives.
380
Administrative Approval of concerned Department, authority shall ensure that
the mitigation measures are included in the planning and design stage for
effective implementation during the project execution.
Some of the noise control measures for the reduction of the noise from
the project are as follows;
a. Use of quiet equipment, machinery, plant and vehicles available
in the market
b. Proper maintenance of equipment, machinery, plant and vehicles
381
c. Installation of machinery with correct foundations to reduce the
vibration
d. Providing noise attenuation screens, wherever required
e. Proper planning of the working hours (noise generating activities
scheduled for the middle of the day)
Socio-Economic :
382
h. List of all the project affected families with their names,
education, land holdings, other properties, occupation, source of
income, land and other properties to be acquired, etc.
i. In addition to Socio-economic aspects of the study area, a
separate chapter on socio-cultural aspects based upon study on
Ethnography of the area should be provided.
383
xv. Community requirement.
xvi. Impact mitigation for religious structures.
xvii. Mitigation for most congested locations.
xviii. Cultural property rehabilitation.
xix. Provision for longitudinal and cross drainage.
xx. Forestry, wild life / traffic conflict.
384
Transparency in Land Acquisition, Rehabilitation and Resettlement Act, 2013
as well as State Resettlement and Rehabilitation Policy.
13. Dam Break Analysis and Disaster Management Plan: The outputs
of Dam Break Model should be illustrated with appropriate graphs and maps
clearly bringing out the impact of Dam break scenario. Provision for early
warning systems should be provided.
17. Public Health Delivery Plan including the provisions for drinking
water facility for the local community.
19. Sanitation and Solid Waste Management Plan for domestic waste
from colonies and labour camps etc.
385
20. Local Area Development Plan to be formulated in consultation
with the Revenue Officials and Village Panchayats.
386
APPENDIX- XXVII
[Para 12- I (e)]
a) Size: The classification for size based on the height of the dam
and storage capacity should be in accordance with Table given below. The
height of the dam is established with respect to the maximum storage potential
measured from the natural bed of the stream or watercourse at the downstream
toe of the barrier. For the purpose of determining dam size, the maximum
storage elevation may be considered equal to the top of dam elevation. Size
classification may be determined by either storage or height, whichever gives
the large size category.
TABLE
Size Classification
387
roads. Significant hazard potential category structures will be those located in
predominantly rural or agricultural areas where failure may damage isolated
homes, secondary highways or minor railroads or cause interruption of use or
service of relatively important public utilities. Dams in the high hazard
potential category will be those located where failure may cause serious
damage to homes, extensive agricultural, industrial and commercial facilities,
important public utilities, main highways or railroads.
Table
Hazard Potential Classification
388
8. National Register Of Large Dams : National Register of Large
Dam (NRLD) is a compilation of the dams in the country prepared as per
information received from the State Government/Authority concerned. In
NRLD the definition of “large dams” has been adopted as per the norms of
International Commission on Large Dams (ICOLD)
10. The State Dam Safety Organisation (SDSO) is under the control of
The Chief Engineer, Central Designs Organisation Irrigation&CAD
Department, headed by superintending engineer as Director, SDSO.
DATE OF INSPECTION:
WATER LEVEL:
(ON THE DAY OF INSPECTION)
I . GENERAL:
1. Name of the Dam: :
2. Purpose of Project : : Irrigation /Power/Water Supply /Multipurpose/
3. Village :
4. Mandal / District :
5. Global Coordinates : Latitude : Longitude:
6. Year of completion :
7. First filling (Year/ Level) :
389
8. Benefits to accrue/ accrued a) Irrigation :
b) Water Supply :
c) Power :
d) Other benefit :
II. IMPORTANT CONTROLLING LEVELS (in metres)
1. Top of dam level (T.D.L) :
2. Maximum Water level (M.W.L) :
3. Full Reservoir level (F.R.L) :
4. Sill level of Irrigation sluices :
5. Sill level of scouring sluices :
6. Spillway crest level :
7. Minimum draw down level :
8. Lowest river bed level :
9. Deepest foundation level :
III. IMPORTANT SALIENT FEATURES:
1. Gross storage capacity at F.R.L :
(M Cum)
2. Gross storage capacity at M.W.L :
(M Cum)
3. Live storage capacity at F.R.L :
(M Cum)
4. Dead storage capacity in (M :
Cum)
5. Area of Fore-Shore at F.R.L (Ha) :
6. Total Catchment Area (Sq.Km) :
7. Inflow design flood (PMF/SPF/ :
Any other) (Cumecs)
8. Spillway design discharge :
(Cumecs)
9. Type, Number and Size of :
Gates(m)
10. Height of the Earth dam (m) :
a) Above Deepest Foundation :
b) Above Lowest river bed :
11. Height of Spillway/NOF from :
Deepest foundation (m)
12. Total length of dam (m) :
a) Length of earth dam :
b) Length of spillway :
c) Length of NOF :
13. Top width of Earth dam :
14. Total Ayacut (Ha) : Wet : Dry : Total :
IV. DETAILS OF INSPECTION
1. Name and designation of the Inspecting officers :
2. Name and designation of the field officers :
present
3. Date of inspection and the corresponding :
Reservoir water level
a) Maximum and Minimum water levels :
reached during the last season with dates
b) Maximum overflows during preceding :
monsoon with dates
390
4. Does the officer – in – charge of the operation :
and maintenance of dam posses all the records
as given in the Annexure – I (Ref. Annexure –I)
5. History of past distress, if any, and brief details :
of remedial measures carried out
6. When and by whom was the dam inspected :
immediately preceding this inspection
7. Are the items pointed out during the last :
Inspection properly attended to?. (If not State
deficiencies yet to be corrected)
Separate log book manual for the items 5,6&7 :
has to be enclosed. It should contain all the
observation v/s Recommendations in
chronological order duly signed by the
competent authority as given in para 1 of the
decisions taken by the SDSC meeting.
8. Whether Vigilance and Watch & Ward are :
provided
9. Have the observations of inspecting officer in :
respect of all the dam components are easily
furnished as given in the Annexure – II
ANNEXURE – I
Records that may be required for proper inspection and maintenance shall be
available at site. These shall be properly maintained and kept up to date by including
latest information available. Data in respect upstream, gauging station, flood warning
system and communication channels, if installed, shall be properly maintained.
A. GENERAL
1. Final detailed project report and details of :
modifications done during construction and
a set of final drawing (as executed)
2. Index plan of the area in which the dam is :
located showing important towns, roads, rail
routes and communication facilities
3. Index plan of downstream area showing :
natural flood zone, flood zones
corresponding to spillway design flood and
dam peak flood and all important towns,
villages that are actually lying in these flood
zones
391
4. Contour map of dam site extending upto :
200m or 10 times the dam height (whichever
is less) on upstream and downstream,
showing all features of the dam like toe
lines, fills, drainage relief walls, access roads
etc.
5. Records showing Drawing of longitudinal :
sections of dam foundation or Cut-off trench
showing details of foundation strata, Stage
wise construction of C.O.T filling and
raising of dam section or embankment
Zoning details and foundation treatment
6. Records showing Drawing of cross sections :
of dam, details or foundation treatment,
under seepage control, zoning internal and
External drainage, all protective arrangement
and stage wise construction
7. Contour plan of dam site with foundation :
Levels
8. Contour plan of Reservoir basin and F.R.L. :
Contour Plan
9. Contour capacity and area capacity curve :
10. Reservoir maps showing silted basin if :
observed
11. Plan of the catchment area showing Rain :
gauge stations and capacities of upstream
storages
12. (i) Properties of Embankment Soils and :
Foundation Soils adopted for design of Earth
dam
(ii) Material properties for NOF / Spillway :
13. Details of design criteria followed :
14. Design report on flood studies and spillway :
design flood.
15. Design reports of outlets, power outlets, :
River sluices, intake, conduit, energy
dissipation arrangements and details of gates
and hoists.
16. Geological data of the foundations and :
abutments.
17. Copies of Geological reports, details of :
special foundation and abutment treatment
carried out.
18. Record of Tail channel Geology and tail :
Channel erosion.
19. Instrumentation drawings with details. :
20. Instrumentation data and behavioral record. :
392
21. Details of communication system: :
Telephone, Mobiles, Wireless etc., Directory
of important key officers, flood warning
procedures.
22. Flood forecasting system. :
23. Photographs showing various phases of :
Construction / pre-construction etc.
B. EARTH / ROCK FILL DAMS
1. Stage–wise construction records of the dam :
showing volumes and heights achieved in
each season and time rate of progress
2. Record of special compaction done near :
Concrete/masonry structures, abutment
contacts and outlet locations, if available
3. Details and location of instruments :
embedded/installed in and around the
structure
4. Summarized data of observations on :
emergency / installed instruments.
5. Detailed drawings of all service facilities :
like internal lighting / general lighting
arrangements
6. Drawing showing the uplift measurements :
and pressure relief arrangements
7. Summarized data of uplift pressures :
observed
8. Summarized data of seepage, Leaching :
observed in the drainage gallery and on
downstream face of the dam, their locations
etc.
9. Record of corrective measures repair or :
treatment that have been done subsequent
to completion
10. Important inspection reports and reports of :
consultants
11. Details of design criteria followed :
12. Photographs showing all phases of :
constructions
393
7. i) Designs operation criteria :
ii) Standing operation procedures :
iii) Flood Forecasting Procedures :
iv) Gate operation procedures, History :
book, Log book for generation of Power
v) Emergency action plan :
8. Standard reference literature for operation :
and maintenance of reservoir, dam, ancillary
work, Instrumentation etc., including I.S.
specification, code manuals, manufacturer’s
literature etc.
ANNEXURE – II
INSPECTION OF DAMS AND ANCILLIARY WORKS
Observations and
Item
Items of Inspection recommendations of the
No.
inspecting offer.
(1) (2) (3)
A. EARTH DAM :
I. DOWN STREAM DRAINAGE :
1. Are there any Signs of water logging, :
slushy conditions or growth of aquatic
weeds on the downstream of the dam.
2. Are there any standing pools of water :
in the down stream area of dam? If so,
give their locations and extent.
3. Are there any boils observed in the :
Vicinity of the downstream toe of the
dam
4. Is the downstream area sufficiently :
clear and free
5. Whether chainage stones are fixed up :
on the top of the dam
6. Whether the B.M. is connected with :
the G.T.S.
II. TOE DRAINS AND CHUTES :
1. Are the longitudinal toe drains and :
chutes freely draining ?
2. Is the pitching to the drains & chutes :
intact
3. Is there any weeds growth in toe drains :
& chutes
4. Indicate other defects noticed in these :
toe drains & chutes, if any ?
III. OUTFALL DRAIN :
1. Is the Out fall drain in proper shape :
and grade and freely draining ?
2. Is the outfall drain properly cleaned :
394
and maintained ?
3. Does the out fall drain show any :
standing pools of water or weed
growth.
IV. SEEPAGE MEASUREMENTS :
1. Is the quantity of seepage being daily :
or periodically measured with respect
to water level in reservoir and
recorded. Please check the registers
and record observations.
2. Does it show any abnormal raise or :
fall? If, so, does it have any relation to
a Certain reservoir level elevation.
3. Does the seepage flow show a turbid :
colour at any stage? Was such a
Phenomenon observed at any stage at
any location in the past
4. What is the measured rate of seepage :
flow with date and reservoir level
i) On the day of present inspection :
ii) Minimum since last June :
iii) Maximum since last June :
5. i) Is the portion of upstream and :
downstream of measuring points of
seepage easily accessible with proper
steps and path and free vegetation
growth
ii) Are the measuring points properly :
located, constructed and maintained so
as to give accurate and reliable
measurements of seepage
iii) Is the method of taking seepage :
measurements satisfactory
V. EARTH DAM SECTION - CREST :
(TOP WIDTH OF THE DAM)
1. Is the crest profile at proper elevation ? :
2. Is the surface of the crest free from :
undulations and localised depressions
or heaving’s ?
3. Does it develop any visible cracks in :
transverse or longitudinal directions
4. What is the condition of the edges of :
the crest? Is ramp provided? Have
they got eroded and cut up resulting in
reduced effective width ?
5. Is the crest free from local slips :
throughout its length on either side
6. Do the headers, guard stones and :
parapet provided at the edges of the
crest appear in proper profile and
plumb?
395
VI. EARTH DAM SECTION - UP :
STREAM AND DOWN - STREAM
SLOPES
1. Indicate the general conditions of :
upstream pitching, Downstream
pitching / turfing and rock toe.
396
conditions and functioning well
2. Are the relief wells, properly cleared :
periodically? Please indicate the dates
of last cleaning and the next cleaning
due.
3. Are the necessary plant and equipment :
for cleaning relief walls, available with
the office.
IX. BREACHING SECTION (IF :
PROVIDED)
1. Is the Breaching section easily :
accessible?
2. Is the condition of the breaching :
section satisfactory?
3.2. Is the note of instructions as to when :
and how to operate the breaching
section satisfactory?
4. For reconstruction after the breach are :
the following items decided in
advance?
i) Quarry for embankment material. :
ii) Suitable routes of access :
iii) Agency, plant and machinery for its :
reconstruction.
iv) Is the maintenance staff fully aware of :
the instructions at (3) and (4) of the
above.
5.3. Ascertain and indicate the latest event :
of operation of breaching section and
its performance.
6.4. Is the surplus course from the :
breaching section required up to
natural valley ?
7.5. Is the course formed ? :
8.6. Is the surplus course assigned later as :
agriculture land or house site ?
9.7. If so what steps are taken ? :
NOTE:- For items pertaining to spillway, Gates, sluices and outlets etc., Please refer
points 4,5,6,7,8,9,11,12,13, under masonry/concrete Dams.
Observations and
Item
Items of Inspection recommendations of the
No.
inspecting offer.
(1) (2) (3)
397
B. MASONRY / CONCRETE DAM :
I. UPSTREAM AND DOWN STREAM :
FACES
1. Examine the monolith and :
construction joints for such defects as
cracks, open joints, spalling, seepage
leaching etc., and indicate the findings
2. Is the upstream face of the dam in :
good condition ? If not, indicate the
nature and extent of deficiency.
3. Is any spalling or cracking observed :
on the downstream face especially
near the zone of concentration of
stress like the location of abrupt
Change in geometry or at the
openings? If so, indicate the details or
observations
4. Is there excessive seepage/ sweating at :
any location on the down-stream face
of the dam ?
5. Examine the roadway/top of the dam :
for offsets, opening of construction
joints, condition of parapet, drainage,
lighting etc.,
II. DRAINAGE GALLERY :
1. GENERAL :
i) Is the drainage gallery easily :
accessible? and does it have adequate
lighting facilities with sufficient stand
by units of lighting? If not, indicate
the deficiencies
ii) Are proper arrangements made for the :
measurement of seepage in to gallery ?
Is the seepage from?
a) Porous pipes. :
b) Foundation drains. :
c) Monolith joints. :
d) Other seepage locations measured :
separately.
iii) Are the above arrangements :
Satisfactory ?
2. SEEPAGE FROM FOUNDATION :
i) Is there has been a substantial :
reduction in the seepage through the
foundations? List due to choking of
the drain holes.
ii) Are all the foundation holes :
periodically cleaned? Indicate last date
of such cleaning and extent of
variation observed in the seepage
discharge before and after the
cleaning.
398
iii) Are measurements of uplift pressure :
taken regularly? What was the uplift
pressure at the highest reservoir level
during last season? Is observed uplift
with in design limits
iv) Are the seepage water and the deposit :
in any form, the seepage being
regularly examined for chemical
composition.
v) Are any seepage water spring is :
observed in the downstream area
anywhere. If so, indicate the locations
and state the physical nature of this
seepage, look out for such seepage
spots particularly near the dykes, fault
zone etc., Ascertain if any chemical
tests are made of water Samples from
such springs for dissolved salts.
3. SEEPAGE FROM BODY WALL :
(NOF / SPILLWAY)
i) What is the seepage into gallery from :
the porous pipes in the dam at F.R.L.
condition. How does it compare with
the seepage (for the corresponding
water level) when the reservoir was
first filled ?
ii) If there has been substantial reduction :
in this seepage, ascertain and indicate
the probable reasons there for.
iii) Is a Statement showing the surface :
area of the dam (water side) calculated
for each meter rise of water level
available ?
iv) What was the total seepage per square :
meter of upstream face submerged
during inspection ?
399
tested.
x) Has the total leaching been estimated. :
xi) Is the seepage on the downstream face :
of the dam measured? What was the
seepage on the date of inspection?
What is the maximum seepage during
the past one year ?
4. OPERATION & MAINTENANCE OF :
GATES
A. SPILLWAY GATES (RADIAL / :
VERTICAL)
No. & size, type of spillway gates and :
other gates wherever applicable.
a) Are the following documents available :
at site
i) A complete set of detailed design :
calculations together with the
drawings of gates, gate grooves,
embedded parts, hoisting machines
and controls etc.,
ii) Designer’s operating criteria and / or :
detailed operating instructions for the
various types of gates installed in the
dam.
iii) Maintenance schedule specifying each :
operation its frequency and for due
and done dates.
iv) Operating instrumentation with “Dos :
and don’ts” for all operational units.
400
condition
j) Is the alternative power system for :
gate operation working properly. Give
details of generating sets and stand by
units and the time required to operate
all gates on the alternative power
system, on the basis of actual latria
operation, Check for diesel stock for
operation of generator, battery charger
available / battery available in spare.
k) Is the operation, which is stand by in :
case of electrical hoists, tried and
found satisfactory? Please take test ;
trial and ascertain.
l) Are the hydraulic hoists working :
satisfactory
m) Are the trunnion hub and the brackets :
well maintained?
n) Are the Trunion likely to get :
submerged during actual working of
the spillway? if so, ascertain the
causes for the same and specified.
Please enquire for occurrence of such
events if any.
401
a)8. Access to vital parts :
b)9. Are there satisfactory arrangements to :
prevent unauthorised entry into the
control structures and bridges?
c) When were the steel components :
painted last?
d) Is the surface of steel work and paint :
satisfactory?
e) Is the parapet or railing over the :
bridge sound and safe.
6. ENERGY DISSIPATION :
ARRANGEMENTS
a) Can the tail pond be drained easily for :
inspection of the stilling basin? If not
what are the short comings? Please
ascertain and indicate the last event of
inspection of stilling basin and apron
in good condition
402
b) Is there any erosion pitting of spilling :
of the concrete / masonry surface? If
so give details.
c) Is there any scour noticed on the :
immediate downstream of such weir.
d) Is so, give details of location and :
extent of such danger?
9. INSTRUMENTS INSTALLED AND :
OBSERVATIONS
a) Instruments, installed. :
i) Are all the instruments installed :
properly accessible?
403
as provided and record the
observations and defects noticed if
any.
i) Service – gate/s :
ii) Emergency – gate/s :
iii) Stop – log – gate/s :
e) Are the trash racks (wherever :
provided) cleaned before monsoon.
f) Are there vibration and notice noticed :
in operation of outlet gates at any
time? If so, are any periodical
observations taken to as certain their
severity?
g) Is there any structural damage to the :
energy dissipation structures. If so,
give the details of natural and extent
of damage.
h) Is there any seepage noticed ground :
the conduit as ascertained from the
observations of the downstream
conditions? If so, is it likely to cause
(in case of earth dams) erosion and
piping?
11. OUTLET GATES :
a) Is the surface of gates and the paint :
deteriorated?
b) Do the rubber seals show signs of :
weathering and damage and need
replacements?
c) Do all the rollers touch the track :
plates?
d) Are the rollers well lubricated? :
e) Is the operation of outlet gates :
smooth?
f) Are the stem rods for lifting the gates :
straight?
g) Are the actual operation of lifting and :
lowering of the gates and hoist
mechanisms smooth and satisfactory?
h) Are all the gears and hoist mechanism :
well lubricated?
i) Is the storing arrangement for :
emergency gates and the stop logs in
satisfactory condition.
j) Are the seal plates in sound condition. :
k) If not ascertain the type of damage and :
indicate.
l) Is the full length of wire rope :
(Wherever applicable) of the hoist in
serviceable condition and free from
any broken strands? If so, Cadmium
compound is to be applied.
m) Is sufficient stock of spares which :
404
needs frequent replacement are
maintained at site?
405
d) Are the concerned authorities :
informed about the system of
emergency reporting procedures and
warning?
e) Are the inundation maps updated? :
f) Are available safety spots on the :
downstream of the dam identified, and
made known to the concerned
authorities?
g) Is the communication system working :
satisfactory?
h) Are adequate warning devices and :
facilities provided at the dam?
i) Is the downstream warning system :
operational(Siren)
j) Are proper arrangements made for :
security of the dam and preventing
cases of un-authorised sabotage to the
dam works?
k) Is downstream warning system :
operable on alternative power supply?
14. ACCESS ROADS :
a) Is there a properly constructed and :
well maintained all weathered road to
the dam site?
b) What is the type of pavement of the :
access road and its condition?
c) Are there properly constructed and :
well maintained access road
arrangements to the following
components for inspection /
maintenance and repairs?
i) Top of the dam :
ii) Spillway :
iii) Gates and hoisting arrangement :
iv) Drainage gallery :
v) Bridge structures :
vi) Downstream stilling basin :
vii) Junction and abutments :
viii) Inlet gates :
ix) Outlet gates :
x) Toe of the earth dam downstream :
drainage arrangements on various
access roads.
xi) All saddle dams :
406
a) Are following facilities available at :
dam site?
i) Wire less :
ii) Telephone :
iii) Telegraph :
b) Whether the following Meteorological :
observations are made?
i) Rainfall (ordinary and self recording). :
ii) Evaporation ( Pan – Evaporimeter) :
iii) Wind velocity and direction :
(Recorders)
iv) Wave weight (Recorders) :
v) Air temperature (Max/Min) :
vi) Reservoir water temperature :
(Thermometer)
vii) Humidity (Wet and bulb temperature) :
viii) Atmospheric pressure ( Borometer) :
ix) Sun shine ( Sun shine recorder) :
16. GENERAL ASSESSMENTS OF :
CONDITION OF THE DAM
Please give general assessment of :
safety of dam for normal operation.
Please enumerate all your observations
which you feel are adverse to safety of
the dam for normal operation.
407
APPENDIX – XXVIII
QUALITY MANAGEMENT
Introduction
408
management teams shall be reviewed to determine nature of interfaces and
interactions. Considerations may also be given to the project delivery models,
such as design-bid-build; design-build; turn-key; and build, operate and
transfer. It would be important to ascertain the extent and level of involvement
of each stakeholder so that strategies for participation could be developed for
the construction stage. To ensure effectiveness, the quality management team
shall be independent of operative functions.
1) Quality Plan
409
providing independent visibility to the quality of processes being used, and
outcome conforming to the desired quality standards.
Quality plans should detail out core process(es) along with delegation
of responsibilities for process performers. Output of each process shall be
clearly defined such that the same is verified in accordance with the
specifications. Quality plan may be presented in the form of a flow chart,
tabulation of processes or any other method that conveys the process flow in a
comprehensive manner to its users. Quality plan should address the aspects of
safety during processes, inspection and testing for work acceptance during the
process as well as at end process. Reference should be made to IS 10005: 2005
Quality management – Guidelines for quality plans for developing quality
plans.
4) Quality Control
410
Approval of Materials: All materials whether: (i) natural such as earth,
stone, sand; ii) processed such as water mix macadam; (iii) manufactured such
as bricks, cement, steel, pipes, machinery, electrical and electronics and other
fittings; and (iv) designed such as concrete, bituminous macadam, to be used
on work, shall be approved by the Engineer-in-Charge with the assistance of
Deputy Executive Engineer, Assistant Executive Engineer/ Assistant Engineer.
Visual inspection of incoming materials (like, bricks, sand, aggregate, fittings,
accessories, etc.) is very necessary, and many of the defects can be observed at
the initial stage. Remarks of visual observations by the visiting officers shall
be recorded in a Visual Material Inspection Register kept at the site. Materials
found unacceptable shall be removed from the site and their use shall be
strictly prohibited. Future supplies shall be similarly regulated.
411
tests to be conducted, plus additional material to be stored for subsequent
testing, if required.
Field Laboratory Test: Every major construction site shall have a well-
equipped site laboratory to conduct day-to-day tests on materials to be/ being
used. The equipment and facilities to be provided shall depend on the nature
and magnitude of the work. They should be in good and reliable condition,
and properly calibrated. The laboratory shall have for ready reference
operating manuals of equipment, relevant codes/ standards/ specifications
giving the testing procedures for various tests, along with a copy of relevant
contract specifications.
Performance Tests : These tests may be in the nature of: load tests on
piles, beams, bridges; compaction tests in embankments; permeability tests on
concrete; hydraulic tests on water supply/ sewerage/ drainage pipes; surface
unevenness tests on roads/runways; mandrel and water tightness tests on
cables and ducts, etc. They shall be done with thoroughness to give confidence
of quality.
412
Designation Value of Works
Assistant Executive Engineer / For the estimates sanctioned at
Assistant Engineer, Quality Control sub-division level.
The quality control wing shall carry out the inspection systematically,
check the quality of work at the prescribed frequency or when so directed, and
submit reports of test results to the Engineer-in-Charge, with copies to the
concerned Superintending Engineer and Chief Engineer, for further action, if
any.
413
to the notice of Engineer-in-Chief any significant points requiring the latter's
attention.
Sub-Standard Work
414
APPENDIX – XXIX-A
415
- If time or information is insufficient for the bidder, to scrutinize and
check the employer’s requirements and /or for them to carryout designs
and risk assessment studies and preparation of estimates for
submission of their bids in the given time
.
- Where part of the Works is designed and part of construction done by
Employer or other agency
The clients’ main risk lies in the definition of the specifications upon
which the contract is based. If the specifications are not well developed and
concise the quality and performance of the completed development may be
compromised.
Output-based specification
416
In the public sector, the government prefers that tender takes place
after the project brief has been prepared, i.e. before any design studies have
been undertaken. Tenders are based on an output-based specification setting
out only the functional requirements for the project and not prescribing how
those requirements should be achieved.
Performance specifications
The Contractor also has full freedom to plan the construction schedule
for efficient use of its manpower, equipment and other resources while
payments are linked to specified stages of construction as compared to
payment for individual items or units specified in the item rate contracts.
Awarding contract for a lump sum price ensures predictability and financial
discipline, both for the Contractor and the Authority. Moreover clearly stated
obligations and risks of the respective parties help in achieving timely
completion of the project while minimising disputes.
Design and Construction
The EPC contract specifies the dates on which different sections of the
project land will be handed over to the Contractor. It defines the scope of the
project with precision and predictability to enable the Contractor to determine
its costs and obligations. It also lays down a ceiling of 10 per cent of contract
price to cater for any changes in the scope of the project, the cost of which the
Authority shall bear.
417
The Contractor shall carry out survey and investigations and also
develop designs and drawings in conformity with the specifications and
standards laid down in the Agreement, as well as statutory requirements. It
will get these checked by a proof consultant and a safety consultant who are to
be appointed with the approval of the Authority. The design and drawings
would be reviewed by the Authority’s engineer to ensure that they conform to
the scope of the project as well as the prescribed standards and specifications.
The EPC agreement also stipulates provisions for quality control and
assurance.
A provision has to be made for damages which the Contractor shall pay
to the Authority for not achieving the prescribed milestones. The Authority
will pay bonus to the Contractor for completion of the project before the
scheduled completion date.
Technical parameters
In sum, the framework focuses on the ‘what’ rather than the ‘how’ in
relation to the works to be delivered by the Contractor. This would provide the
requisite flexibility to the Contractor in evolving and adopting innovative
designs without compromising on quality of the works.
Contract Price
The Contract Price is a fixed lump sum amount for construction of the
project. The Contract Price is subject to adjustment on account of changes in
the relevant price index as well as changes in law or changes in the scope of
the project since the Contractor cannot be expected to bear or manage the risks
arising out of such changes.
Contract period
418
Contractor shall be liable to damages for any delay beyond the specified date
of completion, subject to the damages not exceeding 10 per cent of the
contract price. However, the Contractor shall be entitled to time extension
arising out of delays on account of change of scope and force majeure or
delays caused by or attributable to the Authority.
Risk allocation
Force majeure
The EPC agreement contains the requisite provisions for dealing with
force majeure events. In particular, it provides protection to the Contractor
against political actions that may have adverse effect on the timely completion
of the project.
Termination
419
Miscellaneous
420
APPENDIX – XXIX-B
Introduction
421
g. Parking facilities, Park and Ride facilities
h. Effluent treatment and related activities
i. Disposal of bio-medical wastes
iii. Industrial estates, industrial parks, modern industrial townships and
special economic zones
iv. Water conservation and management
v. Power sector including power generation and transmission
infrastructure
vi. Food processing and post-harvest facilities like warehousing
facilities and cold chains, and marketing infrastructure for
agricultural produce
vii. Tourism related facilities and infrastructure
viii. Information technology related projects
ix. Infrastructure for giving boost to technical education.
Modes of PPP
422
raise the rest 60% in the form of equity and loan. Since the overall
requirement is less, the private bidder needs to put less equity. Similarly, as
the loan requirement is less in comparison to the other modes of PPP, banks
will also be comfortable to lend. Government pays back the rest in
instalments during the entire contract period and it is linked to the
performance of the private player and the asset.
(d) Build Own Operate and Transfer (BOOT) shall mean a project
based on the granting of a concession by a Principal (the Union or
Government or a local authority) to the concessionaire, who is responsible for
the construction, financing, operation and maintenance of a facility over the
period of the concession before finally transferring the facility, at no cost to
the Principal, a fully operational facility. During the concession period the
promoter owns and operates the facility and collects revenue in order to repay
the financing and investment costs, maintain and operate the facility and make
a margin of profit.
423
supply distribution system, irrigation channel etc., The object of this system is
to maximize the life of public assets, provide quality service and reduce the
burden of maintenance cost on the public exchequer.
424
of all infrastructure projects having investment of over Rs.500 crores to be
undertaken through PPP model. Concerned Minister as a member, Special
Secretary, PPP is the member-convener of HLCA.
Procurement process
The first important step for adopting PPP mode is the identification of
the project which can be considered suitable for private participation. It shall
be desirable that the Public Works Departments constitute for the purpose
departmental committees called 'Standing Committee for PPP'. It will not be
improper to associate with the committee some known experts on the subject,
either private or from other bodies. If the committee, after careful
deliberations, decides a project to be taken on PPP mode, a preliminary report
shall be prepared for approval of the High Level Clearance Committee /
425
Empowered Committee. This preliminary report shall also mention about
approximate cost of the feasibility study.
Detailed project report may not be necessary and can be left to the
expertise and innovativeness of the concessionaire, in which case the core
requirements of the design, construction, operation and maintenance shall be
specified precisely.
The bidding process for PPP projects is typically divided into two
stages. In the first stage, eligible and prospective bidders are shortlisted. This
stage is generally referred to as Request for Qualification (RFQ) or Expression
of Interest (EoI)). The objective is to short-list eligible bidders for stage two
of the process. In the second and final stage, which is generally referred to as
the Request for Proposal (RFP) or invitation of financial bids, the bidders
engage in a comprehensive scrutiny of the project before submitting their
financial offers.
426
document should not require respondents to incur significant expense in
preparing a response. The information sought for the purposes of pre-
qualification should generally be restricted to technical and financial
capabilities that are relevant to the project. Such information should be
precise and quantified so that the process of short-listing is fair and
transparent, and does not expose the Government to disputes or controversies.
The concession period and other terms of the project shall be pre-
determined and clearly specified in the Concession Agreement / PPA. The
financial offer would constitute the sole criteria for selection of a bidder and
the project would be awarded to the bidder quoting the lowest / highest bid on
the final decision of the High Level Clearance Committee / Empowered
Committee of Telangana State.
427
Failure to adhere to achieve financial close even by the extended date shall be
ground for termination, with such consequences as spelt out in the agreement,
which may include forfeiture of bid security and also financial close bank
guarantee, if so provided.
Independent Consultant
Monitoring of Construction
Change of Scope
428
During the operation period, the concessionaire shall operate and
maintain the project facility in accordance with the agreement either itself or
through the O&M contractor as per provisions of the agreement, applicable
laws, applicable permits and conform to good industry practice. Maintenance
requirements to meet the desired level of service shall be set down in the
schedule to the agreement. The concessionaire shall prepare the required
documents like Maintenance Manual, Safety Manual and the Maintenance
Programme, which shall be reviewed and approved by the independent
consultant. Failure to meet the maintenance and safety requirements shall
entitle the department to recover damages as stipulated in the agreement and to
terminate the agreement.
Completion Certificate
The agreement shall lay down the methodology for issue of completion
certificate. Usually, the authority to issue completion certificate is with the
independent consultant. It shall, however, be ensured that independent
consultant gives certificate after due checking and successful completion of all
tests and obtaining prior approval of the department.
429
Independent consultant and the concessionaire shall carry out a joint
inspection and prepare a list of works/jobs/additions/alterations required to
bring the project to the required level of service.
Termination
Dispute Resolution
430
APPENDIX – XXX-A
REGISTRATION OF CONTRACTORS
(1) REGISTRATION:
(d) The contractors of Special Class, Class I, Class II and Class III are
eligible to take up the works throughout the State. The contractors of Class IV and
Class V can tender for works only within the District where registration is done.
431
(i) Application form (in the proforma prescribed in the Annexure – II
with Rs. 10/- court fee stamp, affixed thereon).
(ii) Proof of payment of registration fees as per Annexure-I.
(iii) Solvency Certificate :
(a) The Solvency Certificate for the amounts shown under item
(IV) of the Annexure-I shall be obtained from a Scheduled
bank /Nationalized bank in the proforma given in the
Annexure(IV).
(b) The Solvency Certificate shall be valid for a period of one year
from the date of their issue.
(c) The minimum solvency for registering various classes of
contractors is fixed as 10% of the minimum monetary limit of
that class. This will apply to all future registrations and renewal
of registrations by existing contractors.
(iv) Certificate of past experience :
(a) For civil category : Certificate of financial turnover in civil
Engineering works in any one year during last ten (10)
financial years duly certified by the Chartered Accountants as
filed in their Income Tax (IT) Returns along with list of Civil
Engineering works executed during the relevant financial
year(s).
(b) A list of works executed by the contractor during the past five
(5)years duly certified by the concerned departmental Engineer
of the rank of an Executive Engineer or equivalent officer and
countersigned by the concerned Superintending Engineer or
equivalent officer in respect of all other categories (except
Civil category).
(v) Latest Income Tax return : The names of the companies/firms/
individuals shall be registered and included in the approved list of
contractors only when they produce the latest income tax returns in
the form approved by the Income Tax authorities. No exemption
from this requirement shall be granted even to the Cooperative
Societies. Further the firms / individuals shall be registered under
VAT registration and clearance certificates shall be produced.
(vi) Copy of the partnership deed, Proof of Firm’s registration, Form-A,
in the case partnership firms.
432
(vii) Copy of the Memorandum & Articles of Association, Registration
with Registrar of Companies, Supporting Form-32/12 /List of
Signatories in the case of Companies.
(viii) A copy of the Engineering Degree in the case of employed
Engineering Graduates.
(ix) In case of Electrical category registration(s), valid Electrical License
issued by the Office of the Chief Electrical Inspector, Government
of Telangana should be furnished.
(x) In case of Plumbing & Sanitary works category registration(s), the
Contractor shall have Plumbing License or atleast have a Licensed
Plumber engaged in his employment.
(xi) In case of Transport category registration(s), the Contractor should
submit proof of owning suitable capacity of Transport Vehicle.
(xii) Affidavit /Undertaking on Rs.100/- Non-judicial Stamp paper
solemnly affirming that the Contractor (individual/partnership
firm/Company) that they have not been blacklisted, that they do not
possess any other registration in the same class either as an
individual / partner in a partnership firm / Director in a Company,
do not have any Criminal cases pending against them.
433
(vii) a) Application of the contractors for registration in Special Class
may be recommended by the Engineer-in-Chief duly
processing in all respects and submit to Commissioner, COT
for placing them before the Committee of ENCs for its
consideration and decision.
b) Applications of the contractors for registration in Class–I
may be recommended by the Engineer-in-Chief/Chief
Engineers duly processing in all respects and submit to
Commissioner, COT for placing them before the Committee
of ENCs for its consideration and decision.
(viii) The contractor already registered in a particular class can form
partnership firms in the same class and category only by a
separate registration foregoing his individual registration.
(ix) In case of partnership firms, any changes in the partners/ name
of the firm if any, which are registered as contractors shall
intimate the changes to the registering authority within one
month of such changes along with Revised Partnership deed,
Form-A issued by Registrar of Firms concerned, fresh Solvency
certificate after changes. Failure to notify the changes to the
Registering authority within one month of such change will
entail the firm to forfeit registration and further the firms will be
debarred from tendering for works.
(x) The companies shall inform the Change of directors, if any, to
the Registering Authority for information duly furnishing i) an
affidavit on Rs.100/- Non judicial stamp paper (Notary)
declaring that the incoming director/ directors do not have any
other Contractor Registration either individual or a partner in a
firm or as a director in any other Company, ii) Self declaration /
Affidavit on Rs.100/- Non judicial stamp paper (Notary) stating
that they have not been blacklisted and do not have any cases
pending against them. The original Registration proceedings
issued will holds good for its validity period.
(xi) The applicant is required to furnish the following certificate.
Certified that "I/We will employ qualified technical personnel
with suitable complimentary staff to meet the requirements of
the works as specified in the Tender documents".
434
(xii) If any applicant seeking registration, submits false/fraudulent
certificates for any Class /category with any Registering
Authority, he will not be eligible for applying for (24) months.
435
information at a later date, except for the incorrectness of the information
furnished or due to changes/amendments in the procedures of registration.
d) The applicant has to apply, de-novo in full shape, with all the required
information/ documents along with registration processing fee for the 2nd time
also. If the applicant applies with insufficient information for the 2nd time also,
the application will be returned to the applicant, duly forfeiting the registration fee
paid and the agency will not be permitted to apply for registration for atleast for
1(one) year from date of such return. All the registration authorities will be
intimated the same, with a request not to entertain the application(s) till the
cooling period is over.
(b) The fact of and the reasons for demotion shall be communicated and
two week’s time shall be given to the contractor to offer his explanation before
demoting him.
(d) In case of contractor registered for more than one category or work
(viz., Civil, Plumbing and Sanitary works, Electrical, Furniture and Office
automation equipment, Transport, Fire Fighting Services and Fabrication and
Erection of Structural Steel), the order regarding demotion would apply only to
one category unless otherwise stated in orders.
436
would result in his removal, black listing and it is not desirable to continue
business with the contractor.
(d) Suspension of business with the contractor for a specific period may
be ordered by the Registering Authority when the contractor is responsible for
minor technical offence(s) or when he fails to furnish the copy of latest Income
Tax Clearance return submitted along with proof of receipt. In such a case the
fact of the suspension, should be communicated to the contractor giving reasons
for the same. This action need not be reported to the Government.
(b) The reasons for removal from the approved list shall be intimated to
the contractor and two week’s time shall be given to him to offer his explanation.
437
If the explanation is not satisfactory action may be taken to remove the
contractor from the approved list. The EMD shall also be forfeited.
(c) Copies of such orders together with the reasons for the action taken
and also the names of the partners and the list of allied concerned coming within
the effective influence of the blacklisted contractors will be forwarded to the
Secretary of the concerned Administrative Department who will in turn intimate
to the other Departments in the Government for ordering immediate cessation of
all future business with the contractor.
(d) Decision for black listing of a contractor under sub-para 5(a) (iii) will
be, taken by the concerned Administrative Department and communicated to the
438
concerned Engineer-in-Chief/Chief Engineer giving reasons for blacklisting the
contractor as also the names of all the partners of the contractor and allied
concerned coming within the effective influence of the black listed contractor.
Blacklisting orders would however be issued by the Engineer-in-Chief/Chief
Engineer. The Engineer-in-Chief/Chief Engineer shall intimate the reasons for
blacklisting of the contractor concerned.
(f) Care should be taken to see that the contractor blacklisted does not
transact business with Government under different name or title.
(h) Once the blacklisting orders are issued they should ordinarily not be
revoked unless:-
(i) On review the Government is of the opinion that the punishment
already undergone is adequate in the circumstances of the case.
(ii) In respect of the same offence, the accused has been honorably
acquitted by a court of law.
(iii) The Engineer-in-Chief/Chief Engineer shall be responsible for
keeping up to date list of black listed contractors (including those
black listed at the instance of the Government) and circulate the list
periodically to the Engineer-in-Chief/Chief Engineer of all the
Engineering Departments. The Engineer-in-Chief/Chief Engineer
will also circulate every quarter a list of additions and revocations
during the previous quarter.
(8) RESTORATION:
439
ANNEXURE – I
Statement Showing………………
DESCRIPTION
S.No. SPL.CLASS CLASS I CLASS II CLASS III CLASS IV CLASS V REMARKS
OF ITEM
1 2 3 4 5 6 7 8 9
I MONETARY LIMITS UPTO WHICH CONTRACTORS ARE QUALIFIED TO TENDER
I i) Civil Upto any Upto Rs.30 Upto Rs.10 Upto Rs.4 Upto Rs.1 Upto Rs.50
amount Crores Crores Crores Crore Lakhs
ii) Plumbing & Not Upto any Upto Rs.50 Upto Rs.20 Not Not
Sanitary Works applicable amount Lakhs Lakhs applicable. applicable.
iii) Electrical Not Upto any Upto Rs. 50 Upto Rs.20 Not Not
applicable amount Lakhs Lakhs applicable applicable
iv) Furniture & Not Upto any Upto Rs. 50 Upto Rs.20 Not Not
Office Automation applicable amount Lakhs Lakhs applicable applicable
Equipment
v) Transport Not Upto any Upto Rs. 100 Upto Rs.20 Not Not
applicable amount Lakhs Lakhs applicable applicable
440
vi)Fire Fighting Not Upto any Upto Rs.100 Upto Rs.20 Not Not
services applicable amount lakhs lakhs applicable applicable
vii) Fabrication Upto any Upto Rs.300 Upto Rs.100 Upto Rs.20 Not Not
and Erection of amount Lakhs Lakhs Lakhs applicable applicable
structural steel
II Registration fee Rs.30,000/- Rs.20,000/- Rs. 10,000/- Rs. 6,000/- Rs. 5,000/- Rs. 5,000/-
Note:-
(i) The following instructions shall be followed while making payment of the Registration Fees.
(ii) The Registration fees shall be paid through challan in any Government Treasury or Demand Draft (Crossed)
obtained from a Scheduled Bank/Nationalised Bank.
(iii) The particulars of Head of Account to which the Registration fee is debitable shall be obtained from the Local
Departmental Officers.
(iv) The Registration fee shall be remitted in the form of Challan or Demand Draft /Bankers Cheque in favour of
PAO / APAO concerned.
III Authority for Committee Committee Committee District Level District Executive Remarks
registration: constituting constituting of consisting of the Committee Level Engineer of
of Engineers-in- Chief Engineer comprising Committe the
Engineers- Chief and the concerned and the e Division
in-Chief Commissioner, another Chief Superintendin comprisin concerned
and the COT Engineer of the g Engineers g the
Commissio same or other available in Superinten
ner, COT. Department and the district ding
Member, COT and a Engineers
representative available
of the COT in the
district
and a
representat
ive of the
COT.
IV AMOUNT FOR WHICH SOLVENCY CERTIFICATE IS TO BE PRODUCED
i) Civil Rs.600 Rs. 300 Lakhs Rs. 100 Lakhs Rs. 40 Lakhs Rs. 10 Rs. 5 lakhs
441
Lakhs Lakhs
ii) Plumbing & -- Rs.15 Lakhs Rs.5 Lakhs Rs.2 Lakhs -- --
Sanitary Works
iii) Electrical -- Rs.15 Lakhs Rs.5 Lakhs Rs.2 Lakhs -- --
iv) Furniture & Office -- Rs.15 lakhs Rs.5 Lakhs Rs.2 Lakhs -- --
Automation
Equipment
v) Transport -- Rs. 30 Lakhs Rs. 10 Lakhs Rs.2 Lakhs -- --
vi) Fire Fighting -- Rs.30 Lakhs Rs.10 Lakhs Rs.2 Lakhs -- --
services
vii) Fabrication & Rs. Rs. 30 Lakhs Rs. 10 Lakhs Rs.2 Lakhs -- --
Erection of 100Lakhs
Structural steel
Note : Solvency Certificate issued by the Scheduled Bank in the prescribed proforma are only considered for obtaining registration in
Government of Telangana. The solvency certificate shall be valid for a period of one year from the date of their issue.
V CERTIFICATE OF PAST EXPERIENCE
Certificate of financial turnover in Civil Engineering works in any one year during the last ten (10) financial years duly certified by
Chartered Accountants as filed in their IT returns. (Group of works) (G.O.Ms.No.66, I&CAD (Reforms) Dept., dt.20-4-2015)
(i) Civil Rs.250 Rs.50 Lakhs Rs.20 Lakhs Rs.10 Lakhs Rs.4 No
Lakhs Lakhs monetary
limits for
past
experience
is
Prescribed
for Class V
but the
applicant
should have
functioned
as an agent
or an
employee
under
442
Registered
Class I
contractor
certificate
to that
extent
should be
produced.
Value of group of works to have been executed in any one year during last 5 financial years. (G.O.Ms.No.130, I&CAD (Reforms)
Dept., dt.22-5-2007.)
(ii) Plumbing & -- Rs. 15 Lakhs Rs. 5 Lakhs -- -- No
Sanitary Works monetary
limits for
past
experience
is
Prescribed
for Class V
but the
applicant
should have
functioned
as an agent
or an
employee
under
Registered
Class I
contractor
certificate
to that
extent
should be
produced.
443
iii) Electrical -- Rs. 15 Lakhs Rs.5 Lakhs -- --
444
to that
extent
should be
produced.
Value of single work to have been executed in any one year during the last 5 financial years.
ii) Plumbing & -- Rs. 7.50 Lakhs Rs.2.50 Lakhs -- --
Sanitary Works
iii) Electrical -- Rs. 7.50 Lakhs Rs.2.50 Lakhs -- --
iv) Furniture & Office -- Rs. 7.50 Lakhs Rs.2.50 Lakhs -- --
Automation
Equipment
v) Transport -- Rs. 15 Lakhs Rs.5 Lakhs -- --
vi) Fire Fighting -- Rs.15 Lakhs Rs.5 Lakhs -- --
services
vii) Fabrication and Rs. 50 Rs. 15 Lakhs Rs. 5 Lakhs -- --
Erection of Lakhs
Structural Steel
VI Other Requirements
i) Civil Contractor ----- Nil -----
ii) Plumbing & The Contractor shall have plumbing license or at least have a licensed plumber engaged in his
Sanitary Works employment.
Contractors
iii) Electrical The contractor himself shall have a valid Electrical License or have a licensed electrician
Contractors engaged in his employment.
iv) Furniture & Office ----- Nil -----
Automation
Equipment
Contractors
v) Transport Contractors
The Transport comprises of conveyance of construction materials etc. The Class.III contractors shall possess atleast
one Transport Vehicle of suitable capacity of carrying long structures (10 MTs or more) in his name as per the
Registration book. The Class.II contractors shall possess three such vehicles in his name. Class.I contractor shall
possess five such vehicles in his name.
445
Fire Fighting
vi) ----- Nil -----
services
vii) Fabrication and Erection of Structural Steel Contractors
The Class III Contractor shall be capable of acquiring or commandeering basic lifting tackles such as tripods, sheaves
and pulleys. The Class II contract shall also be capable of acquiring or commending winches of suitable capacity and
single derrick of 20 ft., lift besides the capacity mentioned for class III above. The Class I contractor shall be capable
of acquiring or commandeering all the requirements mentioned for Class. II contractor and in addition he must be
capable of acquiring or commandeering a welding set of suitable capacity and the services of one qualified welder
must be made available. The Special Class contractor shall also acquire suitable hydraulic jacks, sleepers, Mobile
crane of 15 to 20 tons capacity. The contractor must have been the partner or a Director of Registered structural
factory within the meaning of Factory Act, 1948.
446
ANNEXURE – II
FORM OF APPLICATION FOR REGISTRATION OF CONTRACTORS IN CIVIL /
PLUMBING & SANITARY WORKS / ELECTRICAL / FURNITURE & OFFICE
AUTOMATION EQUIPMENT / TRANSPORT / FIRE FIGHTING SERVICES / FABRICATION
AND ERECTION OF STRUCTURAL STEEL / CONTRACTORS
TO
THE ENGINEER–IN–CHIEF / CHIEF ENGINEER/
SUPERINTENDING ENGINEER/EXECUTIVE ENGINEER,
___________________ DEPARTMENT
Sir,
Sub : Contractor – ………. Dept – Application for registration as
Special Class/ Class – I / II/III/IV/V Contractor – submitted.
447
3. I enclose a certificate to the effect whether the applicant o any of the
partner or share holders or any of the personnel working under the applicant
is / are dismissed Government servants)
4. I certified that I would not get myself registered under more than
one name.
Signature of Contractor
448
ANNEXURE – III
Government of Telangana
………………….. Department
Office of the ………………
……………………………..
Proc.Rc.No……………………………………………dt………………………
Ref: 1) xxx.
2) …..
3) Commr, COT Lr.No……, dt……. communicating Minutes of
…… (1st/2nd…..) Committee of ENC’s meeting held on ……
***
449
1 Sri / M/s ………….. Name Special Class (...) ……….(as
Individual/ Class I (…….). assigned by
Address:…………. Proprietor Class II(…….). the
…………………….. (with Class III (…….). registering
……………………. fathers Class IV (……). authority in
…………………….. name) Class V (…….). the minutes
Phone:……….. of meeting).
Firm No………./CIN All
No……….. Managing
PAN: Partners &
VAT Regn No………. Partners
All
Managing
Directors &
Directors.
450
f) (In case of individuals / proprietor) They shall intimate to the
concerned Registering Authority within one month of change, in case of
joining any firm as Partner or any company as Directors etc., Failure to notify
the changes to the Registering authority within one month of such change will
entail the firm to forfeit registration and further the firms will be debarred
from tendering for works.
ENC/CE/SE/EE
To.
Sri /Ms……
Address.
I ……………………………...…………………………. Managing
Director / Manager / General Manager / Agent of ……………………………
Bank Ltd., do hereby certify that ………………………… (here the name and
address of the contractor) to be solvent to the extent of Rs. ………………
(Rupees …………………………………………………
…………………………………… ) as disclosed by the information and
record which are available with the afore-said Bank.
451
Date :
Place : For the ____________________
Bank
(Designation of the Officer authorised to sign.)
452
ANNEXURE – V (a)
REMOVAL FROM THE APPROVED LIST
(CASE (i) where contractor himself desires that his name may be removed.)
To …
Sub : Removal from the approved list – Reg.
Dear Sir (s)
1. As desired by you, your name is removed from the approved list of contractors
of this Command / Area / Division / Circle / Unit / Project.
2. Action to release your security deposit/sending security bond amount is in
hand.
Yours faithfully,
Copy to all concerned
………………………………………………………………………………………….
This Item Not necessary as there is no IT
Clearance Certificate now.
ANNEXURE – V (b)
REMOVAL FROM THE APPROVED LIST
(CASE (ii) where contractor fails to submit valid Certificates.)
To …
Reference : This Office Letter No.
1. As you have failed to furnish valid Certificates in spite of the notices issued to
you under this Office letter(s) quoted under reference, your name is hereby
removed from the approved list of this Division / Circle / Unit / Project.
2. Action to release your security deposit is in hand.
Yours faithfully,
Copy to all concerned
………………………………………………………………………………….………
ANNEXURE – V (c)
REMOVAL FROM THE APPROVED LIST
(CASE (iii) for any other reason mentioned in the Standardized code.)
To …
Dear Sir (s)
Your name is hereby removed from the list of approved contractors of this
Division / Circle / Unit / Project.
Yours faithfully,
Copy to all concerned
………………………………………………………………………………….………
ANNEXURE – VI (a)
FINANCIAL TURNOVER
453
This is to certify that M/s…………………………………………..
Civil Contractors office situated at ……………………………………………
is in the business of Civil Contract Works and achieved the following turnover
in CIVIL ENGINEERING WORKS for last …………………… years is given
below as filed in their Income Tax returns.
Enclosures :
Date : ………………….
Place : ………………….
454
ANNEXURE – VI (b)
Date : ………………….
Place : ………………….
455
APPENDIX – XXX-B
REGISTRATION OF CONSULTANTS
(1) REGISTRATION:
456
A consultant shall first apply for registration in the prescribed form
(Annexure – VII) duly affixing Rs.10/- court fee stamp to the appropriate
authority i.e. Chief Engineer / Engineer-in-Chief of Engineering Department
to effect registration and it shall be accompanied by the following documents:
(ii) Registration once done shall be effective for a period of five (5)
years from the date of registration. The consultant shall register himself afresh
every five (5) years thereafter.
(iii) The consultant can register his name in more than one category.
(iv) The consultant shall not apply for registration in his name and also
in the name of partnership / company which runs in his name in the same
category of service at a time.
(v) In the case of partnership/Companies any changes in the partners
shall be reported to the registering authorities within one month of the date of
such change.
(vi) The registering authority reserves the right to cancel without notice
and without assigning any reasons.
(vii) The money transactions like payment etc., has to be done as per the
Reserve Bank of India guidelines / instructions. (G.O. Ms. No. 131, I&CAD
(PW-Ref.) Dept., Dt. 24-6-2008)
457
(4) SCOPE OF REGISTRATION
(iii) The scope of work and role of consultants shall be clearly defined
and the contract shall incorporate clauses having adequate provisions for
penalizing the consultants in case of defaults made by them at any stage of the
project including delay attributable to the consultants. There shall be no major
deviation in the scope of work after the contract is awarded.
(v) A firm which has been engaged by the Government / State Public
Sector Undertaking / local bodies / organisations promoted by the Government
to provide goods or works for a project and any of its affiliates, shall be
disqualified from providing consulting services for the same project.
Conversely a firm hired to provide consulting services for the preparation or
implementation of a project and any of its affiliates, shall be disqualified from
subsequently providing goods or works of services related to the initial
assignment for the same project. Consultants or any of their affiliates shall not
be hired for any assignment, which by its nature, may be in conflict with
another assignment of the consultants. (G.O.Ms.No.289, Finance (TFR-II)
Dept., dt.4-10-2006)
458
(iii) Taking quality work from the consultants requires hard work and
technical knowledge. While engaging consultants, the departments should,
therefore, clearly specify as to who in the department will be responsible for
taking work from the consultant on time and of the best quality.
(i) Quality and Cost Based method combines the twin aspects of a
proposal, namely its quality and the cost, with suitable weightages to be
assigned to the two.
459
the task can be accomplished in diverse methods and which cannot be brought
on a common platform for comparative evaluation.
(iv) Fixed Budget method is used for simple assignments with well-
defined scope. The budget available is told and the consultants are asked to
submit their best technical and financial proposals within the budget.
460
panel of such names shall be prepared in a transparent manner by a committee,
which will include Director of Works Accounts (W&P). Each department
will prepare panels of consultants for various jobs, and revise them from time
to time.
The consultant shall be expected to carry out his assignment with due
diligence and total professional integrity, and at all times safeguard the interest
of the Government. He shall be responsible for accuracy of data, designs,
drawings, estimates and other documents prepared by him.
the action shall be taken by the registering authority against the erring
consultant in the shape of warning, suspension of registration, reduction of fee,
removal from the registered list on permanent basis or for a specified period,
and blacklisting, etc.
(iii) The reasons for removal shall be intimated to the consultant and
two week’s time shall be given to him to offer explanation and if the
461
explanation is not satisfactory, action may be taken to remove from the
registered list.
462
ANNEXURE – I
TO
THE ENGINEER–IN–CHIEF / CHIEF ENGINEER,
___________________ DEPARTMENT
HYDERABAD.
Sir,
463
Commission of India or Pass port issued by the Pass Port Authority of India or
Aadhar card is enclosed.
Signature of Consultant
464
APPENDIX – XXXI
Dispute
Dispute Avoidance
Disputes may have their origin at different stages of the project. Three
such important stages of a project are (i) tender stage, (ii) pre-construction
stage and (iii) construction stage. At every stage, the officials concerned shall
consciously avoid actions/ situations likely to result in disputes, but without
showing laxity in implementing the provisions of the contract or neglect of
their prescribed duties.
465
To avoid pre-construction stage disputes, the Engineer-in-Charge shall
take timely and effective steps to discharge the obligations cast on the
employer such as availability of site free of encumbrances, shifting of utilities,
availability of designs, etc. It is also important that necessary clearances
(forest, environmental) are obtained well in time, preferably before award of
work.
Dispute Redressal
466
(B) For contracts upto Rs.50 crores
(a) One Chief Engineer as Chairman (other than under whose
jurisdiction work falls).
(b) Superintending Engineer, Quality Control.
(c) One Superintending Engineer (other than under whose
jurisdiction work falls).
(d) The Superintending Engineer in-charge of the work shall present
the case before DRC but will not have any part in decision
making.
The Chief Engineer and the Superintending Engineer, who are parties
to the contract under dispute, shall present the case of the department before
the Committee, alongside the contractor or his representative who shall
present his case. The Committee shall hear both the parties, and suggest an
amicable and legitimate solution to the problem, based on the principle of
equity and natural justice. If the same is acceptable to both the parties, it shall
be accepted by the officer in the department under whose competence the
matter falls, and conveyed for implementation. If, however, the Committee
fails to resolve the issue, the decision taken by the competent authority of the
department in the matter would stand. It would then be up to the contractor to
either accept it, or to apply for arbitration under the provisions of the contract.
467
The Arbitration and Conciliation Act, 1996 and subsequent amendment
enacted on 23rd October, 2015, provide both for domestic arbitration but also
international commercial arbitration. It provides greater autonomy in the
arbitral process and limits judicial intervention to a narrow circumference than
under the provision of law. Transparency in statutory feature of the arbitral
process and the disclosure of circumstances, which may throw doubt on
arbitrator’s independence or impartiality, is an integral part of the process.
The element of accountability is reflected in the requirement that the award
must state reasons, unless parties dispense with it or the award is on agreed
terms. Conciliation has been specially included in this legislation and
recognizes important function of persuading disputing parties to amicably
settle their disputes.
As per section 30 of the above Act, the arbitral tribunal, with the
agreement of the parties, may at any time during the arbitration proceedings
use mediation, conciliation or any other procedure to encourage settlement. If
the parties reach a settlement, arbitral tribunal will terminate the arbitration
proceedings, and if requested by the parties and not objected to by the tribunal,
record the settlement in the form of an arbitral award on agreed terms.
No authority lower than the Chief Engineer shall have power to accept
an arbitral award. Power to accept the award shall be as per delegation by the
Government.
468
the case to the Government to decide or make recommendation, as the case
may be, whether to accept the award or challenge it.
Management of Disputes
Engineer-in-Charge shall ensure that all files connected with the work
are properly page-numbered, stitched and sealed. Copies of all important
letters in respect of issues raised, notices received/ issued, and instructions or
replies given etc. shall be put in a separate folder. All important documents
like, agreements, plans, designs, measurement books, site order book, bank
guarantees, daily reports (showing resources employed by the contractor, his
handicaps and reasons thereof), etc. shall be kept in safe custody.
469
If the award is contested in the court, the Engineer-in-Charge shall
keep close liaison with the counsel, brief him properly, keep track of the case,
and ensure that at no time the case goes by default. Legal advice should be
taken to avoid/ reduce the incidence of interest in case the challenge fails.
470
APPENDIX – XXXII
SAFETY MANAGEMENT
Introduction
Structural Safety
Workers' Safety
471
5. Inadequate fire warning and fire- fighting system;
6. Improper illumination;
7. Unsafe methods and processes while performing various tasks;
8. Protrusion of steel rods, pipes and other objects;
9. Improper working platforms, poorly erected scaffolding
without firm base, and inadequate lateral ties and bracing;
10. Inadequate timbering/ shoring of excavations or unfenced
excavations;
11. Quicksand conditions;
12. Sudden lowering of water table;
13. Openings, cutouts, stair-wells, lift wells, etc. without or
inadequate handrails and toe boards around them;
14. Improper and unsafe access to work areas;
15. Keeping loose materials at elevated places;
16. Faulty electrical connections and cabling;
17. Defective cranes and lifting tackles;
18. Poor housekeeping; and
19. Missing covers over the opening of water /sewage storage
tanks.
(ii) Unsafe Acts : Unsafe acts like the following shall not be permitted:
472
temporary nature. Some of the most common unsafe practices which shall be
guarded against are:
473
3. Provision of personal protective equipment required for
specific health hazards, and
4. Laying down of construction hygiene control methods.
474
Environment management issues include the following:
Such accident reports are generally used for future safety measures and
are very helpful in reducing the number of similar accidents.
475
certificate that labour amenities under Labour Act are adequately provided by
the contractors, payment towards this component would be allowed to the
contractors.
Public Safety
Inspection
476
record a certificate about their soundness. The Assistant Executive Engineer /
Assistant Engineer shall inspect such buildings/ structures twice a year and
record the said certificate.
Fire Safety
477
7. A satisfactory supply of water for the purpose of fire fighting
shall always be available in the form of underground/ terrace level storage
tank having specified capacity, with arrangements for replenishment;
Safety on Roads
Road safety has peculiar aspects as multiple agencies are involved and
responsibilities are widely dispersed, as indicated below:
478
discipline including control on overloading; (iii) policy of issue of driving
licenses; (iv) recruitment and training procedures of drivers and conductors of
public vehicles and their working hours/conditions; (v) road-worthiness of
vehicles, and (vi) mitigation measures. It will also advise the State on road
signs, road geometry, etc.
Road safety audit of major new highway projects and major works of
rehabilitation and improvement should be done in order to reduce the risk of
accidents and if they occur, to minimise their severity and costs. The task of
road safety audit should be entrusted to an independent team comprising
persons with knowledge and experience of road standards, engineering
principles, safety management and accident investigation. The auditor will
evaluate the scheme from safety angle, analyse the past accidents record,
“drive, ride, walk” the scheme, interact with the users and finally submit his
assessment and report. The report shall be carefully considered and steps taken
to incorporate acceptable recommendations.
480
Where the contractor is responsible for these measures, the Engineer-
in-Charge shall ensure that the contractor furnishes, erects and maintains the
barricades and traffic signs and makes adequate arrangements for diversions,
lighting, equipment and flagmen as would be required. Indian Roads Congress
Publication No. IRC: SP: 55 titled 'Guidelines on Safety in Road Construction
Zones' may be referred.
If at any time it appears to the Executive Engineer that any road or any
portion thereof has been rendered unsafe for vehicular or pedestrian traffic by
reason of damage or otherwise, he may close the traffic or portion thereof to
all traffic or any class of traffic, or regulate the number and speed of vehicles
using the road.
The Executive Engineer shall see that the roads within his Division are
not blocked unnecessarily and that their full carriageway is available to the
road users.
Unsafe road conditions and bridges, which are weak, under distress,
have broken railings, or badly eroded beds with exposed foundations, etc.
481
constitute potential hazards. Deficiencies detected during inspection shall be
attended to at the earliest. If assessment shows that a particular bridge is
inadequate for the design load, the following precautions/ actions shall be
taken:
For works of water supply and sanitation, the following special safety
measures, other than those which are common to all public works
departments, shall be taken.
482
9. Covered tanks, wet wells, pits or sewers should be well ventilated.
Before entering, they should be kept open for sufficient time or force-ventilated.
Entry should be permitted after testing against the presence of hazardous/
poisonous gases;
10. First aid kits and fire extinguishers of the appropriate type in good
operating condition should be available readily at hand. The staff should be
trained in their use;
11. Adequate toilet and bathing facilities should be provided to the
operating staff and sewer-men. The staff should be required to use antiseptics
for washing and bathing. The employees should be medically examined every
two years;
12. Wherever necessary, precautionary boards/ danger boards/ sign
boards should be displayed/ installed, drawing attention to the danger spots;
13. Drinking water to have the prescribed kind and potency of
disinfectant; and
14. Proper safety measures should be taken against terrorist action and
sabotage in the case of water works.
(iv) Irrigation Works
483
1. Mining of river bed for extraction of sand or stone in the vicinity of
bridges and other hydraulic structures shall be prohibited in each potentially
hazardous case. The restricted zone, up-stream and down-stream, shall be got
notified by the I&CAD department concerned through the Mining
Department;
2. Construction and any type of colonization in the flood waterway of
the channel/drainage shall be prohibited. Commissioner, Greater Hyderabad
Municipal Corporation, Director Town and Country Planning and other
officers, who are vested with power and responsibility to take immediate steps
to check/remove violations, shall be informed;
3. Projects of river-front development should be undertaken only in
case they do not destroy the river ecosystem and its hydrology;
4. Release of water at the head-works shall be carefully planned and
pre-meditated;
5. In case of inter-state rivers, there shall be an inter-state co-
ordination committee consisting of officers/officials of Revenue and Irrigation
departments of the States concerned;
6. Jacketing of rivers as a strategy shall be avoided as far as possible.
But, where necessary, embankments may be put up after analysing their long
term effect and maintained well;
7. Design capacity of drains, canals, etc., shall be maintained by a
regular programme of de-silting and de-weeding;
8. Effective drainage shall be provided for flood-prone areas in towns,
under-passes or localities housing critical equipment or functions, including
adequate pumping arrangements to tackle emergencies;
9. Proper flood warning system shall be put in place, which should be
kept functional; and
10. Flood releases are to be regulated as per flood control manuals of
the project, duly informing Revenue and other authorities as well as giving
vide publicity through media to alert the public.
484
APPENDIX – XXXIII
I. Introduction
a. Site selection with full respect to ecology of the area and existing
environment and use of local materials etc.
b. Minimum consumption of energy by the building
c. Minimum use of fresh water from external sources
d. Maximum use of non toxic, recycled and renewable material
e. Highest indoor air quality without affecting the energy
consumption
485
f. Integrated Building Management System for control and
monitoring, measurement and verification.
g. Innovation in design and construction technique.
486
holistically over its entire life cycle, thereby providing a definitive standard for
what constitutes a ‘green building’. The rating system is based on accepted
energy and environmental principles, and seek to strike a balance between the
established practices and emerging concepts, both national and international.
GRIHA rating system has been developed to help ‘design and evaluate’
new buildings (buildings that are still at the inception stages). A building is
assessed based on its predicted performance over its entire life cycle –
inception through operation. The stages of the life cycle that have been
identified for evaluation are the preconstruction, building design and
construction, building operation and maintenance stages. The issues that get
addressed in these stages are as follows-
GRIHA has 100 point system consists of some core points, which are
mandatory to be met while the rest are optional points, which can be
earned by complying with the commitment of the criterion for which
the point is allocated. Different levels of certification (one star to five
star) can be awarded based on the number of points earned. The
minimum points required for certification is 50. Constructions scoring
50 to 60 points, 61 to 70 points, 71 to 80 points, and 81 to 90 points
will get one star, 'two stars', 'three stars' and 'four stars' respectively. A
score of 91 to 100 points will get the maximum rating viz. five stars.
487
Points scored Rating
50-60 One star
61-70 Two stars
71-80 Three stars
81-90 Four stars
91-100 Five stars
Commitment: Proper top soil laying and stabilization of the soil and
maintenance of adequate fertility of the soil to support vegetative growth.
Criterion 5: Reduce hard paving on-site and /or provide shaded hard - paved
surfaces.
488
Commitment: Meet minimum allowable luminous efficacy (as per
lamp type) and make progressive use of a renewable energy- based lighting
system.
2.1 Water
489
Commitment: Use materials such as pre-mixed concrete for preventing
loss during mixing. Use recycled treated water and control the waste of curing
water
490
be calculated based on realistic assumptions which will be subject to
verification during appraisal.
491
2.7 Health and well-being
Commitment: Use only low VOC paints in the interior of the building.
Use water - based rather than solvent based sealants and adhesives.
Criterion 31: Provide the minimum level of accessibility for persons with
disabilities.
492
Commitment: To ensure accessibility and usability of the building and
its facilities by employees, visitors, and clients with disabilities.
Four innovation points are available under the rating system for
adopting criteria which enhance the green intent of a project, and the applicant
can apply for the bonus points. Some of the probable points, not restricted to
the ones enumerated below, could be
1. Alternative transportation
2. Environmental education
3. Company policy on green supply chain
4. Lifecycle cost analysis
5. Enhanced accessibility for physically/mentally challenged.
6. Any other criteria proposed by the client
493
Evaluation procedure of criterion
494
Criteria 16: Reduce volume, weight and 4 Civil
time of construction by
adopting efficient
technology
(e.g. precast systems,
ready-mix concrete, etc.)
Criteria 17: Use low-energy material in 4 Architecture
interiors
Criteria 18: Renewable energy 5 Electrical
utilization
Criteria 19: Renewable energy based 3 Electrical
hot-water system
Criteria 20: Waste water treatment 2 Civil
Criteria 21: Water recycle and reuse 5 Civil
(including rainwater)
Criteria 22: Reduction in waste during 2 Civil
construction
Criteria 23: Efficient waste segregation 2 Civil
Criteria 24: Storage and disposal of 2 Civil
waste
Criteria 25: Resource recovery from 2 Civil
waste
Criteria 26: Use of low - VOC paints/ 4 Civil
adhesives/ sealants.
Criteria 27: Minimize ozone depleting 3 Mandatory Electrical
substances
Criteria 28: Ensure water quality 2 Mandatory Civil
Criteria 29: Acceptable outdoor and 2 Architecture
indoor noise levels
Criteria 30: Tobacco and smoke control 1 Architecture
Criteria 31: Universal Accessibility 1 Architecture
Criteria 32: Energy audit and validation Mandatory Electrical
Criteria 33: Operations and 2 Mandatory Electrical
maintenance protocol for
electrical and mechanical
equipment 100
Total score
Criteria 34: Innovation (Beyond 100) 4 Architecture, Civil,
Electrical,
Horticulture
Total score 104
PACKAGE
PROJECT
Nomenclature of criterion Maximum Points Remarks
495
Points earned indicating
reasons for
dissatisfaction
if points earned
are lesser than
maximum
points
Criteria 1: Site Selection 1
Criteria 2: Preserve and protect 3
landscape during construction/
compensatory depository forestation.
Criteria 4: Design to include existing 2
site features
Criteria 5: Reduce hard paving on site 2
Criteria 7: Plan utilities efficiently 3
and optimize on site circulation
efficiency
Criteria 13: Optimize building design 6
to reduce conventional energy
demand
Criteria 17: Use low-energy material 4
in interiors
Criteria 29: Acceptable outdoor and 2
indoor noise levels
Criteria 30: Tobacco and smoke 1
control
Criteria 31: Universal Accessibility 1
Total score 25
Criteria 34: Innovation (Beyond 100) 4
Total score 29
PACKAGE
PROJECT
Nomenclature of criterion Maximum Points Remarks
Points earned indicating reasons
for dissatisfaction
if points earned
are lesser than
maximum points
Criteria 3: Soil conservation (post 4
496
construction)
Criteria 8: Provide, at least, minimum 2
level of sanitation/safety facilities for
construction workers
Criteria 9: Reduce air pollution during 2
construction
Criteria 11: Reduce building water use 2
Criteria 12: Efficient water use during 1
construction
Criteria 15: Utilization of flyash in 6
building structure
Criteria 16: Reduce volume, weight 4
and time of construction by adopting
efficient technology (e.g. pre-cast
systems, ready-mix concrete, etc.)
Criteria 20: Waste water treatment 2
Criteria 21: Water recycle and reuse 5
(including rainwater)
Criteria 22: Reduction in waste during 2
construction
Criteria 23: Efficient waste 2
segregation
Criteria 24: Storage and disposal of 2
waste
Criteria 25: Resource recovery from 2
waste
Criteria 26: Use of low - VOC paints/ 4
adhesives/ sealants.
Criteria 28: Ensure water quality 2
Total score 42
Criteria 34: Innovation (Beyond 100) 4
Total score 46
PACKAGE
PROJECT
Nomenclature of criterion Maximum Points Remarks
Points earned indicating reasons
for dissatisfaction
if points earned
are lesser than
maximum points
Criteria 6: Enhance outdoor lighting 3
system efficiency
497
specified comfort
Total score 28
Total score 32
PACKAGE
PROJECT
Nomenclature of criterion Maximu Points Remarks
m Points earned indicating
reasons for
dissatisfaction if
points earned are
lesser than
maximum points
Criteria 2: Preserve and protect 2
landscape during construction
/compensatory depository forestation.
Total score 5
498
Criteria 34: Innovation (Beyond 100) 4
Total score 9
OFFICE MEMORANDUM
499
500
INDEX
This index deals only with the rules in the several chapters and does not cover
the Appendices. It has been compiled solely for the purpose of references and
no expression used in it should be considered as in any way interpreting the
rules
Para
A
Accidents –
Executive Engineers required to report 29, 194
Accounts Officer –
Divisional – responsible for correct compilation of
accounts 33
Functions of divisional – 50
Originals of contract agreements should be in the
personal custody of – 158
Accounts –
Extent to which— procedure dealt with in Code 1
Responsibility of Executive Engineers for – 33, 34
Responsibility of Superintending Engineers for – 17
Responsibility of Engineer –in – Chief/ Chief Engineers
for – 8
Acquisition of Land – 166
Administration Report –
Engineer–in–Chief/Chief Engineers responsible for
preparation of – of department 9
Administrative Approval
Applications for– to works costing less than Rs.10,000 100
By whom given 99, 101
Conditions on which – to construction of residential
buildings given. 439
Definition of – 99
Powers of Military Secretary to His Excellency the
Governor to accord– to Electrical Works in
Government Houses 443
501
Para
of Government Houses 411(2)
Powers of Heads of Departments to accord– to
residential buildings (Govt.) 439
Powers of Engineers-in-Chief/Chief Engineers to
accord– to non-residential buildings (Govt.) 415- I(a)(i)
Powers of Superintending Engineers to accord– to non-
residential buildings (Govt.) 417-A(a)(i)
Powers of Executive Engineers to accord – to non-
residential buildings (Govt.) 428-A(a)(i)
Procedure for obtaining – 109
Revised— when necessary in cases of excesses over
original estimates 102
When required 100, 101,102
Advances –
Of Pay and Travelling Allowances, House Buildings, 425VII(i),
etc., 434VI(vi),
415VIII
To Contractors generally prohibited 197
How recovered 197
For Acquisition of Machinery 197(c)(iii)
Mobilization – 197(c)(i)
Agreement –
Execution of – in the case of emergent works 178
No formal – is necessary in regard to petty works and
repairs 175
No work should be started without an – 174
Allowances –
Extent to which dealt within Code 5
What are– included in emoluments for purpose of
determining rent 263
Alterations –
Commencement of work estimates of which – required 134, 185
Executive Engineers prohibited from making – in
sanctioned designs. 31
Important structural– required orders of original
sanctioning authority. 187
Powers of Superintending Engineers to sanction – in
designs 417 A(e)
Powers of Executive Engineers to sanction - in designs. 428 A(d)
502
Para
Rent payable for – done to leased residences 263
Revised estimate required if – likely materially to affect
cost of work 187
Sanction of Government of India required to – likely to
cause excess beyond local Government's powers. 188
Anonymous communications –
Action to be taken on– 75
Arbitrators –
Rules under which officers may act as – 73
Archaeological Officers –
Duties of – 258
Audit Officers-
Exercise concurrent control with Engineer-in-Chief
over account matters 8
State Government should consult – in cases of doubt as
to their powers. 408
Objections raised by – to orders of Sate Government
must be submitted to Government of India 408
Relation of – to Superintending Engineers in regard to
accounts matters 17
Required to be furnished periodically to the – the
annual verification of furniture and stock in
residences of high officials 233
Auxiliary forces –
Occupation of Government buildings by – 259
B
Bicycles –
Classification of charges for purchase and repairs of– 311
Bridges –
Cost of construction and up keep of - over Irrigation
Canals and Channels to be met from Irrigation
funds 352
Removal of – required sanction of Government of
India 126
Budget Estimate –
Engineers-in-Chief/ Chief Engineers responsible, for
preparation of− 9
Buildings –
All public – to be inspected annually by Superintending
503
Para
Engineers, Executive Engineers, Deputy Executive
Engineers and Section officers 260(a)
Applications for new– or for additions and alterations to
existing– how made 105
Ceiling of rent fixed for private – 240
Commencement of new – or of alteration to existing –
must be notified to head of department concerned 179
Consent of Executive Engineer required to occupation
of public – as Residences 247
Cost of portion of – dismantled how adjusted 93
Clearance by local authority for construction of – 122
Custody of vacant Government – 249
Erection of civil – near fortifications requires sanction
of Government of India 122
Executive Engineers may sanction the temporary
Government – 236
Executive Engineers responsible that plans of –
corrected when alterations made 262
Insurance of Government – when permissible 227
Lease of Government – to private individuals may be
granted by Superintending Engineers. 243
Municipal taxes leviable on– 250
Officers in charge should make someone responsible
for condition of public– 225
Papers to be submitted with applications for sanction to
purchase of – 234
Powers of Superintending Engineers to sanction 147
lumpsum estimates for repairs to–
Public – to be provided with necessary fixtures 229(a)
Purchase of – requires sanction of the Government 234
Register of– how maintained 261(a)
Repairs to fixture in – how executed and charged 229(a)
Restrictions on construction of civil – near zones of
defensive works 122(a)
Rules for construction of – 226A
Rules regarding – of historical interest 257, 258
Rules regarding occupation of Government– by
Auxiliary forces 259
Rules regarding the apportionment of sale proceeds of– 238
504
Para
Rules regarding the upkeep of the compounds of
public– 283
Sale or dismantlement of– 235(b)
Sanitary, water-supply and electrical installations in
Government – how executed and repaired 254, 256
Scales of accommodation :
for offices– 240(iv) (i)
For residences 267
Taxes on public– by whom payable 250
Terms of leases of public– to private individuals 243, 246
Terms on which the lease of − may be exceeded to local
authorities 165
See also Residential buildings. No proposals for supply
accommodation to occupants 267
C
Capital cost –
Determination of– of residential buildings for assessing
rent 263
Items included in– of productive
Of houses purchased as residences how calculated– 263
Of residential buildings to include cost of renewals
necessitated by unforeseen calamities 94, 263
Principles for determining what expenditure is
chargeable to Capital and Revenue accounts 379
Where office accommodation provided in Officer's
residence– of remainder to be separately estimated 263
Write-off of portion of– of residential buildings 263
Cash –
In hands of cashiers – to be counted periodically by
Executive and Deputy Executive Engineers 302
Precautions to be observed for cashing or remitting of
Government money 299
Rules regarding custody of – 298
Senior Assistant –
May make payments for more than one sub-division 301
Must furnish security 303
Casualties –
Procedure to be observed when charges fall vacant
owing sudden – 365
505
Para
Check measurements – 295
Sub-divisional Officers should check-measure all
works. (also see Para 297 of ‘A’ Code ) 294
Executive Engineers and Superintending Engineers to
check measure works 294
Register of Check measurements 295
Civil Officers –
Extent to which Executive Engineers required to
comply with demands for estimates 106
Required to sign requisitions, completion reports and
certificates of execution 222
Requisition by – For petty works 108
Requisition by – For repairs 110
Rules regarding the existence of sanctioned estimate
and allotment of funds are applicable even for
works executed by–acting as P.W. disbursers 181
Code, Public Works Department – Scope of – 1
Commencement of work –
Before detailed estimates of complete project
sanctioned 183, 185
By Executive Engineers prohibited without sanction of
competent authority 31
Detailed estimates must be sanctioned and fund allotted
before – 173
On buildings for other departments must be intimated
to local head of department before – 179
On periodical repairs in anticipation of sanction to
estimate before – 140
On work estimate of which requires alterations before– 184, 185
Prohibited on land not duly made over by responsible
civil officers. 180
Commission–
Rules under which officers may act as – 73
Communications –
See Roads
Compensation for loss of property – admissible 51
Complaints–
506
Para
Against Government servants 75
Completion reports certificates –
Must be signed by officers of department for which
work executed 222
Office record of – 224
Procedure when unfavorable remarks recorded on– 224
Completion Plans –
Disposal of– 224
When required 223
Completion reports –
Authorities empowered to pass – 402
Delay to be avoided in submitting – 219, 220
Disposal of – 224
Executive Engineers responsible for – 32
Capital Expenditure incurred after closure of
construction estimates before submission of – 403
How to be prepared 216
Office of record of 224
Papers to accompany – of irrigation works 401
Full Particulars to be furnished with revised– 218
Period allowed for submission of – of irrigation works 401
Superintending Engineer to decide for intermediate–for
parts of large schemes necessary 217
Utilization of – as revised estimates 215
When required 216
Contingencies–
Allowances for – in estimates 117
Restriction on provision of – in EPC works 117
Contract documents–
For contract of unusual character of condition must be
approved by competent Financial authority in the – 152
For works of great magnitude – should be approved by
Government Law Officers. 153
List of – required. 151
Must be approved by authority Competent, to accept
tender before tenders invited 152
Originals of contract agreement should be kept in the
personal custody of the Divisional Accounts Officer 158
507
Para
Originals of– approved by Sub-divisional officers to be
in their personal custody 158
Contractors –
Advances to– generally prohibited 197
Advances to– on security of materials 197
Contractors' profits–
Extra percentage allowed in certain cases should not be
regarded as– 115
Should not be allowed on the cost of materials supplied
departmentally 114
Contracts–
A description of every Government material to be
supplied should be entered in schedule of– 150
Except under legal advice– must be executed on
standard forms 150
Government– attract stamp duty 153
Officers empowered to execute– 159
Powers of authorities to accept –
Engineers-in-Chief/ Chief Engineers. 415-V(a)(i)
Description of imported articles must be clearly
defined by Governing specifications in the– 150
Rules to be noted in entering into – 161
Powers of authorities to enter into –
Superintending Engineers (other than electrical) 422- IV(i)(a)
Superintending Engineers, Electrical 427-A(c)
Executive Engineers 431(iii)
Executive Engineers, Electrical 435 -IV
Deputy Executive Engineers, 436(e)
Deputy Executive Engineers, Electrical in R&B 436-A(b)
Contribution works—
Allowance to be made in estimates for - for
departmental charges 204
Authorities authorised to sanction undertaking of– 415(a) (iii),
417 A (a)-Note
3(b), 428A(iii)
508
Para
State Government empowered to remit departmental
charges on– costing less than Rs. 10,000 204
Procedure to be followed in undertaking− from Non
Government Funds. 206
Procedure when works executed partly from
departmental funds and partly from contributions 202
Deposits on account of one – cannot be utilized for
another. 205
Correspondence–
Rules regarding – with higher authorities 86
Court of law–
Production in– of official documents 77
D
Deaths–
Procedure in cases of – on the spot 194
Deposit Works –
A list of– for which the cost of maintenance is
recoverable will be issued periodically. 208
Special rules for – wholly financed from non-
Government funds 206
Special rules applicable to – connected with
Government Irrigation System 207
Designs–
Preparation of important structural – should be done
and approved 120
Direct charges –
Classification of– 396
Dismantlement–
Executive Engineers may sanction – of temporary
buildings 236
Engineer-in-Chief/Chief Engineers may sanction – of
Government State Buildings 235
Distributaries –
Savings under the head – of an irrigation project may
not be diverted to any other heads 398
Duties of:
Engineer-in-Chief (Admn) 6, 7
509
Para
Engineers-in-Chief/Chief Engineers 8-12
Commissioner of Tenders. I (b) under 12
Chief Architect/State Architect I (c) under 12
(Chief Engineer Cadre)
Chief Technical Examiner I (d) under 12
(Chief Engineer Cadre)
Chief Engineer, Central Designs Organisation I (e) under 12
Chief Engineer Quality Control I (f) under 12
Chief Engineer Interstate Water resources. I (g) under 12
Commissioner, Command Area Development I (h) under 12
Authority.
Superintending Engineer. 13-23
Deputy Engineer-in-Chief (Admn) / Deputy Chief II (a) under 23
Engineer (Admn) (Superintending Engineer cadre).
Superintending Engineer, Quality Control II (b) under 23
Superintending Engineer, Electrical II (c) under 23
Superintending Engineer, Mechanical II (d) under 23
Executive Engineer. 25-45
Deputy Chief Engineer IV (a) under 48
(Executive Engineer Cadre)
Deputy Superintending Engineer IV (b) under 48
(Executive Engineer Cadre)
Executive Engineer, Quality Control IV (c) under 48
Executive Engineer, Electrical IV (d) under 48
Executive Engineer, Mechanical. IV (e) under 48
Deputy State Architect IV (f) under 48
(Executive Engineer Cadre)
Deputy Executive Engineer 49, 50
Deputy Executive Engineer, Quality Control V(a) under 50
Deputy Executive Engineer, Electrical V(b) under 50
Deputy Executive Engineer, Mechanical V(c) under 50
Assistant State Architect V(d) under 50
(Deputy Executive Engineer Cadre)
Personal Assistant to Executive Engineer V(e) under 50
(Deputy Executive Engineer Cadre)
Divisional Accounts Officer (Works) VI under 50
Assistant Executive Engineer /Assistant Engineer VII under 50
Assistant Executive Engineer /Assistant Engineer,
Quality Control VII(a) under 50
510
Para
Assistant Executive Engineer/Assistant Engineer,
Electrical. VII(b) under 50
Assistant Executive Engineer/Assistant Engineer, VII(c) under 50
Mechanical.
Senior Architect Assistant (Assistant Executive
Engineer/Assistant Engineer Cadre) VII(d) under 50
Pay and Accounts Office Organisation VIII under 50
Disposal of Surplus Stores − 336
E
Earnest Money–
Cross DD/ Bank Guaranty to accompany tenders for− 155
Charges on account of current and meter hire may have 263
to be remitted
For Preparation of estimate and execution of work. 255
The Executive Engineers concerned have the charge of 256
− in all Government Buildings
Reduction of rent on– 263
511
Para
Coordinate activities in the Department 6 (e)
Control of – over expenditure 10
Correspondence by – with other Departments 11
Exercises concurrent control with Audit Officers over
accounts matters 8
Forms of deeds to be furnished through– 83
Position of– 8
Prescribe security to be furnished by cashiers 303
Responsibility of– for revenue assessments 9
Establishment –
Allowances to be made for - in estimates 204
For contribution works 204
For irrigation works 396
State Government empowered to remit – charges on
contribution works costing less than Rs.10,000 204
Savings on– in an Irrigation Project may not be diverted
to other heads 398
Estimates–
Abstract of– how framed 112
Administrative approval may be exceeded in
preparation of certain– 102
For contribution works 204
For irrigation works 396
Approximate cost of Establishment will be included in– 118
Commencement of periodical repairs in anticipation of
formal approval to the – 140
Commencement of work before detailed — of complete
project sanctioned. 183,185
Date of closing of – for construction of Irrigation
Works 399
Definition of term – 112
Are not confidential 121
For periodical repairs should show date when work last
executed 141
For repairs to buildings to be countersigned by
occupants 145
For repairs to public buildings should include taxes 146
payable by Government in the annual repairs
For roads must include cost of inspection houses 128
512
Para
For work on which prison labour is to be employed–
should be prepared providing labour charges 119
Incidental expenditure to be provided for in the – 117
Items to be included in– for repairs 134,135
Lapse of sanction to− 186
Lapse of sanction to– for repairs other than special 137
Main headings in – for irrigation works 396
Of cost of land for acquisitioned for how framed in the– 166
Powers of authorities to sanction detailed working–
against provision in projects for Irrigation Works 398
Provisions for taxes on public buildings to be made in
the annual repairs – 250
Provisions to be made for repairs in the – 138
Reports that should accompany – for bridges 129
Required for purchase of tools and plant if cost exceeds 309
Rs. 10,000
Sanction to – for special repairs does not lapse at end of
year 139
Separate – is anticipated necessary for ordinary repairs
to each building at work or group of work 135
Superintending Engineers may sanction lump-sum– for 147
repairs to buildings
Will be recorded in the Office of the Sanctioning
authority 211
For annual maintenance and ordinary repairs lapse on
the last day of the financial year 136
See also Revised estimates Supplementary estimates
Excesses –
Authorities competent to sanction over original and
revised estimates of irrigation works 402
Executive Engineers responsible for reporting
probable– 36
Powers of authorities to pass over estimates –
Executive Engineers 428( c)
Superintending Engineers 417( c)(d)
Engineer-in-Chief / Chief Engineers 415(c)
On Governor’s residence 411
Powers of authorities to sanction transferred 412
expenditure
513
Para
Revised Administrative approval necessary in case of–
over original estimate 102(6) & (7)
See also Revised Estimates, Supplementary estimates
Executive Engineers –
Sanction of leaves to establishment of – 41
Authorities competent to fix rents for office
accommodation of – 240 A(a)
Authorities from whom– can receive orders– 26
Consent of– required to occupation of public building
as residence 247
Empowered to authorise undertaking of contribution
works 428 A(iii)
Empowered to sanction sale or dismantlement of
(temporary) buildings 236
514
Para
Responsible that plans of buildings corrected on
completion of alterations 262
Should handover vacant buildings to Revenue
department 249
Will not supply nor repair furniture except for new
Offices 230
Should Endeavour to find tenants for vacant buildings 249
Executive Engineers, Electrical
Powers of – for administrative approval to original
works 435-I(a)
Powers of – to technical sanction 435-I(b)
Powers of – for technical sanction to ordinary repairs 435-II(d)(i)
Powers of – to accept tenders 435-IV(i)
Powers of – to pass excesses over estimates 435-III
Other powers of – 435-VI
Expenditure –
Debit of– on investigations 389
Extensions and Improvements –
To irrigation works how charged 379
F
Famine relief works –
Establishment of Funds for – 413
Powers of Superintending Engineers to sanction – 419
Famine tools –
Details, of – 328
Superintending Engineers to see to the maintenance of
the store of– 328
Fees –
Acceptance of—or acting as arbitrator or commission 73
Female Labourers –
Employment of– in neighbourhoods of barracks
prohibited 195
Ferries –
Removal of – requires sanction of Government of India 126
Fire Protection Appliances –
Supply of – will be provided by construction agency 228
Fixture –
Public buildings to be provided with necessary 229
Repairs to –should be carried out & charged to
515
Para
contingent grant 229
Flags and Flagstaffs–
Supply of– to public buildings 229 Note(6)
Floating Plant –
Purchase of – for use in divisions 312
Forms –
Custody and verification of Stock of – 82
Local Printing of– 80
Of deeds and contracts to be settled by Law Officers 83
Fort or Cantonment –
Local military works office must be consulted in the
first instance as to the sites for civil works or
buildings near – 122
Fundamental Rules –
Applicable to the Public Works Department 1
Furniture –
Executive Engineers will not supply nor repair – except
for new offices– 230 b(i)
For rest-houses how charged 230 b(i)
May be included in estimates of offices at discretion of
State Government 230 b(i)
May be supplied for inspection houses 139
Powers of Superintending Engineer and Executive
Engineer to accord sanction for the provision of –
for inspection bungalows 231, 232
Powers of authorities to purchase Office–
Engineer-in-Chief/ Chief Engineers 415-IV
Superintending Engineers 423 (a) (ii)
Scale of –
for inspection bungalow 232
Special rules regarding –
in-Government Houses 233
G
Gardens –
Rules regarding maintenance of – by the State 282
Government House –
Authorities competent to sanction excesses over 411(2)
estimates for–
Military Secretary empowered to accord administrative
516
Para
approval to additions and improvements; to
electrical works connected with– 443
Occupied free of rent 279
Payment of taxes on− 250
Powers of State Government to sanction outlay on – 411(2)
Special rules regarding furniture in Government India– 233
Objections raised on – by Audit officers to order of
State Government must be referred to 408
Probable excesses over estimates in certain cases on– 188
Occupation of land held for military purposes for – 171
Grant-in-aid −
Works subsidised by Government 202
Groups of works −
Limitations on sanctions of officers to− 409
Guards
Employment of – other than police 64
Rules regarding employment of Police 63
H
Hire −
Rules governing the— of Floating plant 341
Hostels −
Attached to schools and Colleges need not be shown in
return of buildings 289
House-rent allowances −
Certificate should be given by officers in receipt of – 263
I
Inaugural Ceremonies –
Powers of sanction of –
Engineer-in-Chief / Chief Engineer 415-VIII(a) ii
Superintending Engineers 425 (a) ii
Executive Engineers 434 (a) iii
Superintending Engineers to pass – for stores 423 (a) (iv)
Indirect Charges –
Classification of − 396
517
Para
Custody of − 285
Estimates for roads must include cost of – 128
Every Executive Engineer should keep a register of – 287
Furniture may be supplied for – 230
Inspection reports –
On Executive Engineers' offices required from
Superintending Engineers 16
Instruments –
Vide Mathematical and Surveying instruments
Of Government buildings when admissible 227
Interest –
Payment of – to contractors 153
Interruptions –
Of large works in progress must be reported to
Superintending Engineer 192
Iron works –
Purchase of – from Government workshops 322
Irrigation Works/Project Estimates −
Leave Allowance to be made for establishment and
tools and plant in estimates for – 396
Information to be given to Survey Department
regarding new – 199
Information to be submitted with project report in
preparation of– 390-393
State Governments rules governing the submission of
estimates for and the construction of cost exceeds
the powers of sanction of State Government for – 406
Authorities competent to accord technical sanction– 415,417,428
Authorities competent to extent dates of completion of
open capital works on – 399
Authorities competent to sanction original estimates 411(1), 415,
for– 417,428
518
Para
Date of closing of construction estimates of – 399
Expenditure on – between closing of estimate and
receipt of approval of completion report 403
Extensions and improvements to – how charged 379 (a)
Financial prospects how to be exhibited in – 392
How financed 368
Items included in capital cost of – 369
Papers to accompany completion reports of – 401
Powers of authorities to sanction detailed working
estimates against provision in projects for – 398
Principles for determining what expenditure, is
chargeable to capital and revenue in – 379
Provision for establishment and tools and plant in
estimates for – may not be transferred to other
heads 398
Renewals and replacements of – how charged 379
Rules regarding charges to the open capital accounts of 401(a), (e)
Superintending Engineers may sanction re- 398
appropriations of ascertained savings on– from one
sub-head to another
L
Land –
Charges for – to be included in capital cost of 263
residential buildings
Commencement of works prohibited on – not duly
made over to responsible civil officers 180
Lease of – incharge of Public Works Department 172
Must be sold through Revenue Department 162, 235
519
Para
transferred to local authorities 165
Lapse of sanction –
To estimates 186
Law suits –
Procedure in regard to – 76, 77
Production of official documents in 77
Leases –
Capital expenditure on – of residences to be avoided 263
Superintending Engineer may grant – of Public
buildings to private individuals 243
Taxes on residences held on – by whom paid 240
Terms of – of public buildings to private individuals 243-246
Lime Kilns –
Must not be erected near inhabited parts of towns 189
Local bodies –
Terms of transfer of immovable property generally to− 165
Transfer of buildings to − 239
Definition of term− 2
Exercise discretion as regards insurance of Govt.
property of – 227
Fix working year for annual maintenance estimates 136
Make rules regarding security deposits 303
May authorise advances to contractors 197
May authorise employment of guards 64
520
Para
May sanction purchase of buildings for public purposes 208
May sanction sale or dismantlement of provincial
buildings in excess of Rs. 50,000 235
May transfer residential buildings from Class I to Class
II and vice versa 268
Must submit objections raised by Audit Officers to their
orders to the Government of India 408
Opinion of – must be recorded when occupation by
civil department of military land is proposed 171
To incur expenditure on irrigation works between
closing of estimate and receipt of approval to
completion report 403
To reduce or remit rents of residential buildings 263
To remit rent on sanitary, water-supply and electrical
installations 263
To sanction outlay on Government Houses 411 (2)
To sanction re-appropriation funds 414
To sanction remissions and reductions of rent 263
To sanction sanitary water supply and electrical
installations in residential buildings 263
Powers of – to accord technical sanction to estimate for
Group works forming one project 409
Required to frame sanitary rules for extensive works 198
521
Para
Powers of Superintending Engineers to sanction
estimates for – of stores due to depreciation 423 (c)
See also Compensation for loss of
M
Materials—
Advances to contractors on security of – 197
Directly Charged to works included under head of
"Stores” 304
Mathematical and Surveying instruments-
Cost of repairs of damage to – reasonable from persons
responsible 38
Executive Engineers required to report annually on
condition of – 38
Executive Engineers concerned may purchase / get
repaired – 342
Measurement books –
Basis of bills of contractors and suppliers 290
How maintained 292
Superintending Engineers required to inspect – 296
Superintending Engineer is competent to deal with the
losses of – 296
Measurements –
Detailed – when may be dispensed with 263
Minor Irrigation works –
Authorities competent to sanction works against open
capital account of – 415, 417, 428
Authorities competent to extend date of completion of
open capital Accounts 399
Capital and Revenue accounts to be maintained for –
costing more than 100 lakhs. 380
Definition and classification of 384
Expenditure on – between closing of estimate but
receipt of approval to completion report 403
Extensions and improvement how charged in– 379
522
Para
and revenue accounts for-costing less than
Rs.100.00 lakhs 380
State Government may dispense with capital and
revenue accounts for costing more than Rs.100.00
lakhs 381
Papers to accompany completion reports of – 401
Period allowed for submission of completion reports
of– 401
Powers of State Government to accord technical
sanction to –
Original works 411(1)
Renewals and replacements of – how charged 379
Rules regulating charges to the open capital account of– 379
523
Para
irrigation projects on – (Note)
Register of sanctions against – to be maintained 405
Rules regarding incurring Capital expenditure before
submission of completion report on – 403
Operations –
Classification of the – of the department 88, 92
Original Works –
Procedure to be observed in regard to – costing more
than Rs.10,000 109
P
Pensions –
Not dealt with in Code 1
Of re-employed pensioners included in emoluments for
purpose of determining rent payable 263
Personal Interest –
Persons employed in the department have no – in the
construction of Public works 72
Petty establishment –
By whom appointed 18
Petty Supervision –
Allowances for – in estimates 117
Petty Works –
Definition of –
Detailed estimates not required for – 99,108,111,112
Procedure in regard to – 108
Requisition by civil officers for – 108
Piece work –
Definition of – 150
Plans –
Estimate for a bridge should accompany the – 130
Executive Engineers responsible for maintenance of –
of all land within their charge 27
Executive Engineers responsible that – of buildings
corrected when any alterations made 262
Record of – to be maintained in Executive Engineer's
Office 85,223
Police guards – Vide Guards
524
Para
Post and Telegraphs Department –
Postmaster-General Hyderabad Circle, responsible for
rent on residential building of – 251
Powers of sanction –
See Executive Engineer, State Government etc.,
Prison labour –
How include in estimates 119
Prickly-pear –
Clearance of – 210
Prizes –
Officers may compete for – offered by municipalities
for designs 73(Note2)
Progress report –
Preparation and submission of – 297
Projects –
Affecting interest of more than one province require
sanction of Government of India for – 411(1)
Leave Allowance for establishment and tools and plant
to be made in for Irrigation – works 396
For embankments must detail financial responsibilities
of Government – 395
For roads how to be submitted to Government of India– 127
For water-supply schemes how to be prepared for 131,132
Information to be submitted with – Irrigation 392-396
Purchase –
525
Para
Capital cost of residential buildings – by Government
how calculated 263
Conditions under which – of residence for officials
permissible 264
Estimates required for – of tools and plant if cost
exceeds Rs. 10,000 309
Local – of indigenous stores desirable of buildings
requires sanction of State Government 234
Of works from Government workshops 322
Papers to be submitted with applications for sanction to
– of buildings 234
Powers of authorities to office furniture :-
Chief Engineers 415-I
Superintending Engineers 423(a)(ii)
Powers of authorities to stores –
Executive Engineers 432(a) (iii)
Superintending Engineers 423(a)(i)
Powers of authorities to –
Tools and plant–
Executive Engineers 432(a) (i)
Superintending Engineers 423(a)(i)
R
Rates-
Duty of Superintending Engineer to watch and control
the – 15
No higher – except those provided in the agreement or
contract may be paid 176
Of rent chargeable on Provincial buildings occupied by
Commercial Department and departments of the
Central Government 245
Revised – will have effect from the date of revised
agreements 176
Schedule of – to be maintained 113
Record –
Office of – of completion reports 224
Place of – of estimates 211
Record Plans –
Must be prepared immediately after the work is
526
Para
completed 223
To be maintained in Executive Engineer's office 85
Record Racks –
Supply of – to buildings occupied by a Zilla Parishad 244
Records –
Destruction of official – 84
Recoveries –
Of advance 197
Reduction of Rent –
Of residential buildings when permissible 263
Of leased buildings when permissible 263
Of sanitary, water-supply and electrical installations 263
Papers to accompany applications to – 270
Powers of State Government to sanction – 263
Remission of rent when a well in a Government
building is dry or otherwise unfit for use 271
Registers of buildings –
How maintained 261
Register of incumbents –
To be maintained in divisional and sub-divisional
officers 359
Religious edifices –
Must not be destroyed or injured in execution of works 191
Must not be occupied as residences 248
Remission of rent –
See Reduction of rent
Remission –
Of departmental charges 204
Of percentage charges on stores 331(a)
Removals –
Duties of ENC(Admn.) regarding – 7
Duties of Superintending Engineers regarding – 18
Of portions of residential buildings damaged by
calamities how dealt with 263
Removal –
Of Bridges and Ferries 126
Renewals and Replacements –
General Rules regarding classification of – 93, 94
527
Para
Of irrigation works how charged 379
Rent –
Admissible to Sub-divisional Officers who provide
office accommodation in their residences 240
Admissible to Executive Engineers who provide office
accommodation in their residence 240
Allowances included in emoluments for purpose of
assessing – 263
Authority competent to fix – for office accommodation
for Executive Engineers 240
Authority competent to fix – for Executive Engineers 240 A(a)
State Government fix rent for –
Superintending Engineers 240
Payment of taxes on residences in which provided by
occupant 240 A(d)
Rent admissible to Sub-divisional Officers who provide
– in their residence 240 A(f)
Rent admissible to Executive Engineers who provide –
in their residence 240
Where – provided in officer's residence capital cost had
repairs of remainder to be separately fixed 263
Chargeable on Govt. buildings occupied by Forest
Department and departments of the Central
245
Government
528
Para
Incumbent of appointment when relieved of
responsibility for – 263
Leviable on residential building hired for
accommodation of officials 298
Municipal taxes payable by occupant leviable in
addition to – 250
No deduction from admissible – for office
accommodation separately provided 263
Of Class I residential buildings how fixed 263
Of Government residences let to private persons –
how assessed 275
Of houses leased for residences should not exceed
10 per cent of officer's emoluments 263
Payable on alterations to leased residences 263
529
Para
Classification of – 133
Commencement of work on periodical in anticipation
of sanction to estimate 140, 177
Detailed estimate not required for petty – 110
Detailed estimates not required in certain cases of – 110, 147
Estimates for periodicals should show date when work
last executed – 141
Estimates for – to buildings to be countersigned by
occupants 145
Expenditure on ordinary – to Government buildings to
be limited to 1 ½ per cent on the capital cost 144
Grant of rent-free quarters on condition that occupant
executes prohibited – 274
Items to be included in estimates for – 133
530
Para
Requisitions by civil officers for – 110
Separate estimates necessary for – to each work or
group of works 135
Superintending Engineers may authorise commencing
of periodical– in anticipation of sanction of
estimates 140
Taxes on public buildings payable by Government to be
included in estimates for – 146
To ambulance wagons and tongas may be executed by
the Public Works Department 147
To fixtures in buildings how executed and charged 229
531
Para
Incumbent of appointment for whom – provided is
responsible for rent 263
Incumbent of appointment when relieved of
responsibility for rent of – 263
May be grouped together or treated separately for
purpose as assessment of rent to – 239
532
Para
Rules regarding leasing of– for Government officials 263
Rules regarding sub-letting of– 263
Rules regarding upkeep of the compounds of– 283, 284
Superintending Engineers empowered to fix rents of– 278
Taxes on– by whom paid 250, 263
Term of transfer of– to local bodies 165, 239
Transfer of from Class I to Class II and Vice Versa 268, 281
Use of vacant– as rest-houses where office
accommodation provided in officers' residence
capital cost and repairs of remainder to be
separately estimated 263
Write-off of portion of capital cost of – 263
See also Rent-free quarters
Returns –
Necessity for examination of periodical – 87
Revenue –
Expenditure chargeable to – account of irrigation
works 379
Responsibility for assessments of–
Chief Engineers 9
Executive Engineers 37
Superintending Engineers 21
Revised estimates –
Comparison of Responsibility for assessments of– with
latest sanction necessary 214
Report and comparative statement must accompany – 214
Required if alterations in proposed design are likely to
affect materially cost of work 187
Utilisation of completion report as– when necessary 215
Roads –
Estimates for– must include cost of inspection houses 128
Information to be given to Survey Department
regarding new 199
Main– may not be abandoned without sanction of
Government of India 126
533
Para
for– 127
Right to Information Act and Rules 87 (A)
S
Sale –
All land should be sold through the Revenue
Department 162
Authorities competent to remit percentage on – 331(a), 423(b)
(i)
Chief Engineer, Superintending Engineer and Executive
Engineer may be empowered to sanction– of Govt.
buildings 235
Executive Engineers may sanction – Of temporary
buildings. 236
Of Government land must be arranged through
Revenue Department. 235,237
Percentage addition ordinarily to be made to value
when stores sold to public or other departments 331(a)
Rules regarding the sale of usufruct of trees 344,346
Sanction –
Amount of – is not confidential 121
Definition of term – 99
Lapse of – to estimates 186
Monthly return of– 212
To works applies only to precise objects for which
estimate intended to provide 182
To works convey no authority for commencement till
funds allotted. 173
See also Technical Sanction
Sanitary Installations –
Provision of – in residences 263
Reduction of rent on– 263
Rent chargeable on– 263
Works and repairs in connection with—how executed 254
Sanitary Rules –
For extensive works 198
Sanitation –
State Government may authorise expenditure on – on
works as contingent outlay 198
534
Para
Savings –
Due to abandonment of substantial section of a project
may not be utilised on other sections 182
On work may not be utilised for additional work not
contemplated in original project 182
Schedule of rates –
The procedure for the preparation of the – 116
See Rates
Security deposits –
Form of- for performance of contracts 157
Rules regarding – of establishment 303
Security deposits for Superintendents and other
employees dealing with cash 303
See also Earnest money.
Service –
Officers of Telangana State Engineering – liable to
work in any part of Telangana 71
Sites –
Local authorities must be consulted as to convenience
of – 122
Of buildings must be fixed before designs and estimates
prepared 122
Special repairs –
Definition of term – 134
Estimates for – requires the sanction of competent
authority 144
Powers of authorities to sanction estimates for –
Executive Engineers 429(a)
Superintending Engineers 418(a)
Sanction to estimates –for does not lapse at end of years 139
Stamp duty –
Levy of – on Contractors 153
Stationery –
Custody and verification of – 82
State Government –
Term – when used 2
Stores- –
Disposal of serviceable surplus materials at – site of
535
Para
work 335
Classification of – 304
Executive Engineers responsible for arrangements for
custody of – 305
Losses of – to be reported to police 330
Losses of – to be reported to Superintending Engineer 329
Percentage addition ordinarily to be made to value
when – sold to public or other departments 331(a)
Powers of authorities to purchase –
Executive Engineers 432(a)(i)
Superintending Engineer 423(a)(i)
Powers of authorities to write off irrecoverable value of
– lost – Engineer-in-Chief /Chief Engineer 415 (vi)
536
Para
Powers of sanction to estimates, agreements by – 436
Sub-letting –
Rules regarding – of residences 263
Authority competent to fix rent for office
accommodation for – 240
Superintending Engineers –
Accidents must be reported to – 194
Appoint subordinates 19
Correspondence by – with other departments 22
537
Para
Department of the Central Government 245 (c)
To dispose of unserviceable or surplus stores 423 (b)
To divert contingencies to new works 417 (e)
To establish temporary telephone connections 426
To lease out collection of tolls on Government roads 350
To issue orders for the disposal of unserviceable
T&P received from works dismantled. 423(b)(i)
To pass excess/over estimate 417(d)
To sanction alterations in designs 417(e)
To sanction detailed working estimates against
provisions in irrigation projects 398
To sanction emergent repairs 417A(c)
To sanction estimates for annual repairs 417A(a)
To sanction estimates for repairs to tools and plants 423(a) (iv)
To sanction estimates for purchase of T&P 418-A
To sanction lumpsum estimates for repairs to buildings 147
To sanction occupation of Government buildings as
offices 239 (2)
To sanction photograph charges 421
To sanction purchase of stores 423 (a)
To sanction purchase of tools and plant 423 (a) (i)
To sanction purchase of office furniture 423 (a)(ii)
To sanction re-appropriation of ascertained sayings
from one head to another for irrigation works 398
To sanction re-appropriations 424
To sanction the renting of ordinary office
accommodation 241, 242
To write-off value of public money lost 423(d)
To write-off irrecoverable value of stores lost 423(d)
To write off unserviceable stores 423(b)(i)
Relation of– to Audit Officer in regard to account
matters 17
Authorities to competent to sanction rent for office
accommodation 240
538
Para
Required to exercise supervision over Municipal Works 23
Required to inspect and report on offices of Executive
Engineers 16
Required to inspect measurement books 296
Responsibilities of – for removals, transfers and
postings 18
Responsibility– for revenue assessments 21
Responsible for efficiency of establishment in their
circles 16
Responsible that sanitary Rules on extensive Works are
observed 198
Supplementary estimates –
Amount of original estimate to be 213
included in–
To works and repairs to Governor’s Residences 411
When necessary 213
Survey Department –
Information to be given to – regarding new roads and
irrigation works. 199
Survey Instruments –
See Mathematical instruments
Surveys –
Allowances to be made for establishment in estimates
for large irrigation 396
T
Taxes
Estimates for repairs to public buildings should include
– payable by Government 146
On residences held on lease by whom paid 240
Payable by Government on residential buildings
to be included in repairs 263
Payment of – on residences in which office
accommodation provided by occupant 240-A(d)
Procedure for the levy of – on new buildings 263
Provision for payments of – on public buildings to be
made in the annual repair estimates 250
Rules regarding payment of local and municipal 250
539
Para
Technical Sanction –
Authorities competent to accord – to works 428, 429
Can be accorded only in Public Works Department 102
Definition of – 102
Not required for petty works, petty repairs and lump-
sum repairs to buildings 102,147
Powers of Government to accord – to maintenance and
improvements of Governor’s residences 411
540
Para
Tolls –
Right to collect – on Government Roads 350
Tombs –
See Religious edifices
541
Para
W
Water-supply—
Information to be submitted with projects for – 131, 132
Provision of – installations in residences 263
Reduction of rent on – installations 263
Rent chargeable on – installations 263
The agency by which the work connected with – to
Government buildings should be done 196
Works and repairs in connection with – installations
how executed 254
Work charged establishment –
Employment of 58
Works –
Contingent outlay on – 190
Procedure in regard to partly contributed for – by Zilla
Parishads and private parties 209
Workshops –
Cost of work executed in divisional – for private parties
to be recovered in advance 357
Only work required by department to be
undertaken in divisional – 356
Purchase of all articles of iron— works must be got
from Government– 322
Status of divisional 355
Work slip –
Submission of – when necessary 36
Write-off –
Of portion of capital cost of Residential buildings 263
Powers of authorities to – irrecoverable value of stores
lost
Engineer-in-Chief/Chief Engineers 415-VI
Superintending Engineers 423(d)
Executive Engineers 432(b)
Powers of authorities to – losses of public money
Engineer-in-Chief/Chief Engineers 415- VI
Superintending Engineers 423(d)
Executive Engineers 432(b)(v)
542
Para
Powers of officers to – tools and plant –
Executive Engineers 432(b)(i)
Superintending Engineers 423(b)
Powers of officers to – unserviceable stores
Superintending Engineers 423(b)(i)
543
MEMORANDUM SHOWING THE RELATION BETWEEN THE RULES IN
THE REVISED TELANGANA STATE PUBLIC WORKS DEPARTMENT CODE
(UPDATED UPTO ____________________) WITH THOSE IN
THE TELANGANA STATE PUBLIC WORKS DEPARTMENT CODE,
PUBLISHED IN 1979 EMBODYING CORRECTIONS UPTO ____________________.
544
1 2 3
8 This paragraph is the same as in old code stating (I(a)) Any
the duties and responsibilities of Engineer-in- modification
Chief/Chief Engineer duly adding professional in the rules
advisors in the para. concerning
the duties
and function
of the audit
officers will
require the
approval of
the
Comptroller
and Auditor-
General of
India
9 to 11 These paras are the same as in old code.
12 This para modified keeping the provisions in para 120
and incorporating sub-paras about details of inspection
report, inspection of works, maintaining contractor
master, etc.
I (b) New para on the duties and responsibilities of
Commissioner of Tenders is incorporated.
I(c) New para on the duties and responsibilities of
Chief Archiect/State Architect is incorporated.
I(d) New para on the duties and responsibilities of
Chief Technical Examiner is incorporated.
I(e) New para on the duties and responsibilities of
Chief Engineer, Central Designs Organisation is
incorporated.
I(f) New para on the duties and responsibilities of
Chief Engineer, Quality Control is incorporated.
I(g) New para on the duties and responsibilities of
Chief Engineer, Inter State & Water Resources is
incorporated.
I(h) New para on the duties and responsibilities of
Commissioner, Command Area Development
Authority is incorporated.
13 This Paragraph is the same as in old code.
14 This para is simplified and new sub-paras from (a) to
(d) on the duties and responsibilities of Superintending
Engineer is incorporated.
15 to 17
15 This paragraph is the same as in old code.
Any
16 This paragraph is the same as in old code modification
incorporating new sub para on effective process in the rules
automation of work flow based system monitoring in concerning
the circle as per G.O.Ms.No.91, PR&RD, dt.9-10- the duties
2015.
545
1 2 3
and function
17 This paragraph is the same as in old code.
of the audit
officers will
require the
approval of
the C&AG
of India
18 Para modified.
19 The para modified deleting pay limitation on work
charged establishment keeping orders issued in
G.O.Ms.No. 107, PWD, Dt. 7-1-1974.
20 For improving efficiency, the powers to prepare and
approve designs of works costing within the powers of
their technical sanction and responsibility thereon are
vested.
21 & 22 These paragraphs are the same as in old code.
23 In view of creation of Engineering Wing in Public
Health Department, para is modified.
II (a) New para on the duties and responsibilities of
Deputy Engineer-in-Chief (Admn)/ Deputy Chief
Engineer (Admn.) is incorporated.
II (b) New para on the duties and responsibilities of
Superintending Engineer, Quality Control is
incorporated.
II (c) New para on the duties and responsibilities of
Superintending Engineer, Electrical is incorporated.
II (d) New para on the duties and responsibilities of
Superintending Engineer, Mechanical is incorporated.
24 Para deleted as there is no post of Superintendent of
Works existing.
25 Powers and functions of Executive Engineers
elaborated incorporating orders issued in G.O.Ms.No.
369, PWD, dt. 9-3-1970, G.O.Ms.No.37, TR&B, dt.
30-1-1990 and G.O.Ms.No.94, I&CAD, dt.1-7-2003
New sub-paras from (a) to (g) on the duties and
responsibilities of Executive Engineer are incorporated
26 Para simplified.
27 Para modified.
28 The orders issued in G.O.Ms.No. 783, Revenue Dept.,
dt. 9-10-1998 is incorporated, on utilization of land
acquired for public purpose.
29 This para is same as in old code.
30 Para modified.
31 The term 'emergency' is explained.
32 Para simplified.
546
1 2 3
33 The responsibility of the D.A.O. is also explained. This
paragraph
may be
amended
only with
concurrence
of the
C&AG of
India
34 & 35 These paras are same as in old code duly adding Joint These paras
Director of Works Accounts in addition to the may be
Accountant General. amended
only by the
C&AG of
India
36 This para is same as in old code
37 No change in this para.
38 This para is same as in old code
39 Modified, since stores rules are in T.S. Financial Code
Volume-I, and not in Appendix 15 deleting
manufacture.
40 This para is same as in old code.
41 Modified to suit the present powers.
42 This para is same as in old code.
43 This para is deleted, since Archeological Department is
looking after the monuments.
44 This para is deleted, as the Executive Engineer is not
functioning as Ex. officio adviser, in view of having
number of Executive Engineers in the District.
45 The functions and responsibilities of Executive
Engineers and his subordinates in the Engineering
features and designs are explained and new sub-
para(a) on certification of green parameter for public
building is incorporated.
46 – 48 Deleted as it is not in operation at presen
IV (a) New para on the duties and responsibilities of
Deputy Chief Engineer is incorporated.
IV (b) New para on the duties and responsibilities of
Deputy Superintending Engineer is incorporated.
IV (c) New para on the duties and responsibilities of
Executive Engineer, Quality Control is incorporated.
IV (d) New para on the duties and responsibilities of
Executive Engineer, Electrical is incorporated.
IV (e) New para on the duties and responsibilities of
Executive Engineer, Mechanical is incorporated.
547
1 2 3
IV (f) New para on the duties and responsibilities of
Deputy State Archeict is incorporated.
49 The powers and functions of Deputy Executive
Engineer are explained
50 Two sub-paras deleted since ban imposed on
appointments vide Act 2/1994.
V (a). New para on the duties and responsibilities of
Deputy Executive Engineer, Quality Control is
incorporated.
V (b). New para on the duties and responsibilities of
Deputy Executive Engineer, Electrical is incorporated.
V (c). New para on the duties and responsibilities of
Deputy Executive Engineer, Mechanical is
incorporated.
V (d). New para on the duties and responsibilities of
Assistant State Architect is incorporated.
V (e). New para on the duties and responsibilities of
Personal Assistant to Executive Engineer is
incorporated.
VI. Para is same as in old code.
VII. New para on the duties and responsibilities of
Assistant Executive Engineer/Assistant Engineer is
incorporated.
VII (a). New para on the duties and responsibilities of
Assistant Executive Engineer/Assistant Engineer,
Quality Control is incorporated.
VII (b). New para on the duties and responsibilities of
Assistant Executive Engineer/Assistant Engineer,
Electrical is incorporated.
VII (c). New para on the duties and responsibilities of
Assistant Executive Engineer/Assistant Engineer,
Mechanical is incorporated.
VII (d). New para on the duties and responsibilities of
Senior Architectural Assistant is incorporated.
VIII. New para on the duties and responsibilities of
Pay and Accounts Office Organisation is incorporated.
51 to 53 This para is same as in old code.
54 to 56 Deleted since the State Government issued orders that
the appointment of any person in any public service to
any post, category or grade as a daily wage employee
is prohibited in Act No.2 of 1994. No temporary
appointment shall be made except compassionate
appointments and retirement on medical grounds.
57 No change. Note deleted as it is not in accordance to
present service rules.
548
1 2 3
58 In view of creation of separate Budget Provision for
W.C.Estt., the para is modified accordingly. Note 1 to
3 are also deleted.
59 Deleted as per Act 2/94 banning appointment of
W.C.Estt.
60 to 62 Deleted since not in operation.
63 Simplified.
64 This para is same as in old code.
65 to 67 Deleted since not in operation.
68 to 70 Deleted since the para is related to service matters
dealt by Medical Department.
71 This para is the same as in old code. New sub-para (a)
on empowering to exercise the powers of
SEs/EEs/Dy.EEs in placing incharge to the
EEs/Dy.EEs/AEE/AEs respectively is incorporated.
72 This para is same as in old code.
549
1 2 3
95 Para modified covering all civil departments.
96 Deleted as it is covered in para 95.
96 A Para modified
97 This paragraph is the same as in old code. Financial
limits enhanced.
98 Deleted. The provisions and requirement funds for
original works and maintenance works are being made
in the budget estimates of concerned department and
also incurring the expenditure by the concerned
department. G.O.Ms.No.135, Finance & Planning
Department dt.20-9-2000.
99 Modified covering the latest orders issued by the
Government in G.O.Ms.No.94, I&CAD dt.1-7-2003.
100 This paragraph is same as in old code. Financial limits
enhanced to suit the present requirements.
101 This paragraph is same as in old code.
102 and 102- Modifications made incorporating specific terms duly
A modifying the monetary limits to suit the present
requirements.
103 Deleted in view of deletion of para 98.
104 to 107 These paragraphs are the same as in old code.
108 to 110 These paragraphs are the same as in old code.
Financial limits enhanced to suit present requirements.
111 This paragraph is same as in old code.
112 This paragraph is same as in old code. Guidelines
issued by Government are incorporated.
113 This paragraph is same as in old code. Sub-para for
finalization of SSR every year is incorporated as per
para 1(b) of G.O.Ms.No.94, I&CAD, dt.1-7-2003.
114 This paragraph is same as in old code.
115 This paragraph is same as in old code. Area
allowance, the maximum out of the allowable
percentage only to be allowed is incorporated as per
the note below area allowance of SSR.
116 Second para in this paragraph is deleted as it is not
relevant now. Note for approval of observed data is
incorporated.
117 In view of payment of salaries of WC Established
from the sub-detailed head of the project/scheme by
making provision in the budget estimate and not
charging to work and also making provisions for
contingencies separately in the estimate, the provision
of P.S. and contingent charges to be made in the
estimate is deleted.
550
1 2 3
At present the Government is not resorting to purchase
the machinery, making provision towards purchase of
machinery is also deleted.
117-A Provisions to be incorporated in terms of
G.O.Ms.No.94, I&CAD, dt.1-7-2003, G.O.Ms.No.49,
I&CAD dt.2-3-2009 and G.O.Ms.No.19, TR&B dt.24-
4-2015 and certain items as per the discussions held in
the Core Committee meetings are incorporated.
117-B & 118 These paragraphs are same as in old code.
119 This para is simplified.
120 Certain paras are same as in old code. New paras
incorporated as per the discussions held in the Core
Committee meetings.
121 This paragraph is modified as per Item No.(1)
Annexure-II of G.O.Ms.No.1007, TR&B dt.5-11-1976.
122 This paragraph is same as in old code.
123 This paragraph is same as in old code except deleting
Appendix-I-A.
124 This paragraph is deleted in view of non procuring the
materials (explosives) by the department.
125 Para modified to suit the present circumstances.
126 This paragraph is same as in old code.
127 This paragraph is same as in old code. Additional
information to be furnished is also incorporated.
128 This paragraph is simplified.
129 Contents of this paragraph are narrated item-wise.
130 This paragraph is same as in old code.
131 Modified as Town Water Supply Project/RWS project
schemes. Daily supply is also incorporated.
132 This paragraph is same as in old code.
133 This paragraph is same as in old code. Last sub-para
incorporated as per discussions held in Core
Committee meeting.
134 This paragraph is the same as in old code. R&B
department is substituted by Engineering Department
in sub-para (iii). Sub-para (iv) is incorporated as per
the discussions held in Core Committee meeting on the
initiation of RWS Department.
135 This paragraph is same as in old code.
136 Para modified duly deleting the circles and divisions
related to the Government of Telangana.
137 to 143 These paragraphs are same as in old code.
144 Para simplified.
551
1 2 3
144-A Deleted.
145 & 146 These paragraphs are same as in old code.
147 Para simplified raising monetary limits.
148 This paragraph is same as in old code.
149 Deleted as there is no practice of purchasing or
manufacturing the metal by the department.
150 New methods of contract systems are incorporated.
151 This paragraph is same as in old code. Sub-para (iii)
modified as per para 4(b) of G.O.Ms.No.94, I&CAD
dt.1-7-2003.
152 This paragraph is same as in old code.
153 Paras (1) and (2) are same as in old code. Para (3)
modified as per Indian Stamp Duty Act, 1899. Note is
incorporated indicating the procedure for registration
of contractors and consultants in Appendix XXXI-A
and XXXI-B.
154 This para is redrafted keeping the following
Government orders in regard to invitation, processing
and finalization of tenders and also incorporated
concessions granted to SC/ST, Waddara/ Sagara
(Uppara) labour co-operative societies and certain
conditions related to bid documents based on the
recommendation of Board of Chief Engineers.
Processing of tenders under ’e’ Procurement are also
incorporated.
1. G.O.Ms.No.94, I&CAD, dt.1-7-2003.
2. G.O.Ms.No.52, TR&B, dt.18-3-2000.
3. G.O.Ms.No.36, I&CAD, dt.7-3-2003.
4. G.O.Ms.No.2, Finance (W&P) department, dt.3-2-
2014.
5. U.O.Note.No. G3/8605/05 dated 9-8-2005 of
Commissioner of Tribal Welfare, Hyderabad.
6. U.O.Note.No. G3/8605/05 dt.30-7-2005 of
Commissioner of Tribal Welfare, Hyderabad.
155 This para is simplified
156 This para is simplified.
157 Para modified as per G.O.Ms.No.491, PWD, dt.14-5-
1973 and G.O.Ms.No.12, Finance Department, dt.11-
12-2013 and also as per the discussions held in the
Core Committee meeting.
158 In addition to the existing para, other para and Note (2)
are incorporated.
159 This paragraph is same as in old code.
552
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160 to 163 These paragraphs are same as in old code.
164 This para is same as in old code. Financial limit is
enhanced.
165 This para is same as in old code.
166 Para modified keeping in view of Right to Fair
Compensation an Transparency in LA, R&R Act, 2013
and G.O.Ms.No.50, Revenue Department dt.-12-2014
and G.O.Ms.No.123, Revenue (JA&LA) Dept., dt.30-
7-2015.
167 to 169 Deleted as the substances are covered in para 166.
170 This pargagraph is the same as in old code. Last
sentence in this para is deleted as the present
procedure is covered in para 166.
171 This paragraph is same as in old code.
172 This paragraph is same as in old code. Financial limits
enhanced.
173 This paragraph is same as in old code. Note is deleted
as there is no such practice.
174 This paragraph is same as in old code.
175 Para modified enhancing financial limits.
176 This para is same as in old code.
177 This paragraph is same as in old code. Para (b) deleted
a it is covered in para 117-B.
178 to 181 These paragraphs are same as in old code.
182 This paragraph is same as in old code. Third para is
incorporated as per G.O.Ms.No.1, Finance
Department, dt.25-2-2012.
183 to 188 These paragraphs are same as in old code.
189 This paragraph is the same as in old code. Last
sentence is deleted as it is not in operation.
190 to 192 These paragraphs are same as in old code.
193 Deleted as there are no manufacture of materials at
present.
194 & 195 These paragraphs are same as in old code.
196 This paragraph is same as in old code. Sub para (b)
modified to suit the present practice.
197 This paragraph modified as per G.O.Ms.No.94,
I&CAD, dt.1-7-2003 and to suit the present practice.
Materials advance for steel incorporated as per the
resolutions of Board of Chief Engineers.
198 Para modified incorporating the safety management
guidelines in new Appendix XXXIII.
553
1 2 3
199 & 200 These paragraphs are the same as in old code.
201 This paragraph is same as in old code. Note is deleted
as it is not in practice.
202 This paragraph is same as in old code.
203 This paragraph is same as in old code. First sentence
in the para is deleted.
204 This paragraph is same as in old code. Note 3 is
incorporated as per
1. G.O.Ms.No.642, Education dt.4-3-1960,
2. G.O.Ms.No.12, SW, dt.15-6-1976,
3. G.O.Ms.No.64, SW, dt.8-3-1977 and
4. G.O.Ms.No.80, TR&B dt.23-2-2016
205 to 209 These paragraphs are same as in old code.
210 This para is modified citing the Telangana State
Farmers Management Irrigation System Act.
211 This para is same as in old code. “Copy to be sent to
PAO and also digital copy of estimate to be kept”
inserted.
212 to 223 These paragraphs are same as in old code.
224 This paragraph is same as in old code. Note for
submission of completion reports to PAO’s office is
inserted.
Chapter III – Public Buildings
225 This Para remains same as in old code.
226 Para modified as per NBC 2005, Telangana Fire
service Act, 1999 and Energy Conservation of
Building Code.
227 This para remains same as in old code.
554
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233 Para modified and Private Secretary to Minister is
inserted instead of Executive Engineer, R&B , under
Note 2, as per G.O. Rt .No. 1976 dt. 16-7-2015.
234 This para remains same as in old code.
235 Para modified enhancing the monitory limits as per the
report of Special Chief Secretary dt. 19-9-2016 and
the changed circumstances.
236 to 238 These paras remain same as in old code.
239 No change excepting enhancing monitory limits.
240 Para modified incorporating scales of office
accommodation and ceiling of rent for private
buildings, occupied for office accommodation as per
G.O.Ms. No. 351, TR&B, dt. 6-7-1983 and
G.O.Ms.No.63, Fin & Plg, dt. 18-4-2011.
240- A Para modified with reference to para 240 and Note 2
added.
241 Para modified keeping in view delegation of powers to
officials, vide G.O.Ms. No.148 dt. 21-10-2000.
242 Para modified with reference to para 240.
243 No change except empowering Superintending
Engineer to let out buildings instead of Chief Engineer.
244 Para simplified and Note 3 is deleted :
555
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263 Para simplified, sub-paras (i), (ii), (iii), (iv), (v) and
(vi) under Note 2 are deleted in view of the present
living conditions. The FR 45 can be seen in
Fundamental rules and subsidiary rules of Telangana.
264 to 267 These paras remain same as in old code.
268 to 270 Paras remain same.
271 Para remains same. Note deleted since not in
operation.
272 This para remains same as in old code.
273 Para modified to conduct periodical review once in a
year.
274 This para remains same as in old code.
275 Para remains same, in Note 2 monitory limits are
enhanced. In note 3 sub class 4 is modified
276 to 280 These paras remain same as in old code.
281 Rents for vacant residential buildings have been
enhanced.
282 to 284 These paras remain same as in old code.
285 Para modified keeping the guidelines issued in
G.O.Ms. No. 192, TR&B, dt. 24-9-1996, in regard to
Precedence for the reservation of inspection
bungalows.
285–a Para modified, new State Guest houses are added.
286 & 287 These paras remain same as in old code.
288 Para modified.
289 This para remains same as in old code.
Chapter IV
Miscellaneous Rules Regarding Office Works Excluding Accounts Procedure
290 Modifications made keeping the ban instructions on
NMRs/Labour issued in G.O.Ms.No. 287, I&P, dt. 7-9-
1987 and Act 2/94 and U.O. Note No.4777/F8/A1/07-2
dt.24-6-2008 of Finance (W&P) department.
291 Deleted. Since the Government issued ban orders on
appointments and not to resort labour for the
departments execution.
292 No change except deleting daily labour and
incorporating a sub para under Note 1 fixing
responsibility on verification of pre levels by
Executive Engineers/Deputy Executive Engineers/
Assistant Executive Engineers or Assistant Engineers.
293 Deleted since not in practice.
294 Changes made regarding to check measurement of
works and classification of soils as ordered in
556
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(i) G.O.Ms.No.84, I&CAD (PW.QC&IWS) dt.8-8-
2000 and recommendations of BOCEs Lr.dt.10-3-
2015)
(ii) Govt./PWD(PW) Memo.No.1970-K2/72-11 dt.4-7-
1974 and BOCEs recommendations.
295 Modified about maintenance of register of check
measurement of Executive Engineer/Superintending
Engineers in division office
296 Existing para remains.
297 Para modified.
298 This para is same as in old code.
299 Monitory limits are enhanced to suit the present
requirement.
300 & 301 Para modified to suit the present position.
302 Para modified.
303 Para simplified and modified duly deleting Note 1 to 4.
304 This para is same as in old code deleting stock or
general stores and road metal since not in operation.
305 This para is same as in old code deleting the note since
the procedure stated therein is not in vogue.
306 This para is same as in old code
307 Deleted since not in operation.
308 Deleted as it is not in operation.
309 Existing para remains duly enhancing the monitory
limits and deleting the word manufacture.
310 This para is same as in old code.
311 New equipment of office contingencies is incorporated
deleting duplicators, cyclostyle machines.
312 This para is same as in old code.
313 This para is same as in old code and 2 nd sub-para
deleted as every department is having Engineering
wing.
314 Deleted since not in operation.
315 & 316 This para is same as in old code.
317 Deleted as the inter departmental transaction of stores
are not in operation.
318 to 320 Deleted since not in operation.
321 This para is same as in old code.
322 Simplified, in tune with the changed conditions.
323 to 327 Paras deleted as it is not in operation.
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1 2 3
328 This para is same as in old code and a sub-para on
drought situation follow up is incorporated.
329 This para is same as in old code.
330 Para modified adding Note 2.
331 Modified.
332 Deleted since not in operation.
333 This para is same as in old code.
334 This para is same as in old code.
335 Para modified.
336 Deleted since not in operation and added disposal of
surplus stores in terms of G.O.Ms.No.132, I&CAD
dt.4-7-1997, G.O.Ms.No.675, I&CAD dt.26-8-1998
and G.O.Ms.No.121, I&CAD dt.1-7-1999).
337 Deleted since not in operation.
338 Modified as per decisions of the BOCEs for
dismantling of buildings and existing sub-para
remains.
339 This para is same as in old code deleting except as
provided in para 432 (c) (ii).
340 Deleted since the Government have dispensed with the
procurement of Tools and Plant machinery.
341 Para remains.
342 Para simplified.
343 This para is same as in old code
344 Para simplified.
345 Remittance procedure is modified as per decision of
BOCEs and Note 2 deleted.
346 This para is same as in old code.
347 & 348 These paras are same as in old code.
349 Para modified deleting last sentence.
350 This para is same as in old code.
351 Deleted since not in operation in Telangana State.
352 Para modified.
353 & 354 Deleted since not in operation.
355 & 356 These paras are same as in old code.
357 "Zilla Parishads, Panchayat Samithis, Panchayats or
Municipalities" deleted substituting local bodies for
purpose of avoiding advance remittance for any work
in the workshops and para modified.
358 to 366 This para is same as in old code.
Chapter V
558
1 2 3
Irrigation, Navigation, Embankment and Drainage Works
367 Para modified duly incorporating classification of
irrigation schemes.
368 & 369 Para modified.
370 to 377 Deleted since the practice of recording separately in
accounts the expenditure on productive and
unproductive irrigation, navigation, etc., has been
discontinued from 1974-75 when revised system of
classification of Union, State and the Union territory
Government was introduced.
378 This para is same as in old code.
379 The para modified defining expenditure chargeable to This para can
Revenue Account and Capital Account. be revised
only with the
concurrence
of C&AG of
India.
380 This para is same as in old code.
380 to 382 These paras are same as in old code.
383 Deleted as per para 3.24.3 of TS Budget Manual.
384 to 386 Para modified.
387 & 388 Deleted since not in operation.
389 Para modified.
390 Modified keeping the following Government Orders in
view:
i) CWC Guidelines on EIA &EMP,
R&R
ii) G.O.Ms.No. 33, I&P, dt 29-4-1981
iii) G.O.Ms.No. 59, I&P, dt 7-9-1982
iv) G.O.Ms.No. 5, I&P, dt 17-1-1981
v) Govt.Memo No.
NSP/HQ/RC/T1/SO2/132/82,dt.18-2-1982
Rules issued under Formers Management Act, 1997
(G.O.Ms.No. 541, I&CAD, dt 27-12-1997)
391 Modified incorporating recommendation of inter
disciplinary Committee for localization as per
i) G.O.Ms.No. 54, I&CAD, dt 7-9-1987
ii) G.O.Ms.No. 367, I&CAD, dt 25-8-1990
iii) Govt. Memo No. 2669/ FOR I /83-5, Forest and
Rural Dev. Dept., dt. 15-7-1983
392 & 393 These paras are same as in old code.
394 Deleted. Already
deleted.
395 This para is same as in old code.
396 This para is same as in old code deleting Note 1.
397 to 404 Para modified.
559
1 2 3
405 This para is same as in old code.
406 Para modified.
Chapter – VI
Powers of Sanction
407 Para modified deleting regulations and sections which
are related prior to 1947
408 This para is same as in old code except deleting last
sentence in the para.
409. This para is same as in old code.
410 Deleted as at present the works sanctioned by
Government of India are not executed by the State
Government
411. Para modified. The ceiling fixed for incurring of
certain expenditure on Governor’s residence has been
deleted.
412 to 414 These para are same as in old code.
415 Para modified to cover the powers of Chief Engineer,
R&B to all Engineer-in-Chief/Chief Engineers of all
departments and financial limits have been enhanced.
416 Deleted as the substances are covered in para 415.
417 Para modified to cover the powers of the
Superintending Engineers of all departments and
financial limits enhanced.
418 & 419 These paras are same as in old code.
420 Deleted as the substances are covered in para 417.
421 This para is same as in old code except incorporating
of video filming and remote sensing.
422 Financial limit enhanced – FDR works incorporated as
per G.O.Rt.No.198, I&CAD dt.27-3-2015 and
providing barricading, helipad as per G.O.Ms.No.168,
TR&B, dt.15-9-2006.
423 This para is same as in old code. Financial limit
enhanced.
424 Para modified to suit the present situation.
425 This para is same as in old code. Expenditure on
ceremonies is incorporated.
426 & 427 These para are same as in old code.
428 Para modified to cover the powers of Executive
Engineers of all departments and financial limits
enhanced. FDR works as per G.O.Rt.No.198, I&CAD,
dt.27-3-2015 and providing barricading, helipad as per
G.O.Ms.No.168, TR&B, dt.15-9-2006 are incorporated.
560
1 2 3
429 This para is same as in old code. Financial limit
enhanced.
430 Deleted as the substances are covered in para 429.
431 Modified. Financial limits enhanced.
432 This para is same as in old code. Financial limit
enhanced.
433 Deleted as it is not in operation.
434 This para is same as in old code. Photographic
charges and incurring of expenditure on ceremonies
are incorporated.
435 Deleted keeping in view the powers of electrical works
covered in the paras 428, 429 and 431.
436 Modified to cover the powers of the Deputy Executive
Engineers of all departments. Powers of technical
sanction and entering into piece work agreement to the
Deputy Executive Engineers of PR&RD Dept., and
PH&ED and Municipal Engineers are incorporated.
Financial limit enhanced. FDR works as per
G.O.Rt.No.198,I&CAD dt.27-3-2015 are incorporated.
437 Deleted.
438 to 442 Deleted as the respective departments are taking care
of such works according to the powers delegated to
them and budget provision.
443 Military Secretary substituted by Secretary to His
Excellency the Governor and also para simplified.
444 to 447 Deleted as they are not in operation.
448 Military Secretary to His Excellency the Governor
substituted by Secretary to His Excellency the
Governor.
Appendices
I & I-A Deleted.
II Deleted.
III Statement showing the different classes of deeds,
contracts and other instruments which may be
executed by the Public Works Department and the
authorities empowered to execute them
IV Already deleted.
V Instructions regarding the testing of stores purchased
in India.
VI Rules for the Occupation of Inspection Bungalows.
VI-A Scale of Furniture required for Double Suite
Accommodation Inspection Bungalow.
VII Deleted.
561
1 2 3
VIII-A & B Agreement for Deposit Works (Irrigation)
IX Already Deleted.
X Sale Notice for Lease of Grass and Usufruct of Trees,
etc., and various Agreement Forms for Lease of Grass
and Tress.
XI Procedure to be followed in the case of Emergent
Works.
XII Deleted.
XIII Form of Agreement for Adoption in cases in which
Government Buildings are leased out to private
individuals
XIII-A Form of Agreement for adoption in cases in which
buildings belonging to private parties or local bodies
are leased by Government for occupation by their
officers or offices
XIII-B Form of Order of grant of all kinds of Government
lands in charge of the Public Works Department for
temporary occupation for Agricultural Purposes
XIII-C Form of Order of grant of all kinds of Government
lands in charge of the Public Works Department for
temporary occupation for non-agricultural purposes
XIV Already Deleted.
XV Destruction of records
XVI Omitted.
XVII Deleted.
XVIII Already Deleted.
XIX Rules regarding the relation of Public Works Officers
to Collectors of Districts and other local heads of
Departments
XX Rules for the Construction and Maintenance of
Panchayat Raj, R&B and Municipal Roads on
Irrigation properties
XXI Ordinary Fire Rules for Government Buildings
XXII Deleted.
XXIII Standard Scale of Electrical Fittings for Government
Buildings
XXIV Instructions
XXV Information Technology Applications
XXVI Environment Impact Analysis and Environmental
Management Plan
XXVII Dam Safety Measures
XXVIII Quality Management
562
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XXIX-A Engineering Procurement & Construction
XXIX-B Public Private Partnership
XXX-A Registration of Contractors
XXX-B Registration of Consultants
XXXI Dispute Resolution and Arbitration
XXXII Safety Management
XXXIII Green Building Concept and Norms
563