SYSTEMS APPLICATIONS AND PRODUCTS (SAP)

SAP Business One is an integrated enterprise resource planning (ERP) solution for small and
midsize businesses, as well as subsidiaries of large enterprises.
SAP Business One helps you manage every aspect of your company by providing you
with access to real-time business information through a single system. The application is
divided into a number of modules, which each cover a different business function.
SAP Business One is designed to be a flexible and extensible solution. The application is
available on premise or on demand, with standard interfaces to internal and external data
sources, mobile devices, and other analysis tools.
The Basic SAP Business one contains following menu…
 Administration
 Financials
 Opportunities
 Sales - A/R
 Purchasing - A/P
 Business Partners
 Banking
 Inventory
 Resources
 Production
 MRP
 Service
 Human Resources
 Reports

Indus Customization Add_On:

iNexus Add_On - For Production Purpose
Merchandise Add_On - For Planning Purpose
Cutting Add_On
Amendment Add_On

The Overall Garment Flow is simply explained in Given Flow Chart...

 Order Entry

Fabric Program Component Master

Budget Entry

Yarn Yarn Process Accessories Accessories Fabric Process CMT Process

Requirement Requirement Process

Purchase Indent Work Order Accessory

To Define Operation
Posting Master

Purchase Order

Sub_Contracting Work Order In_House

Posting

Sub Contracting WIP

Process Process

Material
Job Order
Issue

Job Order DC

WIP/Work Order
Gate Outward Completion
Optional
Gate Inward

SUB GRN

QC Inspection

Inventory
Stock

Sale Order Delivery Return

MERCHANDISE
A/R Invoice
PROCESS

Payments
Merchandise Add_On is mainly used for Planning requirements .Merchandise add_on
contains two modules.

1.Master
2.Transaction
Master Module
Master module is used to create and maintain the size, color, accessory details,
operation details, machine details and also creating Internal Order (IO) series...

Transaction Module
This module is used to planning the Order details, Fabric and Yarn details and
including with Budget...Let us see the flow one by one...

1.Order Entry
(Go to Menu → Merchandise → Transactions → Order Entry )

In this Order Entry screen you have to specify the necessary details as per buyer order
sheet.

1.1 Order Type

You have to select the order type like special, standard etc., which is given in Order
Type grid in Order Entry Screen...

1.2 Order Category

You have to choose the category of order like domestic and export. Once you select
the category then the Internal Order (IO) number will generate automatically as per the
master data.IO Number is a base number for all screens and it is Unique for each and every
jobs ...You can track any screen by using this IO number.

1.3 Style Entry

Under the style entry screen , specify the required item code,order quantity,color and
size wise quantity.
Once you complete the details then give the ADD .After that you have to give the approval
for order entry screen.

Once you approved the Order Entry screen it will takes to next step else Particular IO number
is not showing for next process without the screen approval.

2.COMPONENT MASTER
(Go to Menu → Merchandise → Masters → Component Master)

You have to select Component/panel for a FG Item like Body,Sleeve,Collar

3.FABRIC PROGRAM

4.BUDGET ENTRY
(Go to Menu → Merchandise → Transactions → Budget Entry )

You can load the Budget details based on IO number. Once you load the IO number
Customer and Quantity details are loaded automatically based on Order entry

4.1 Item Details

Once you click 'Get Item Details' button then the item details are loaded for particular IO

4.2 Yarn Requirement

Once you click 'Get Yarn Details' button then the Yarn details are loaded for particular IO
from Fabric Program

 Give approved quantity and rate for Purchase process

 Raise Purchase Indent by Clicking Purchase Indent Button(Bottom of the screen)
 Now the Purchase indent number is shown for the required yarn
 Based on Purchase Indent You can make Purchase

3.3 Fabric Process

Once you click 'Get Yarn Details' button then the Yarn details are loaded for particular IO
from Fabric Program

 Now you have to define the operation process by clicking yellow arrow mark which is
in nearby Process
 Sub Window will be open

3.3.1 Operation Details

Now you have to specify the details such as Operation, sequence,place ,rate and loss
percentage

3.3.2 Input Items

 You have to load the Input Item for first operation in the sequence
 For Ex: Load Yarn Details for Knitting Operation

3.3.3 Color

You have to load color details and color break up for needed place..
  Once you Gave all the details, then you have to rise work order for yarn to fabric
process by clicking 'Work Order Posting' button..
 Work order Number will be generated for required fabric

3.4 Accessory Requirement

Accessory requirement is loaded from Accessory Master

Accessory master

Based On IO number and Style code you can create required Accessory for Production
quantity as well as Order Quantity
3.5 Accessory Requirement

If you want to process the Accessory ,you have to rise the work order for particular accessory

For Ex: Colouring the Buttons

3.6 CMT Process

CMT grid shows Final Garment name, size and color quantity details for required IO.

 Now you have to define the operation for CMT process

 To define the operation as like Fabric process operation definition
3.6.1 Operation Details

Now you have to specify the details such as Operation, sequence,place ,rate and loss
percentage

3.6.2 Input Items

 You have to load the Input Item for first operation in the sequence
 For Ex: Load Fabric Details for Cutting Operation

3.6.3 Component Details

You have to load Component details which is loaded from Component master Screen

 Once you Gave all the details, then you have to rise work order for Fabric to Final
Garment process by clicking 'Work Order Posting' button in CMT Screen..
 Work order Number will be generated for required FG item...
These are the planning method and process in Merchandise Add_On...Now we have to go to
iNexus add_on for Production process

If the Fabric/FG is Sub_Contracting process ...

!!**Sub_Contracting Process **!!

1.Job Order
(Menu→Subcontracting/Service/JobWork→SubContracting→Job Order)

Job order is a document for assigning manufacturing costs to an individual product or

batches of products.

 You have to choose vendor code and vendor name from business partner master data
 You have to select whether it is a credit or cash order including with department
 You have to select the operation from required work order by clicking ' Item Details'
button which is given in bottom of the screen and click ok
 You can change the Order Quantity if it is required
 You have to specify rate, tax code, sac code, and account code
 You can make job order for different vendor for a same operation and same IO
number
 If you want gate inward entry, then you have to select Inward type as 'Against DC'
and enable the gate inward required selection box else inward type as 'Against JO' and
no need to enable gate inward required selection box
2. Job Order Dc
(Menu→Subcontracting/Service/JobWork→SubContracting→Job Order DC)

 You have to choose vendor code and vendor name from business partner master data
 If you want gate Outward entry, then you have to select type as 'Against DC' and
enable the gate outward required selection box else inward type as 'Against JO' and no
need to enable gate inward required selection box
 You can make partial DC against Job Order quantity
2.1 Job Order Details
2.2 Job Order DC Input Items

 You have to specify the WareHouse for Stock issue and have to give Bags/Rolls
 You have to give serial batch details by clicking Serail/batch tracking button

2.3 Serial/Batch Details

 Once You load the serial batch details ,the loaded serial batch details are shown in this
screen
3.Gate Outward Entry

3. Gate Inward Entry

 You have to choose Type as 'Job Order regular'.

 You have to select vendor detail in party id tab.
 Specify necessary details like suppiler dc number and date and so on..
4. Subcontracting GRN
(Menu→Subcontracting/Service/JobWork→SubContracting→SubContracting GRN)

 If you make GRN against Gate entry then you have to choose Gate Entry/job order
tab as 'Against Gate Entry' else Against Job Order
 You have to choose vendor Id and Gate pass number (i.e), gate inward number
4.1 Item Details
4.2 BOM Details

4.3 DC Details
4.4 Serial/Batch (Input Items)

4.5 Serial/Batch (Output Items)

 Serial batch Output items are automatically loaded by system based on work order
information

5.Inward Inspection
(Menu→QualityManagement→Transactions→Inward Inspection)

 Once you make GRN then have to move quality inspection

 You can reject the quantity if it is not satisfied or any other reason
 once your rejection is made Accepted quantity will automatically change based on
rejection
 Inward Inspection is optional except last sequence of operation
5.1 Serial/Batch details

These process are repeated until the work order operation is finish...These are the steps
involved in sub contracting process. Once you make GRN for final process in Work Order
the stock is posted into Inventory system
If FG/Fabric is In-House Process

*** Fabric to Finished Goods Process ***

1.Manufacturing Order/Work Order

(Menu→Production Planning and Manufacturing →Transactions→Manufacturing
Order/Work Order)

A Work order defines which material is to be processed ,at which location, at what
time and how much work is required. It also defines which resources are to be used and how
the order costs are to be settled.

You may check all the information in work order is posted from the budget is right or wrong

1.1 Item Details

 Item details screen shows fabric details, fabric color, FG color, base quantity and
plan quantity
 You have to check Consumption Color/Size , Component enable or not
 You have to check From warehouse,To warehouse

1.2 Routing Details

Routing details screen shows operation, sequence, BOM deatils,Component

details,size/color details based on CMT Process (Budget Entry)
1.2.1 BOM Details

This screen contains fabric details with color and component detail consumption

1.3 Other Details

 Have to check Serial batch criterion method ' Automatic' and Serial batch
consumption 'During production'
1.4 Size Color Details

This details are automatically loaded from budget based on order entry details

2.Material Issue

Material issue that means issue the materials from one warehouse to required warehouse for
production.
2.1 Summary

 Overall fabric details are shown in this screen along with color and issued quantity
 You can also load serial batch details in summary by choosing Issue method as
'Summary' in Material issue Header
2.2 Serial Batch Details

The loaded serial batch details are shown in this screen

3.Work In Progress (WIP)

(Menu→Production Planning and Manufacturing →Transactions→Work In Progress)
For In-House processing we are using WIP screen for Production...If we give Place
as 'In House' in Work order routing details that operations will be carried to WIP screen
 You have to choose Work Order number in Header
 You have to choose Operation Details for particular work order (Should be Sequnce
wise)
 You have to choose Shift time as per working hours
 Based on production quantity consumed quantity takes place in Consumption details

3.1 Operation Details

3.1.1 Table Line Details

 You have to give line no,contractor code and rate in table line details

3.2 Consumption Details

In this screen shows consumption details for respective operation along with issued
qty,previous consumed qty and so on
3.3 Input Item Serial/batch details

If you give serial batch type as 'Issued against Work Order ',then the batches are loaded
automatically based on material issue

3.4 Table Line Details

The data is fetched from table line master in operation details screen
3.5 Employee Details

The data is fetched from table line master in operation details screen .Employee details are
linked with Line master

These process are repeated until the work order operation is to be finished...These are the
steps involved in In House process...Once You make WIP for final process the stock is posted
into inventory by means of Goods Receipt