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The fleet maintenance software of choice of over 4000 private, for-hire and public fleets, Dossier lowers costs
and downtime by automating control of your fleet's records, PM scheduling, repair orders and histories, fuel
costs and MPG, cost control with cost per mile/hr, parts inventory control w/ auto reordering, work pending and
campaign mgmt, budget mgmt, warranty mgmt., tire mgmt., vendor & labor control, license/permit renewals,
driver control, fleet benchmarking, VMRS codes & more.
• Accident Tracking
• Accounting Integration
• Barcode / RFID Scanning
• Billing & Invoicing
• Cost Tracking
• Customizable Fields
• Customizable Functionality
• Customizable Reporting
• Data Import/Export
• Dispatch Interface
• Disposal Management
• Driver Compliance
• Driver Data
• Driver Licensing Management
• Equipment Replacement
• Exception Notification
• Fleet Vehicle Tracking
• Fuel Optimization
• GPS
• IFTA Reporting
• Inspection Management
• Inventory Management
• Key Performance Indicators
• Labor Management
• Legacy System Integration
• Lifecycle Cost Reports
• Maintenance Management
• Maintenance Scheduling
• Mapping
• Mileage Tracking
• Mobile Access
• Multiple Database Support
• Purchasing Management
• Repair Tracking
• Reporting
• Systems Integration
• Tire Tracking
• Vehicle Information
• Vehicle Replacement Tracking
• Warranty Tracking
Dossier Fleet Management System ilete and fully featured Software under the
Computerized Maintenance Management Software System (CMMS) category.
We believe there are two crucial components that ensure the success of any CMMS
(Computerized Maintenance Management Software) deployment. And, although they
might seem fairly obvious, they often get forgotten during the product evaluation process.
Ease of Use
Short learning curve and ease of use make certain that the system you pay for will actually
get used. A study of CMMS Best Practices performed by ReliabiltyWeb.com, found that
only 20% of CMMS deployments are characterized as successful. The study pointed to the
primary causes of failure arising from complex features and difficult to learn software
products that discourage wide spread use.
We know that usability is paramount and have designed our program to be absolutely easy
to use and easy to maintain. We are passionate about CMMS and believe that the right
system will ensure reliable operation of equipment and vehicles, proper planning and
scheduling, and accurate inventories. Dossier is that right system for small to mid-sized
companies.
Dossier is available in three versions from Standard to Enterprise. To see the features
available in each version view our handy feature comparison chart.
And while we’ve made certain the software is very easy to implement, adopt, and
maintain—we’ve not sacrificed capability. The software is powerful and feature-rich,
including:
Asset Manager
Preventive Maintenance
Maximize your resources, reduce downtime and increase efficiency with Dossier. Our
easy-to-use, intuitive system helps you identify potential breakdowns and prevent
Scheduling
Monitor maintenance by odometer, hours, days, calendar dates, days of the week, tire
depth, or fuel and oil consumption. Dossier maintenance software monitors everything that
needs routine maintenance (e.g. heavy equipment, trucks, manufacturing systems, parks
and zoos, city streets, buildings, vehicles, airport ground equipment, golf courses, etc.)
Repair Histories
Produce complete repair histories for each vehicle, including parts and labor. Review your
repair costs in a variety of ways—geographic location, department, type, ID number, etc.
Detect early signs of equipment and vehicle fatigue. Dossier monitors performance based
on fuel and/or oil consumption. Fuel per mile/hour and oil per mile/hour reports can be
printed to help pinpoint and prevent potential problems.
Tool Tracking
It's simple to find out which employees have what tools assigned to them with this optional
feature. The date and time of assignment and return information is also tracked.
Work Orders
Dossier creates work orders for routine maintenance, eliminating any manual input. For
unscheduled maintenance, Dossier provides an easy work description and parts entry
system. Classify work orders by the type of work performed. Once completed, the
inventory, history, and budget files are updated automatically.
Tire Tracking
Track purchase date, original cost of tire, re-treading and history of repairs, and tire depth.
Tires can be identified by position and location on vehicle.
Track maintenance and service schedules on engines and other components of your major
assets.
Asset Depreciation
Dossier allows you to track the depreciation on your assets using the Straight Line
Depreciation method.
Warranty Tracking
Track the warranty information on all of your equipment, tools and vehicles. Know when
your assets are still covered under warranty, length of term and more.
Parts Inventory
Simple, fast and accurate — Dossier tracks all of the information you need for inventory.
Track Inventory status and eliminate costly stockouts or surpluses with the reorder and
overage functions.
Automatically generate a purchase order with the quantity needed to bring stock back to the
normal stocking level.
Alternate Parts
produce alternate parts lists that can be used when you are out of a specific part—saving
you valuable time.
Expense Tracking
Purchase Orders
Quickly enter purchase orders or have them automatically generated for you when
inventory items are low. Gives you complete flexibility to generate, change, delete, and
print purchase orders. Purchase orders automatically update inventory quantities, as well as
expenses.
Use inbuilt fuel tracking system or Import valuable information into Dossier from your fuel
tracking system (e.g. GasBoy™, Fuel Master™, Petro-Vend™, etc.). Information that can
be imported includes: date, time, gallons, driver, milers/hours and downtime. The Fuel
Tracking Importer saves you the time of manually entering updated information. This
optional module provides several reports, including Vehicle Billing (shows fuel usage by
vehicle) and Department Billing (shows departmental fuel usage).
Chemical Application
When filling out required reports, Dossier' optional Chemical Application Tracking System
saves you valuable time. It's easy to enter and quick to retrieve. Compile data by chemical
or area within application dates. Dossier assists you in meeting the reporting requirements
of the Environmental Protection Agency (EPA). Ideal for golf courses, park and recreation
departments, and grounds maintenance. This option includes MSDS information on CD
ROM.
Reports
Dossier provides a variety of flexible and powerful reports to analyze your Fleet
movement/tracking, inventory, maintenance, budgets, accounting, labor, repair histories,
work orders, expenses, chemical logs, etc.
2 Fuel Management
Reduce Fuel Consumption - Fuel Economy Systems
As a Fleet Manager , you are constantly searching for fuel management solutions that will
:
• Allow you control and manage access to your company's fuel stock
• Improve mileage and fuel economy
• Reduce fuel consumption
E – DriveThech FuelLog™, provides you with the security, accountability and control
your unattended fueling operation needs.
In order to reduce fuel consumption in your company's fleet , you will not require
excavation or underground wiring for installation.
In most cases, the Fuel economy system can be installed in less than a day.
Dossier’s self - installation kit, is simple and user friendly. Upon request, E - DT can also
train a group of key employees from your organization in operating the FuelLog™ system
Once the system is installed, managing and accessing the data and information is effortless.
Data retrieval is automatic.
As a fleet manager , you will decide and customize the fuel economy reports : either
standard ready-made available reports, or export fuel data with WinFueltm reporting
SmartMile™ unique device tracks and automatically transmits vehicle odometer readings
and engine operational hours to the fleet managers.
The purpose of SmartMile™ fuel management product is to ensure the company an
accurate and timely preventative maintenance and mileage per gallon calculations.
SmartMile™ eliminates the need for manual vehicles odometer tracking and logging so
mileage tracking reports are always accurate and available online 24/7.
Other applications of 's SmartMile™ product line include low battery monitoring and low
power battery alerts.
SmartMile™ unit is installed inside the vehicle and connected to the pulsar cable of the
engine’s on board computer (OBC).
SmartMile™ can automatically validate fuel pump usage by matching the RF ID tag
number on the vehicle’s gas tank to the fuel pump control nozzle.
The vehicles odometer units include an RF antennae to enable effortless data transmission
to the SmartMile database at all times.
Once the data is in the SmartMile™ database, it can easily be exported to the fleet
maintenance software of the organization, using the export wizard.