School Of Information Technology

MAPỨA INSTITUTE OF TECHNOLOGY

GUIDELINES AND POLICIES FOR

THE SCHOOL OF I.T. and I.S.
OJT/INTERNSHIP COURSES

John Paul Tomas

Mary Christine Tomas
Sally Zara

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TABLE OF CONTENTS

1. OBJECTIVES

2. SPECIALIZATIONS
2.1.1 ORACLE
2.1.2 MULTIMEDIA
2.1.3 JAVA AND SOLARIS
2.1.4 CISCO NETWORKING
2.1.5 HP-UNIX / LINUX
2.1.6 SAS

3. PROCEDURES
3.1 Student Qualification
3.2 Resume Submission
3.3 Dean’s Office Screening
3.4 Company Screening
3.5 Submission of Waiver
3.6 OJT Duration
3.7 Company Rating Form
3.8 Documentation
3.9 Oral Defense

4. DUTIES AND RESPONSIBILITIES

4.1 OJT Students
4.2 OJT Adviser

5. DOCUMENT FORMAT
5.1 Outline and Contents
5.2 Title Page Format
5.3 Project Approval Form
5.4 Practicum Oral Defense Form

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1. OBJECTIVES

The School of Information Technology of the Mapua Institute of Technology Internship

program is a non-classroom learning program in which students work in the industries to
apply skills, methods and theories learned throughout their stay in the Institute.

This OJT program will equip students with necessary knowledge and develop their IT skills in
actual industry project providing gainful insights on corporate working environments. The
OJT companies are afforded with opportunity to have a first-hand pick on potential students
being trained at minimal cost.

The trainee, through this OJT program, shall also focus on the corporate use of Technology,
Management strategies and organizational behaviours. An in-depth discussion on learning
on these topics shall be compiled by the trainee.

Finally, this OJT program is designed for inexperienced students to be trained by

experienced personnel from the industry on specific tasks. With the application of the
students’ skills and theoretical knowledge, the technical expertise and seasoning of
experienced staff actually performing the task is captured, documented, and organized.

2. SPECIALIZATIONS

OJT projects may fall under one of the following fields of specialization:

2.1 DATA BASE MANAGEMENT SYSTEM (ORACLE)

This specialization concerns design, creation, implementation and
maintenance of database systems with focus on application programming and
design in modern database environment.

2.2 .Net or JAVA Programming

This specialization focuses on the study and development of advance
applications using .Net or Java technology.

2.3 CISCO NETWORKING TECHNOLOGY

In partnership with Cisco Systems through their Cisco Networking Academy,
this specialization trains students on how to provide means to interconnect
autonomous computers and share a collaborative environment of information
convergence.

2.4 HP-UNIX / LINUX

This specialization includes the utilization of system and networking skills to
be used in the HP-UX operating system or LINUX. Students taking up this
track will be taught how to work with UNIX/LINUX commands for system and
network administration, management and maintenance.

2.5 SAS
This specialization focus on Enterprise Resource Planning and Business
Analytics

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3. PROCEDURES

3.1 PRACTICUM 1

3.1.a STUDENT QUALIFICATIONS

Students who wish to undergo on-the-job-training or OJT must be qualified as
prescribed in the catalogue of information and should be enrolled in the course for
OJT.

3.1.b ACTIVITIES

1. RESUME SUBMISSION AND PORTFOLIO

Upon enrolment in the OJT course, the student should submit a resume enclosed in a
long white folder to the Technical Assistant of the Dean in the Office of the Dean

2. NON-TECHNICAL SEMINARS
The trainee must submit a minimum of three (4) non-technical summary narrative
reports (e.g. career development orientation, job interview, power dressing for
work).

3. COMPANY SCREENING
As may be desired, companies may do their own screening of OJT applicants upon
receipt of the letter of recommendation of the school with accompanying documents
(resume of student, summary of skills, etc).

4. ACCEPTANCE LETTER
The trainee, after being accepted by the company for the training should secure a
LETTER OF ACCEPTANCE from the company and should be addressed to the Dean of
School of IT.

5. All documents should be compiled and scanned to be submitted to the course

coordinator at the end of the term as one of the final requirements.

3.1.c Grading System

Non-Technical Seminars 70%

4 Seminars (15% each) 60%
Group Participation 10%
Submitted Documents 20%
Others (subject to coordinator’s preference) 10%

Note: Non-compliance of at least one of the following submittals will mean a grade of I
(incomplete).

3.2 PRACTICUM 2

3.2.a SUBMISSION OF WAIVER

Upon submission of LETTER OF ACCEPTANCE by the company to the Office of the
Dean, the trainee shall immediately secure a waiver for OJT from the Dean’s Office.
The form must be accomplished by the trainee to formalize the training, a copy of
which must be submitted to the Dean’s Office for record purposes.

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3.2.b OJT DURATION
Students who are under the OJT program are required to render a minimum of 244
hours of company work. During this time, students are expected to be involved in
real world situation by working on and applying their skills on projects, research or
any related activities the company will provide to the trainees. At the same time,
students should understand management strategies and organizational behavior.
Students are not allowed to request for over-time work and early release of
Certificate of Completion of the training. A violation of this provision will mean no
credit.

The student will also be required to submit his/her official company schedule with the
starting date and the expected date of completion of 244 hours.

3.2.c ACCOMPLISHMENT REPORTS

Students must submit four (4) progress/accomplishment reports as prescribe by the
course coordinator/adviser. Submission dates will be announced and should be
strictly followed. The last rendered date on the DAR should be on or one day before
the said schedule.

3.2.d OJT PROJECT

Students must be involved in a project, research or other IT related activities based
on the company’s requirements which must be approved by the OJT adviser. In
cases when the company does not assign a project, the trainee must prepare a
project proposal with solution based on problems / opportunities observed by the
trainee for acceptance of the company. Students without an approved project at the
end of the term will have to re-enroll the OJT course.

3.2.e PARTIAL COMPANY RATING FORM

After completing the 244 hours, the trainee shall submit to the company the
company rating form for evaluation and assessment. The company rating form is
available at the Office of the Dean. The HR Head or its equivalent should sign the
company rating form. The company in return shall send to the Office of the Dean the
duly accomplished form enclosed in a sealed and signed envelope.

3.2.e Grading System

Partial Company Rating 50%

Documents (DARs, Project proposal, etc.) 40%
Others (subject to coordinator’s preference) 10%

Note: non-compliance of at least one of the following submittals will mean a grade of I
(incomplete).

3.3 PRACTICUM 3

3.3.a OJT DURATION

Students who are under the OJT program are required to render a minimum of 244
hours of company work. During this time, students are expected to be involved in
real world situation by working on and applying their skills on projects, research or
any related activities the company will provide to the trainees. At the same time,
students should understand management strategies and organizational behavior.

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 Students are not allowed to request for over-time work and early release of
Certificate of Completion of the training. A violation of this provision will mean no
credit. The student will also be required to submit his/her official company schedule
with the starting date and the expected date of completion of 488 hours.

3.3.b ACCOMPLISHMENT REPORTS

Students must submit three (3) progress/accomplishment reports as prescribe by
the course coordinator.

3.3c FINAL COMPANY RATING FORM

After completing the 244 hours, the trainee shall submit to the company the
company rating form for evaluation and assessment. The company rating form is
available at the Office of the Dean. The HR Head or its equivalent should sign the
company rating form. The company in return shall send to the Office of the Dean the
duly accomplished form enclosed in a sealed and signed envelope.

3.3.d FINAL DOCUMENT

As a major requirement for the course, a final documentation must be submitted by
the trainee. This document must contain details of the activities done by the trainee
in the company. The format and contents of the final document is given in item 5.

3.3.e ORAL PRESENTATION

The trainee should present his activities in the company to a panel of critics. The
trainee is considered passed if the members of the panel concur to the trainee’s
accomplishments.

3.3.f Grading System

Final Company Rating 50%

Presentation 40%
Others (subject to coordinator’s preference) 10%

Note: non-compliance of at least one of the following submittals will mean a grade of I
(incomplete).

4. DUTIES AND RESPONSIBILITIES

4.1 OJT STUDENTS

a. Attend orientation on the requirements/criteria of the OJT to be conducted by the

OJT adviser/coordinator.
b. Validate the endorsement of the OJT adviser through actual work with IT
organization.
c. Submit to the OJT adviser/coordinator company evaluation, accomplishment report/s
and all the other documents required by the course coordinator
d. Prepare documents for oral defense.
e. Attend oral defense as scheduled by the OJT adviser/coordinator.
f. Rate/evaluate the company before the end of the internship program.
g. Submit the final document for the project and internship program following the
format provided in the course.
h. Observe and practice professionalism at all times.

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 4.2 OJT COORDINATOR

a. Gives orientation on the requirements/criteria of the OJT.

b. Monitors and evaluates progress reports.
c. Approves trainee’s project.
d. Coordinate with faculty members who may be the panel of critics for
project presentation of the trainees.
e. Assesses the trainee’s overall performance as per criteria prescribed in the
OJT syllabus.

5. DOCUMENT FORMAT

The document to be prepared by the trainee for defense must comply with the following
requirements/format:

5.1 MS Office document file (*.doc)

5.2 Font
Type : Times New Roman
Size : 12
Color : Black only (title and header can be bold and bigger font)
5.3 Margins
Left : 1.25 Left
Right, Top, Bottom : 1”
5.4 Make
Ring bound, color red (back), transparent (front) short bond paper (8 ½“x 11”)
5.5 Line spacing – double

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OUTLINE AND CONTENTS
The format of the practicum report includes the different items in the sequence as follows:

The Preparatory Parts

a. Title Page (preceded by a blank sheet)

b. Approval Sheet
c. Acknowledgements
d. Abstract of the Project
e. Table of Contents
f. List of Tables (if applicable)
g. List of Figures (if applicable)
h. Certification of OJT Completion

Chapter I – COMPANY PROFILE

 COMPANY HISTORY
 VISION/MISSION
 ORGANIZATIONAL CHART
 SERVICES/PRODUCTS

Chapter II – TRAINEE
 SPECIFIC DEPARTMENT WHERE THE TRAINEE ASSIGNED (PLS INCLUDE THE
SUPERVISOR’S NAME, CONTACT NUMBER AND DEPARTMENT)
 DUTIES AND RESPONSIBILITIES
 DAY-TO-DAY ROUTINE
 DISCUSS ITEMS THAT WILL DESCRIBE YOUR TRAINING WITH YOUR COMPANY
o MUST BE DETAILED/SPECIFIC (488 HRS COMPLETION)
o SUMMARY OF DAILY TASKS
 LEARNINGS ACQUIRED FROM THE TRAINING
o TECHNICAL
o CORPORATE
 ASSESSMENT
o COMPANY
o OJT EXPERIENCE
o CAREER PATH

Chapter III- PROJECT

 PROJECT OVERVIEW/DESCRIPTION
 PROBLEM/OPPORTUNITIES STATEMENT
 OBJECTIVES STATEMENT
 SIGNIFICANCE
 SCOPE AND LIMITATIONS
 BRIEF METHODOLOGY
 PROOF OF OUTPUT
 SCREEN SHOTS
 DIAGRAMS/FLOWCHARTS
NOTE: All screenshots/figures has to be included in the discussion

APPENDICES
 RESUME
 TIME CARDS
 ACCOMPLISHMENT REPORTS
 APPROVAL OF PROJECT FOR OJT
 PRINT OUT OF POWERPOINT PRESENTATION USE (2 SLIDES PER PAGE)
 ADVISERS’ RESUME IF NOT FROM MIT

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 TITLE PAGE FORMAT

Title of Practicum Report

by

Firstname M. Lastname

A Practicum Report Submitted to the School of Information Technology in Partial

Fulfillment of the Requirements for the Degree

Program
(Course/Field)

Mapua Institute of Technology

Month Year

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 APPROVAL SHEET

Mapua Institute of Technology

School of Information Technology

This is to certify that I/we have supervised the preparation of and read the practicum report
prepared by Firstname M. Lastname entitled Practicum Title and that the said practicum has
been submitted for final examination by the Oral Examination Committee.

______________________ ______
Firstname M. Lastname
Technical Adviser/ OJT Supervisor

As members of the Oral Examination Committee, we certify that we have examined this
practicum report, presented before the committee on Month Date, Year, and hereby
recommended that it be accepted as fulfillment of the practicum requirement for the degree in
Program (Course/Field).

______________________ ______________________
Firstname M. Lastname Firstname M. Lastname
Panel Member Panel Member

This practicum report is hereby approved and accepted by the School of Information Technology
as fulfillment of the practicum requirement for the degree in Program (Course/Field).

______________________
Ariel Kelly Balan
Dean, School of IT

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 Table of Contents

Title Page (preceded by a blank sheet) i

Approval Sheet ii
Acknowledgements iii
Abstract of the Project iv
Table of Contents v
List of Tables vi
List of Figures vii
Certification of OJT Completion viii
Certified photocopy of attendance sheet ix

Chapter I COMPANY PROFILE

Company History 1
Vision/Mission 2
Organizational Chart 3
Services/Products 4

Chapter II TRAINEE

Specific Department Where the Trainee Assigned 5

Duties and Responsibilities 6
Training with Your Company 7
Learnings Acquired from the Training 8

Technical Learning 8
Corporate Learning 9

Career Path Assessment 10

Assessment and Evaluation on the Company 10

Chapter III PROJECT

Project Overview/Description 11
Problem/Opportunities Statement 12
Objectives Statement 13
Significance 14
Scope And Limitations 15
Brief Methodology 16
Proof of Output 17
Screen Shots 18
Diagrams/Flowcharts 19

APPENDICES

Resume 21

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Time Cards/ Time Sheets 22
Accomplishment Reports 23
Project Approval Form 25
Print-out of Powerpoint Presentation 26
Advisers’ Resume If Not from MIT 27

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OTHER FORMS

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 School Of Information Technology
MAPỨA INSTITUTE OF TECHNOLOGY

PRACTICUM ORAL PRESENTATION RATING FORM

NAME OF STUDENT : ________________________________________________

NAME OF OJT COMPANY : ________________________________________________

DATE/IME OF PRESENTATION : ________________________________________________

CRITERIA % RATING
ORAL PRESENTATION / DELIVERY 30
Maintains good eye contact with well-modulated
voice
Communicates ideas clearly with activities
logically presented and supported
Visual aids accuracy and clarity

COMPETENCE 40
Ability to address questions with clear
explanations
Demonstrates depth understanding OJT
activities undertaken

COMPLETENESS / SUBSTANCE / 30
CONTENT
Organization of appropriate points in a logical
manner
Activities undertaken were substantially related
to specialization

TOTAL 100

COMMENTS
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_________________________________________________________

NAME OF PANELIST AND SIGNATURE

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 School Of Information Technology
MAPỨA INSTITUTE OF TECHNOLOGY
333 Sen. Gil Puyat Ave., Makati City 1202 Philippines

APPROVAL OF PROJECT FOR OJT

NAME OF TRAINEE ______________________________________________________

COMPANY ______________________________________________________

DEPARTMENT ______________________________________________________

REGISTERED ADDRESS ______________________________________________________

______________________________________________________
______________________________________________________

NAME OF SUPERVISOR ______________________________________________________

JOB POSITION ______________________________________________________

TITLE OF PROJECT ______________________________________________________

BRIEF DESCRIPTION OF PROJECT

I, hereby, certify that the above project and description shall be the major work to be undertaken during
the OJT program. The trainee’s supervisor has requested this project which will be useful in the
organization and have a direct impact in the company.

SIGNATURE OVER PRINTED NAME OF TRAINEE/ DATE SIGNATURE OVER PRINTED NAME OF SUPERVISOR/ DATE

ACTION TAKEN BY THE OJT ADVISER

REM ARKS/COMMENTS
 APPROVED
 DISAPPROVED

SIGNATURE / DATE

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 School Of Information Technology
MAPỨA INSTITUTE OF TECHNOLOGY

DAILY ACCOMPLISHMENT REPORT

NAME : SPECIALIZATION:
COMPANY NAME :
DEPARTMENT ASSIGNED :
SCHEDULE OF TRAINEE:

EXPECTED DATE OF COMPLETION OF 244 HOURS:

ACTIVITY DURATION REMARKS IMMEDIATE SUPERIOR
(PLS SPECIFY THE (DATES AND NO. OF (eg., ACCOMPLISHED, SIGNATURE
TASKS PERFORMED) HRS RENDERED) ON PROCESS etc)

Prepared by:

___________________________
Student’s Signature

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 SAMPLE FORMAT OF CHRONOGICAL

FIRST NAME, MI, LAST NAME

RESUME FOR ANTICIPATED GRADUATE
/FRESH GRADUATE

City Add: ___________________ Provincial Add: ___________________

Tel. (02) ___________________ ______________________
Mobile: 63__________________ Tel No. _______________ Scanned Graduation
Email: _____________________ picture

AREAS OF INTEREST
_______________________________________________________________________________________

EDUCATION
MAPUA INSTITUTE OF TECHNOLOGY (MIT)
(COURSE / DATE EXPECTED TO GRADUATE)
(Awards)

TECHNICAL SKILLS
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
________________________________________________

WORK-RELATED EXPERIENCE
(POSITION) (COMPANY) - (DATE)
(Job Description)
.

POSITION) (COMPANY) - (DATE)

(Job Description)

EXTRA-CURRICULAR ACTIVITIES

AWARDS AND ACHIEVEMENTS


RESEARCH PAPERS AND PROJECTS HANDLED

(Title of Paper/Date completed)
(description)

TRAININGS AND SEMINARS ATTENDED

(Seminar Title, sponsor). - (date)
(Seminar Title, sponsor), - (date)
(Seminar Title, sponsor) - (date)

PERSONAL DATA
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
________________________________________________

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 School Of Information Technology
MAPỨA INSTITUTE OF TECHNOLOGY

IT199R GUIDELINES

1. The class will be divided into groups and a leader per group will be assigned by the OJT/Course
Coordinator. Refer to the leader for duties and responsibilities (to be given by the coordinator
2. Check your Blackboard account (IT199R course) and or the official SOIT Facebook page for
updates, announcements and reminders.
3. Submission of Certificate of Attendance and Narrative Reports of Non-technical seminars
conducted in school is due a week after the schedule and should be uploaded in Blackboard.
Topics are to be approved by the Course Coordinator.
4. Student should submit a long white folder to the Technical Assistant on the date specified by the
Course Coordinator. It should contain the following:
a. Photocopy of CM
b. Resume (MAPUA Format)
c. Signed IT199R Guideline
5. Student will scout for an IT company, and have it approved by the Course Coordinator using the
Endorsement Request Form (ERF). The Form is available at the Dean’s Office.
a. The list of companies with MOA to the institute will be endorsed by the Center for
Career Services (CCS).
b. If the preferred company is not included in the MOA List, student should present a
company profile to the course coordinator for review. If the company is approved in
principle, the student will send the form to CCS. CCS will then call the company for
possible partnership with the school and write a note on the ERF if the partnership is
already for processing. Student will resubmit the noted ERF to the course coordinator.
c. Approval and signing of ERF is done on the availability of the course coordinator, which
starts 5th week of the term/quarter.
d. This ERF should be signed and attached upon submission of request of Endorsement
Letter to the office of Dean of School of IT.
6. Student will be given an Endorsement Letter ONLY ONCE (except on Special Cases).
7. Upon submission of Endorsement letter to the approved company, the HR personnel and/or its
counterpart should send an ACCEPTANCE letter addressed to the Dean of SCHOOL of IT.
8. Original Acceptance Letter should be submitted to the SOIT Tech. Asst. for filing
9. Acceptance Letter is the FINAL requirement for the course IT199R (OJT1).
10. Student should secure an electronic copy of all the forms and documents signed by the course
coordinator. This is due during the 11th week of the term and to be submitted through
Blackboard.
Note:
1. Non-compliance of at least one of the following submittals will mean a Grade of I.
2. Failure to submit any of the requirements above will mean a Grade of 5.
3. All signed documents should be personally submitted to the Technical Assistant and be
inserted/included in the LONG White Folder (Portfolio)

I have read and understood the Guidelines for IT199R (OJT1) and will abide by the rules provided by
the School.

Signature above Student Name and date

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