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HR Master Data
Time Management
Travel Management
Payroll Processing
HR Master Data
TRANSACTION DESCRIPTION
Travel expenses should be transferred to FI after approval PRCC Import Credit Card Files
for posting to the relevant GL accounts. This is performed
PRCCD Display Credit Card Receipts
through transactions PFRI (Create Posting Run) and PRRW
(Manage Posting Runs). Payments can be processed TPMM Personnel Actions (Travel Planning)
through payroll, check or direct deposit. Transactions
PRDX, PRD1 and FDTA are used for direct deposit, PRPY Maintain HR Master Data (Travel
TPMD
for payroll and PRCU for check printing. Other significant Planning)
transactions are listed in Table B.
Display HR Master Data (Travel
TPMS
Planning)
Payroll Processing
Master data should be locked during a payroll run to discrepancies. These include reports RPCEDT00 (Payroll
prevent any changes. This is performed through Payroll Exceptions), RPUAUD00 (Logged Changes in Infotype
Control Records, accessed through transaction PA03 Data) and RPURECG0 (Payroll Results).
(Maintain Personnel Control Record). Each pay area has an
Advances, bonuses, corrections and other forms of
individual control record. The payroll period selected as the
payments or deductions outside scheduled payroll runs are
basis for the control records should be set to the period
processed through the Off-Cycle Work Bench (transaction
immediately before the live period. Also, the maximum
PUOC) for individual employees or through batch input
number of past periods that are open for payroll
using the One-Time Payments Off-Cycle infotype (0267) for
adjustments should be appropriately set in the Earliest
multiple employees. Reason codes should be configured
Retro Acctq Period field. Note that SAP uses the earliest
and consistently applied for all payments. Furthermore,
personal retroactive accounting date set in the Payroll
procedures should be in place to ensure that off-cycle
Status infotype (0003) in each employee master record if
functions are used to process and record payroll data for
this does not match the date set in the control record.
manual checks created outside the system.
Payroll control records can be used to determine which
SAP Payroll integrates into the FI AP payment program for
employees were included and rejected in the last payroll
check printing and Automated Clearing House (ACH)
run. The latter group can be identified by selecting Incorrect
transfers. The latter is performed through Payroll – Bank
Pers. Nos. and Locked Pers. Nos.
Transfer – Pre DME Program. DME is an acronym for Data
The ability to enter or update certain infotypes during a Medium Exchange. This process creates a preliminary DME
payroll run through transactions such as PAKG/ PAUX file that should be validated by management before the final
(Adjustments Workbench) should be restricted. The file is generated in CEMTEX format and transferred to a
employee remuneration information infotype should be designated processing bank. The Bank Deposit Summary
configured to prevent adjustments to wage types such as report should be sent to the bank along with the file to
salaries since any adjustment will override the value in the enable reconciliation. Payments methods and banking
master record. This should be performed through the IMG information are configured in IMG - Personnel
area Maintain Wage Types. Minimum and maximum values Administration – Personal Data – Bank Details – Define
can be configured for each wage type. The latter is highly Payment Methods and Payroll – Data Medium Exchange –
recommended. Rounding divisors for wage types should Preliminary Programs for DME – Set Up House Banks.
be reviewed to ensure they are configured appropriately
(divisors can be set anywhere between 1 and 100). The The above process will update the check register in FI AP
posting characteristics including time-dependencies for but will not update accounts in the General Ledger. This
wage types and month-end accruals should also be has to be manually performed through transaction PCP0
reviewed under account assignments. Wage types are (Edit Posting Runs) or through the menu path Payroll –
mapped to symbolic accounts which in turn are mapped to Subsequent Activities – Per Payroll Period – Evaluation –
GL accounts. Posting to Accounting – Execute Posting Run/ Process
Posting Run/ Check Completeness.
Gross and net pay calculations are performed by the
system based on processing rules known as personnel Payables to tax authorities, benefit providers and other third
calculation rules. These rules are grouped in schemas and parties should be transferred to AP for settlement through
can be adjusted through transactions PE01 (Maintain Payroll – Subsequent Activities – Per Payroll Period –
Payroll Schemas), PE01N (Editor for Payroll Schemas), Evaluation – Third Party Remittance.
PE02 (Maintain Calculation Rules), PE02N (Editor for PC
rules) and PE04 (Create Functions and Operations). Access
to these sensitive functions should be safeguarded.
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