Doc. No.

: HIL-MM-SEF-01
Revision: 03
Implementation Date: 26.05.2015
Reviewed Date-24.07.2018

SUPPLIER ASSESSMENT FORM

Audited by(Name & Emp ID): sumit Gupta Date: 7-Jun-19

Auditee Name: Sumit Gupta Auditee Designation: Director

Company Name: Jhalani extrusion

Company Address: Jhalani Extrusion (a Unit of P.R.c.m Metal Ltd), An ISO 9001-2000 Certified company, C-36, Riiico Industrial Area Neemrana, Dist - Alwar Rajasthan (India)

Mobile No: 9953239231,9212175832

P R O F I L E

E-mail: sumit@jhalaniextrusion.in

Ownership: Limited Year of Establishment: 2008

No. of Employees Total: 80 Permanent: 50 Casual: 30

Major Customers: Hi tech Glazing, D.C. Metal Corporation, Rtech Construction, Shakumbari Metals, R.K Enterprises
C O M P A N Y

Turnover Total (INR): 600000000 (sixty Crore )

Sumit Gupta
Contact Person/s:

Category of Products Manufacturing: Aluminium extrusion Profile and Ingot

Main Raw Materials: Ingot, Imported scrap

Main Machinery: 2 NO 900 MT Aluminium extrusion Press

Quality Certification (ISO 9001 / IATF - 16949):

yes Certification Number & Agency : QMS/DAS18/AO462 DAS SYSTEM &SERVICES PVT. LTD. Valid Up to : 30/07/2021
(Mandatory)

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 Doc. No. : HIL-MM-SEF-01
Revision: 03
Implementation Date: 26.05.2015
Reviewed Date-24.07.2018
Self Assessment Havells Assessment QUESTIONS
0 1 2 3 4 0 1 2 3 4
INADEQUATE (0) BELOW (1) AVERAGE (2) GOOD (3) BEST PRACTICE (4) OBSERVATIONS

* Appropriate number must be filled in relevant box according to match with given 4 options.

1. QUALITY ORGANIZATION STRUCTURE

No organization structure. Quality Head available. Quality Head available .Quality Organization Quality Head available .Quality Organization structure Quality Head available. Quality Organization structure
No quality Head available. Quality Organization structure not structure partially available. available. Roles and responsibilities of persons not available. Roles and responsibilities of persons defined.
available. defined. Inspector Load is basis for Quick Inspection.
3
MANAGEMENT

No formal system of training Critical to Quality stations are identified and trained
2. TRAINING/COMPETENCE and training need Training need identification is done. Training need identification done. Training material, Training records are available. More than 75% adherence to
identification of workers, Training Plan not available. plan and training records partially available. operators are deployed with supporting records training plans
3 supervisors or staff employees availability.

3. FINANCIAL HEALTH
Turnover growth is less than 3% over
Turnover growth is negative previous year. Turnover growth is less than 5% over previous year. Turnover growth lies between 8% to 10% for last 3 years. Turnover growth is greater than 10% for last 3 years.
4

Comply to Factories Act, 1948, Factory License, Comply to Factories Act, 1948, Factory License, furnace Comply to Factories Act, 1948, Factory License, comply to all
4. STATUTORY & REGULATORY COMPLIANCE No Compliance (Factory pollution certificates, CTE (consent to establish), CTO
License, Pollution Control Factory License available. (consent to operate), furnace license, labor license, EPF, ESI, Fire NOC, Health Register and thorough Environmental Laws including handling Hazardous waste, EPF,
board certificate) regulations etc.) are identified. Records are medical checks for workers, labor regulations etc.) are ESI, Health Register, Fire NOC and Labor and Employment
3 maintained properly. identified and records available. Legislation. Systematic approach towards latest updates.
PR OD U C TION CAPAB ILITY

5. TECHNICAL KNOW-HOW Good experience in similar product/process and supplier is Good experience in similar product/process and supplier is
No experience in similar Limited experience in similar Average experience in similar product/process. technically sound, capable. Adequate design resources are technically sound, capable. Adequate design resources are
product/process. product/process. Supplier technically not very much sound. available. People upgradation of skills in terms of new
4 not available. technology.

Machines, Equipment, tooling, fixtures,

6. INFRASTRUCTURE ADEQUACY Machines, Equipment, tooling, Gauges maintained, Routine check up for Machines, Equipment, tooling, fixtures, Gauges maintained, Machines, Equipment, Tooling, fixtures, Gauges maintained. Periodic
fixtures, Gauges not maintained, Machines, Equipment, Tooling, fixtures, Gauges maintained.
leakages, abnormal sound , excess vibration Routine check up for leakages, abnormal sound , excess preventive maintenance plan in place. Adherence is above 90%.
no routine check up for leakages, vibration in machines available. Adherence to schedule is Periodic preventive maintenance plan in place. Adherence is 60-
in machines available. Adherence Annual Building, floor spaces is available and maintained. Spare parts
4 abnormal sound , excess vibration Preventive Maintenance schedule is below 50-60% 75%. availability based on Inventory calculation. Modern technology in use.
in machines. 50%.

Adequate capacity is available to meet Havells long-term

7. CAPACITY AVAILABILITY business requirement and have plan for further expansion.
No Capacity available to Available capacity is 80% utilized. Available capacity is 80% utilized. Supplier has firm
accommodate Havells However supplier is willing to meet plan for capacity expansion Supplier can adequately meet current business plan. Capacity available for immediate use for Havells
business. Havells requirements partially.
4 Unit M16 M20 Gland
Qty. 2lacs/month

8. TOOLING/DIE MANAGEMENT No such type of activity in Consolidated list of tooling/die used is Consolidated list of tooling/die used is available. Tool Consolidated list of tooling/die used is available. Tool life Tool history card being maintained.
practice. available. Toolings are repaired only after life monitoring is partially available. Preventive monitoring is available. Preventive maintenance schedule Timely proactive trigger being raised to concerned agency.
breakdown. maintenance schedule adherence is below 50%. adherence is 50-75%. Preventive maintenance schedule adherence is above 80%.
3

9. WORK PLACE MANAGEMENT Systematically maintained with scheduled audit adherence.5S ,

Work area is full of clutter 5S Zones identified. Periodic audits are performed. Best Practice Visual controls are displayed. 5S Audit
(scrap etc.) and floor space 5S Zones identified. Random audit 5S Zones identified. Zonal leaders identified. Audit Records available. Red Tag area defined. Red Tag register assessment score > 80% across all zones. Working
unclean. No framework exist records available. records and actions partially available. partially updated. Red Tag items disposal records partially Environment( Lux level, Sound Level, dust level, Temperature
4 for 5S. available. wherever applicable) monitoring.

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10. PACKAGING, STORAGE & HANDLING No evidence of standard for
packaging/ dunnage/ bins
/trolley available
4
LOGISTICS
11. INVENTORY MANAGEMENT
No Inventory management
4 system exists
Self Assessment Havells Assessment
0 1 2 3 3 0 1 2 3 4
INADEQUATE (0)
Q U A L I T Y
12. QUALITY MANAGEMENT SYSTEM
Organization is not certified to
ISO 9001(mandatory).
3 to QMS is not visible.
13. LAB/ STANDARD ROOM CAPABILITIES
No Testing / Lab set up
available
3 improvement plan
14. INCOMING / INPROCESS / FG / CUSTOMER QUALITY
No evidence of Incoming
Inspection, First part approval,
3 reviewed on daily basis. Records available.
patrol inspection, part layout
inspection report, PDIR.
15. PROCESS VALIDATION
No evidence of PFD, Control
Plan
4 processes.
16. CHANGE MANAGEMENT
Product, Process change
3 management system not
available
17. MEASUREMENT SYSTEM No calibration for gauges &
instruments , worst condition
of gauges.
3 managed. Obsolete IMT list.
18. NEW PRODUCT DEVELOPMENT No Formal product
development process
documentation
4
19. CONTINUAL IMPROVEMENT
No such activity exist. Focus is Kaizen activity being practiced on ad hoc
just on production.
3
Packing standard/Storage only
maintained at final stage.
Finished stocks and Raw material stock
maintained without any basis. Adhoc
methods to control inventory.
BELOW (1)
Organization is certified to Quality
management system. Level of adherence
Testing facility partially available.
Inspection standard is available for IQC /
LQC / OQC separately. Execution
supporting documents partially
available.
A Generic PFD, Control Plan available.
Less than 70% parts are having Control 100% parts
Plan. SOPs / work instructions randomly reviews of PFD/Control plan, Deep controls on Shop
floor documents- Standardized work/ SOPs/
available to control few critical/key
Product, process changes are available
but no system for change management.
Some of the instrument / gauges are
calibrated . Plan and records not
available.
No prototype or trial runs made
before release. Only drawings and
customer approval report exists.
basis without proper supporting records.
Packing standard/Storage maintained at final stage
and partially at inprocess also.
Finished stocks and Raw material stock maintained
manually.
AVERAGE (2)
Organization is certified to Quality management
system. Adherence to QMS is partially followed.
Records are partially available.
Testing facility available but inspection and test
status not up to date.
Trends for Incoming, Inprocess, FG/OQC and
Customer are monitored and Top issues are
First Part approval, Time Check & PDIR process is
established.
having control plan, Evidence of periodic
inspection standards as per Control plan .
Product, process changes records are available.
System for change management partially exists.
All gauges / instruments are Calibrated. Plan and
Records are partially available.
Prototype or trial run reports exists and customer
approval retained.
Kaizen activity being practiced but in few areas.
Partial supporting records exist.
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Packing standard/Storage maintained at final stage and in
handling practices displayed. Scratch and dust protection, WIP,
process also.
Finished stocks and Raw material stock maintained
manually. Demand consumption pattern analyzed to
decide the stock levels. Inventory days measured only for
FG.
QUESTIONS
SATISFACTORY (3)
Organization is certified to Quality management system
and system well practiced in day to day operations
Test/Inspection facility and standard procedure available
considering NPD , Compliance, MP Assurance.
Periodic Updation of Test Plan based on worse issues of
Customer & Process. Regular Updation of Limit Sample
Master List
Major Process / CTP / CTQ are Identified thru PFMEA &
controlled during Mass Production
Formal system(4M Management) in place to manage
design, material changes but not for product, process,
machine, resource etc. records are verifiable. some gaps
regarding approval records.
All gauges / instruments are Calibrated. Plan and Records
are available.
All PPAP documents available and shared with customer. Yield
Some of PPAP documents available.(e.g. PFD, Control Plan, monitoring
Master Sample, drawings etc.)
Kaizen, Suggestion scheme are in place and verifiable
Doc. No. : HIL-MM-SEF-01
Revision: 03
Implementation Date: 26.05.2015
Reviewed Date-24.07.2018
Standardized pictures, SOP for packaging , storage and
RM and FG condition monitoring.
Systematic approach /software driven inventory management
system exists. The reduction in inventory at all stages such as
raw material , WIP, Finished good, etc. is measured and
reviewed for improvement. Inventory aging analysis(Days,
Amount). Liquidation plan(RM, WIP, FG).
BEST PRACTICE (4) OBSERVATIONS
Internal audit schedule available and adhered. Quality Strategy
and linkage with company KPI.
In-house testing facility available. Inspection and test status
maintained as defined in quality control plan/Standard .
Annual MP assurance plan, Plan Vs Actual, Test result/NCR &
Critical Part, Process & Supplier are Identified, Periodic Audit
& Improvement area are Identified, Records available. After
Action Review mechanism is in Place
Process control parameters are reviewed through DOE etc. for
continual improvement and FMEA is revised.CTP/CTQ are well
defined, SPC being monitored & actions are in Place. Test
method and Samples are preserved.
Proper change management system in place, approvals and
records are verifiable. History management, implementation
period, Old material disposition.
All gauges / instruments are Calibrated. Plan and Records are
available. Gauges, instruments, equipment's Storage
condition ,Back up gauges available.MSA being systematically
is done during part development & Improvement is
carried out . NPD Schedule compliance is monitored.
CFT approach visible, Kaizen gallery exists. kaizens/suggestion
schemes/recognition exists and followed. Poka-yoke, Problem
solving projects are initiated and monitored. Action Validation.
 Doc. No. : HIL-MM-SEF-01
Revision: 03
Implementation Date: 26.05.2015
Reviewed Date-24.07.2018

20. ENERGY MANAGEMENT High energy consumption areas are identified, Meters(power consumption unit and running hours) are
No system for energy saving in High energy consumption areas are capacitors installed for power factor correction. installed for monitoring specific energy consumption (per Energy saving is the key focus area for the Organization,
identified, capacitors installed for power periodic energy audits are conducted and robust maintenance
place factor correction. Meters are not installed for monitoring specific pc kwh or per INR kwh) .Power factor is maintained more of all energy measuring equipment.
3 energy consumption. than 0.95 is for last 6 months.
SUSTAINABILITY

21. ENVIRONMENT MANAGEMENT Reactive system in place , as and when ISO 14001:2015 certified. Mechanism for monitoring ,
No system for Environment Reactive system in place , as and when required System in place for environment management(Air, Water,
management in place required action are taken. No records action are taken. Partial records exist. land's Impact , aspect analysis done).Partially adhered measurement and continual improvement in place. Regular
3 maintained. audit are conducted and action are completed

22. SAFETY AND SOCIAL IMPACT
4 No such activity exists
PPE's identified, Applicable PPEs (Safety Safety policy and committee. Monitoring of accident, Near
shoes, Hand Gloves, Ear Plugs, Helmet, Applicable PPEs (Safety shoes, Hand Gloves, Ear People aware about safety requirements and norms miss situations, loss time and tracking on monthly basis.
Safety Goggles etc.) are partially in Plugs, Helmet, Safety Goggles etc.) are in practice. .Employee awareness, what to do incase of emergencies Corrective actions in case of accident and Near miss. 100%
practice. and fire .Fire extinguishers and layout defined. following guidelines of ISO 26000. Contributing for
development of society.

Self Assessment Score Havells Assessment

Management 13 0 0 0 0 0

Production Capability 19 0 0 0 0 0

Logistics 8 0 0 0 0 0

Quality 26 0 0 0 0 0 0% Sectional average value is less than 60% in Quality

Sustainability 10 0 0 0 0 0

TOTAL 76 0 0 0 0 0

Overall Score 86% 0.0 % 0% 0.0 0

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 Doc. No. : HIL-MM-SEF-01
Revision: 03
Implementation Date: 26.05.2015
Reviewed Date-24.07.2018

STRENGTHS POTENTIALS
Reliable Production Equipment,Quality Management because we believe in quality with Commitment,Resource Managemen and service Level & supply Level Management. vision to become quality Oriented 1000 MT Production Company.

REASON FOR STARTING UP THE SUPPLIER

Good Market Potential and challenges parmeter to maintain quality strategic.

DECISION

Recommendations Recommendations

OK to start business (Score >=81% and Sectional average value is greater or equal to 60% in Quality)

Recommended to start conditionally with closer of all non conformances within 12 weeks (Score 61% to 80% and Sectional average value is greater or equal to 60% in Quality)

Business should not be started (Score 0 to 60% or Sectional average value is less than 60% in Quality)

Sectional average value is less than 60%in Quality, Supplier is not recommended

Plant Quality Head Signature Plant Purchase Head Signature Plant Head Signature

VP - Material Management
OK to start business negotiations Business negotiations should not be started

Signature

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 Doc. No. : HIL-MM-SEF-01
Revision: 03
Implementation Date: 26.05.2015
Reviewed Date-24.07.2018

ACTION PLAN (Can be continued on separate paper if necessary)

Target Actual
Sr Non Conformity ( To be Filled by Auditors) Improvement Action Plan (To Be given by Supplier) Responsible Verification (Havells)
Start date End date Start date End date

Products to be Developed (To Be filled by Initiator / Purchase Team) Development Reason Development Schedule

Sr. Responsibility Team

Drawing/ Tool
New Business Alt. Source Technical Sample Sample Trial Mass
Part Name Description CMDT Remarks (If Any) Spec Development
(Yes/No) (Yes/No) Review Submission Approval Lot Production
Finalization (If Reqd)

Date for follow-up Auditor Signature Auditee Signature

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