Meji GGCP Debottlenecking Project - DED QA / QC Plan

MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

REVISION HISTORY

REVISION DESCRIPTION OF REVISION DATE REMARK

U01 Issued for Construction 24-May-16

K01 Issued for Review 22-Apr-16

Page 2 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

Table of Contents

1.  GENERAL ................................................................................................................... 5 

1.1.  Definitions ................................................................................................................... 5 
1.2.  Abbreviations .............................................................................................................. 6 
2.  PROJECT GOALS AND OBJECTIVES ...................................................................... 7 
2.1.  Scope of Work Execution ............................................................................................ 7 
3.  QUALITY SYSTEMS ................................................................................................... 7 
3.1.  Applicability ................................................................................................................. 8 
3.2.  Engineering Reference Data ....................................................................................... 8 
3.2.1.  References and Project Procedures ................................................................... 8 
3.2.2.  Codes, Standards and Requirements ................................................................. 8 
3.2.3.  Design Codes ...................................................................................................... 8 
3.2.4.  Computer Aided Design (CAD) Requirement ...................................................... 9 
4.  ORGANISATION ....................................................................................................... 10 
4.1.  Project Responsibilities ............................................................................................. 10 
4.1.1.  Project Manager ................................................................................................ 10 
4.1.2.  Quality Manager ................................................................................................ 11 
4.1.3.  Project Engineer ................................................................................................ 12 
4.1.4.  Document Control Coordinator .......................................................................... 12 
4.1.5.  Discipline Lead Engineer ................................................................................... 12 
4.1.6.  Discipline Engineer............................................................................................ 13 
5.  COMMUNICATION ................................................................................................... 13 
5.1.  Meetings .................................................................................................................... 14 
6.  QUALITY MANAGEMENT SYSTEM ........................................................................ 14 
6.1.  Design Control .......................................................................................................... 14 
6.2.  Design Quality Plan ................................................................................................... 14 
6.3.  Design Input .............................................................................................................. 14 
6.4.  Design Output ........................................................................................................... 15 
6.5.  Design Review .......................................................................................................... 15 
6.6.  Design Verification .................................................................................................... 15 
6.7.  Design Validation ...................................................................................................... 16 
6.8.  Design Changes ........................................................................................................ 16 
6.9.  Project Control .......................................................................................................... 16 
7.  DOCUMENT CONTROL ........................................................................................... 16 
7.1.  Document Numbering and Identification ................................................................... 16 
7.2.  Document Review and Approval ............................................................................... 16 
7.3.  Document Distribution ............................................................................................... 16 
7.4.  Document Change Control ........................................................................................ 17 
7.5.  Product Identification and Traceability ...................................................................... 17 
8.  QUALITY AUDITS ..................................................................................................... 17 
8.1.  Non-Conformance Report ......................................................................................... 17 
8.2.  Quality Records ......................................................................................................... 18 
9.  DESIGN DATA CONTROL ....................................................................................... 18 

Page 3 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

9.1.  Design Change Control ............................................................................................. 19 

9.2.  Design Review .......................................................................................................... 19 
10.  ATTACHMENTS ....................................................................................................... 20

Page 4 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

1. GENERAL

This document sets the specific quality practices, resources and activities for controlling and
ensuring quality of the work during the execution of this Project:

Project Title: Meji GGCP Debottlenecking Project

Company: Chevron Nigeria Limited

Contractor: International Energy Services Limited

1.1. Definitions
Quality: An inherent or distinguishing characteristic of a product or service. A trait or
characteristic used to measure the degree of excellence that a product or service achieves.
Conformance to prescribed requirements -the project produces what it was supposed to, as
defined in the performance criteria established by the owner. The product satisfies user
needs, aesthetically and functionally.

Quality Assurance: All those planned and systematic actions necessary to provide
adequate confidence to the management that a product or service will satisfy given
requirements for quality. Quality Assurance emphasizes "upstream" actions that directly
improve the chances that QC actions will result in a product or service that meets
requirements. Quality Assurance includes ensuring the project requirements are developed
to meet the needs of all relevant internal and external agencies, planning the processes
needed to assure quality of the project, ensuring that equipment and staffing is capable of
performing tasks related to project quality, ensuring that contractors are capable of meeting
and do carry out quality requirements, and documenting the quality efforts.

Quality Audit: A formal review/investigation to determine whether the quality characteristics

of a product or service meet the defined quality criteria. Determine if the quality system is
performing as documented and whether the quality system is implemented.

Quality Control: The operational techniques and activities that are used to fulfill
requirements for quality. These techniques are used to assure that a product or service
meets requirements. Generally, Quality Control refers to the act of taking measurements,
testing, and inspecting a process or product to assure that it meets specification. It also
includes actions by those performing the work to control the quality of the work. Products
may be design drawings or specifications, manufactured equipment, or constructed items.

Page 5 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

Quality Control also refers to the process of witnessing or attesting to, and documenting
such actions.

Quality Management: The management processes put into place to ensure that the end
product of a project (process or product) meets the COMPANY's needs.

Quality Planning: This involves defining the ranking of quality pertaining to schedule,
scope, and cost; defining the required quality standard for the end product; and defining the
requisite deliverables, tasks, resources and milestones to ensure that the end product
achieves the COMPANY's needs.

Supplier: Organization that provides equipment, goods and / or related services to the
COMPANY, as defined in the purchase order or contract.

1.2. Abbreviations

CAR Corrective Action Requests

CNL Chevron Nigeria Limited

COMPANY Chevron Nigeria Limited

CONTRACTOR International Energy Services Limited
DED Detailed Engineering Design
EGP Escravos Gas Plant
EPC Engineering, Procurement and Construction
FEED Front End Engineering Design
GGCP Gas Gathering Compression Platform
ISO International Organization for Standardization
MDR Master Drawing Register
MMscfd Millions Standard Cubic Feet per Day
NAG Non Associated Gas
NCDMS Nigerian Content Development & Monitoring Board
OE Operational Excellence
P&ID Piping and Instrumentation Diagram
PM Project Manager

PP Production Platform

Page 6 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

QA Quality Assurance

QMS Quality Management System

QR Quality Records

QC Quality Control

2. PROJECT GOALS AND OBJECTIVES

The primary objective of executing this opportunity is to:
 Increase Associated Gas being sent to the Escravos Gas Plant
 Create capacity for production from additional gas and liquid production expected.
 Debottleneck the Meji PP and mitigate the erosion at the inlet of the Meji Platform
separators by allocating the HP wells to the new HP Separator. As high fluid velocity
of the high GOR wells are main cause of erosion of Bulk Separator vessel inlet.
 Provide a common testing facility for all the new High Pressure wells and existing
wells.
 Ensure production and pressure relief is safely carried out.
 Produce Issue for Construction Deliverables

2.1 Scope of Work Execution

CONTRACTOR shall perform all engineering design and drafting work inherent in the
completion of engineering to meet the project objectives described above.
The objective is to perform all works necessary to deliver an engineering package which
includes all design work, drawings, and related documents that will enable the COMPANY to
debottleneck Meji GGCP to increase Gas handling capacity in a safe manner.

The scope of work will be divided into three (3) key stages. Stage 1 activities, as listed, shall
be completed and issued to COMPANY for review prior to beginning Stage 2.
CONTRACTOR shall clearly identify start and completion dates and assigned resource
(Personnel) for each deliverable and provide a minimum of 10 working days for COMPANY
review of milestone deliverables in the CONTRACTOR’s project schedule.

3. QUALITY SYSTEMS

The objectives of this Project Quality Plan are to:

Page 7 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

 Establish a document, which provides overall critical direction and support for
implementation of the Quality Management Systems for each functional element of
the Project organization.
 Establish a systematic approach to ensure that contracted services are rendered and
delivered as specified in a timely and cost-effective manner.

3.1 Applicability

This Quality Plan is applicable to all design and Engineering works to be carried out by the
CONTRACTOR. Other third parties, if any, shall work under provision of their own Quality
System.
3.2 Engineering Reference Data

Chevron will provide all available engineering data as a reference with the intent that it will
guide and provide technical supporting information for the CONTRACTOR to perform the
work.
However, the completeness and accuracy of the provided data shall not be contractually
binding on Chevron and the CONTRACTOR. Also, it should be noted that although all effort
will be made to ensure that any/all documents made available by Company are appropriate,
no guarantee of their accuracy or applicability is stated or implied.
It is the Contractor’s responsibility to evaluate and determine the suitability of any and all
Company provided documents before utilizing them in his work.
3.2.1 References and Project Procedures

 Contract Documents between COMPANY and CONTRACTOR

 Quality Management Systems - Fundamentals and Vocabulary - ISO 9000:2005

 Quality Management System - Requirements - ISO 9001:2008

 Quality Management Systems - Guidelines for quality Plans - ISO 10005:2005

 Project Procedures
 Document Control Procedure
 Basis of Design
3.2.2 Codes, Standards and Requirements
All engineering design works must be according to current, accurate and complete design.
Due consideration should be given to functionality, local conditions, maintenance and
industry best practices.
3.2.3 Design Codes
 Applicable Nigerian Laws and Regulations

Page 8 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

 American Institute of Steel Construction (AISC)

 American Society of Civil Engineers (ASCE)
 American Society of Mechanical Engineers (ASME)
 American National Standards Institute (ANSI)
 American Petroleum Institute (API) - Specifications and Recommended
Practices
 Manual of Steel Construction Allowable Stress Design, American Institute of
Steel Construction AISC
 American Welding Society, Structural Welding Code AWS D1.1
 National Fire Protection Association (NFPA)
 Institute of Electrical and Electronics Engineers (IEEE)
 National Electrical Manufacturers Association (NEMA)
3.2.4 Computer Aided Design (CAD) Requirement

CAD software to be deployed by IESL for all drawings shall be AutoCAD. IESL shall be
licensed by Autodesk (providers of AutoCAD) to operate AutoCAD 2010.
Drawing Template to be used for CAD (drawings) shall be supplied by Contractor. The
template issued in its native format (*.dwg) shall be in all standard drawing (paper) sizes; A1,
A3 and A4 as will be required. Each template shall be marked conspicuously with the
drawing size for ease of identification and use, either in the electronic or paper form.

The following, as part of the minimum standard CAD requirement, will be required in the
template to be provided by the Contractor.
Intelligent blocks with attributes for:
- Project Title
- Facility Name
- Drawing Title (at least 3 lines provided)
- Drawing Number
- Scale
- Revision No/Revision History
- Table/block for drawing originator, checked and approved.
- Space to include Contractor Firm’s Name and logo
- Reference drawing table/ block and provision for Previous Drawing No.
- Drawing Notes
- Drawing “HOLDS”
- Drawing Orientation (Plant/Geographical North)

Page 9 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

- Document stamp, which indicate the filename, date, and time the drawing
was plotted.
NOTE: For Isometric drawings, it is also expected that Contractor shall supply a dedicated
template reflecting the above details including;
- Table for Bill of Materials (BOM)
- Table to report; Pipe Class, Design and Test Pressure, Coating, and NDT etc.

4. ORGANISATION
CONTRACTOR shall identify authority, accountability, and responsibility in the Quality
Assurance Plan, thereby defining the organization, structure, function of each member of the
quality organization, and the reporting chain of command within the organization
4.1 Project Responsibilities

The responsibilities of the various project team personnel with respect to the Project Quality
Plan are as follows:

4.1.1 Project Manager

The Project Manager is appointed by the CONTRACTOR's Management and has full
authority for the organisation, execution, administration, commercial affairs, and control of
the project by the direct supervision of various functions within the project team. He is
responsible to CONTRACTOR's Management. The Project Manager is the single point for
project communications between the CONTRACTOR's project team, Technical Partners and
the COMPANY’s Representative.
The project Manager is responsible for completion of the project within schedule and budget
constraints. In this, he shall inform the COMPANY and CONTRACTOR's Management by
means of regular progress reports and identify changes or problems.

RESPONSIBILITIES: In line with the Quality plan, the Project Manager shall:
 Organise, Monitor, Coordinate and Control all activities within the Project to ensure
work performance according to requirements.
 Organise Planning control, progress follow-up and reporting activity.
 Ensure adequate tools / resources are provided to perform specified scope of work,
identify and harmonise training needs of personnel in agreement with Project
Objectives.
 Monitor the personnel appointment to the Project

Page 10 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

 Monitor all information relevant to contractual aspects of work including changes and
variations.
 Manage or supervise the management of subcontracts in relation to the work.
 Has the overall technical responsibility for the Project.
 Implement Quality System within the Project.
 Establish work procedures and practices for all activities within the Project having an
impact on Quality.
 Ensure that personnel with right qualification and experience are provided for specific
task.
 Review and approve the work performed by the Project team including monitoring
and implementation of changes.
 Organise and follow-up the Document Control Center
 Control Invoicing operations including invoices preparation signing and issuance.
4.1.2 Quality Manager

REPORTING TO: Project Manager

RESPONSIBILITIES: The responsibilities of a Project Quality Manager include the
following:
 To implement the QA/QC Plan and its quality process activities on day-to-day basis.
 Define and implement the project specific quality management plans and procedures
in accordance with the contractual arrangements on Company’s established
processes and procedures.
 Manage Non-conformance and Corrective Action registers or databases and ensure
investigation, follow-up and corrective actions are implemented.
 To review every inspection details for correctness and conformance with Chevron
engineering standards, local regulatory requirements and applicable industry
standards.
 To coordinate with original equipment manufacturer and schedule FAT when
required and ensure that the exercise is completed satisfactorily in compliance with
defined project deliverables and NMA FAT procedural guide and other local
regulatory requirements.
 Ensuring that all key stakeholders from Chevron and regulatory agency personnel
participate and endorse copies of FAT reports.
 Plan and direct internal Quality Audits
 Make arrangements for Quality Training of personnel.

Page 11 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

4.1.3 Project Engineer

REPORTING TO: Project Manager

RESPONSIBILITIES:
 Develop, maintain and communicate multidiscipline project execution strategies and
programmes, co-ordinate their implementation.
 Participate in project review meetings with Nigeria regulatory agencies if required.
 Co-ordinate the affairs of the department, organize and plan work schedules.
 Prepare project weekly progress reports, quarterly reports and status reports as
required
 Manage changes to tasks, work, or dates resulting from interaction with other
contractors concerning external interfaces.
 Ensure the correct flow of design deliverables for COMPANY’s review, monitor the
performance of the engineering review process, establish trends and advise on
corrective action.
 Propose alternative courses of action, where possible to facilitate efficient project
execution.
 Update document registers and deliverable registers transmit and receive information
to / from COMPANY, update and archive day-to-day Technical Document Registers.
 Co-ordinate the review and revision of technical reports, specifications, drawings,
and other documents and determine what verification needs to be done.
4.1.4 Document Control Coordinator
REPORTING TO: Project Manager
RESPONSIBILITIES: Transmit, Receive and file documents:
 Outgoing technical documents.
 Comments to CONTRACTOR documentation by COMPANY and other parties.
 Engineering documents made by other Suppliers and Vendors.
 Incoming technical documentation from COMPANY, Vendors, other parties.
 Copy, distribute and file transmittals which cover outgoing technical documentation
being issued.
 Perform internal distribution of other technical documentation as required by Project
Manager.
4.1.5 Discipline Lead Engineer

REPORTING TO: Project Manager

RESPONSIBILITIES:

Page 12 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

 Organise, coordinate, control and carry out the work assigned to the discipline.
 Monitor planning and progress of work.
 Monitor the issue of technical documents by establishing and updating the document
list.
 Provide all information to the Project Manager related to organisation, planning,
progress and reporting on activities assigned to the discipline.
 Provide the Project Manager with a bi-weekly update of the forecast issue dates of
the documents under his/her responsibility.
 Perform specified technical tasks with reference to identified requirements.
 Be familiar with applicable codes, standards, specifications and regulations.
 Establish design data and design briefs for the discipline.
 Review and control the work performed by the discipline team.
 Establish Transmittals for issue of technical documents including distribution list to
outside parties and internally within the CONTRACTOR’s organisation.
 Review new requirements and inform, on their consequences.
 Identify design changes, report them and update the documentation.
 Handle internal and external interfaces.
 Mentoring Discipline Engineers on the Project.
4.1.6 Discipline Engineer

REPORTING TO: Discipline Lead Engineer

RESPONSIBILITIES:
 Be familiar with applicable specifications and regulations
 Gather basic information / data for the project.
 Prepare design deliverable as contained in the scope of work.
 Perform any other specified work tasks with reference to identified requirements, as
may be assigned by the Discipline Lead Engineer.
 Review new requirements and inform on their consequences.
 Identify design changes, report on them and update the documentation.
5. COMMUNICATION

All communications to COMPANY's by correspondence or e-mail shall be made in

agreement with COMPANY's Correspondence Control Procedure and approved project
communication plan.
Letters, Transmittals, Faxes shall have unique numbers assigned.

Page 13 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

5.1 Meetings

Project Meetings shall be held from time to time within Project office, with COMPANY and
Minutes of Meetings shall be recorded by the Project Manager.

6 QUALITY MANAGEMENT SYSTEM

The quality system applied for the project is in conformance with the basic requirement of
ISO 9001-2008 requirements.

The policy of IESL is to have a documented Quality Management Plan that will ensure that
the Project’s goals and objectives are fully met and will include the appropriate
organizational structure, outlined responsibilities, procedures, guidelines, processes,
resources, defined Project requirements, and provide methods for positive management,
administration and control. The QMS is expected to contribute to the development and
delivery of a high performing, safe, reliable, economical, convenient and quality project for
the satisfaction of COMPANYs and other interested parties.

The QA/QC Manager will be responsible for the administration of the QMS. Each Contract
document for the Project will be reviewed to determine the portions of the QMS that are to
be implemented. Sub-Contractors, Vendors and Suppliers, where applicable, will be required
to develop, implement, and maintain a Quality Control Procedure that is consistent with the
Quality requirements stated in the Contract Documents, and applicable to their scope of
work. All Quality Control Programs and associated plans are to be reviewed and approved
by the Project Manager and forwarded to the QA / QC Manager for review, comments,
acceptance and file.
6.1 Design Control

The design control specifies the control of design activities to ensure that the specified
requirements as stated in the contractual agreement are met.
6.2 Design Quality Plan

The design activities are planned to ensure that the responsibility for each design and
verification activity is assigned to qualified personnel. The design plan would be kept up-to-
date during the design stage. Design review, checking and verification, points including
those of design inputs and outputs, methods and procedures are defined, described and
implemented as part of design control.

6.3 Design Input

Page 14 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

The design input defines the following input for the project:
 Scope of Work
 Technical Specifications
 Regulatory Requirements
 Conceptual Design Specification
 Applied Standards and Statutory Requirements
 The design input requirements are resolved with the analysis of the requirements
before applying them in the design. All the design input shall be in accordance to
COMPANY's approved Project design procedure.
6.4 Design Output

The design output must meet the input requirements. The input requirements may contain
but are not limited to the following;
 Specified acceptance criteria or references to them (e.g. defined by relevant
standards or codes, Data Sheets, Project requirements, CONTRACTOR engineering
requirement etc.).
The design outputs are design documents such as:
 Drawings
 Design Calculations
 Data Sheets
 Procurement Specifications
 Installation Specifications
 Commissioning Specifications
6.5 Design Review

Design reviews shall be performed at planned stages of the design to ensure that all relevant
disciplines have the opportunity to provide input in the design development and that the
design output at individual stages meets specified requirement.
6.6 Design Verification

Design verification is planned, documented, implemented and followed up to ensure that the
design output meets the design input requirements. The design verification may include one
or all of the following techniques:
 Alternate or simplified calculation or analysis.
 Tests and demonstrations.
 Review of the design documents before their release.
 Comparison with similar verified or validated design.

Page 15 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

6.7 Design Validation

Design validation proves the compliance of the designed objects with input requirements.
6.8 Design Changes

All changes receive the same level of review, verification and approval as the original
documents.
6.9 Project Control
Project development and delivery activities that affect quality are to be performed in
accordance with written Implementation Plans. Design Work Plans will be reviewed by the
Project Manager through the Project Engineer to confirm compliance with the scope of work.

7. DOCUMENT CONTROL

The Project will have a safe and easily retrievable repository for all documents generated
from and received by the Project at its various levels. Project documents such as drawings,
specifications, inspection procedures, test procedures, special work instructions, operational
procedures, the Quality Assurance Program and its procedures and forms are to be
controlled as defined in this Project Quality Plan and CONTRACTOR's Quality Manual. The
Document Controller shall ensure that all relevant documents in Document Control are
current and are promptly available to project team when required. Obsolete documents are
to be eliminated from the Document Control Centers at each level and station of the
document control system for the Project. Document Control shall ensure that all superseded
document that are held for traceability and record are labeled SUPERSEDED, on each
page, with the effective date so that only the current material is used when referenced.

7.1 Document Numbering and Identification

A unique numbering system for the purpose of identification of each document shall be
developed. This shall be patterned in line with COMPANY document numbering procedure.
7.2 Document Review and Approval

The Project Team as necessary shall carry out document review in part or whole. The review
of any document shall be based on audit findings. Issuance of review documents shall be in
accordance to COMPANY's Document and Data Control Procedure.

7.3 Document Distribution

Documents shall be distributed to the relevant sections /discipline that utilize it on the work

Page 16 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

related activities. The followings shall be the sequence of document distribution unless
otherwise stated:
 Two copies of the document transmittal shall be distributed whenever the documents
are distributed. The recipient shall sign on the document transmitted and send a copy
of the document transmitted to the distributor.
 The document distributor shall prepare and maintain the document registration /
distribution log and document control log in order to control the distribution status of
documents.
 Documentation affecting quality is reviewed, verified / approved by authorized
personnel before its release.
7.4 Document Change Control

Documents, drawings and revision status shall be carried out in order to ensure that all
changes at all times are properly identified, recorded and traceable. The following highlight
shall be used to control document changes:
 The received document transmitted shall be logged accordingly.
 Project control section shall detail all revisions of drawings or documents for
contractual reasons.
7.5 Product Identification and Traceability
In design development, the procedures for identification and traceability shall be followed in
conformance with the Document Control Procedure.

8. QUALITY AUDITS
A comprehensive program of planned and periodic audits will be established to verify that
applicable elements of the QMS are acceptable, and have been developed, documented,
and effectively implemented in accordance with the Project Quality Plan, Document Control
Procedure, Corporate Quality Manual and Quality Management Systems-Requirement (ISO
9001:2008). Quality audits will be performed by the Quality Manager and documented in
accordance with approved Audit Procedure.
8.1 Non-Conformance Report

A Non-conforming Report Procedure will be developed and implemented by the Quality

Manager. Such a procedure will be included in their individual Quality Control Programs and
Plans and referenced in all Implementations Plans and Inspection and Testing Plans
submitted to the Quality Manager for review and approval. The NCR Procedure will be
applicable to all activities that do not conform to the requirements of the Contract
Documents.

Page 17 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

8.2 Quality Records

Quality Records are to be collected, retained and stored in a controlled and readily
retrievable manner during and after this project.
Types of documents that are considered Quality Records are:
 Design Records
 Design Calculations and Checks
 Drawings (Standards, Reference, Directive, Contract, Record/As-Built, Shop,
Working)
 Design Review Reports
 Design Deviations and Changes
 Contract Specifications
 Quality Assurance System Audit Reports
 Non-conformance Reports and Tracking Logs (Non-construction organizations)
 Corrective Action Requests.
 Meeting minutes

9 DESIGN DATA CONTROL

COMPANY design requirements and data may be reviewed, confirmed and completed
during all the length of the Engineering activities.
For this purpose, meetings could be performed for each discipline by COMPANY / IESL in
order to review discipline per discipline:
 Missing documents or information.
 The relevant COMPANY specifications.
 The applicable standards as known at this stage.
 Process values to be taken as base for design studies.
 Selected options to be decided.
 Clarifications to be obtained from COMPANY.
 Clarifications performed during the Tender stage.
Furthermore, IESL shall ensure permanently that:
 COMPANY and statutory requirements have been correctly applied and incorporated
into design documents.
 Design and its control have been performed by qualified personnel having access to
all relevant up to date documents.
 Interface between disciplines is controlled.

Page 18 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

 COMPANY comments (as applicable) have been taken into consideration.

9.1 Design Change Control

The responsibility for monitoring changes remains within the Discipline Lead Engineer, who
has issued the document for information, for review, for approval or approved.
The request for a change of a Design Team or a discipline receiving the document shall be
done in writing using either an internal memorandum or as agreed in Minutes of Technical
Meeting.
The above mentioned internal memorandum / Minutes of Technical Meeting shall be copied
to the Project Management.
9.2 Design Review

Design Reviews will also be performed all through the project via technical meetings with
COMPANY specialists organized for all disciplines on a regular basis.

In addition, Project Design Review will be organized as required during the Detailed
Engineering phase of the project, pending the evolution or changes made to the FEED
documents.

Page 19 of 20
Meji GGCP Debottlenecking Project - DED QA / QC Plan
MDP-MDP0-QAC-PLN-IES-0000-00001-00 Rev. U01

10. ATTACHMENT

ENGINEERING MARK-UP COLOR CODE

Blue Highlighter - Use for comments but not to be

implemented or added.

Green Highlighter/Pen - To verify items to be deleted.

Yellow Highlighter- Use by Responsible Engineers

to verify that item is correct.

Red Highlighter/ Pen - To verify items to be

revised or added.
added.

Orange Highlighter - CAD Operator error; refer to

original mark-up.

Page 20 of 20