Documente Academic
Documente Profesional
Documente Cultură
Summer
Internship
2019
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Contents
1. Understanding Your Summer Internship .............................................................................................. 4
1.1. Objective ....................................................................................................................................... 4
1.2. Period ............................................................................................................................................ 5
1.3. Organization .................................................................................................................................. 5
1.4. Supervision .................................................................................................................................... 5
1.5. Location......................................................................................................................................... 5
1.6. Reporting....................................................................................................................................... 6
1.7. Evaluation ..................................................................................................................................... 6
Composite Evaluation ........................................................................................................................... 7
2. Excelling in Your Internship................................................................................................................... 7
2.1. Fix a Clear Purpose/Objective and Set Out to Achieve it .............................................................. 7
2.2. Understand the Scope and Limitation of Your Work .................................................................... 8
2.3. Broaden Your Learning. Internship is NOT FOR “Specializing”. .................................................... 8
2.4. Look for Work ............................................................................................................................... 9
2.5. Build Relationships ........................................................................................................................ 9
2.6. Communicate Well With Your Faculty Guides ............................................................................ 10
2.7. Ensure Good Conduct/Discipline ................................................................................................ 10
2.8. Do Your Best as KSOM Brand Ambassador ................................................................................. 11
3. Completion and Report Submission ................................................................................................... 11
3.1. Preparing for the Report ............................................................................................................. 11
3.2. Writing the Internship Report..................................................................................................... 12
3.3. Draft Report Submission ............................................................................................................. 12
3.4. Report Format ............................................................................................................................. 13
3.4.1. Executive Summary ............................................................................................................. 13
3.4.2. Main Body ........................................................................................................................... 14
3.4.3. Appendices .......................................................................................................................... 15
3.4.4. Exhibits ................................................................................................................................ 16
4. Deadlines............................................................................................................................................. 16
5. Annexure I - Joining Report................................................................................................................. 17
6. Annexure II - Summer Internship Completion Report ........................................................................ 19
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7. Annexure III - Final Internship Feedback ............................................................................................ 20
8. Annexure IV – Daily Activity Report .................................................................................................... 22
9. Annexure V – Format for Progress Reports ........................................................................................ 23
10. Annexure VI – Faculty Guide List for SIP ......................................................................................... 24
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1. Understanding Your Summer Internship
The Oxford Dictionary defines the word intern as: A student or trainee who works, sometimes without
pay, in order to gain work experience or satisfy requirements for a qualification.1 Internship might also
be defined as "An internship is a method of on-the-job training for white-collar and professional
careers."2
Most MBA programs across the world have an Internship as a part of the requirements to earn the
degree. This is because MBA education is more experiential than theoretical and needs live examples to
be assimilated meaningfully by the candidates.
An internship is a great way to gain real-world experience, build your résumé and develop your skill set.
Unlike a full-time job, an internship may not offer income, benefits or company perks. An internship
provides you with:
Experience in your field of study
Insight into your potential career paths
A network of business contacts
Employers also use internships to evaluate and identify full-time job candidates. In today’s competitive
job market, many companies are using the internship pool to review and select candidates to hire as
full-time employees upon graduation.
Summer Internship is an integral part of the MBA program of KSOM, KIIT University. This internship is
supposed to train the candidates in the basics of management and prepare them for the slightly more
specialized study in the second year. This is also a precursor to their impending career in the corporate.
This is supposed to be single most important component of the MBA education where students become
interns and acquire knowledge and skills by direct observations and doing managerial tasks.
1.1. Objective
The following are the objectives of the summer internship:
1
intern: definition of intern in Oxford dictionary (British & World English). (n.d.). Retrieved May 5, 2014, from
http://www.oxforddictionaries.com/definition/english/intern?q=internship#intern__32
2
Internship - Wikipedia, the free encyclopedia. (n.d.). Retrieved May 5, 2014, from
http://en.wikipedia.org/wiki/Internship#cite_note-2
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1.2. Period
The formal period for the internship is two months. In some cases the period might be understood to be
equivalent to eight weeks. However, effort shall be made by the institute and the student to
accommodate any corporate requirements within a reasonable limit. The period of internship shall be
eight to ten weeks duration in most cases. Exceptions might be made for selective companies where the
duration of internship is greater than ten weeks. Decision in this regard shall be made by the placement
committee.
The suggested period of internship is tentatively from May 5th 2019 to July 5th 2019. Individual cases
might vary within the guidelines given above. The faculty guide and corporate guide have discretion to
request for a different period and approval power rests with the placement cell of KSOM.
Students are not allowed to change the organization of training assigned to him/ her without prior
written permission of the Summer Internship Coordinator. It is expected that the student reports at the
corporate location(s) assigned to him/her regularly during the entire period of internship.
1.3. Organization
The organization allocated to a student will be decided by the placement cell only. Normally there will
be no change in the organization once allocated. However the placement cell of KSOM reserves the right
to change allocation in extraordinary situations. There can be two kinds of organizations where students
are allowed to undergo an internship
Corporate Organizations
Research Institutes
The student should ideally get the project topic from the organization where he/she is interning.
1.4. Supervision
Corporate Guide: During the training the student will be under the supervision of a person in the
organization who will act as his/her corporate guide. He/she will provide guidelines on how the student
should work during the stay with the organization.
Faculty Guide: In addition, each student will be guided by a faculty of KSOM. The faculty guide will
consult the corporate guide from time to time for obtaining information on the progress of the Project
work of the student. Please refer Annexure VI to know your SIP Faculty Guide.
1.5. Location
The location of the summer internship is decided by the corporate organization where the internship
will happen. In certain cases where the corporate organization is an internal division or the internship is
on a research project, the location will be decided by the institute. While majority of such internships
are expected to be conducted in Bhubaneswar, there might be some outstation locations also.
It is the responsibility of the candidate to finalize location from the corporate guide and communicate to
the faculty guide and the placement cell. However in most cases the location would already be finalized
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by the time of joining. Location has to be continuously communicated to you faculty guide. In case you
are travelling to new locations consider dropping an SMS or mail message to your faculty guide.
1.6. Reporting
To fulfill the requirements of the internship, students need to submit or ensure the submission of:
a. Initial Joining Report to be submitted immediately after joining the company (Annexure I)
b. Project Completion Report to be submitted at the end of Internship (Annexure II)
c. Final Feedback by Corporate Guide to be submitted at the end of internship (Annexure III)
d. Daily activity Report to be maintained in SIP diary (Annexure IV)
e. 3 Progress Reports (Annexure V)
f. Draft Project Report
g. Final Project Report
h. Executive Summary of Project
1.7. Evaluation
The evaluation of the internship will be at two levels:
Corporate Guide
Faculty Guide
A Project completion report (Annexure II) along with a feedback on your internship by the Corporate
Guide (Annexure III) has to be submitted at the end of the project. In case of non-submission of the
project completion report along with the feedback by the corporate guide, you would be awarded “F”
grade.
Post the submission of project completion report and feedback by corporate guide, your internship
would be evaluated internally. Your evaluation of the internship is intended to assist the faculty in
evaluating the curriculum and the internship program; it is for internal KSOM use only and will not be
given to your employer. The various components of your internship evaluation will be:
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1. Evaluation of 3 Progress Reports along with Daily Activity Report by the Faculty guide: 30%
You are required to prepare 3 Progress Reports along with Daily activity Report as per the format
given in Annexure IV. These have to be submitted over mail as per the deadline given in Section 4.
2. Evaluation of Draft Report and Final report, including Executive Summary: 40%
You are required to prepare a Draft report as per the format given in Section 3 and submit the same
to your Faculty guide. Based on the inputs form your faculty guides as well as your presentation
panel, you need to finalize the report and submit again as per the deadline given in Section 4.
You are required to prepare an Executive Summary of the Project Report as per the guidelines given
in Section 3 and submit the same to your faculty guide along with Draft report. Based on the inputs
from your faculty guide you need to submit the final Executive Summary as per the deadline given in
Section 4.
3. Evaluation of your Presentation on the internship by a panel of two faculties: 30%
You are required to make a presentation on the work undertaken during the internship which would
be evaluated by a panel of two faculties including your faculty guide. Dates for this presentation
shall be communicated by PGP office as soon as you return from your internship
Composite Evaluation
The final gradation of the project will be the weighted average of the evaluation done in the above three
components. The final grade will be calculated in absolute terms as per the given format:
Grade O E A B C D F
Important - Students scoring “F” have to repeat their summer project to be eligible for their MBA
Degree.
The following instructions are important for you to perform as per KSOM expectations.
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A good objective for internship:
Some examples of appropriate objectives are: a) Determine the market potential of sub-HP pumps in
the XYZ region, b) Competitive analysis for XYZ bank using financial ratios, c) Improving and simplifying
the software quality process at XYZ Company.
For example, when you study the market size for a product, your scope might be a specific region/city, a
particular customer segment etc. Scope is the area that your data collection or analysis covers. Anything
which is not in scope is not part of your study.
Limitations are characteristics of your design or methodology that adversely impact the accuracy or
applicability of your study. State them clearly if you have any.
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The above is NOT exhaustive and you should try to find out as much as possible about the organization.
But how would you find such information? The following should help.
1. Your corporate guide is and should be the key source of information. Ask relevant questions and
seek information proactively.
2. Try to strike informal relationships with the employees. While chatting, you can obtain valuable
information on their perception of the organization and what they think of their work.
3. While you can have formal interaction with other employees/managers in the organization to
obtain information, it doesn’t work often as the benefit is one-sided. If you are able to help
someone out with his/her work, the amount of information you can gather is immense. Look for
opportunities to provide a helping hand.
4. See if you can get your hands on the company’s internal documents; e.g. a product strategy, a
process explanation, a policy document, a document describing financial products, HR manual
and so on. Internal documents have a wealth of information that is not available in the outside
domain.
5. The organization’s Annual Report is vital source of information about their vision for the future,
management, key strategic decisions and much more. You must try to read at least the last
three year’s Annual Report.
6. Company website and press-releases/media reports are other important sources of information.
Find out opportunities where you can add value. Ask for work. Show interest in helping out your
corporate guide in his/her work. Ask what else you can do once the allotted job is done. The more you
do, the more you learn and the more the organization takes interest in you.
Don’t expect the organization to try and explain your work to you or would depute someone to look
after you all the time. It’s your job to learn from whatever is made available to you.
This will:
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Though it is left to your judgment as to how you build these relationships, keeping an open mind and a
pleasing personality, showing a willingness to help, showing active interest in people, seeking out
interaction opportunities are some of the things you can do.
Some faculty will be available for consultation during the summer, but many will be away at least part of
the time, so you should arrange to consult with your guide before leaving for the summer and again
immediately after returning to school at the start of the next session. In the interim you should keep
continuous communication with your faculty guide.
It has been observed that many students realize their mistakes only when they present it to the faculty
panel. If you are not sure about a critical aspect of your internship, always speak to your faculty guide
and seek his help. Involving faculty timely would ensure that your project stays on track and you are
working ONLY towards achieving the stated objective.
However, make sure that you do your homework and take charge of your internship. Do not reach out
to faculty or corporate guides for frivolous things that should ordinarily be handled by you.
For those of you whose internship involves research work, it might be a good idea to take your
“Business Research Methods” book along with you.
The first draft of your final report is due in the first week of July 2019, and it is definitely in your best
interests to continuously discuss with your advisor any questions or difficulties that have developed in
your project. You should also be aware that faculty tolerance for missed deadlines, having been abused
in the past, has disappeared. Deadlines will be strictly enforced.
1. The Corporate organization will be taking a strong view of the punctuality and behavior of the
student during the training and therefore the student is required to be on his/her best behavior and
inculcate the good norms of the organization.
2. In case a student has to take leave of absence, he/she has to take necessary permission from the
organization and the faculty guide before he/she proceeds on leave.
3. In case the student is to take up project based work at the instance of the company he/she should
conduct it to his/her best capabilities under the guidance of the faculty/corporate guide.
4. Student should not try to copy or use information in such a way that will project false and baseless
conclusion for the company. The student involved in any malpractice shall be duly penalized.
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5. All students are required to maintain strict confidentiality of any information they come across in
the organizations in course of their training.
In addition to abiding by what is prescribed in point 2.7 above, make sure that you:
a. Complete all formalities at the place of work after joining and try to strike a good rapport with
the corporate guide.
b. Maintain clean professional look at all times, including proper facial grooming.
c. Always discuss problems with the corporate guide in time and not at the last moment when you
are expected to produce result.
d. Maintain healthy relationships at the place of work and avoid confrontations.
This not just impacts you, but also the larger student community, your friends, seniors and the KSOM
alumni. Please bear this responsibility in mind and ensure that you live up to brand KSOM at your place
of work.
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D. Evaluate the internship itself, particularly as an introduction to and preparation for a
professional career. What could have been done to improve the experience?
E. Did your internship change from the way it was originally described in the internship
proposal? In particular, did your objectives change?
F. Discuss any major problems or difficulties that occurred during your internship.
The internship report completion is entirely your responsibility. However you will have help in doing so
from various quarters including the corporate guide, your peers and your faculty guide. These guidelines
have been developed to help you meet basic standards of composition as well as the particular
requirements of the internship report, but you are also expected to consult with your faculty advisor
early and often for specific questions of substance and form. The guidelines are flexible and your faculty
guide's guidance will be final on these matters. The faculty guides are always available for help with
organizing and polishing your writing. But the ultimate responsibility is yours.
All the students have to prepare and submit a written project at the end of the training. This may not
necessarily be a statistical or analytical report; it could be learning and experience sharing too. The
project report will have to be certified by the organization. Detailed guidelines for writing Project report
shall be given at the time of Orientation for the Summer Project.
Most reports require at least two drafts before the final copy is approved, and students who have
difficulty writing should consult their faculty guide, especially for the first and final drafts.
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3.4. Report Format
For Projects which have a data collection and analysis, the report format is as suggested below:
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Executive summaries are usually organized according to the sequence of information presented in the
full report, so try to follow the order of your report. However, this is not sacrosanct. You must see if it’s
making sense to a recruiter.
DOs
- Write the Executive Summary in active voice
- Write the Executive Summary after you have completed the report
- Your executive summary should be of one page
- Maintain CV font guidelines
- Write your summary as a standalone document. It should make complete sense without having
to read the full report
- Take a deep look at the sequence of experiences you have gone through and see what will
impress a recruiter if highlighted
- Be concise while ensuring that the essence of what you wish to convey is not lost
- Remember to spell-check and proofread
DON’Ts
- Don’t assume that it’s just a few paragraphs of description about the internship report
- Don’t ignore or write it in a haste thinking no one is going to read it carefully anyway.
- Don’t mix up different things in a single paragraph (e.g. Don’t write about your responsibilities
and your key learning in one paragraph)
- Don’t write something that is not there in the report
A. Introduction: Describes the problem(s) or project(s) on which the internship was based,
including historical background showing how the problem(s) arose, earlier efforts to address the
problem(s), if applicable, and identification of the agencies or organizations involved.
You should normally start with a background of your organization and current realities of the
organization. Then proceed to describe the position, location and nature of internship you were
assigned.
In a research based project, an important aspect of the introduction is a review of the pertinent
literature. Generally this is a review of attempts to solve problems similar to the one at hand--a
comparison of methodologies for example--but it can also take several other forms, depending
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on the nature of the problem and how it is defined for purposes of the report. For example, a
project involving the development of a procedures manual might require a survey of the
psychological or educational literature to find what goals are served by such a document, how
these goals can be implemented, what kinds of language and format are most effective in
reaching these goals, and how to evaluate the results
In other cases where the internship assigned is more hands-on and you're working like a junior
employee doing any of the following : sales, business development, financial analysis, appraisal,
recruitment, client liaison etc.- you might want to review your concepts in the relevant subject
and present the theoretical constructs briefly.
B. Objectives: What is the problem that you are setting out to solve? In research based projects it
will be straight forward, however in other projects your objective might be to enroll customers
into loyalty programs, increase retail conversions, find and analyze financial ratios etc. Please try
to identify all objectives in the project and faithfully represent them in the report.
C. Methodology: The methods section includes a complete description of methods and procedures
used in the project. All assumptions made, implementation difficulties encountered or
anticipated, computational techniques and facilities employed, and criteria used to evaluate
alternative solutions (if appropriate) are described and discussed in this section. This can a
simple account of activities done by you relevant rationales presented for each activity.
D. Results: This section describes the results or findings of the internship project, however
tentative they may be. Any limitations on the interpretation of these findings are discussed here
as well. Primary data and supporting documentation do not go in the results section but in
appendices, properly labeled and referenced.
E. Discussion and Conclusions: The most important function of this section is to link the results of
your work to the original problem this work was intended to solve. All conclusions and
recommendations resulting from the internship are discussed in this subsection, with special
emphasis on their implications for the problem that originally motivated the work. For example -
- returning to the earlier example of developing a procedure manual -- the original problem
might have been recurring procedural failures within the institution. You will then discuss the
manual you developed (your “results”) in terms of its ability to prevent or mitigate such failures,
given specific goals and whatever constraints you operated under.
3.4.3. Appendices
Information on formal aspects of the appendices is available in most style books, but several general
rules apply:
Pages must be numbered consecutively with those in the text. For example, if your text ends
on page 74, then the title page for the first appendix should begin on page 75.
All pages must be numbered.
If you have more than one appendix, each should be given a number or letter and a title, as
well.
Appendices generally include all primary data used in the internship project as well as any lengthy
discussions not essential to the main line of argument. Typically, extensive discussions of detailed
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methodology, protocols, supporting documents, reports to the agency, memoranda, and other such
materials go in appendices. If you were required as part of your internship to prepare reports, manuals,
or other documents for your employer, you will probably also include these documents as appendices to
the internship report. If in doubt, consult your faculty advisor for guidance on the question of what goes
in appendices and what goes in the body of the report. There is no limit to the number of appendices.
3.4.4. Exhibits
Graphs and charts must be computer-generated and should be fully labeled and captioned. Remember
that exhibits illustrate the text, summarizing information and making it easier to understand; they
should always be referred to in the text and should follow as soon as possible after the first reference.
4. Deadlines
Like the professional organizations for which we are preparing you, we have deadlines. The purpose of
these deadlines is not just pedagogical, however; deadlines for the internship report are designed to
ensure that students and faculty have ample time to complete the work necessary for a satisfactory
report. Deadlines will be strictly enforced, and students who do not meet the final deadline may not be
allowed to register for the next semester. Major deadlines are listed below; it is your responsibility to
submit each draft on time and to get a response from your faculty advisor. Keep in mind also that faculty
guides may set their own timetables for receipt of additional reports/drafts and that you must be aware
of these timetables and conform to them. The deadline is 7:00 p.m. on each date indicated.
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5. Annexure I - Joining Report
(To be submitted online by 11th May 2019 (url: https://goo.gl/forms/MvyZlCIliM729CH32). In case you
face difficulty in submitting form online then you can courier the printout of this form given below.)
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6. Annexure II - Summer Internship Completion Report
(To be submitted in hard copy by 5th July 2019 on completion of the Summer Internship.)
Roll No:
I have completed the project and all other assignments as part of Summer Project, assigned
to me at the Company on____________ (date) and have handed over all reports, material,
files and books to the satisfaction of my project guide, departmental head and head of HR.I
have also discussed and submitted my final summer project to the company.
Signature of student:
Date:
Mr/ Ms_____________________ worked with our company for his/her summer internship
from__________ (date) to _____________ (date). During this period his/her conduct was
good. We have no complaints against him/her. All the files, books, reports or any other
material issued to him/her during the process of his/her summer internship have been
returned and there is no due against him/her in our Company. We wish him/her the best in all
his/her endeavors.
(Name & Signature of Project Guide with Date / Name & Signature of the Departmental
Head with Date)
In case the company or any of the above mentioned authorities wish to report a matter in a
manner different from the certification above, the space provided below should be used.
Remark:
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7. Annexure III - Final Internship Feedback
(To be filled up online (url: https://goo.gl/forms/I2mkV8oXzGj6WQnD2) by the Project Guide /
Departmental Head. If any problems are faced the following form can be printed and sent in a sealed
letter/email to the Chairman, Internship committee, KIIT School of Management.)
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8. Annexure IV – Daily Activity Report format given in SIP diary
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9. Annexure V – Format for Progress Reports
(To be submitted online (url: https://goo.gl/forms/hJzxG1RRAGZ8yDui2,
https://goo.gl/forms/75xZY6MjlQkDyyTG2, https://goo.gl/forms/OnBc4hNUF2d7yRhj2) by 25th
May/10th June/25th June 2019. In case you face difficulty in submitting online then you can courier the
printout of the below form with details of your name and roll number)
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Sample Progress Report File
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Annexure VI – Faculty Guide List for SIP
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30 18202030 NEERJA NAYAK PROF. ASHOK KUMAR SAR
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61 18202061 SUBHASISH SWAIN PROF. BHUWANDEEP
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92 18202092 INDIRA MUKHERJEE PROF. CHANDRABHANU DAS
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123 18202126 SUBHASHREE UPADHYAYA PROF. JITENDRA MOHANTY
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154 18202158 CHINMAYA PARIDA PROF. K K RAY
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185 18202189 SHIBAJYOTI SARKAR PROF. RABI N. SUBUDHI
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216 18202220 ASHIS RATH PROF. PIYUSA DAS
ATTMAN OUMKAR
217 18202221 PROF. SUGATO TRIPATHY
UTTARAKABAT
218 18202222 BANDANA LENKA PROF. SUGATO TRIPATHY
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247 18202251 RAMANJEET SINGH PROF. SUMITA MISHRA
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278 18202282 SHILA MONDOL PROF. MOHAR BANERJEE BISWAS
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