Cpa Help

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CPWD Planning Application
CPWD Planning Application is the program for preparing the detailed estimate,
comparative statement, justification, analysis of rates etc. based on DSR 2007 and
DAR2007.
Press F1 key in the program to open the corresponding help page.
The contents under CPWD Planning Application
Salient features
Getting Started
Edit master database
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Salient features
Foreword
It is important that premier organization like CPWD works on a roadmap of
systematic introduction of e-governance to achieve its long term goals
through IT initiatives. The main objective of introducing IT in an organization
is to bring efficiency and transparency in its core functions enabling it to serve
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better. CPWD needs specific softwares to help its employees to execute

works as well as support management to monitor various projects and its
assets maintenance and management services. Various applications and
programs have already been introduced in CPWD like Project management
system(PMS) for monitoring of progress of works, Personnel Information
Management System(PIMS) for human resource management and CPWD
sewa for maintenance services to name a few.
In this context it was felt necessary to arm the functionaries of the department
with suitable software that will improve its productivity in preparation of
estimates, NITs, tender processing etc. With this background a software
CPWD Planning Application (CPA) based on DSR 2007 has been developed
which will substantially reduce cycle time of planning activities. The software
integrates the useful features and facilities generally needed in planning
offices. This will also enhance capability of the employees to utilize IT based
systems in CPWD.
This version of software is being released for use in their day to day functions
and feedback. Various suggestions for its improvement and modifications
that are considered necessary may be intimated to Central Design
Organisation.
I wish to place on record the effective co-ordination on the part of
Sh.R,N,Dandekar Chief Engineer (CDO) and sincere efforts and dedication
put in by Sh.V.Jithender Reddy, Exe. Engineer Nagpur Central Division-II,
CPWD in developing this software.
D.S.Sachdev
Director General (Works)
March 2009 CPWD, New Delhi
Preface
CPWD has already embarked on adopting strategy of computerization to
bring about total quality management in its various functions by making use
of IT enabled services. Use of PCs has already percolated down to the level
of division and subdivisions.
CPWD’s core function rests in creating built environment for various
departments of central government for which estimation and tender
evaluation is the basic activity in various planning offices as a precursor to
execution of works. Preparation of detailed estimates, NITs, tender
documents and justification if done manually is highly laborious and time
consuming activity in which possibility of committing errors can not be ruled
out. CPWD has been making use of software named as Integrated Planning
Application originally based on DSR 1997 and subsequently its updated
version based on DSR 2002 for planning activities. This software was very
well received in the department.
With the introduction of DSR 2007, requests have been pouring in for release
of software based on DSR 2007. Accordingly CPWD Planning Application
has been developed in house based on latest dot net technology with user
friendly graphical interface. Apart from basic function of preparation of
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estimates and justification additional features as listed under salient features

below, have also been incorporated in this software.
It is sincerely felt that this software will fulfill long awaited requirement of
planning offices. Although this version of software is complete in itself with all
facilities as listed under salient features, but is being released on trial for
getting feedback from users. It is requested to use the software and problems
if any and suggestions for its further improvement may be informed to me for
incorporation in its subsequent versions which will be made available on
CPWD website.
The software has been solely conceived and developed by Sh. V. Jithender
Reddy, Executive Engineer Nagpur Central Division-II, CPWD. Dedicated
efforts of Sh. Reddy are highly appreciated.
R.N. Dandekar
Chief Engineer (CDO)
March 2009 CPWD, New Delhi
Developer's note
In CPWD, preparation of estimate, NIT, comparative statement and
justification is the activity before award of work and takes lot of time if done
manually. Earlier Integrated Planning Application (IPA) based on DSR 2002
and DAR 1997 was being used for preparation of estimates, justification etc.
With the introduction of DSR 2007 by revising DSR 2002 and DAR 2007 by
revising DAR 1997, there is an imminent need for the software based on
DSR 2007 and DAR 2007.
Hence, I have developed the CPWD Planning Application (CPA) software ab
initio, using the latest Object Oriented Programming with .NET framework to
prepare estimate, NIT, tender document, comparative statement, justification
etc based on DSR 2007 and DAR 2007. I have tried to make the program as
user friendly as possible with easy learning curve and made several visual
enhancements so that one can get a clear picture easily.
I express my gratitude to Sri D.S. Sachdev, Director General (Works), CPWD
and I express my sincere thanks to Sri R. N. Dandekar, Chief Engineer,
CDO, CPWD for taking keen interest and making it possible to circulate this
software to all CPWD offices.
Even though every effort has been made to see that the program is error
free, the users are requested to check the input and output from the program
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properly when the program is used. However, if any error is observed please
mail it to CPWDPlgApp@gmail.com with subject as ERR: followed by brief
description of the error and if any suggestion is to be made please mail it to
CPWDPlgApp@gmail.com with subject as SUGN:followed by brief
description of suggestion. I hope that this software will serve the intended
purpose and reduce the time consumed in the planning activities.
V. Jithender Reddy
Executive Engineer
March 2009 NCD-II, CPWD, Nagpur
Salient features of the program:
z Modified DSR items and Non Schedule Items can be entered including analysis of rates, so that
the analysis can be used for the justification of rates. To reduce typing work the item and
analysis of rate data from another existing item can be copied to other items and then modified
as required. The analysis of rates of modified DSR and Non Schedule items can be copied to the
estimate, so that when the estimate is sent another office the justification can be done for these
items even though the analysis of rates of these items is not present in the master database of
that office.
z There is flexibility in feeding the analysis of rate to enter mathematical formulas, sub analysis
items etc.
z Items are listed in the descending order of percentage of estimated cost along with the
cumulative percentage, so that the items up to 90% of estimate cost can be selected easily for
justification. If the user does not want to enter the analysis of rate for non schedule / modified
schedule items, then the justified rate can be directly entered for justification. The program
indicates by color coding the user entered justified rates.
z Percentage of each item is worked out and bar chart is displayed and it can be sorted by the
user. This gives an idea of weightage of different items in the estimate. Percentage of schedule
items over the total estimated cost is also displayed as a bar to give an idea that the program is
dominated by schedule items or non schedule items.
z Reports of abstract of cost, detailed estimate, list of basic rates for justification, comparative
statement, justification statement etc. can be printed in the same format as being used in the
department including the (designations) stamps of offices.
z Three levels of security is provided. The DSR items, DAR and basic rates for DAR cannot be
added, deleted or modified by either by the admin user or the normal user. The modified
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schedule items, NS items and analysis can be added, deleted or modified by the admin user.
Apart from this, the data which is stored in master database like cost index data, contractors
data etc. can be created and modified only by the admin user. The normal user cannot save any
data to the master database. This has been provided to have better security and to avoid any
change in the DSR, DAR and basic rates for DAR either intentionally or unintentionally. If any
correction slip is issued for these, the changes will be made and the corrected database will be
posted on CPWD website for download.
z After entering the data, the estimate can be locked to avoid unwanted modifications.
z Estimate can be created from a template file, so that the commonly required options can be
stored in the template to save time.
z The estimate items and modified schedule and non schedule items can be imported from excel
compatible spreadsheet, but only by the admin user.
z Back up of estimate can be created and all the files are neatly organized in folders.
z The items can be filtered based on item type, selection, subhead, words in the description of the
item and the filtered items will be displayed in the table.
z Estimate, schedule of quantities for NIT, list of basic materials can be exported to excel
compatible spreadsheet. After receiving the market rates in spreadsheet, the market rates can be
imported from spreadsheet for justification.
z Color highlighting is provided to easily identify the DSR, Non Schedule items, selected items,
items with quantity blank etc.
z NIT including CPWD-6, CPWD-8 form and schedule of quantities is generated in word format.
The user can edit the template file to modify the NIT template as per the requirements. It can be
later used for preparation of tender documents.
z The user can create other word format template files eg. covering letters, tender forwarding
memo, TS memo etc. using the parameters defined by the program and user defined parameters
for creation of other reports in word format.
z Program comes with a word compatible component and excel compatible spreadsheet
component so that the reports can be viewed and saved evenif MS office is not installed. The
saved documents can be opened in MS office 97-2003, 2007, Openoffice.org, staroffice. This
gives better compatibility, as this does not impose restriction of specific version of MS office for
import and export of excel and word reports.
z The estimate prepared on one computer can be viewed, checked and edited from another
computer connected in network.
z The total quantity and amount of basic material and labour is worked out. The basic material and
and labour required for each item and the itemwise break up of the basic material and labour can
be viewed.
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Getting Started
In this section how to create estimate, prepare comparative statement, justification etc. are
explained. To run the program a minimum screen resolution of 1024x768 pixels is required. It is
preferable to have Pentium IV with 1 GB RAM for better performance. Windows XP with SP2 or
Windows Vista operating system is required.
The contents under Getting Started
Activation Form
Login Form
Menu commands
Create or open estimate
Enter Estimate Data
View and print estimate
NIT and other Word reports
Prepare Comparative statement
Prepare Justification
Save as another Estimate window
Save as Template File window
Save Backup window
Restore from Backup window
Common tasks
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Activation Form
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After installing the program, when the program is run this activation form is displayed. Here the
product ID which is unique to each computer is shown in the first textbox. Please send this code
to CDO through the Executive Engineer of your office to obtain the activation code. Enter the
activation code in the concerned text box and click OK button. This will activate the program.
When the program is run, after activating the program, this form will not be displayed again and the
login form will be displayed. Even if the hard disk is formatted the activation code will remain
same, hence there is no need to obtain activation code again. The program has to be activated on
each computer by obtaining the corresponding activation code.
Product ID textbox
In this text box the product ID is displayed. This is generated by the program based on the
hardware configuration of the computer and is unique to each computer.
Activation code textbox
After obtaining the activation code corresponding to the product ID displayed in the top text
box, enter it in this text box.
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OK button
Click this button to activate the program. If the correct activation code is entered, the
program will be activated and this form will not be displayed again. Instead, login form will
be displayed. Enter admin as username and password in the login form to enter into the
program. Then open the edit users form from Tools menu to change the password of admin
user, and create other usernames and passwords as per requirement.
Cancel button
Click this button to cancel and exit.
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Login Form
The login form is displayed when CPWD Planning Application is started. Type username in the
user name text box and the password in the password text box and then click OK button to accept
and start the program. Click cancel button to exit.
Login form
Start CPWD Planning Application program by navigating to
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Start menu -> Programs ->CPWDPlanningApplication and clicking

on CPWDPlanningApplication.
This login form is displayed on start.
User name field
Enter user name in this field. When the program is first installed. 2 usernames are added
by default. They are,
1. username: admin password: admin

2. username: user password: user
Three levels of security is provided. The DSR items, DAR and basic rates for DAR cannot be
added, deleted or modified either by the admin user or the normal user. The modified
Apart from this, the data which is stored in master database like cost index data,
contractors data etc. can be created and modified only by the admin user. The normal
user cannot save any data to the master database. This has been provided to have
better security and to avoid any change in the DSR, DAR and basic rates for DAR either
intentionally or unintentionally. If any correction slip is issued for these, the changes will be
made and the corrected database will be posted on CPWD website for download.. Hence,
for better security keep the password of the admin user safe and available only to the
responsible person(s).
To change the usernames and password open the edit users form from tools menu. This
command is available when the program is started by admin user.
Password field
Enter password
OK button
Click to accept username and password.
Cancel button
Click to exit the program.
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Menu commands
This is the menu bar. All the available commands are listed under various menus. These are
explained below.
File
New, Open estimate, Create New estimate, Open existing or Recent estimate
Recent estimate
Save master DB Save data of master database
The data listed under master DB menu, designations listed in the
table on the left hand side of designations form and list of contractors
in the top table of tenderers form are saved in master database
Save current estimate Save data of the current estimate
Save estimate as Save the data of the estimate as another estimate. This opens a
another estimate form. In that form select the estimate folder in which the estimate is
to be saved, estimate name and name of work and then press OK
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button.
Save estimate as Save the current estimate as a template file. This opens a form.
template file Enter a name for the template and a description to easily identify the
template for which purpose it has been created. All the data presently
in the estimate will be saved in the template file. Whenever a new
estimate is created from this template file it will be created with this
data. Then the required changes can be made in the data..
Save back up Save a copy of back up of the current estimate. A form is opened.
Enter a name for the back up file and a description to easily identify
the back up at the time of restoring the estimate from back up file.
Restore from back up Import the data contained in the back up file into the current estimate.
All the existing data will be deleted and the data from the back up file
selected in the opened form will be taken into the estimate
Close all open Select this menu command to close all the open windows (tabs).
windows
Close all open Close all the open windows except the current window which is active.
windows except
current
Close estimate Closes the current estimate. The program will still be open with
master database, so that another estimate can be opened and work
can be done on it.
Exit Closes the program. If changes were made to the estimate data the
following message box is displayed.
Click yes button to save the changes, No button to discard the

changes and Cancel button to cancel program closing. If changes
were made to the master database data the following message box is
displayed.
Click yes button to save the changes, No button to discard the

changes and Cancel button to cancel program closing.
Master DB
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Items and analysis This opens a form. Using this form an item can be added, modified
and the analysis components of the item can be added, modified
and deleted.
Import NS and mDSR Use this option to import Non schedule items, modified DSR items
items from Excel from excel compatible spreadsheet. A sample excel file is located in
the application folder. i.e. C:\Program
Files\CPWDPlanningApplication
Sub heads Opens a form for creating a new sub head and to modify and delete
the existing subheads.
Basic rates This opens a form for creating, modifying and deleting the basic
rates, used for the analysis of the rates.
Delete items Opens a form to select the items which are to be deleted. The
program displays the items which are redundant (no more required)
and the items which are orphaned (which does not have a parent
or main item) due to deletion of the items selected. These are
displayed in different colours for easy identification. After marking
the items, the marked items can be verified and deleted.
Modified DSR items Opens a form in which all the modified DSR items present in the
analysis master database are displayed. The items can be selected and
analysis of rate can be done.
Non Schedule items Opens a form in which all the Non Schedule items present in the
analysis master database are displayed. The items can be selected and
analysis of rate can be done.
Contingencies Opens a form for adding, modifying and deleting the contingencies
data.
Cost index Opens a form for adding, modifying and deleting the cost index
data.
Units Opens a form for adding, modifying and deleting the units.
Select master database
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Use the first menu item to

select another master database file. The master database file
EstMaster07 is located in the program folder
CPWDPlanningApplication which is by default installed in
C:\Program Files. This option is useful for checking the estimate
done on another computer which is connected in network. By
selecting the estimate on that computer and the master database on
that computer the work can be checked in this computer but when
saved the changes will be saved to the files on that computer. Use
the second menu item to set the master database file location to the
default master database which is located in the
CPWDPlanningApplication program folder.
Estimate
Estimate data Opens a form for entering the estimate data ie. name of work,
contingencies percentage, cost index etc.
Designations Opens a form for entering the designations (stamps) which will be
saved in the master database and to select the designations (stamps)
for different reports of the estimate.
Select items from Opens a form for selecting the DSR, modified DSR items and Non
Master DB Schedule items from the master database to the estimate.
Import Estimate Items Use this option to import estimate items from excel compatible
from Excel spreadsheet. A sample excel file is located in the application folder.
i.e. C:\Program Files\ CPWDPlanningApplication
Show estimate Opens the estimate form.
Show abstract of cost Opens the abstract of cost form
Copy mDSR NS Use this menu option to copy analysie of rates of mDSR and NS items
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analysis to Estimate from the master database to the estimate. So, that when the estimate
is sent to another office, where the mDSR and Non Schedule items
analysis from the estimate will be used for justification, eventhough
these items are not present in the master database of that computer
Calculate Basic Use this menu option to calculate the total quantity and amount of
Material and Labour basic material and labour required for all the items for the estimate
quantity. The quantities and amount are calculated only for the items
for which analysis of rates is available either in the estimate or in the
master database.
List basic material In this form all the items in the estimate are displayed in the top table.
and labour by Item When an item row is clicked the corresponding quantity and amount of
Number basic material and labour required for that particular item are
displayed in the bottom table.
List basic material In this form the list of all basic material and labour is displayed in the
and labour by basic top table. When a basic rate row is clicked, the break up of the
rate code quantity and labour required for that basic rate code is displayed
itemwise in the bottom table.
Tenders and Justification
Use this menu to enter the tender data and to prepare justification
Select items for Opens a form for selecting the items for justification.
justification
Tenderers Use this option to enter the tenderers data. The top table in the form
gives the list of contractors stored in the master database from which
the required contractor name can be copied to the second table which
is stored in the estimate.
Enter tender rates Opens a form for entering the tender rates of the different tenders.
Comparative Prepares and displays the comparative statement.
statement
Justification statement Prepares and displays the justification statement.
Reports
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Use this menu to preview and print various reports
Tools
Edit users Opens a form for creating and editing user name and passwords.
Note: This command is available only when the program is
started by admin user.
Import the DSR, Whenever a correction slip is issued to DSR or DAR, the corrected
DAR and Basic master database will be posted on CPWD website. Download the
Rates corrected master database and use this menu option to import DSR,
DAR and Basic rates from the corrected master database to the
current master database. This will only replace the DSR, DAR and
Basic rates for DSR items and will not disturb the modified DSR, Non
schedule items, Cost Index data etc. in the master database.
Export estimate to This option exports the estimate to excel compatible spreadsheet.
excel
Export NIT Use this option to export NIT schedule to excel compatible
schedule to excel spreadsheet. From there it can be copied and paste in the NIT
document.
Options Print reports on both sides
Select this option to print the reports on both sides of the paper. A tick
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mark appears on the left hand side when the option is selected.
Deselect it to print the reports on one side of the page. The margins
of the report are adjusted accordingly.
Adjust the height of the description pane.

Enter the height (shown as ht in the following figure) of the description
pane which displays the full description of the item. The default
values is 130.
Open a word Use this command to open a MSword like application to open and edit
compatible word format reports. It looks like a MS word application but with a
application subset of features.
Open an excel Use this command to open a MSexcel like application to open and edit
compatible spreadsheet files. It looks like a MS excel application but with a
application subset of features.
Notes This option opens an excel spreadsheet. When save button in this
form is clicked, it is saved as Notes.xls in the current estimate folder.
Again when the estimate is opened, and this option is selected, the
notes.xls file of that estimate folder will be opened. In this
spreadsheet, notes and miscellaneous information can be entered. It
can be used for calculations also as the formulas are supported in the
excel spreadsheet.
Help
Contents Opens the help file with contents tab as active tab.
About... Provides the information about the program
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Create or open estimate

Follow the steps outlined below for creating a new estimate or to open an existing estimate.
The contents under Create or open estimate
Create new estimate
Open existing estimate
Open recent estimate
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Create new estimate

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Master database file location
In this text box the master database file location is displayed. To select a different master
database file use the browse button on the right side. You can use a master dabase on a
computer which is connected in LAN.
Browse master database file

Use this button to browse for a different master database file. You can use master
database file on another computer which is connected in LAN ( Network).
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Estimate folder
Select the estimate folder from the combo box. All the estimates which are present in the
selected estimate folder are displayed in the table under the open existing estimate tab.
The estimate folders can be created, deleted and refreshed using the buttons on the right
hand side.
Create estimate folder

Click this button to create an estimate folder. A folder dialog will be opened
Navigate to the required folder and click OK button to make this folder as an estimate folder.
The program will track all the estimates contained in the estimate folder. Use make new
folder button to create a new folder under any selected folder.
Delete estimate folder

Click this button to delete an estimate folder from the program database. The
program will not monitor the estimate contained in this folder after deletion. The
following message will be displayed. If Yes button is clicked the estimate folder will be
detached from the database. If you want to delete the contents of this folder from the hard
disk of the computer, please delete them from the windows explorer.
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Refresh estimate folder

Click this button to refresh the estimate files under all the estimate folders, which are
listed in the estimate folder combo box. When an estimate is copied under an
estimate folder from windows explorer, such estimate will not be displayed in the
table. Then click this button to refresh the estimate names by parsing the estimate folder.
Estimate templates table
This table displays all the available template files. An estimate file can be saved as a
template file by keeping the data like designations for report, cost index etc. and later the
new estimates can be created based on the template files. Any number of template files
can be created. Each template file can be given some description so that it is easy to
understand for which purpose the template file is to be used. The last modified date of the
template file is also displayed in the table.
Make extensive use of template files to save time.
Delete Template File button

Click this button to delete the estimate template file selected in the
above table.
OpenTemplateFile button
Click this button to open the estimate template file selected in the
above table to modify the estimate template file. Any modification
made and saved in the estimate template file will be applied to the new estimate file when it
is created from modified estimate template file.
Estimate file name
Enter the estimate file name in the text box. A folder will be created with this name in the
current estimate folder which is displayed in the estimate folder combo box (3). Then
estimate file with .est extension is created in the newly created folder. A back up folder is
also created within this estimate folder, and all the estimate back up files will be stored in this
back up folder.
OK button
Click OK button to create the new estimate file with the above settings. You
can also double click on the row in the table to perform this function.
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Cancel button
Click this button to quit without creating an estimate.
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Open existing estimate
Estimate Folder Comb box

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selected estimate folder are displayed in the table under the tab open existing estimate.
hand side.
Table of existing estimate files
All the available estimates in the currently selected estimate folder are displayed in this
table. Estimate name, name of work, estimate cost and date of last modification are shown
in this table for ready reference. Select the required estimate. If the required estimate is
not found then try in another folder by selecting in the estimate folder combo box.
OK button
Click OK button to open the estimate file selected in the above table. You can
also double click on the row in the table to perform this function.
Cancel button
Click this button to quit the application without opening an estimate.
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Open recent estimate

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The recently opened and saved estimate files are listed under the Open Recent Estimate tab of the
open estimate dialog. This is a handy way of working on the recently used estimate file. When
the program is started, the open estimate file dialog box will be opened with this Open Recent
Estimate tab as active tab.
Estimate folder combo box
selected estimate folder are displayed in the table under the tab open existing estimate.
hand side.
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Recent estimates table
The recently used estimate files are listed in this table. When an estimate is selected in this
table, the estimate folder in which this estimate is contained will be displayed in the estimate
folder combo box. Select an estimate file to open.
OK button
Click OK button to open the estimate file selected in the above table. You can
also double click on the row in the table to perform this function.
Cancel button
Click this button to quit the application without opening an estimate.
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Enter Estimate Data

This section explains how to enter the data for the estimate.
The contents under Enter Estimate Data
Estimate Data
Enter designations
Select Items from Master DB
Copy mDSR NS analysis to Estimate
List basic material and labour by Item Number
List basic material and labour by basic rate code
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Estimate Data
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Use this form to enter Name of work, place and date for Non schedule items, contingencies, cost
index etc. for the estimate.
Name of work
Enter the name of work in this text box
Select contingencies
Select the contingencies percentage. On clicking in
this combo box a dropdown box with contingencies
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percentages is displayed as shown below. Select the required percentage from the list.
Edit contingencies
Click this button to open the Edit contingencies data form for editing the contingencies
data. This data is stored in the master database. Once entered and saved in the
master database the required contingencies percentage can be selected for the
current estimate from the combobox on the left side.
Select cost index

Select the cost index to be used for this estimate from the
available cost indices. On clicking in this combo box a
dropdown box with cost index data is displayed as shown below. Select the required cost
index from the list.
Edit cost index data

Click this button to open the Edit cost index data form for editing the cost index data.
This data is stored in the master database. Once entered and saved in the
master database the required cost index can be selected for the current estimate from
the combobox on the left side.
Cost Index data
The data of the cost index selected for this estimate is displayed in this area.
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Print TS in DE
Check this check box to print the technical sanction statement i.e. The
estimate is technically sanctioned for Rs. ............ at the bottom of the
detailed estimate report.
Print TS in Abract
Check this check box to print the technical sanction statement i.e. The
estimate is technically sanction for Rs. ............ at the bottom of the
abstract of cost report.
Certificate for list of basic materials
Here enter the certificate which should be printed in the list of basic materials report.
Close button
Closes this form.
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Enter designations
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Open designations form

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Click this button to open this designations form.
Designations Tab
A tab is displayed for the designations form. If another
window is opened later, then designations form can be
made active by clicking on this tab.
Designations navigator
Use the record navigator to access different rows in the
table.
Delete designation
Click this button to delete the currently selected designation in the table.
Edit designations in the master database
Use these controls to create, edit and delete the designations in the master database.
Designations Table
This table displays all the designations in the master database. From this table the
required designation for different reports of the estimate are selected.
Designation ID
Enter a reference ID for the designation. This should be unique in the table of designations.
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Designation
Enter the designation in this text box. Windows 2000, XP, Vista support asian languages.
After enabling it from control panel, by selecting Hindi font from language bar, the
designations can be typed in Hindi.
Add designatin
Add the designation entered above to the master database.
Modify the current designation

Click this button to modify the designation with the text entered in the designation text
box.
Insert Designation
Click this button to insert the designation text entered in the designation text box
above the designation selected in the table.
Move the current designation up

Click this button to move the selected designation in the table up side
Move the current designation down

Click this button to move the selected designation in the table down side.
Select the report for settting the designations (stamps)
Select the report to the set the designations (stamps). Maximum four number of stamps
can be setup and all are optional. Select the stamps as per the requirement for different
reports of the estimate.
Select the bottom right designation

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Click on the button to insert the designation selected in the table on the left side, as the
bottom right designation (stamp) for the report selected above.
Select the bottom left designation

Click on the button to insert the designation selected in the
table on the left side, as the bottom left designation (stamp)
for the report selected above.
Select the top right designation

table on the left side, as the top right designation (stamp)
for the report selected above.
Select the top left designation

table on the left side, as the top left designation (stamp) for
the report selected above.
< Previous Next >
< Previous Next >
Select Items from Master DB

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Filter bar
Use filter bar to filter items in the table
Item Number combo box

Enter the item number in this combo box. As a
number is entered, the list of items will be filtered and
all the item numbers starting with the letters entered
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will be shown. After entering the required item number, press tab key. It will take the
focus to Quantity field in the following table pertaining to the item number entered in
the combo box. Now, enter the quantity in the quantity field and press tab key
holding down the shift key. It will take focus back to this combo box so that another
item can be selected. Repeat this process until all the required items are selected.
If a modified DSR item is required but not already present in the table, then first it has to be
entered using Edit Item and Analysis form, then it should be selected from this form.
Item navigator
Use item navigator to access different items in the
table
Full description of item
This table displays the full description of the item including the description of all the main
items.
Clear selection
Click this button to clear the selection of the items.
Select highlighted
Click this button to select the items highlighted in the table
Deselect hgihlighted
Click this button to deselect the items highlighted in the table
High light legend
This indicates the colour used for high lighting

DSR - DSR item
mDSR - modified DSR item
NS - Non Schedule item
SelIt - Selected item
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QtyBl - Item with quantity blank

InEst - Item which is already present in the estimate.
Analysis report
Click this button to preview and print the analysis of rate report for the selected items.
Schedule of rates report

Click this button to preview and print the schedule of rates report for the selected
items.
Copy selected items to estimate

After selecting all the items select the selected items option from the third combo box
in the filter bar located at top. This displays only selected items in the table, so that,
the items and quantity can be verified before copying them to the estimate. This
reduces the chances of copying some items inadvertently. Later, click this button to copy
the selected items to the estimate.
< Previous Next >
< Previous Next >
Copy mDSR NS analysis to Estimate

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In this form the items of the estimate for which analysis of rate is available in the master database
are listed in the middle table and the items of the estimate for which analysis of rates is not
available in the master database are listed in the bottom table. Click the copy analysis to
estimate button to copy the analysis of rates of the items listed in the middle table from the master
database to the estimate. For example if the estimate is prepared in one office and then sent to
another office for preparing justification, then the analysis of rates of the non schedule and modified
DSR items may not be available in the master database of that office. By copying the analysis of
rates to the estimate from this form, when the estimate is sent to another office, for the justification
and for calculating the basic material and labour the analysis of rates from the estimate will be used
for modified DSR and non schedule items. The program first searches in the estimate for the
analysis of rates of modified DSR and non schedule items only if it is not available in the estimate
then it searches in the master database.
< Previous Next >
< Previous Next >
List basic material and labour by Item Number

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After calculating the total basic material and labour required from the estimate menu, open this
form from estimate menu. It lists all the items for which the analysis of rates are avalaible either in
the estimate or in the master database, for which the total basic material and labour are calculated.
Click on any row in the middle table to list the total basic material and labour required for that
item, in the bottom table.
The items for which no basic material and labour are calculated due to non availability of analysis
of rates are listed in a table under the second tabpage Items for which no Basic Material Labour
calculated.
< Previous Next >
< Previous Next >
List basic material and labour by basic rate code

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After calculating the total basic material and labour required from the estimate menu, open this
form from estimate menu. It lists all the basic rate codes in the middle table. Click on any row in
this table to list the total quantity for this basic rate code for different items, in the bottom table.
< Previous Next >
< Previous Next >
View and print estimate

After entering the data for the estimate view the estimate in the estimate form and abstract of cost
in the abstract of cost forms. These are opened when the corresponding buttons are clicked in the
toolbar.
The contents under View and print estimate
Estimate
Abstract of cost
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Preview and print abstract of cost
Preview and print estimate
< Previous Next >
< Previous Next >
Estimate
Estimate
1 . Open
Open Estimate
E ti t
Open
Click this button to open this estimate form
E ti t
2 . Filter bar, Item Full description and item

Filter bar, Item Full description and item
i t navigator
Filter bar, Item Full description and item

i t
The usage of these components is similar as explained earlier.
3 . Estimate Item
Estimate Item Number
N b
Estimate item number. Enter the estimate item
number and press tab key to go to that item in the
estimate.
4 . Schedule Item
Schedule Item Number
N b
Schedule Item
Enter the schedule item number
N b
5 . Mark affected items for

Mark affected items for deletion
d l ti
Mark affected items for
Click this button to mark all items
d l ti which are affected as a result of the
items which are selected for deletion.
6 . Delete marked
Delete marked items
it
Delete marked items
Click this button to delete the marked items.
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7 . Clear
Clear selection
l ti
Clear selection
Click this button to clear selection of the items shown in the
table below.
8 . Select high
Select high lighted
li ht d
Select high
Click this button to select the items which were
li ht d highlighted in the table.
9 . deselect
deselect highlighted
hi hli ht d
deselect
Click this button to deselect the items which are
hi hli ht d highlighted in the table.
10 . Lock and unlock

Lock and unlock estimate
ti t
Lock and unlock
Click this button to lock and unlock the
ti t estimate.
11 . Percentage display type

Percentage display type
Percentage display type

Click this button to toggle (change) the display
type.
On clicking the button if T% image is displayed on the button, then the percentage of amount
bar graph is on the total estimate cost (excluding the cost index and contingencies).
If D% is displayed on the button, then the percentage of amount bar graph is on the total
amount of all items present in the table, which are controlled by the filter bar
12 . Check orphaned and redundant

Check orphaned and redundant items
it
Check orphaned and redundant
it
Click this button to check if there are orphaned items and redundant items in the estimate.
An orphaned item is a rate item without main description e.g. 2.1.1 is rate item but if item
2.1 is not present in the estimate then item 2.1.1 will become orphaned item. A redundant
item is a main description item without a rate item below it. eg. If main description item 2.1 is
present in the estimate, but, if the rate item 2.1.1 is not present in the estimate, then item 2.1
is a redundant item.
13 . High light
High light legend
l d
High light
l d
1 DSR DSR item

2 mDSR modified DSR item. This type of item is modified version of the
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DSR item obtained by modifying certain components of the

analysis of rates but based on the DSR basic rates only so that
the Cost Index has to be applied on these items also.
3 NS Non schedule item

4 SelIt Selected Items. The items can be selected for deletion.
5. QtyBl The quantity field is blank.
6. OrphIt Orphaned items for deletion
7. RedIt Redundant items for deletion
14 . Calculate
Calculate button
b tt
Calculate
Click this button to calculate the estimate totals and to
b tt apply cost index and contingencies.
15 . Estimate
Estimate totals
t t l
Estimate
t t l
These text boxes display the amount of schedule items, which includes the DSR and
modified DSR items, amount of non schedule items and total amount of the estimate before
application of cost index and contingencies. The bar displays the percentage of schedule
items amount over the the total estimate cost before application of cost index and
contingencies.
16 . Estimate Total with cost index and

Estimate Total with cost index and
ti i contingencies
Estimate Total with cost index and

ti i
The amount of estimate with cost index and contingencies is displayed here.
< Previous Next >
< Previous Next >
Abstract of cost
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Open abstract of cost form

Click this button to open the abstract of cost form. This form displays the abstract of cost
for the estimate.
Abstract of Cost table

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In this table all the subheads which are present in the estimate are shown.
Estimate subhead number, schedule subhead number (subhead number in the master
database), schedule item amount, non schedule items amount, Percentage of NS items amount
over the total amount of the subhead, amount bar chart for each sub head including the schedule
items and non schedule items are displayed in the table.
Estimate Totals
The calculate button, estimate totals are same as explained under estimate form.
< Previous Next >
< Previous Next >
Preview and print abstract of cost

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Reportviewer toolbar
This toolbar gives options to print, navigate to different pages etc.
The contents under Preview and print abstract of cost
< Previous Next >
< Previous Next >
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Export Report button

Click this button to export the report to various formats.
The following dialog box is displayed.
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Select the folder, save as type and type filename to export the report to the required format.
Print Report button

Prints the report. It displays the printer options.
Select the required options and press OK button to print the report.
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Toggle Parameter Panel button

Click this button to toggle (display if not already displayed and hide if already
displayed) the parameter panel
Toggle Group Tree button

Click this button to toggle the group tree. The following group is displayed in the
estimate report.
If one of the items in the group tree is clicked the page corresponding to the group will be
displayed in right hand side panel.
Go to First Page button

Click this button to go to the first page.
Go to Previous Page button

Click this button to go to the previous page.
Go to Next Page button

Click this button to go to the next page.
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Go to Last Page button

Click this button to go to the last page.
Current page number

This text box displays the current page number. To go to a particular
page number, type that page number in this text box and press enter.
Total pages
The total number of pages in the report are displayed here.
Find Text button

Click this button to find text in the report. It displays the following dialog box
Type the search word or words in the text box and click Find Next button.
Zoom
Click this button to zoom to different levels. It displays the following options.
Select the required zoom level from the list, or select customize to enter the custom zoom
level in the following dialog box and press OK button.
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Close Current View button

Closes the current view which is being displayed in the right side panel.
< Previous Next >
< Previous Next >
Preview and print estimate

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This toolbar gives options to print, navigate to different pages etc.
< Previous Next >
< Previous Next >
NIT and other Word reports

From the program reports in MSword format can be generated. Under reports menu select the
option 'NIT and reports in word format' to open a form. In this form there are three tab pages.
These three tab pages are labelled and explained in the following pages. In the first tab page
there is a list of parameters like name of work, ECPT etc. already defined in the program. Values
of some of these parameters can be updated from the program by clicking a button provided at the
bottom of the page. In second tab page the user can define the parameters. In the master word
template file introduce these parameters enclosed in curly braces { }, wherever required. When
the report is generated the program substitutes the value entered in the form for these parameters.
Master NIT template file is already provided with the program. Other master word template files
can be created by the user as per the requirement. The advantage is that the proforma will be
readily available and typing work will be reduced. The NIT can be printed from the report and the
tender document can be created from this NIT file.
The contents under NIT and other Word reports
Program defined parameter table
User defined parameter table
Reports in word format
< Previous Next >
< Previous Next >
Program defined parameter table

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In this tab page all the parameters defined by the program are displayed in a table. The user
cannot modify the parameter name. But, the user can enter the parameter value and value of
some parameters like Name of work, ECPT can be updated from the program.
Parameters table
This is parameters table. These parameters are already defined by the program. The value
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of the parameter has to be entered in the ParamValue column of the table. Values of some of
the parameters like Name of work, ECPT etc. can be updated from the program.
Parameter name
In this column the parameter name is displayed. The name must be
enclosed in the curly braces { }. This name can be used in the word report
wherever required. When the report is generated the value entered under
paramvalue column will be introduced in the report wherever the
corresponding parameter name is found. The description column gives
brief description about the parameter. The prefix and and suffix are for easy reference.
Update Name of work, ECPT and ECPT in words etc from the estimate button
Click this button to update the value of certain parameters like name of work, ECPT etc. by the
program.
PrintPreview button
Click this button to preview and print the data in the table. A preview form as shown below will
be displayed. You can preview and set margins and print the report.
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< Previous Next >
< Previous Next >
User defined parameter table

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This tab page displays the user defined parameters in a table. The table is same as that explained
in the previous topic. The only difference is that the parameters are defined by the user in this
page.
PrintPreview button
Click this button to preview and print the data in the table as already explained in the
previous topic.
First record
Click this button to go to the first record in the table.
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Previous page
Click this button to go to previous page.
Previous button
Click this button to go to previous record in the table.
Next button
Click this button to go to the next record in the table.
Next Page button

Click this button to go to the next page in the table.
Last button
Click this button to go to the last record in the table.
Append button
Click this button to create a new parameter record. After clicking this button a new
row will be added in the table. Enter the parameter name enclosed in curly
braces { } in the name column. Then enter description, prefix and suffix to under stand the
parameter.
The user can then create master word template files and store them in the program's
installation folder which is by default C:\Program Files\CPWDPlanningApplication. Then the
reports can be created from this template file. The parameters can be saved in a template
file so that these will be available for all the estimates created from that template file. Any
estimate can be saved as a template file. So, first create an estimate with all the required
parameters and designations etc. and save it as a template file.
Delete button
Click this button to delete a record in the table.
End Edit button

When a new record of parameter is created, a blank row will be displayed. Enter
the name of parameter, description, suffix, prefix and click this button to end the edit
and to add the record to the table.
Cancel Edit button

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Click this button to cancel the editing of a row or record.
Move the record up

Click this button to move the selected row up in the table.
Move the record down

Click this button to move the selected row down in the table.
< Previous Next >
< Previous Next >
Reports in word format

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Master NIT template file
Here, the folder in which the master NIT template files are stored is shown. All the master NIT
template files available in this folder are listed in the combo box. More than one master NIT template
file can be created as per the requirement. The name of the file should start with mNITtmp and the
file must be saved in the folder name displayed here which is the installation folder of the program.
Copy master NIT template file to the current estimate folder
Click this button to copy the master NIT template selected in the combo box to the current estimate
folder. The file will be renamed by deleting the starting 'm' in the file name. Overwrite alert will be
displayed if the file is already present.
Edit master NIT template file
Click this button to open the master NIT template file selected in the combo box, in the word
component. The Word component is similar to MSword but with lesser features. This component is
integrated ino the program. So, even if you do not have MSword,. the file can be edited and printed.
NIT template file
Here the folder of the current estimate is displayed. The master NIT template file should be copied to
this folder for creation of report. The report is not directly created from the master NIT template file.
After copying the master NIT template file to the current estimate folder, you can edit the template file
according to the particular requirements of the current estimate. The corrections required shall not be
made in the report generated as these corrections will be overwritten when the report is generated
again unless the user saves the report in a seperate file. Hence, after generation of NIT report, note
down the corrections needed and correct the template file. So that these corrections will remain even
if the report is generated several times. The combo box displays all the NIT template files which are
present in the current estimate folder. The file names start with NITtmp.
Edit NIT template file
Click this button to open the NIT template file selected in combo box with the Word component for
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editing.
Generate NIT report
Click this button to generate the NIT report from the template file selected in the combo box on the left
hand side. In this process the program replaces all the parameters in the template file with the values
entered in the parameters tables, writes schedule of items table and index with page numbers. Then
save this file as MS word document. The following water mark image is available in the programs
installation folder which is by default C:\Program Files\CPWD Planning Application. From MS Word
from format->background->printed watermark menu option this water mark image can be selected for
water mark. In that menu select picture watermark, click the select picture button and browse to the
above folder and select the CPWDWaterMark.png file, select scale as 100% and deselect wash out
option, as this image is already faded out. This will print this water mark on each page of the NIT.
Later this NIT file can be used to create the tender documents.
Other word reports
The function of the combo box, buttons and labels here is similar to the corresponding components
explained above for NIT report, with the difference that these are for generating other word reports eg.
TS memo, Tender forwarding memo etc. The user can create a master template file in word format
and save it in the program's installation folder. The template file name name must start with mTmp
for the program to recognize them as template file. Then these files will be displayed in the top combo
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box. Select the required template file and copy it to the current estimate folder using the the button
provided for this purpose. Then generate the report.
< Previous Next >
< Previous Next >
Prepare Comparative statement

After receiving the tenders the tender rates are entered and the comparative statement is prepared.
Note: When tenderer data is added to the estimate, all the items are referenced for each
tenderer. Hence, the list of items in the estimate should not be changed. If it is required to
be changed then delete all the tenderers and again add the tenderers.
The contents under Prepare Comparative statement
Enter tenderers data
Enter tender rates
Comparative statement
< Previous Next >
< Previous Next >
Enter tenderers data

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Tenderers form
Click this button to open this tenderers form for the data entry of the tenderers.
Record navigator
This is used to go to different rows in the following table.
Contractors table
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The data in the this table is stored in the master database. Hence, if any change is made
in this top table master database is to be saved. This data will be available for all the
estimates.
Add contractor
Click this button to add a contractor to the top table.
When this button is clicked a blank row is added to the table. Enter a unique
contractorID, preferably short form of the contractor's name for easy identification) which
is not already present in the table in the first column. Enter title (sri, smt, M/s etc.). The first
three columns are mandatory.
Delete contractor row

Click this button to delete the currently selected row in the contractors table.
Record navigator
This is used to goto different rows in the following table.
Tenderers table
The data in this table is stored in the estimate file. The tenderer data can not be entered
directly in this table. To add a tenderer the data should be available in the contractor table
displayed above. If it is not available first add it to the top table and then add it to this table.
The serial number is the serial number of the tenderer which is marked at the time of tender
opening.
Add tenderer
Click this button to add the selected contractor's name to the bottom table.
Delete tenderer
Click this button to delete a tenderer from the estimate. All the tender rates if already
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entered will be deleted.
Move up
Click this button to move the current row up. This changes the serial number of the
tenderer in the table.
Move down
Click this button to move the current row down. This changes the serial number of the
tenderer in the table.
< Previous Next >
< Previous Next >
Enter tender rates

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Open tender form

Click this button to open this form for entering the tender rates.
Tender No.
Select the tenderer number in this combo box. Alternately the required
tender can be selected by the tendererID
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Number of tenderers
The total number of tenderers is displayed in this text box.
Tenderer ID
Select the tender of the required tenderer from this
combo box.
Filter bar and full description
Use the filter bar to filter the display of items in the table. The box below filter displays the full
description of the current item in the table.
Estimate item number

Enter the estimate item number and press tab key to go to that
item in the table.

Enter the schedule item number (i.e DSR, mDSR or Non
Schedule item number) as entered in the master database and
press tab key to go to that item in the table.
Record navigator
Record navigator is used to access different rows in the table.
Lock and unlock

Click this button to lock and unlock the data entry of tender rates.
Tender
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This table displays the items in the tender. Enter the rate of each item in the rate column. It
also displays the estimate rate and percentage of each item based on tender rates.
High light legend
1 DSR DSR item

4. RateBl The rate field is blank.
Calculate
Click this button to calculate the amount for each item based on the tender rates entered
and to work out the total by applying the rebate if any.
Rebate
Enter the rebate in this text box
Tender total
The totals for the tender are displayed in
these text boxes.
< Previous Next >
< Previous Next >
Comparative statement
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Comparative statement form

Click this button to open this comparative statement form

Enter estimate item number and press tab key to go to that item
number in the table.

Enter schedule item number and press tab key to go to that
item in the table.
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Record navigator
Record navigator is used to access different rows in the
table.
Export to excel
Click this button to export the comparative statement to excel compatible spreadsheet.
After export is completed a dialog box is

displayed. Press OK button. Then save the excel work book and then open it in MS excel or
Openoffice.org or Staroffice and then print it.
Comparative statement table
This table displays the comparative statement. The rate and amount column headings for the
tenders are prefixed with the contractorID.
The table displays the items as per the filter options selected, and the totals corresponding to
the displayed items are shown after the last item. If rebate is offered then rebate amount and
net amount is also calculated and displayed.
< Previous Next >
< Previous Next >
Prepare Justification
Follow the steps outline below for preparation of the justification.
The contents under Prepare Justification
Select items for justification
Enter basic rates for justification
View analysis of rates for justification (list of items)
View analysis of rates for justification (analysis page)
Justification statement
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< Previous Next >
< Previous Next >
Use this form to select the items which are to be used for justification.

Click this button to open the form for selecting items for justification
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Clear selection
Click this button to clear selection
Select highlighted
Click this button to select the highlighted items
Deselect highlighted
Click this button to deselect the highlighted items
List basic rates

After selecting the items for justification and verifying the percentage of the estimated
cost considered for justification by using the calculate button, click this button to list
basic rates. This button is enabled only after the calculate button is clicked. The
program first works out the sub analysis items required for the analysis of the selected items
and then all the basic rates required for the selected items and the sub analysis items are
listed in a table and shown in a separate form.
Item list
This table displays all the items in the estimate in the descending order of the percentage of
the estimate cost. The cumulative percentage of the estimated cost is also shown. If some
items are not selected in between the selected items then the cumulative estimated cost is not
shown against that item and it is worked out excluding the estimated cost of that item.
User entered justificaed rate

Some times the user wants to enter the justified rate of non schedule items, or
modified DSR items directly. In such a case click on the check box of user justified
rate column. Then a message box is displayed to

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enter the justified rate. Then enter the justified rate in the JustRate column for that item.
Alternatively, the justified rate can be entered in the justrate column for an item, then the
program check marks the check box in the user justified rate check box.
Calculate
Click this button to calculate the cumulative percentage against the items. It checks
whether analysis of rates is available for the selected items. If analysis of rates is not
available, the user has to enter the justified rates. If the justified rates are not entered
the program displays the list of the items for which the analysis of rates is not available, in a
floating form, as shown below.
Click on the item number in this form to high light the item in the list of items for entering the
justified rates.
Percentage of estimated cost considered for justification

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The percentage of estimated cost considered for justification is displayed here for schedule
items including the modified DSR items, non schedule items and all items.
< Previous Next >
< Previous Next >
Enter basic rates for justification

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This form is opened when list basic rates button is clicked in the select items for justification form.
Enter the market rates and click analysis button to do analysis.
Record navigator
Use record navigator to go to the required row in the table.
Basic rate code

Enter the basic rate code and press tab key to go to
that basic rate row in the table.
Filter bar for basic rates
Use the filter bar for basic rates to display the required list of the basic rates in the table.
Basic rate data
The data of the basic rate currently selected in the table is shown in this area.
Export to excel
Click this button to export the list of basic rates to excel compatible spreadsheet.
After the export is completed a message box
is displayed. Press
the OK button and then save the excel work book.
Import from excel

Click this button to import the basic rates from excel compatible spreadsheet. First
export the basic rate list to excel as explained above. This excel file can be given to
the concerned person who will collect the basic rates. Then use this button to import
the basic rates entered in the excel sheet for analysis of rates for justification. If the basic
rates required are not found in the excel file a message box
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will be displayed and the rate field for these basic rate components will be shown in pink
colour.
Do analysis
After entering the basic rates, which can be entered directly in the table below or
imported from the excel file, click this button to do analysis of rates for justification.
Preview and print basic rates

Click this button to preview and print the list of basic rates displayed in the table.
Basic rates table
This table displays the list of basic rates required for justification of the items selected and
sub analysis items. The DSR rate column displays the rate as per the DSR for DSR items,
modified schedule items and for non schedule items the rate entered in the master
database. The market rate has to be entered in the rate column, which can be entered
directly in the table or can be imported from the excel.
< Previous Next >

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< Previous Next >
View analysis of rates for justification (list of items)
This form is opened after do analysis button is clicked in the basic rates form.
There are two pages in this form. In the Item List page all the items which are selected for
justification are displayed. The sub analysis items which were within the selected list of items for
justification are displayed in grey colour and sub analysis items which are not present in the
selected list of items are displayed in light pink colour. An asterisk is printed before the item
number in the analysis of rates for these items as shown below, to indicate that the analysis of rate
is printed under sub analysis at the end.
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If a sub analysis item is not present in the estimate then there is no estimate item number. Hence,
SubAI is shown in estimate item number column.
< Previous Next >
< Previous Next >
View analysis of rates for justification (analysis page)

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This form is opened after do analysis button is clicked in the basic rates form. There are two
pages in this form. In the analysis page the analysis of rate for the current item is displayed. The
total rows are displayed in pale green colour. All sub analysis items rows are displayed in light
grey colour.
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After selecting the items for justification, listing the basic rates for justification, entering the market
rates and performing the justification open this form to see the justification statement. If the tender
data is entered, the lowest tender position on ECPT and justified amount is displayed in this form.
From reports menu the justification statement can be previewed and printed.
Click this button to open this justification statement form.
Justification statement table

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All the items of the estimate are displayed in this table. The estimate rate and amount, justified
rate and amount and the tenderers' rate and amount are displayed. Then tenderers rates are
listed in the order of L1, L2, L3 etc from left to right columns. The user entered justified rates are
displayed in light pink colour.
Justification percentage
The justification percentage is worked out on pro-rata basis for the ECPT.
Lowest tender position
The lowest tender position is displayed in this area.
Calculate
Click this button to calculate the justification percentage and lowest tender position.
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Save as another Estimate window

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To save the current estimate as another estimate, select the save as another estimate option from
the file menu
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Then the above form will be opened.
Estimate folder
Select the estimate folder from the combo box in which the copy of the estimate is to be
saved.
Estimates table
All the estimates which are available in the estimate folder selected above are displayed in
this table.
Estimate file name

Enter the estimate file name for the copy of
the estimate. Names of all the existing
estimates in the estimate folder selected above are listed in the combo box. The name for
the estimate file to be created should not be already present in the combo box.
Name of work
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Enter the name of work for the copy of the estimate
OK button
Click OK button to accept the above data and copy the current estimate as
another estimate with the name entered above in the estimate folder selected
above.
Cancel button
Click cancel button to quit without copying the estimate.
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Save as Template File window

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To save the current estimate as a template file select the option, save template file from the file
menu.
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It will open the above form.

When an estimate is saved as a template file, all the data in the estimate will be saved in the
template file. When a new estimate is created from this template, the new estimate will contain all
the data which is present in the template file. This is very useful as most of the times the cost
index, contingencies, designations (stamps) for various reports etc. are common for different
estimates in an office. Any number of template files can be created according to the requirement.
All the available template files are displayed in the table in create new estimate tab page of create
or open estimate window. A template file can be edited or deleted by using the corresponding
buttons on that tab page.
Template file table
All the presently available template files along with description and the date on which they
were modified are displayed in this table.
Template File Name

Enter the file name for the template file to be
created. In this combo box file names of all the
available template files are listed. The name for the template file to be created should not be
already present in the combo box.
Template description
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Enter a description indicating the purpose for which this template is being created so as to
easily identify at the time of creating a new estimate based on this template file.
OK button
Click OK button to accept the above data and create a template file based on
the current estimate.
Cancel button
Click cancel button to exit the form without creating the template file.
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Save Backup window

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To save backup of the current estimate select the option, save backup, from the file menu.
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It will open the above form. Any number of backup files can be created. It will be helpful if there
is any problem in the estimate as the previous version of the estimate can be restored from the
backup.
Backup file list
All the available backup files of this estimate are listed in this table with description and date of
saving the backup for ready reference.
Backup file name

Enter a name for the backup file. Names of all
the available back up files for this estimate are
listed in the combo box.
Description
Enter a description for the backup file being created for easy reference at the time of restoring
the estimate from the backup file.
OK button
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Press OK button to accept the data and save the backup file.
Cancel button
Click the cancel button to exit the form without saving the backup file.
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Restore from Backup window
To restore an estimate from the backup file select the option, restore from backup, from the file
menu.
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It will open the above form.
Back up file list
All the available back up files for the current estimate are listed in this table. The description
which was entered at the time of saving the backup file and the date of saving the back up
file are also listed for reference. Select the backup file from which the estimate has to be
restored.
OK button
Click this button to restore the estimate from the back up file selected in the
above table.
Cancel button
Click cancel button to exit the form without restoring the estimate from back
up file.
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Common tasks
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The contents under Common tasks
Using toolbars and menu items
Using tabs
Filter bar for items
Record navigator
Highlight items (select items in the table)
Clear selection
Mark items for deletion
Sort the bar chart
Goto required item number
Lock and unlock
Select a date from calendar control
Notes
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Using toolbars and menu items

To open a form or perform an action the appropriate menu command can be clicked.
In the above figure, the master DB menu is opened. The image displayed on the left hand side of
the menu item, shown within red circle, is used in the toolbar button. Toolbars are basically
shortcut commands to the menu commands for quick access. Tooltip is provided for the toolbar
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buttons to know about their function. By observing the image displayed on the left hand side of the
menu command, one can get acquainted with the appropriate toolbar button to be used. A small
arrow on the right hand side of a menu item eg. Select Master DB in the above figure indicates that
there is a submenu and when cursor is taken over to that menu item the submenu is opened.
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Using tabs
The different forms or windows of the program are displayed in the tabs which are displayed at the
top below the toolbar.
The active tab is displayed in the white colour. To activate an opened form or window click on the
tab corresponding to that window.
In the tab area on the right hand side a small button with 'X' on it is displayed. Click this 'X' button
to close the active tab. Click on the small down arrow to see the list of all open tabs. To go to a
particular tab, select that tab name with the cursor.
The tabs can be dragged holding down the left mouse button and dropped on to one of the buttons
displayed, shown with red circle in the following figure, to dock to different areas of the screen as
shown below.
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Filter bar for items

A filter bar
is provided in several forms. Using this filter bar the items in the table can be filtered as per the
requirement. To know about the use of the different combo boxes in the filter bar, place cursor
over it for some time to display the tooltip. All the items which satisfy the conditions in all the five
combo boxes will only be displayed in the table. For the figure shown above the first combo box
gives the option to show rate items, main and rate items or both. The second one gives option to
display based on item type. Third one based on selection. Fourth one based on the sub head of
the items. Fifth combo box filters the items which contain the words entered in it to be present in
the description of the items. To clear the search of the words entered in the fifth combo box, click
the clear search button which is located at extreme right hand side of the filter bar. The filter
provided by the first four combo boxes will be still effective.
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A filter bar for basic rates is provided in the basic rates forms.
Using this filter bar the basic rate items in the table can be filtered as per the requirement. To
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know about the use of the different combo boxes in the filter bar place cursor over it for some time
to display the tool tip. All the basic rate items which satisfy the conditions in all the combo boxes
will only be displayed in the table. For the figure shown above the first combo box gives the option
to show basic rates or sub analysis item or both. Sub analysis item is the item which is required
for the analysis of another item. The data for the sub analysis item i.e. description, analysis
components etc. are entered in the edit items, analysis form just like any other item. The rate for
these items is found from analysis of rate. The second combo box gives option to display basic
rates based on the item type (DSR, modified DSR or non Schedule item) for which they were
earmarked. Third combo box filters the items which contain the words entered in it to be present
in the description of the basic rates. To clear search of the words entered in the third combo box,
click the clear search button which is located at extreme right hand side of the filter bar. The filter
provided by the first two combo boxes will be still effective.
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Record navigator
Wherever the data is presented in a table a record navigator is

provided above that table. Using this record navigator different records or rows in the table can be
accessed. Clicking the first button takes to the first record or row in the table. Clicking the last
button takes to the last record or row in the table. Use the second button to move to the previous
record and use the second button from last to move to the next record. 9 in the record navigator
shown above denotes that there are 9 records or rows in the table. 6 in the text box of the record
navigator denotes the current row is 6th row from top. To go to any record from 1 to 9 type the
record or row number in this text box and press enter key.
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Highlight items (select items in the table)

To highlight items in a table click on a cell. If the selection mode is row select in that table then
the entire row will be highlighted. If the selection mode is cell select, then only that particular cell
will be highlighted. If the selection mode is cell select and to select the entire row click on the row
header on the left hand side.
For multiple selection click different cells or row headers with control key held down. For
continuous multiple selection, click the first row and on the last the row to be selected holding down
the shift key.
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Once the required items are highlighted they can be selected for analysis, justification, deletion etc.
in different forms with the toolbar button select highlighted and if the highlighted items are
selected then they can deselected by clicking on the toolbar button deselect highlighted .
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Clear selection
When items are selected in the table on a form, all the selected items can be deselected by clear
selection button . In the following figures some items were selected. They are displayed in
green colour and the check box in the check box column (shown with red circle) is checked.
The item selection is cleared after clicking the clear selection button (shown with red circle in the
following figure).
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Click on the toolbar button, mark items for deletion , to mark all the items which are affected
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by the items selected for deletion.
In the above figure items 21.1.1 and 21.1.2 are selected for deletion (shown in green colour with 1
as delete level). When these items are deleted items 21.1.1.1, 21.1.1.2, 21.1.1.3 and 21.1.2.1,
21.1.2.2, 21.1.2.3 become orphaned items, as there is no main items for them (shown with light
blue colour and delete level of 2). The item 21.1 becomes redundant item as there is no rate item
under it (shown with purple colour and delete level of 3).
In the following figure item 16.42 is selected for deletion (shown with green colour)
after clicking the mark affected items for deletion toolbar button, the items 4.5.1, 4.5.2 etc. are
marked with delete level as 4 and light cyan colour. These are the items which use 16.42 as one
of the sub analysis item. When item 16.42 is deleted the analysis of rate of these items cannot be
performed and hence these are also to be deleted. After marking the affected items and verifying
whether they are acceptable for deletion, then clicking the delete button deletes all the marked
items.
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Sort the bar chart

To sort the bar chart click on the column header. Click again to change the sort order. In the
following first figure the bar chart is sorted in the descending order and is indicated by down arrow
in the column header. In the second figure, the bar chart is sorted in the ascending order and is
indicated by up arrow. To display items in the sort order of the item number click on column with S
shown in red circle.
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Goto required item number

The required item number can be typed in the item number combo box.
As shown in the figure, item numbers of all the items which are present in the table are displayed in
the item number combo box. When a number is typed, the list will be filtered such that all the item
numbers which start with the text typed are displayed. When 4. is typed all items starting with 4.
are displayed. In the above figure as 4.5. is typed, all the item numbers starting with 4.5. are
displayed. Then the required item number can be selected using the cursor in that list. After the
required item number is found press tab key to go to that item in the table.
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Lock and unlock

In several forms (eg. estimate, master database edit items analysis, tender rates etc.) a lock button
is provided. This image on the button indicates that the present state is unlocked state. To
change to the locked state click this button. Once locked the image changes to this image.
When this image is displayed click this button to unlock. Then the following dialog box is
displayed.
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Enter the administrator password and press OK button to unlock.

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Schedule item number is the item number in the master database. There are three types of items
in the master database.
1. DSR items: These are already entered and readily available for use. The item number is
as in DSR 2007.
2. Modified DSR items. These are the items which are derived from DSR items and use only
the basic rates given in the DSR and / or sub analysis items of DSR or modified DSR items,
so that the cost index has to be applied for these items also. These items are not already
entered. Hence, the user has to enter these items along with analysis of rates according to
the requirement. The program appends an alphabet to give the required order of item.
When estimate is printed the modified DSR item numbers are prefixed with letter M. eg.
11.45A is printed as M11.45A
3. Non schedule items: Non schedule items are also not already entered. The user has to
feed the non schedule items according to the requirement. When the non schedule items
are printed the item number is prefixed with the letters NS. eg. 11.45B will be printed as
NS11.45B.
After copying the items to the estimate, the estimate item number is assigned serially and
there is no distinction in estimate item number of DSR, modified DSR and Non schedule item
numbers in the estimate. However, the schedule item number is also present in the
estimate for reference purpose.
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Select a date from calendar control

In some of the forms where date has to be selected a calendar control, as shown below, is
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provided.
To select a date click on the year which
Click on the year to open numeric up and down control as shown circled in the first figure. Click
the arrow buttons to increment and decrement the year. The year can be entered directly in the
textbox also. Click on the month to open the list of months, as shown in the second figure, and
select the required month. Then select the required date. The arrow buttons on the left and right
side of the calendar control, shown in red circle in the following figure, can be used to shift the date
by one month at a time.
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Notes
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The notes file is opened by selecting the notes option from the Tools menu.
It is an excel spreadsheet file. Here, you can write down some notes which may be required while
working on the estimate. A new notes file can be created, an existing notes file can be opened
and the notes file can be saved by using the buttons provided above the spreadsheet. By default
the program will open Note.xls file from the current estimate folder, if it exists. Otherwise a new
notes will be created and when the save button is clicked, the file will be saved as notes.xls in the
current estimate folder. Right clicking on the spreadsheet opens up the following shortcut menu
from which several options can be accessed for formatting etc.
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Edit master database

Master database stores the data which is required for different estimates, like DSR items, modified
DSR items, Non Schedule items, Cost Index data, Units etc. The data stored in the master
database can be easily selected and copied to the required estimate.
The contents under Edit master database
Edit Contingencies Data
Edit Cost Index Data
Edit Items and Analysis (Select)
Add item / modify item
Edit Items and Analysis (Edit Item)
Edit Items and analysis (Edit Analysis)
Import Options window
Edit Subheads
Edit basic rates
Delete Items
Modified DSR Items Analysis
Non Schedule Items Analysis
Edit Units
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Select master DB location
Edit Username and Password window
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Edit Contingencies Data
Enter the contingencies percentage and description in this form. This data is stored in the
master database. One of the values can be selected for the estimate in the estimate data form
Record navigator
Use record navigator to access different rows in the table.
Add contingencies button

Click this button to add a new row to the table. Enter a unique ID (not already
present in the table) in the first column and then enter the contingencies percentage,
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description in the next columns.
Delete contingencies button

Click this button to delete the currently selected row in the table.
Contingencies table
All the contingencies percentages available in the master database are listed in this table.
Close button
Click this button to accept the data and close this form.
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Edit Cost Index Data

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Enter cost indices for different places in this form. This data is stored in the master database.
After entering the data in this form the required cost index can be selected for the estimate in the
estimate data form.
Record navigator
Use record navigator to access different rows in the table.
Add cost index

Click this button to add a new cost index record. A new row will be added to the
table below. Enter a unique ID (not already used in the table) in the first column and
enter the data in the remaining columns.
Sl.No Column name Value
1. Station Station for which the cost index is applicable
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2. Cost Index Enter the cost index value

3. wefDate Date from which this cost index is applicable. After clicking in this
field a calendar control will be displayed. Select the date from the
calendar.
4. BasedOn Enter the reference on which the Cost Index is based eg.
DPAR01/10/2007
5. Reference Enter the cost index approval letter reference
6. App Select this if the cost index is approved.
Delete cost index

Click this button to delete the currently selected cost index row in the table below.
Cost Index table
All the cost indices available in the master database are displayed in this table.
Close button
Click this button to accept the data and close this form.
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Edit Items and Analysis (Select)

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Use this form to add and edit the modified DSR and Non Schedule items in the master database.
The DSR items cannot be added or modifed. If any correction slip is issued, it will be incorporated
and the modified database will be posted on CPWD website for download. This feature is
provided to ensure that the DSR items, analysis and basic rates are not meddled with either
intentionally or unintentionally. To delete the items in the master database use delete items form.
Open edit items, analysis form

Click this button to open Edit items, analysis (this) form.
Filter bar
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Use filter bar to filter the items.
Item Number
In this combo box all the items which are present in the
table below are listed. The table displays all the items as
per filter options selected in the filter bar. Enter the item number in this combo box and
press tab key to select that item in the table.
Item navigator
Use record navigator to access different items in the table.
Add item at same level

Click this button to add an item below the current item, but at the same level. For
example if the current item is 2.1 then 2.1A will be added if it is not already existing in
the database. Program searches all the items and assigns the next available number.
If 2.1Z is reached then 2.1AA, 2.1AB, etc. are assigned. i.e. the next alphabet after the
last item number under the current item is assigned. Clicking this button opens the add item
dialog box with options to add the item.
Add item after the last item under a subhead
Click this button to add an item after the last item under a subhead.
Add item below current item

Click this button to add an item at one level below the selected item. eg. If item 2.1A
is selected and 2.1A.3 already exists then clicking this button will give the number
2.1A.4 and the add item dialog is opened.
Modify current item

Click this button to modify the current item. The data, subhead number, item type,
whether rate item or main item , cannot be modified directly in the edit item tab page.
To modify this data click this button, which will open modify item dialog. Whereas
other data ie. rate, unit, description etc. can be modified directly in the edit item tab page.
Lock
Click this button to lock and unlock the editing of the items in the master database.
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Schedule of Rates report

Click this button to preview and print the schedule of rates.
Analysis of Rates report

Click this button to preview and print the analysis of rates.
High light legend
1 DSR DSR item

4 SubAI Sub analysis item. This type of item is used purely as a sub
analysis item to support the main analysis eg. 16.52X, 16.52Y
Item table
All the items in the master database including DSR, modified DSR and non Schedule items
are listed in this table according to the filter conditions selected in the filter bar.
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Add item / modify item

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This dialog box is displayed when add item or modify item buttons are clicked in the edit items,
analysis form
Item number after
When this dialog is opened by clicking the add item, add item below or modify item buttons
the current item number is entered in this text box. The new item number will be after this
item number. The item number can also be typed directly in this text box.
Item level
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The new item number can be at same level or at one level below. eg. If the new item
number is required after item number 2.1, if it is required at same level then new item
number will be 2.1J. The suffix A to I have been reserved for the DSR items, which may be
introduced in correction slips. If it already exists, the new item number will be 2.1K. If it
also exists then 2.1L and so on. After 2.1Z the new item number will be 2.1ZA, 2.1ZB etc. If
the item number is required one level below the item number specified above then the new
item number will be 2.1.1 if it already exists then 2.1.2 if it exists then 2.1.3 and so on.
Add item after the last item under a subhead
Select this option if the new item number is to be added after the last item under a subhead.
Select the subhead from the combo box.
Enter new item number

Select this option to enter the new
item number directly. When this
option is selected the new item number text box will be enabled and the new item number
can be entered directly. The text box color becomes light pink if the item number already
exists and the color becomes light blue if the new item number is same as the current item
number (which is the case for modify item). The program does not accept the existing item
number for add item. The item number should always start with subhead number
followed by '.'. eg. If the subhead number is 2 then item number can be 2.1J, 2.2J etc.
Select Item Type
Select the item type from the combo box.
Rate Item check box

Select the rate item check box if the item is rate item and uncheck it for
main item. Main item is the one which does not contain any rate data.
It only contains the description. eg. 2.1 is the main item and 2.1.1 is rate item.
New item number

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Enter the new item number directly, if the program generated new item number does not suit
the purpose. This text box will be enabled for data entry only when enter new item number
option is selected above.
Sort by
This code is automatically generated by the program to sort the item numbers properly.
OK button
Click OK button to accept and close
Cancel button
Click cancel button to reject changes and exit
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Edit Items and Analysis (Edit Item)

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Use the tab page, edit item, under this form for editing the data of the item.
Subhead, Item type
Subhead, Item type and whether it is rate item or not are created when the item is created.
They can not be modified directly here. Use modify button to modify this data
Import from another item

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Click this button to import the data from another item. Another form will be opened. Select
required item number in that form and click the button on that form, which is shown circled
in the following figure, to import the data from the selected item
It opens the import options dialog box. Select the options and click OK button to copy the
data.
Rate
Enter the rate of the item. This rate is overwritten when
the analysis of rate of the item is done.
Unit modifier
Enter the unit modifier. eq. If 100 sqm is unit then enter 100 in this
text box. If there is no unit modifier then enter 1
Unit
Select the unit from the combo box. The list of units will be short listed based on the
characters entered.
Then the required unit can be selected using the cursor. In the above figure 'cum per metre
depth' is selected likewise. If the unit typed is not already present in the unit table then the
following message box is displayed.
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If the yes button is clicked the unit will be added to the unit table in the master database and
selected for the current item. If No button is clicked the unit will not be added to the unit
table and another unit has to be selected for the current item. Same procedure is followed
for the unit of the basic rate in the Edit basic rates form.
Coefficients
Enter the coefficients
Nurmerical details of cost for

In this text box enter the numerical value of the details of cost
for. eg. If the details of cost for is say 10 sqm then
numerical value is 10. This value should be such that when
the total amount in the analysis of rates is divided with this value it should give the rate for
the unit of the item. eg. for item number 16.21 the Details of cost for is 6 letters 8cm height
and the numerical details of cost for is 48 as the rate for the unit is obtained by dividing the
total amount of the item by 48.
Reference to approval
This is an optional field in which the reference to approval for non schedule item or modified
schedule item can be entered if required.
No. of decimals to round
Select the number of decimal places to round in the rate of the item after analysis of rate is
performed.
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In the above example the value circled is rounded off to 2 decimal places, as the number of
decimal places were entered as 2. It is then rounded off to the nearest 5 paise.
Do not auto total
The program performs totaling and adds Water Charges @ 1% and Contractor's profit and
overheads @ 15% as shown below.
But some times the user wants to perform the calculations. In such a case select this option
and enter the data in analysis as required. eg. Item No. 2.14. For this item the analysis is
performed with this option as shown below
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WC and CPOH
Select WC and CPOH to be applicable for this item. The following options are available
when the drop down arrow button is clicked. Select one of the available options.
Cost of
Enter the matter to be printed after 'cost of' in the analysis of rates. By default it is made as
Cost of + numerical details of cost for + unit. For the item shown in the main figure of
this topic it will become Cost of 10 cum. as shown below
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Sometimes it is not appropriate to make it in this way. For such cases the required value
can be entered in this text box. eg. Item No. 16.21
For this item if cost of line is made by default then it would become Cost of 48 per cm
height per letter which is not as per the requirement. Hence, for this item 6 letters 8cm
height was entered in this text box.
Description of item
Enter the description of the item in this textbox
SortBy
This code is generated by the program for display order of the
item.
Data to include in the estimate
If you want to copy this item to the current estimate, check the include in estimate check box
and enter the quantity. The item will not be copied to the estimate from here. To copy
goto the select items from master DB form. In that the item will be selected and the
quantity entered here will be shown. Then copy from that form to the estimate.
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Edit Items and analysis (Edit Analysis)
Use this tab to create and edit analysis of rate for an item. If the analysis component is a sub
analysis item, then double clicking on the row opens a separate form with the analysis of rates for
the subanalysis item. If the analysis component is a basic rate, then double clicking on the row
opens the edit basic rates form and this basic rate is made current item. This is illustrated in the
following figure. The opened tabs are shown in red rectangle.
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For entering the analysis components, select the basic rate code or subanalysis item from comp id
combo box. Press tab key to enter the quantity for this component and press tab key to enter a
mark eg. P, Q if it is to be used in a formula other press tab key again to shift the focus to add
component button and press enter key. Likewise enter all the analysis components for the item
and press the analyse button on right hand to analyse this item.
Analysis component type
This is a toggle button to switch between type of analysis components to be added. To enter
a basic rate click the button, then it displays basic rate on it and the screen looks as below
Select the basic rate code in Comp Id combo box, enter the quantity in Qty text box Enter a
letter from P to Z for using the amount of this analysis component as a variable in the
mathematical formulas of another analysis component of this item. To enter a sub analysis
item first enter it in the edit basic rates form and then select the item number from the Comp Id
combo box.
To enter a description or formula click the button again. It displays Desc / Formula on it and
the screen looks as below
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To enter formula type the formula in the description textbox with = as the first character. The
following operators
* - multiplication
- - subtraction
/ - division
+ - addition
^ - power eg. 5^3 5 raised by power 3.
and following functions can be used in the formula
cos, sin, tan, max, min, arcsin, arccos, arctan, sqrt, log, log10, abs,
round, ln
Use TOTAL variable in the formula for the total of all analysis components
upto just before this component.
Parenthesis can be used according to the requirement as shown in the above figure. In the
above figure some components have been marked as P, S, Q, R, X, Y and these variables are
used in the formula. When the analysis is done the program substitutes the values for the
variables and writes in the description field. With the help of description, basic rates, sub
analysis item, formulas almost any type of analysis of rate can be entered in the
program.
NOTE: When variables are used there must be one blank space before and after the
variable.
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Details of cost for

Enter the details of cost for in this text box
Mark
Enter the letter from P to Z if amount value of this component is to be used as
a variable in the formula for another analysis component. Apart from this the
program assigns A if there is no WC and CPOH to be considered on the
amount of the component.
Select Basic rate code from basic rate form

Click this button to open the basic rates form to select a basic rate code from that form.
After selecting the required basic rate code or sub analysis item number in that form,
click on the button Send to edit analysis form on that form, shown circled in the
following figure
Add component
Click this button to add analysis component to the item. It will be added at the end.
The component could be only description, basic rate, sub analysis item or a formula.
Modify component
Click this button to modify the data of the current analysis component. Note: The
code of the analysis component cannot be modified. In such case delete the
existing component and then insert the required component in that place
Insert component
Click this button to insert the analysis component above the current analysis component
selected.
Move up
Click this button to move the selected analysis component up.
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Move down
Click this button to move the selected analysis component down.
Select components from another item

Click this button to select analysis components from the analysis of another item. It
opens a form. In that form select the analysis components required. Use ctrl and
shift keys for multiple selection.
After selecting the required components click the button on that form, shown circled in the
above figure, to copy those components to the analysis of rate of the current item.
Delete component
Click this button to delete the selected analysis component
Do analysis
Click this button to do analysis of rate of the current item. The program first marks the
sub analysis items required for the analysis and prepares as list of all the basic rates
required for analysing the current item. The list is displayed in the following form.
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After entering the rates click the do analysis button to analyse the item. If the item is modified
DSR item then only the rates marked as for modified DSR displayed in cyan colour can be
entered all other DSR basic rates cannot be edited. If the item is non schedule item, enter
rates in the NSrate column.
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Preview and print analysis

Click this button to preview and print the analysis of rate for the current item. It will list
all the sub analysis items required for the current item which can be previewed and
printed.
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Import Options window

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This dialog is displayed when the import from item button is clicked in the edit item, analysis (Edit
Item) form . Select the required options and press OK button to copy the data of the fields
selected from the selected item to the current item in the edit item, analysis form.
Export field data

The fields of the selected item are listed here. Select the field, if its
data is to be copied.
Select All button

Click this button to select all fields. Then deselect the fields not required.
Select None button

Click this button to deselect all fields. Then select the required fields.
OK button
Click this button to accept the above options and copy the data.
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Cancel button
Click this button to exit without copying.
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Edit Subheads
The subhead number and subhead name are saved in the master database. Each item in the
master database is assigned a subhead number. Use this form to add, modify and delete the
subhead data.
Record navigator
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Use record navigator to go to different items in the table.
Subheads form
Click this button to open this form for editing the subhead data.
Add subhead
Click this button to add a subhead. A blank row will be added at the end of the table.
Enter the subhead number, subhead name.
Delete subhead
Click this button to delete the selected subhead from the master database.
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Edit basic rates

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To create a new basic rate, enter the basic rate code, starting from 10001, so as to separate it from
the DSR basic rate code, and press tab key. Enter the description press tab key. Similary enter
other data using tab key. Finally, when tab key is pressed from the basic rate type combo box, the
focus is shifted to add basic rate button, to add the basic rate code to the master database.
Edit basic rates

Click this button to open this form for editing the basic rates.
Lock and Unlock

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Click this button to lock and unlock the editing of the basic rates
Basic rate code
All the basic rate codes and sub analysis item numbers are listed in this combo box. To enter
an item as sub analysis item for the analysis of rate of another item, the sub analysis item
number shall be entered in this form first.
Select item number

On clicking this button it opens a form listing all the items available in the master
database, with a button (shown circled in red colour in the following figure) to export
the item to basic rates form. In that form select the required item number and then
click the button circled in red in the following figure to enter that item number in the basic rates
form for entering it as a sub analysis item.
Filter bar
Use filter bar to filter the basic rate list as required.
Unit
Enter the unit in this area. Enter the numerical part of
unit in the first text box and select the unit from the
combo box.
Basic rates table
This table lists all the basic rates and sub analysis items.
Note: For sub analysis items no separate entry is required. They are entered like a
normal item. Only an entry has to be made in the basic rate list for the item to be used
as a sub analysis item. The rate will be worked out by the program by performing the
analysis of the sub analysis item. There is no limit on the depth of sub analysis items.
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Only limitation is that there should not be a circular reference. i.e. If item 1 uses item 2 as
sub analysis 2 uses 3 and 3 uses 1, then there is a circular reference, because Item 1 rate
can be worked out only when rate of 2 is known, item 2's rate is known when item 3's rate is
known and item 3's rate is known when Item 1's rate is known. However, when you enter a
sub analysis item number as analysis component for the analysis of rate of an item the
program searches and will not allow to enter a circular reference.
Rate
Enter the rate of the basic rate here. For sub analysis item the rate will
be worked out by the program.
Description
Enter description of the basic
rate here.
Basic rate type

Select the basic rate type whether it is required
for Non schedule item, DSR item etc.
Add basic rate

Add the basic rate or sub analysis item to the table.
Modify basic rate

Click this button to modify the basic rate data of the current item
Delete basic rate

Click this button to delete the current basic rate in the table.
Preview and print basic rates

Click this button to preview and print the list of basic rates.
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Delete Items
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Delete items in master database

Click this button to open this form for deleting the items in the master database.
Item number, clear selection etc.
These are same as explained under Select DSR and modified DSR items

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Click this button to mark items for deletion
Delete marked items

Click this button to delete the marked items.
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Modified DSR Items Analysis
In this form the modified DSR items, for which analysis of rate is to be done in the master
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database, can be selected and analysed
Clear selection
Click this button to clear the selection of the items in the table.
Select highlighted
Mark sub analysis items and list the basic rates

Click this button to search the sub analysis items and list the basic rates required for
analysing all the subanalysis items and the items selected for analysis. After this
button is pressed a form for entering the basic rates will be displayed. Enter basic
rates in that form and press analyse button at the top right corner of the form for analysis.
Preview and print analysis of rates

Click this button to preview and print the analysis of rates for the items selected.
Preview and print schedule of rates
Click this button to preview and print the schedule of rates for the items selected.
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Non Schedule Items Analysis

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In this form the Non Schedule items, for which analysis of rate is to be done in the master
database, can be selected and analysed
Clear selection
Click this button to clear the selection of the items in the table.
Select highlighted
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Mark sub analysis items and list the basic rates

Click this button to search the sub analysis items and list the basic rates required for
analysing all the subanalysis items and the items selected for analysis. After this
button is pressed a form for entering the basic rates will be displayed. Enter basic
rates in that form and press analyse button at the top right corner of the form for analysis.
Preview and print analysis of rates

Click this button to preview and print the analysis of rates for the items selected.
Preview and print schedule of rates
Click this button to preview and print the schedule of rates for the items selected.
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Edit Units
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Add unit
Click this button to add a new unit to the unit table. A new blank row will be created.
Enter a unique unit name, which is not already present in the table. The cost of prefix is
used in the printing of the analysis of rate of the item as shown below
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Enter a cost of prefix if it is to be different from the default. The default cost of prefix is created
as Cost of + numerical det cost for field of the item (located in edit item tab page of edit item,
analysis form)
eg.
Unit Numerical det cost for Cost of prefix in Unit table Cost of line in analysis of rate
sqm 100 Cost of 100 sqm
each 1 Cost of Cost of each
per test 1 Cost Cost per test
If prefix is blank in the unit
table then it would be
Cost of 1 per test
Delete unit
Click this button to delete the unit row selected in the table.
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Select master DB location

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This dialog box is opened when the menu option
select master DB location is selected. When an estimate is prepared in a computer, the non
schedule item data is stored in the master database on that computer. The estimate can be
opened from another computer connected in network. For this purpose create estimate folder by
selecting the folder already present in the computer on network. Once the estimate folder is
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added, use the refresh button on the create/ open estimate file form to list all the estimates present
in that folder. Then the required estimate under the estimate folder can be selected. When the
estimate is saved it will be saved to the computer on which it is located. Similarly the master
database on that computer can be selected using the above menu option. The master database
is located in the installation folder of CPWDPlanningApplication program (the default
location is C:\Program Files\CPWDPlanningApplication.
Select the folder
Select the installation folder of the CPWDPlanningApplication program by using the

controls on this dialog box.
File type
The file type is specified here. This file is located in the CPWDPlanningApplication
installation folder, the default location of which is C:\Program
Files\CPWDPlanningApplication
Open button
Click this button to accept the selected master database file.
Cancel button
Press this button to cancel the selection of master database.
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Edit Username and Password window

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Open this form from Tools-> edit users menu option.

When the program is first installed. 2 usernames are added by default. They are,
1. username: admin password: admin

2. username: user password: user
Three levels of security is provided. The DSR items, DAR and basic rates for DAR cannot be
added, deleted or modified by either by the admin user or the normal user. The modified
Apart from this, the data which is stored in master database like cost index data, contractors data
etc. can be created and modified only by the admin user. The normal user cannot save any
data to the master database. This has been provided to have better security and to avoid any
change in the DSR, DAR and basic rates for DAR either intentionally or unintentionally. If any
correction slip is issued for these, the changes will be made and the corrected database will be
posted on CPWD website for download.. Hence, for better security keep the password of the
admin user safe and available only to the responsible person(s).
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User name
To create a user enter the user name in this combo box.
The new name entered should not be already present in the
list.
Note: The admin user name can not be modified. Only the password of admin user
can be changed.
Add
Click this button to add the user with the user name and password entered above.
Password
Enter password to be used for the user name entered in
the user name combo box.
Modify
Click this button to modify the user name and password of the current row with the
data entered above.
Delete
Click this button to delete the currently selected user record.
Close
Click this button to accept the changes and close the form.
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CPWD Planning Application

Press F1 key in the program to open the corresponding help page.

The contents under CPWD Planning Application

Edit master database

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better. CPWD needs specific softwares to help its employees to execute

estimates and justification additional features as listed under salient features

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The contents under Getting Started

Create or open estimate

Enter Estimate Data

View and print estimate

NIT and other Word reports

Prepare Comparative statement

Save as another Estimate window

Save as Template File window

Save Backup window

Restore from Backup window

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Activation code textbox

Click this button to cancel and exit.

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Start menu -> Programs ->CPWDPlanningApplication and clicking

User name field

1. username: admin password: admin

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Click yes button to save the changes, No button to discard the

Click yes button to save the changes, No button to discard the

Use the first menu item to

Tenders and Justification

Use this menu to preview and print various reports

Adjust the height of the description pane.

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Create or open estimate

The contents under Create or open estimate

Create new estimate

Open existing estimate

Open recent estimate

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Create new estimate

Master database file location

Browse master database file

Create estimate folder

Delete estimate folder

Refresh estimate folder

Estimate templates table

Delete Template File button

Estimate file name

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Open existing estimate

Estimate Folder Comb box

Table of existing estimate files

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