EBS R12 New Features & Enhancements compare to 11i

General Ledger (GL)

Feature Business Benefit

6 major initiatives • Ledgers – each one is separate. SOBs are gone in R12,
Ledgers replace SOBs. Data is in the Ledger, and the
• Ledger and Ledger Sets management is in the Ledger Set.

• Multi-Org Access Control • Accounting Setup Manager is a new feature that allows you to
set up your common financial setup components from a
• Subledger Accounting central location.
• Tax Engine • In R12, we enhanced the Multiple Reporting Currencies (MRC)
feature with a feature call Reporting Currencies. We now
• Intercompany
support multiple currency representations of data from any
• Bank Model source, including external systems, Oracle or non-Oracle
subledgers, and Oracle General Ledger journals and
balances.

• Have you ever wanted to report and view balances that were
entered in your ledger currency separate from those balances
that were entered and converted to the ledger currency? In
R12, balances entered in the ledger currency are maintained
separately from balances converted to the ledger currency for
use in Reporting and Analysis.

• In R12, we’ve made many improvements to intercompany

accounting. R11i’s Global Intercompany System (GIS) has
been replaced with an exciting new product called Advanced
Global Intercompany System (AGIS). We also extended
intercompany balancing support to include encumbrance
journals.

• Maintain a common system for global compliance. Internal

Controls Manager provides a single system to standardize,
document and audit internal controls and monitor ongoing
compliance.

• Operate more efficiently with single global access across

multiple lines of business. The new Ledgers and Ledger Sets
allow for processing and reporting across different
accounting entities. With multi-organization access control
(MOAC) transactions can be managed across multiple
operating units.

• Pre-built, adaptable vertical flows accelerate industry-specific

 business processes

• SLA – Centralized repository and engine for all transaction

processing. Subledger Accounting enables you to create
multiple accounting entries. Writes a full accounting entry for
every subledger transaction (full debit and credit). Controls
all aspects of journal entries. Because of the information
captured, reconciliation is considerably easier.

• A major benefit that SLA brings in R12 is the ability to retain

the full link between transaction and accounting data for all
modules, and thus allow auditability. The accounting SLA
creates is strongly tied to the underlying transactions.

• Introduces a common data model and UI across subledgers,

replaces various disparate 11i setups, providing single
source of truth for financial and management analysis

• SLA tracks how the journal entry is built from a transaction.

• You no longer have to constantly switch responsibilities in

order to access the data in a different ledger. You can access
multiple ledgers from a single responsibility as long as all
ledgers share the same chart of accounts and calendar.

• You no longer have to open and close periods for each ledger
separately. You can now open and close periods across
multiple ledgers simultaneously by submitting Open and
Close Periods programs from the Submit Request form.

• The Translation program has been enhanced to allow you to

translate balances across multiple ledgers in a single
submission.

• You can also run Financial Statement Generator (FSG) reports

for multiple ledgers simultaneously as well as run a single
report across ledgers.

• MassAllocations has been enhances to allow you to allocate

financial data from one or more ledgers to a different target
ledger—even if the target ledger is in a different currency.

• You can now share AutoPost Criteria sets across multiple

ledgers that share the same chart of accounts and calendar
and use the AutoPost Criteria sets to post journals across
multiple ledgers simultaneously.

• AutoReversal Criteria Sets can also be shared across ledgers

to reverse journals across multiple ledgers.
 Accounts Payable (AP)
Feature
• Hierarchical Invoice model

Headers

Lines

Distributions
R11i Oracle Payables invoice hierarchy
Invoice header
Invoice distribution
R12 Oracle Payables invoice hierarchy
Invoice header
Invoice line
Invoice distribution

Invoice Approval

Document and Line level approval
Payment process enhancements
Toolset for Payment manager

Capability to Allow fewer payment runs

Powerful search tools improve online inquiry

Selected Invoices page to view invoices
selected for a pay run

UnResolved Invoices could also be looked

Reusable Payment run criteria requests

Payment dashboard empowers to manage all
current pay run procesing

Support for electronic transmission
technologies
Business Benefit
• Reduce Training Costs – prevent
human errors
• Richer Invoice information at various
levels
• Reduce Auditing Costs
• Better support for Accounting and Tax
- Automated multi period accounting
• Better controlled invoice approval
• Better support for Invoice Corrections
• Backwards Compatibility
• In R12 invoices can be created and
processed with or without being
matched to a Purchase Order. You
can see the actions available at each
level of invoice.
 Enhances the management and visibility of
payment process
 Increases efficiency of the payment process
through lesser but effective payment runs
 An effective exception visibility process
AP/AR netting In R12 it allows netting of trading partners acting as
customers and suppliers as well

Accounts Receivables (AR)

Feature Business Benefit

Revenue Management
Adheres to IAS (International accounting

standards)

Partial Period Revenue recognition

Improves Transparency in Revenue
New configurable accounting rules to determine recognition
treatment of revenue allocation for partial periods

Revenue deferral reasons

COGS and Revenue Matching

 The matching principle of accounting states

that each expense item related to revenue earned
must be recorded in the same accounting period
as the revenue it helped to earn.

 Enhanced Payment based Revenue recognition

 Revenue recognition on payment by the

customer/acceptance by the customer, evergreen
lease payments, impaired loans
Line level Cash application In R12 it allows flexibility to apply receipts at a
detail level

Allows application of receipts to specific
transaction items (Individual lines, Group of lines,
Tax or freight buckets)

Support for Line level Cash application (for

lockbox payments)

Line level balances for transactions with and

without receipt application

Funds Capture Enhancements Uptake (from Oracle Allows efficient processing of Funds capture
payments) and flexibility in payment methods

Support of new bank account model, automatic electronic

funds capture

Balance Forward Billing Allows a regular and cyclical based billing

functionality at account/account site level

Allows cycle based/event billing at
account/account site level

Leverages Billing formats

New user interface for customer management

 Cash Management (CM)

Feature Business Benefit

 Bank account balances and Interest
calculations
 Support for different bank account balance
types-Value dated, Ledger, 1 day float, 2 day
float
 Capability to verify interest amounts
credited/charged by banks based on balance
history and use defined interest rates
schedule
• Control over bank balances and cash positions
• Bank accounts for internal use in Cash
Management, Payables, Receivables, Treasury
and Payroll are consolidated in Release 12. If you
were using internal bank accounts in prior
releases, all bank accounts will be migrated into
the centralized bank account model
automatically during the upgrade.

Cash Pooling Effective utilization of funds

Available in cash management also (only available in

Treasury earlier)

Bank Statement accounting Reduces Reconciliation issues

Allows to define mapping rules

Automatically create and recoincile

transactions based on prior day bank
statement lines
 Oracle Payments (New module)

Features

• Centralized engine for making and receiving payments

• Enhanced disbursement process supports new flows and configurations

• Enhanced straight through processing (STP) for electronic payments

• Dashboard approach for monitoring and managing the payment process

• Support for wide library of payment formats and validations

• Common repository for payment data

• Oracle Payments provides a standardized way for applications to submit electronic payments to financial
institutions. This includes validation at multiple levels, aggregation of payments across invoice selection
batches, formatting, and transmission.

Sourcing

Feature Business Benefit

 EMD Support  Supports End to End sourcing solution

Capability to support EMD  Eliminates Manual checks and co-

ordination
Supports EMD Payment methods

Cash, Cheque, DD,Corporate EMD, Bank

Guarantee

EMD Administrator-Can exempt a supplier from

paying EMD/Refund/Forfeit

Quantity based Price Tiers
Drive lower bid prices through flexible price tier
structures provided by different suppliers
Offer different unit prices for different quantity
ranges
Generate extra savings by allowing buyers to
award to lowest tiered price
Allow buyers to suggest tier structure
Provide flexibility to suppliers to either respond to tier
structure defined by buyers, or define their own
structure
Can be included in negotiations with any outcome

Supplier Incentives
Award based on supplier incentives
2 Stage RFQ
Requirement Lists can be created explicitly for
Two-Stage RFQs
Templates can also be marked as Two-Stage and
used while creating a Two-Stage RFQ
Classification of Requirement Sections visible in
print view of negotiation in both buyer and
supplier views

Negotiation styles- Tailor user interface based
on sourcing events

Negotiation requirements
Objective scoring of requirements
Buyer specified acceptable values and response
scores
Automatic scoring by Oracle sourcing
Capture extra savings from new and incumbent
suppliers
Allow buyers to include incentives to compare actual
award amount and make better award decision

Aids in evaluation of supplier responses in two
distinct stages

Checks and balances are built in to ensure that no
commercial terms are visible during technical
evaluation

Data Security - commercial sections of quotes not
short listed during technical evaluation can never
be unsealed/unlocked

Transparency of process across user groups by
way of RFQ statuses and notifications

2 Stage RFQ is often mandatory in the Public
Sector industry and certain Government
organizations
Reduce unnecessary complexity and improve
usability
Streamline the negotiation creation process with
reusable negotiation styles
Minimize effort devoted to supplier training
Easier and accurate communication with suppliers
Formatting provides clear requirement explanation
List of acceptable values normalize supplier
responses
Faster and transparent evaluation of requirements
with objective scoring
Scoring model is defined upfront
Oracle Sourcing scores responses as they are
submitted
Better scoring with objective and subjective scoring
Mix objective and subjective scored requirements in a
single negotiation for optimal supplier evaluation

Enhanced Team scoring support
Buyers define scoring teams
Teams score and score computation
Score Locking
New collaboration team role-Scorer
 Knockout Suppliers
Buyers specify minimum requirements that
suppliers must attain to remain negotiation
list
Reduce analysis time with online team scoring
Scorers work in parallel on their scoring sheets
Buyers do not need to compile the figures from
different team members
Minimize buyer’s administrative role in the scoring
process
Oracle Sourcing coordinates team scoring effort
At any time, buyers can query scorers status
Increase bid evaluation transparency
Share commercial terms with scorers on as-needed
basis
Archived audit trail of team member scores
Remove non-compliant responses automatically
Define minimum knockout criteria and let Oracle
Sourcing enforce it
Focus on the quotes that meet the minimum criteria
Analyze in detail only quotes that are worthwhile
Streamline sourcing process
Shorter analysis cycle results in faster award
decisions
 PO (Core Purchasing)
Feature
 Buyer Workcentre
Document Management and communication

Document Styles allow buying organizations to
control the look and feel of the application to
match the needs of different purchasing
documents.
Document Publishing

Ability to attach files/drawings as
attachments to suppliers
 Contractor support in Purchasing

Allow Contingent Workers to Participate in
Purchasing Activities
Business Benefit
A ‘Command Centre’ for Buyers

View and Act upon Requisition
Demand

Create and Manage Orders and
Agreements

Manage Contract Deliverables

Run Negotiation Events including
Auctions and RFxs

Manage Supplier Information
Increases Productivity
Optimized for Shared Service Centers
Streamlined Interface Increases Efficiency
Pre-Seeded or Custom Views for quicker access to
information and prioritize tasks
• Name documents to match business
and naming conventions
• Enable or disable features on the
document
• Reduce application complexity
Streamlines document management and eliminates
manual processing

Leverage External Expertise
Outsource Procurement Functions to Third Parties

Provide Operational Support to On-Site

Raise and Approve Requisitions Contractors

Create, Maintain, and Approve Purchase
Maintain Compliance

Orders
Contingent Workers Not Defined as Employees

Receive Goods and Services

Compliance of Packaging constraints

Apply supplier-specific order modifiers such as Minimum

Order Quantity and Lot Multiple

Ensure requisition UOM is compliant with Purchasing

UOM or Unit of Issue

Round up/down fractional quantities

 New User Interface for Purchasing setups
Increased User Productivity

Intuitive Self Service User Interface

Shared Services Centers

Perform Setups for Multiple Operating Units without

the need to switch application responsibilities

Mass Update and Mass close of Purchasing documents
Mass Update of Purchase Documents -Extended to Deliver
to Person & Approvers, Extended to ‘Closed’ Purchase
Orders, Added New Parameters
Mass Update of Requisition
New concurrent program for mass update of Requisitions
Mass Close of Purchase Orders

Forwarding of active Purchasing Documents
and pending notifications which get stuck in
the process due to termination of an
employee

Identification of all the Purchase Documents
for a particular person

Option to filter the documents based on
parameters

New concurrent program for mass close of Purchase
Simplified manual closing of Purchase
Orders Documents
 iProcurement
Feature
 Enhanced Catalog Management

Buyers can delegate catalog management to
suppliers and catalog administrators
• Create/update content online
• Bulkload content with improved error
review capability

Summary of all changes prior to submission

Disposition at the line level provides control over
price changes and item availability

Approval, archive and version control

Content Security Enhancements
Control What Catalog Content To Show
Inclusion and exclusion rules
Replaces Catalogs and Realms in 11.5.10
Business Benefit
• Reduce the buying organization
overhead in catalog management
• Streamline catalog creation and
management
• Real-time availability for requesters
after approval
Increase Security
Inclusion and Exclusion rules provide more control over
content.
Responsibility and Operating Unit assignments enable
specific user sets to access specific catalog content.
Improve Usability
Single feature-set replaces and enhances
functionalities previously provided by Realms, System
Profiles, Catalogs, and Extractor.
 Fixed Assests (FA)

Features Business Benefit

In Release 12, the following features have been
introduced:
• Sub Ledger Accounting Architecture and
Inquiries
• Flexible Reporting using XML publisher
• Enhanced functionality for Energy
industry
• Oracle Assets is fully integrated with SLA,
which is a common accounting platform for
Sub Ledgers.
• Customers can use the seeded Account
Derivation definitions that work our of the box
or modify them as required.
• We will continue to support Account Generator
functionality for existing Asset Books even
after upgrading to R12.

• We will support the New standardized SLA

Accounting report and online account inquiry.

• Enhanced Mass Additions for Legacy • In R12 Additional attributes have been added
conversions to the FA MASSADDITIONS interface table to
enhance the mass additions functionality.

• The new attributes that have been added are

follows:

- Asset life, Depreciation

method, Prorate convention,
Bonus rule Ceiling name,
Depreciation limit etc.

• This new feature consists of default rules and

Public APIs that can be used by customers to
complete the preparation of mass addition
lines automatically.
• Automatic Preparation of Mass • In R12 The Major benefits of this feature is that
Additions customers can:

- Avoid manual intervention

during the Mass Additions
prepare process and

- Avoid customization and use

public APIs to effect custom
business logic.

• Major Asset Transaction reports have been

modified to support XML publisher. Customers
can modify or use new templates to view
report output.

• List of thirteen reports Assets for which XML

reporting is available:

- Asset Transfers Report

- Transaction History Report

- Asset Reclassification Report

- Mass Additions Create Report

- Cost Adjustment Report

- Cost Summary Report

- CIP Summary Report

- Reserve Summary

- Journal Entry Reserve Ledger

- Asset Additions Report

- CIP Capitalization Report

- Mass Additions Posting

- Asset Retirements
• Automatic depreciation rollback
• In Release 12 the intermediate manual step of
• It is no longer required to run depreciation
• In 11i, users have been able to run depreciation
for an asset book without closing the period. If
additional adjustments are required in the
current period, then the user submits a process
to roll back depreciation for the entire book,
performs the necessary adjustment(s) and then
resubmits the depreciation program.
rolling back depreciation for the entire book in
order to process further adjustments on
selected assets is no longer necessary. As
before users may submit depreciation for the
entire book prior to closing the period. If it
becomes necessary to process financial
adjustments on one or more assets, the user
may proceed with the transaction normally via
the asset workbench or mass transactions.
Oracle Assets automatically rolls back the
depreciation on just the selected assets
(instead of the whole book) and allows the
transaction(s) to be processed normally. The
asset(s) for which depreciation was rolled back
is automatically picked up during the next
depreciation run or at the time that the
depreciation period is finally closed.
rollback program manually. Depreciation
rollback is executed only on select assets as
required and not on the entire Asset Book;
thereby enhancing performance of the
program.
 iExpenses

Feature Business Benefit

Enhanced Per Diem Setup
Enforce Statutory Regulations

First Period, Last Period, and Same Day
Improve User Experience
Rates

Eliminate Erroneous Expenses

Multiple Destination Rules

Enhanced Free Items Rules

Enhanced Per Diem Entry

New Allowances Setup and Entry

Meals and Accommodation Allowances

Mileage Setup • Support Global Requirements

Additional Unit of Measure - Swedish Miles • Facilitate Smooth ‘Mid-Year’

Transition
Multiple Passenger Rates

User-Definable Add-On Rates

Enhanced Mileage Entry

Accumulated Mileage Upload

 Expense Allocation is an enhanced process • Increase accuracy in expense report

where:
• Streamline expense processing
 Expense report preparers can:
• Expedite reimbursement
 Split expense lines
• Increase employee satisfaction
 Update accounting on a multi-row page

 Create shortcuts to simplify expenses

entry

 Managers can:

 Analyze expense allocations on one

 page

 Be informed of relevant expense lines

and total amounts

 Payables Personnel can:

 View all allocations on one page

 Ascertain expense lines that have been

split

Expense Report Export Web Pages allow: • Easier to use

Administrators to: • Better and more accessible

information
Run the Expense report export from the Audit Module
• Stronger controls
Review the status of the Expense Report Export

Analyze the output of the Expense Report Export

 R12 Reporting
Features
• About 80% Standard Reports replaced by
Extracts and XML Templates
• Designed, comprehensive “fat” extracts
• Not the old standard reports recycled
• Templates provided for all reports
• Other 20% Reports supported as before
Business Benefit
• Your users easily modify reports to their
specification
• Using desktop tools like Microsoft Word
• Publish in any format; publish to the web;
distribute electronically
• Centralize Reporting – management
consistency, source of truth
• XML Publisher enables customers to utilize a
set of familiar desktop tools to create and
maintain their own report formats based on
XML data extracts from their existing Oracle
Applications concurrent request programs. At
runtime, XML Publisher merges the custom
templates with the concurrent request data
extracts to generate output in PDF, HTML, RTF,
EXCEL (HTML), or even text for use with EFT
and EDI transmissions.