Re sul t s-ba s ed P er f or ma nc e M a nagemen t S y s t em

Manual for Teachers and School Heads

ELECTRONIC
SELF-ASSESSMENT TOOL
(E-SAT)
Guide for School ICT Coordinators 2019

The Results-based Performance Management System (RPMS) Manual for Teachers and School Heads was developed through the Philippine National
Research Center for Teacher Quality (RCTQ) with support from the Australian Government through the Basic Education Sector Transformation (BEST) Program.

© Department of Education - Bureau of Human Resource and Organizational Development

Philippine National
RESEARCH CENTER
FOR TEACHER QUALITY
THE RPMS MANUAL 2019

This guide is a supplement material to the

Results-based Performance Management
System (RPMS) Manual for Teachers
and School Heads. The RPMS Manual for
Teachers and School Heads was developed
through the Philippine National Research
Center for Teacher Quality (RCTQ) with
support from the Australian Government
through the Basic Education Sector
Transformation (BEST) Program.

Layout by Michael Wilson I. Rosero

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 E-SAT GUIDE FOR SCHOOL ICT COORDINATORS

TA B L E O F

CONTENTS

1 Introduction 4
1.1 Self-Assessment Tools in the RPMS Cycle 4
1.2 What is the electronic Self-Assessment Tool (e-SAT)? 5
1.3 What are the parts of the e-SAT? 6
1.4. What are the roles and responsibilities of users of e-SAT ? 8

2
Guide for School ICT Coordinator 9
2.1 How do you open the e-SAT workstation? 9
2.2 How do you export the e-SAT data? 16
2.3 How do you collect the e-SAT data from multiple computers? 19
2.4 How do you import the e-SAT data? 21

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1. Introduction
The Self-Assessment Tool is a common tool for assessing teacher
performance. It can be used as a starting point for informal purposes
of self-reflection to clarify performance expectations and determine
which competencies to focus on. It can also be used to monitor the
progression or improvement of teacher competencies and validate if
the interventions provided are effective. It can guide discussions about
goal-setting and professional development needs.

Performance Monitoring and Coaching

Self- Actual Development

Reflection Performance Planning

Teachers should assess their own performance prior to the

beginning of the year (Performance Planning and Commitment) and
reflect on their performance throughout the RPMS Cycle. The results
of the self-assessment will guide the School Head and the teacher on
which RPMS indicators teachers must improve and on what areas they
need coaching and mentoring.

1.1. Self-Assessment Tools in the RPMS

The Self-Assessment Tools-RPMS (SAT-RPMS) comprise

two different self-assessment questionnaires within the RPMS
designed for Teacher I-III and Master Teacher I-IV to reflect
on the different performance indicators that relate to their
professional work. It is meant to support teacher performance
and professional development.

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 E-SAT GUIDE FOR SCHOOL ICT COORDINATORS

There are two SAT-RPMS: 1) SAT-RPMS for Teacher I-III; and 2)

SAT-RPMS for Master Teacher I-IV.
The SAT-RPMS for Teacher I-III will be used by Teacher I, Teacher
II and Teacher III. It will also be used by implementers of Alternative
Learning System (ALS), Special Education Teachers I-IV and Special
Science Teacher I.
On the other hand, the SAT-RPMS for Master I-IV will be used by
Master Teacher I to Master Teacher IV, as well as Special Education
Teacher V.
There are 13 objectives in the SAT-RPMS, including the Plus
Factor. These objectives are aligned with the objectives listed in
the RPMS Tools.

1.2. What is the electronic Self-Assessment

Tool (e-SAT)?

The electronic Self-Assessment Tool (e-SAT) is an electronic

version of the Self-Assessment Tool for RPMS. This e-SAT Guide
is a supplemental material to the RPMS Manual that will guide:
1. School ICT Coordinator in a) preparing the e-SAT file;
b) exporting data for collection; and c) importing data to
generate summary results of teachers’ e-SAT data;
2. Teachers in accomplishing the e-SAT and printing
their results for use in the preparation of their IPCRF-
Development Plan; and
3. School Heads in extracting and analyzing the school-
wide SAT data of teachers.

School Heads will have access to the school-wide

SAT data. The individual SAT data of a teacher can
only be accessed by the concerned teacher.
The printout shall be given at once to the teacher
and shall not be filed by the ICT Coordinator nor shall
it be submitted to the School Head.

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1.3. What are the parts of the e-SAT?

The e-SAT file has the following parts:

1.2.1. Introduction. This page introduces parts of the SAT-RPMS.

It also consist the following buttons: i) Identify School
Information; ii) Start Survey; and iii) Export data.

Figure 1.2. Introduction page of the e-SAT survey

1.2.2. Demographic Profile. This part collects the teacher’s

demographic information, such as age, sex, position,
highest degree obtained, among others.

Figure 1.3. Part I: Demographic Profile

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1.2.3. Objectives. This page contains the 13 objectives of the SAT-RPMS

Using a four-point Likert scale, the teachers will rate themselves
in terms of how capable they are in performing each objective and
what level of development priority they give to each objective.

Figure 1.4. Part II: Objectives

1.2.4. Core Behavioral Competencies. This part allows teachers to

rate themselves in terms of the behavioral indicators that they
demonstrated during the performance cycle. These competencies
are the same for all DepEd personnel.

Figure 1.5. Part III: Core Behavioral Competencies

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1.4. What are the roles and responsibilities

of users of the e-SAT?
Below is the table showing the roles and responsibilities of
Teachers, School Head and School ICT Coordinator in relation
to the use and management of the electronic Self-Assessment
Tool (e-SAT).

User Roles and Responsibilities

• Take the e-SAT and answer it with utmost
honesty.
• Print the results of the e-SAT and keep
record of the printout.
Teacher
• Prepare the IPCRF-Development Plan
based on the e-SAT and discuss it with
the School Head to come up with a final
Development Plan
With the assistance of the School ICT
Coordinator:
• Facilitate the admistration of e-SAT
• Generate summary results of teachers’
self-assessment
• Analyze and utilize the results of teachers’
School Head self-assessment in designing development
programs and activities for teachers at the
school level.
• Discuss with the teacher in the finalization
of their IPCRF-Development Plan.
• Submit the consolidated school-wide
e-SAT data to the Schools Division Office
Assist the School Head in the following:
• Setting up and opening the e-SAT Survey
file
• Collecting and exporting data (if multiple
computers were used)
School ICT
• Importing e-SAT data to Summary Reports
Coordinator
file
• Generating summary results of teachers’
self-assessment
• Submitting school-wide e-SAT data to the
Schools Division Office

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 E-SAT GUIDE FOR SCHOOL ICT COORDINATORS

2. Introduction
Each school will receive an electronic file of the Self-Assessment
Tool (SAT). As the school ICT coordinator, you are responsible for
providing technical assistance to the School Head in the management,
administration and collection of the e-SAT data during the RPMS Cycle.
You will set up the e-SAT and assist the teacher in accomplishing it
and in printing the data. You will also assist the School Head in exporting,
collection and generating summary results of teachers’ self-assessment
data.

The e-SAT may be administered using one or more

computers. In medium and big schools, you may set up as
many computers as needed.

2.1. How do you open and set-up the e-SAT

file?
You will receive the e-SAT file as a compressed file (.rar or .zip), which
may look like Figure 2.1 below.

Figure 2.1. Compressed SAT file

In setting up the e-SAT file, ensure that your computer

is installed with MS Excel 2010 version and above. Using
earlier versions of MS Excel may pose problems in
accomplishing the e-SAT.

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The SAT folder and subfolders need to be extracted from the

compressed folder file. Follow the steps below:

Step 1. Extract the files.

Extract the e-SAT.v8 folder from the compressed folder
file and save it on the Desktop.

Step 2. Open the SAT Survey file.

Go to your Desktop and open the folder. Inside, you will
see two subfolders: a) Survey folder, which contains the
e-SAT Excel file; and b) Reports Package folder, where you
will store your exported data.

Below is the directory structure of the e-SAT.v8 folder.

Figure 2.2. Directory structure of e-SAT.v8 folder

Figure 2.3. Subfolders inside the extracted SAT folder

Double-click on the Survey folder to open it. Inside, you

will find the “Survey.xlsm” file. Double-click to open the file.

Figure 2.4. Survey file inside the Survey

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Step 3. Enable Macros.

Click “Enable Editing” and “Enable Content”.

Figure 2.5. Enabling Editing

Figure 2.6. Enabling Macros

The process of enabling “Macros” may differ

depending on the version of the MS Excel. To enable
Macros, click:

File (1) Options (2) Trust Center (3)

Trust Center Settings (4) Macro Settings (5)
Enable all macros (not recommended; potentially
dangerous code can run) (6)
OK (7)

See Figure 2.6 for the graphical representation.

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4
3

Figure 2.7. Enabling Macros

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 E-SAT GUIDE FOR SCHOOL ICT COORDINATORS

Step 4. Identify School Information and Computer ID.

i. Click “Identify School Information”.
ii. Input the needed information by clicking the drop
down arrow. Select the grade level classification of your
school, e.g., Elementary School or Secondary School,
Region, Division, School.

ii

Figure 2.7. Identifying School Information

iii. If multiple computers will be used in accomplishing

e-SAT, the ICT coordinator should assign number to
each of the computers. The number corresponds to
a letter, e.g., Computer 1 is A, Computer 2 is B, and so
on. This will be the Computer ID.
iv. Click “Set” if all the needed information have been
provided.

iv

Figure 2.8. Assigning Computer ID

iii

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There are schools that have the same name

within a Division/Region. Please ensure that you
input the correct school by checking the School ID.

Once the school information

is identified, the school ID and
computer ID will be indicated at
the upper right corner. This will
be the form part of the unique
code that will be generated
at the end of the survey.

Figure 2.9. e-SAT Introduction page with school ID and computer ID identified

The printout Results-based Performance Management System

of the e-SAT Self-Assessment Tool Personal Report
results contains
a unique code Important: You will need the unique code below to
that the teacher sign in to this application in the future. You must
record this code by writing it down or saving the print
may use to sign
out, otherwise you will not be able to access the
in the future. It is second rating tool for the second year.
not yet available
in the current Your Code: 10116B1-1
version of e-SAT.
Figure 2.10. 1st page of e-SAT Personal Report printout

Step 5. Set up the printer and connect to the Survey

Excel file.
Make sure that the computer is connected to a printer in
your Excel. To do this:
1. Click “File”.
2. Click “Print”.
3. Select “Printer” and manage “Printer Properties”.
4. Go back to the results window.

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 E-SAT GUIDE FOR SCHOOL ICT COORDINATORS

2
1
3

Figure 2.11. Selecting printer and managing printer properties

Teachers may now take the electronic

Self-Assessment Tool. Please refer to e-SAT
Guide for Teachers and Master Teachers.

Step 6. Let the teachers take the e-SAT survey.

Teachers can now answer the e-SAT survey.

Step 7. Assist the teachers in printing their SAT results.

When all teachers have completed the

e-SAT survey, you can now export and collect
the e-SAT data.

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2.2. How do you export the e-SAT data?

Step 1. Click “Export Data”.

Step 2. Enter “2018IT” as your password.

Step 3. Click “Export”.

Figure 2.12. e-SAT Introduction page highlighting Export data button

2
3

Figure 2.13. Exporting e-SAT data.

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 E-SAT GUIDE FOR SCHOOL ICT COORDINATORS

Step 4. Save (databaseXXXX) file in your external

storage.
1. Click “OK” on the prompt and follow the destination
path shown below and illustrated in Figure 2.11.

Figure 2.14. A dialog box Saving (database4444) file

1) Desktop > 2) SAT > 3) Reports Package > 4) databases > 5) Click “Save”

2. Rename the file, following the convention:

database_name of school_computer number,
e.g. database_AlaminosES_1

Figure 2.15. Renaming and saving database file to the databases folder.

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3. Click “OK” on the prompt notifying that the file has

been exported into the required destination path.

Figure 2.16. A prompt indicating that the data has been exported

You may now proceed to importing the

database(s) using the Summary Reports
file. Do not open the database file.

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2.3. How do you collect the e-SAT data from

multiple computers?

In the case of medium and big schools, several computers may

be set up so teachers can accomplish their e-SAT simultaneously.
Hence, there is a need to collect database files from different
computers and store or save them in the main computer.

Make sure that the e-SAT.v8 folder is saved on

the Desktop of the computers that you will use in
administering the e-SAT.

Step 1. Export the e-SAT data once all teachers have

completed the survey.

Step 2. Collect the database files from the computers and

save them on the “databases” subfolder inside the e-SAT.
v8.
On the Desktop of the computer, do the following:
1. Open the e-SAT.v8 folder.
2. Open the “Reports Package“ subfolder.
3. Open the “databases” folder.
4. Copy the “database” file and paste it in an
external storage device, e.g., USB/flash drive.

Step 3. Go to your designated “main” computer and

do the following:
1. Open the SAT folder, the “Reports Package”
folder and the “databases” folder.
2. Paste the “database” files that you collected
from the computers on the “databases” folder.

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Computer A

Computer B

Main Computer

Computer C

Figure 2.17. Copying the databaseXXXX file from the computers (2)

You are now ready to import the

databases and generate the summary
results of teachers’ e-SAT data.

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2.4. How do you import the e-SAT data?

Import the data that you collected and assist the School Head in
generating the summary results of the school-wide SAT data. You
may do the following:

Step 1. Open the Summary Reports Excel file.

To open the file:
1. Open the SAT folder, then the “Reports
Package” folder.
2. Open the the “Summary Reports.xlsm” file.

Figure 2.18. Directory structure of e-SAT.v8

Figure 2.19. Subfolders inside the extracted SAT

Figure 2.20. Survey file inside the Survey

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Step 2. Enable Editing and Macros.

Figure 2.21. Enabling Editing on Summary Reports Excel file

Figure 2.22. Enabling Macros on Summary Reports Excel file

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Step 3. Import data.

Click “Import data”. A prompt will notify you to overwrite
the old data. Click “Yes” to continue.

Figure 2.18. Importing data

Figure 2.23. Introduction page of Summary Reports Excel file

Figure 2.24. Importing data (Overwriting the old data)

It may take several minutes for the system to

import the databases. Another prompt will pop up to
indicate that the data has been uploaded. Click “OK”
to continue.

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Figure 2.25. A prompt indicating that the data has been uploaded

You are done importing data. You

can now assist the School Head in the
generation of summary results on
demographic profile, core behavioral
competencies and assessment results of
teachers and Master Teachers. Please refer
to Guide for School Heads.

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