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ANNEXURE – H
Functions of a PMP
This PMP will include a detailed plan for managing the collection of data in order to monitor
performance and will consist of a results framework and monitoring and evaluation system, and
reporting requirements. The PMP will specify sources, method of collection, and frequency of
collection, and designated responsibilities for data collection. The PMP also describe risks and
critical assumptions. The PMP will also include performance indicators, data collection, data
quality assessment, data analysis and communication approach and plans. The primary
responsibility of implementing this plan will be that of the M&E function of the Program which
will fulfill performance monitoring responsibilities in association with the grants program of the
Program.
Funding Opportunity Title: Entrepreneurship Programs
Announcement Type: Grant or Cooperative Agreement
Funding Opportunity Number: SCA-ISB-15-AW-003-12012014
Data sources
Various data sources will be referenced to monitor and evaluate performance of the Program. This
will include secondary as well as primary information. Secondary information will be collated from
published sources, reports and studies conducted by other similar Programs, independent research
Funding Opportunity Title: Entrepreneurship Programs
Announcement Type: Grant or Cooperative Agreement
Funding Opportunity Number: SCA-ISB-15-AW-003-12012014
institutions and government agencies. For primary information, the Program will use templates and
participatory approaches to generate, analyze and validate requisite data, primarily during the
training activities to be held under this program over the life of the Program.
Reporting of Progress
Reporting of progress and performance will be done as per the requirements of the Grant agreement
which would allow for;
weekly and monthly program plans and reports submission (if required);
performance monitoring reporting;
Notifications – Monthly or as required (special developments that impact activities,
problems, delay and issues, steps taken etc.)
Quarterly program performance reports (not later than 30 days after each reporting
period; calendar quarter)
Annual/Final report – not later than 30 days after the completion of reporting year
and final report not later than 90 days after the completion of the Program.
Complementary Evaluation
The Program, in order to complement monitoring information, will determine the need together
with USAID mission for additional evaluation and assessment efforts. This will be required to
assess situations which are not normally addressed through review and performance reporting
system. This may include the following;
Program annual review
Performance review of program components (annual and mid-term)
Funding Opportunity Title: Entrepreneurship Programs
Announcement Type: Grant or Cooperative Agreement
Funding Opportunity Number: SCA-ISB-15-AW-003-12012014
Detailed performance indicators, performance targets, data sources, collection methods and
frequency against each of these results areas are mentioned in detail in the results framework
mentioned in the Performance Monitoring Plan (PMP). This is elaborated in the table below
Funding Opportunity Title: Entrepreneurship Programs
Announcement Type: Grant or Cooperative Agreement
Funding Opportunity Number: SCA-ISB-15-AW-003-12012014
Development Objective (DO): To promote sustainable enterprises, small businesses, and innovation in Pakistan through connections with U.S. partners, especially successful U.S.
entrepreneurs
Performance Monitoring Framework
Collection
Result Statements Performance Indicators Performance Targets Data Sources Collection Methods Responsibility
Frequency
5% of total beneficiary Monitoring visits,
Monitoring and followup Program
Number of sustainable start-up ventures with business entrepreneurs from verification visits, financial
reports, contracts, MoUs, Quarterly Manager/Prog
models Comp (a) & (b), Approx record of beneficiaires,
Profiling sessions etc. Assistant
50 Attendance sheets etc.
DO: To promote sustainable Number of marketing strategies developed to help Program
enterprises, small businesses, and 100% of number of start- Post training assessments, Baselines, Attendance sheets,
entrepreneurs adjust and adapt to market place Quarterly Manager/Prog
up ventures established Attendance sheets, Followup sessions
innovation in Pakistan through requirements Assistant
connections with U.S. partners, Number of Pakistani enterprises and small businesses 5% of networking/ Monitoring reports, Program
especially successful U.S. Baselines, Attendance sheets,
establishing contact with US partners, especially mentoring sessions. contracts, MoUs, Profiling Quarterly Manager/Prog
Beneficiary assessments,
entrepreneurs entrepreneurs Approx 20 sessions etc. Assistant
Program
Number of innovative products emerging from 5 (Indicative number - Post training assessments, Attendance sheets, Baselines,
Yearly Manager/Prog
partnerships TBA) Monitoring reports followup sessions
Assistant
Program
No. of entrepreneurs having access to facilitation web Approx. 1,000 over the Monitoring reports, Web Baselines portal metics
Monthly Manager/Prog
portal Life of Program portal metrics' analysis analysis
Assistant
Program
Attendance sheets, baselines Attendance sheets, baselines,
Number of mentorship meetings or sessions 8 Monthly Manager/Prog
conducted Actual sessions conducted
Assistant
IR-2: Strengthen local 50% increase from Program
Increased knowledge of business, marketing and Pre-Post training Baselines, Monitoring and
baseline value using score Bi Annually Manager/Prog
organizations’ capacity product development assessments reports followup reports
card Assistant
50% increase from Program
Improved capacity score of grant recipients on Pre-Post training Baselines, Monitoring and
baseline value using score Bi-Annually Manager/Prog
targeted business competencies assessments followup reports
card Assistant
Program
Webportal metric analysis, Year One
Number of web portal established 1 Monitoring report Manager/Prog
baseline Quarter 2-3
Assistant
Sub-IR-1.1. Establishment of Post training assessments, Program
Number of US and Pakistani entrepreneurs accessing 400 resulting from 8 Baselines, portal metrics
knowledge sharing protocols b/w Monitoring and followup Monthly Manager/Prog
web portal mentoring sessions analysis
US and Pakistani entrepreneurs; reports Assistant
using virtual outreach Program
Number of learning case studies and videos uploaded Baselines, Web portal
4 Monitoring reports, Quarterly Manager/Prog
on web portal metrics' analysis
Assistant
10% of networking/ Program
Number of contacts/interactions held between US and
Sub-IR-1.2. Creation of industry mentoring beneficiaries. Pre training assessments, Attendance sheets, Baselines Monthly Manager/Prog
Pakistani institutions
specific linkages b/w US and Approx 40. Assistant
Pakistan entrepreneurs; using point-2- 3- (University, Program
Number of partenerships established between US and Contracts, MoUs, Attendance sheets, Baselines,
point contact Association and Tech Bi annually Manager/Prog
Pakistani institutions Agreements, Post assessment reports
institute, one of each) Assistant
Sub-IR-2.1. Institutionalization of Program
Number of partnerships established with local 4 Universities, 2 technical Monitoring reports, Baselines, site visits, faculty
entrepreneurial behavioral Quarterly Manager/Prog
universities and technical institutions institutes Partnership agreements meetings etc.
improvement programs in local Assistant
selected Universities and Technical Monitoring
Number of local partner universities and technical Program
Institutes 4 Universities, 2 technical reports,Partnership Baselines, site visits, faculty
institutions agree to incorporate entrepreneurial Quarterly Manager/Prog
institutes agreements, Curricula meetings etc.
behavioral improvement programs in their content Assistant
details
Sub-IR-2.2. Capacity building of 50% increase from Post training assessments, Program
Improved score on the capacity of organizations or
local existing and potential baseline value using score Monitoring and followup Baselines, Followup sessions Bi Annually Manager/Prog
educational/training programs
individuals and groups on functional card reports Assistant
50% increase from Post training assessments, Program
entrepreneurial skills
Improved scaling up of business capacity baseline value using score Monitoring and followup Baselines, Followup sessions Bi Annually Manager/Prog
card reports Assistant
Follow-up Surveys and Studies/ Outcome and Impact Indicators Tracking EDAS M&E Manager Lead Role 4
M&E and
Monthly EDAS Support Role 3 onwards
Communication Team
M&E and each
Quarterly Reporting EDAS Support Role
Communication Team quarter
Data Analysis and M&E and
4 Annual Reporting EDAS Support Role 4,7
Reporting Communication Team
M&E and
Specific USAID Reporting/ Pakinfo EDAS Support Role 0
Communication Team
M&E and
Specific Management Reporting (training site visit reports) EDAS Support Role 3 onwards
Communication Team
Project
Development of a Project Central Repository EDAS Support Role 2 onwards
Manager/IT/Outsourced
Website Development (periodically update project information on Project Manager, M&E
5 Communication EDAS Support Role 2,3
website) and IT/Outsourced
Case studies, success stories and most significant changes, Lessons- Project Manager, M&E
EDAS Support Role 2 onwards
learnt and Learning Exercises and IT/Outsourced
Project Manager /M&E
Gender & other groups' assessment (beneficiary level) EDAS Lead Role 1,2
Manager
Project Manager /M&E
6 Social and Gender Incorporation of Gender dimensions in Project and M&E Systems EDAS Lead Role 1,2
Manager
Monitoring & Follow-up of Gender dimensions in project activities and in Project Manager /M&E
EDAS Lead Role 3 onwards
M&E Manager
Project Manager /M&E
Support to Project Progress Review Committee Meetings (Monthly) EDAS Lead Role 2 onwards
Manager
Project Manager /M&E
Quarterly Review meetings with USAID EDAS Lead Role 2 onwards
Support to Project Manager
7
Management Project Manager /M&E
Annual Project Progress Meetings EDAS Lead Role 2 onwards
Manager
Project Manager /M&E
Follow-up of Progress Review Committee Meetings EDAS Lead Role 2 onwards
Manager