MEMORANDUM

No. __________

TO :
Financial Planning Analyst

SUBJECT : Works Assignment

In the exigency of the service, you are hereby informed to perform the following functions as
part of the releasing checks effective May 2, 2019;

a. Safekeeping of checks,

b. Check details of the check such as date, amount, and complete signatures,

c. Ensure that checks for releasing are properly photocopied before releasing,

d. Ensure logging of checks,

e. Ensure that checks are paid or released to appropriate payee or otherwise a valid
authorization letter or special power attorney (SPA) and a valid ID should be presented before
releasing,

f. Check the accuracy of the details in the official receipt.

g. Ensure that disbursement vouchers, BIR forms, and other supporting documents are
completely signed by the payee.

h. Ensure that disbursement vouchers and all other supporting documents enumerated in the
list are accurately and completely signed and filed.

i. Maintain good and updated filing of released checks and vouchers.

For strict compliance.

Noted By:

Acting Accounting Division Manager Finance & Commercial Services

Department Manager

Approved By:

General Manager