INDEX

MS – OFFICE
INTRODUCTION:
Microsoft office is a collection of programs and packages that have a world wide
application for almost all the office related work. It has a near monopoly over
the personal computer packaged software market. Not only they are the most
preferred and widely used programs in this segment, they have become a bench
mark against which all other products are evaluated.

All the work done by using MS Office can be categorized into seven major
categories. They are as follows:

1. MS – Word
2. MS – Excel
3. MS – PowerPoint
4. MS – Access
5. MS – Outlook
6. MS – Publisher
7. MS – Front Page

A brief introduction about each of the above category is mentioned below.

1. MS – Word
Microsoft Word is a full featured word processing program which can be used
for any work involving creating and managing text. It can be used form the
simplest to the most complex form word processing applications. Word can be
used to write letters and reports, prepare bills and invoices, prepare office
stationery like letter heads, envelopes, forms etc., design brochures, pamphlets,
newsletters, magazines etc.

2. MS – Excel
Microsoft Excel is the package which is highly used when the user wishes to
tabulate information, i.e. arrange data in the form of rows and columns and
manipulate and analyze it. Although excel can handle text pretty neatly, it is
primarily used for numerical data. With it user can create complex tables,
charts, graphs etc and use a whole array of analysis features.

3. MS – PowerPoint
Microsoft PowerPoint is a presentation tool that helps in creating effective
presentations very easily. A presentation comprises of individual slides arranged
in a sequential manner. PowerPoint designers have provided a wide assortment
of predefined slide formats and clip art graphics libraries. Using these predefined
slide formats; user can quickly create slides based upon standard layouts and
attributes. Also transparencies, handouts and speaker notes can be prepared.
PowerPoint shares common features like other MS-Office components.

4. MS – Access
Microsoft Access is a professional database management package. It is used to
create, store, retrieve and query information very easily. Access is a relational
database management system through a common field, each table containing a
specific type of data. Access also gives the user the option of working with one
access table by itself or with different kinds of databases, fields and records.

5. MS – Outlook
When the user wishes to communicate and share information with people within
his office or outside, Microsoft Outlook helps to do it through e-mail, phone,
fax and group scheduling. It integrates personal and group calendars, e-mail
client, contacts, tasks, to-do lists, documents and address book. It exchanges
e-mails with other users of internet and intranet and arranges business
meetings, birthdays, business trips, vacations etc.

6. MS – Publisher
Microsoft Publisher is a complete desktop publishing package which can be used
if the user wishes to create a professional looking publication. MS – Publisher
comes with a readymade design sets through which user can create a series of
publication that share a common theme. All the components prepared from the
design set share the same graphic elements and therefore look as a part of a
unifying theme rather than standalone designs.
7. MS – FrontPage
Microsoft Publisher is a package used to manage a complete website. Through
FrontPage the user can create and manage a complete website, whatever may
be the scale, content or purpose of the website. FrontPage website creation
and management tools give the user everything needed to design and build a
great looking and easy to navigate website. Because of its complete integration
with other MS Office components like Word, Excel and PowerPoint, FrontPage
is increasingly becoming the preferred choice for non-professional web designers.
 Program 1
Create a WORD DOCUMENT containing employee
details for 10 employees and give the column name as
Employee Number, Employee Name, Designation,
Experience & Salary.
STEPS
Step 1: Click on Start Button.

Step 2: Select Microsoft Office, click on Microsoft word, a new

word page will be displayed on the screen.
Step 3: Select Insert and then click on Table from the menu
bar and select “Insert Table”, Select the required rows and
columns.

Step 4: Select “OK”. Required Rows and Columns will be

displayed on the screen in the form of table.
Step 5: Enter the required data in the table

EMPLOYEE EMPLOYEE DESIGNATION EXPERIENCE SALARY

NUMBER NAME
204 JOHNSON CEO 16 YEARS $100000
205 HENRY COO 15 YEARS $96000
206 THOMAS CFO 12 YEARS $84000
207 ALFRED CTO 10 YEARS $78000
208 CLINTON CMO 08 YEARS $72000
209 MARSHELL CLO 06 YEARS $70000
210 ELIZA MANAGER 05 YEARS $68000
211 ALFIE ASST.MANAGER 05 YEARS $60000
212 LIAM TEAM LEADER 04 YEARS $58000
213 ALDEN OFFICER 03 YEARS $50000

Step 6: Once the data is entered in the table, select DESIGN

from the menu bar and select the table style you want to give
for the table you have prepared.

Step 7: Provide heading for the table. The table will look like
the picture seen below
Step 8: After preparing the table check the data you have
entered.

Step 9: click on FILE from the menu bar, select on Save As

from the info for saving the program, select desktop to save the
program, click on save and your program will be saved on
desktop.
Step 10: Once saved, File appears like the picture seen below.
 Program 2
Create a WORD DOCUMENT containing Student
Data for 10 Students and give the column names as Roll
no., Student Name, Address & Mobile Number
STEPS
Step 1: Click on Start Button.

Step 2: Select Microsoft Office, click on Microsoft word, a new

word page will be displayed on the screen.
Step 3: Select Insert and then click on Table from the menu bar
and select “Insert Table”, Select the required rows and columns.

Step 4: Select “OK”. Required Rows and Columns will be

displayed on the screen in the form of table.
Step 5: Enter the required data in the table.

STUDENTS ROLL NO STUDENTS NAME STUDENTS ADDRESS MOBILE NUMBER

503 SANIYA KHAN BAHADURPURA 8008886588
504 IQRA FARIDI BANJARA HILLS 7207456981
505 AMAL FAZAL ATTAPUR 7330929911
506 ABDUL MUTAYYIB MALAKPET 9121807595
507 NIKHATH NAAZ SECUNDRABAD 6303844308
508 ABDULLAH MEHDIPATNAM 8897239057
509 ADIL ELAHI BANJARA HILLS 7680946135
510 ASNA KAUSAR MEHDIPATNAM 7893218223
511 FATIMA FARHEEN ATTAPUR 9652605807
512 MD ILYAS KHAN MEHDIPATNAM 8978290022

Step 6: Once the data is entered in the table, select “DESIGN

from the menu bar and select the table style you want to give
for the table you have prepared.

Step 7: Provide heading for the table. The table will look like
the picture seen below
Step 8: After preparing the table check the data you have
entered.

Step 9: click on FILE from the menu bar, select on Save As

from the info for saving the program, select desktop to save the
program, click on save and your program will be saved on
desktop
Step 10: Once saved, File appears like the picture seen below.
 Program 3
Create a WORD DOCUMENT containing time table of
your college.
STEPS
Step 1: Click on Start Button.

Step 2: Select Microsoft Office, click on Microsoft word, a new

word page will be displayed on the screen.
Step 3: Select Insert and then click on Table from the menu bar
and select “Insert Table”, Select the required rows and columns.

Step 4: Select “OK”. Required Rows and Columns will be

displayed on the screen in the form of table.
Step 5: Enter the required data in the table.

DAY COURSE 9:00-10:15 10:15-11:15 11:15- 11:30-12:45 12: 1:30-2:30

11:30 45-
MONDAY MAM POM- Dr. Rahela CA- Mr. Lateef BS- Ms. Bindu 1:3 IHC/HVE- Ms.
B 0 Teenat
TUESDAY MAM BS- Ms. Bindu Arabic- Mr. Rehman English- Dr. Shafi FM- Mr. Rafath
R L
WEDNESDAY MAM BS- Ms. Bindu POM- Dr. Rahela CA- Mr. Lateef FM- Mr. Rafath
E U
THURSDAY MAM POM- Dr. Rahela Integrated Learning English- Dr. Shafi FM- Mr. Rafath
Session A N
Prof. Shehbaaz
Ahmed K C
FRIDAY MAM POM- Dr. Rahela Arabic- Mr. Rehman CA-Ms. Archana ****
H
SATURDAY MAM POM- Dr. Rahela BS- Ms. Bindu CA-Ms. Archana Students
Presentation

Step 6: Once the data is entered in the table, select “DESIGN”

from the menu bar and select the table style you want to give
for the table you have prepared.
Step 7: Provide heading for the table. The table will look like
the picture seen below
Step 8: After preparing the table check the data you have
entered.
Step 9: click on FILE from the menu bar, select on Save As
from the info for saving the program, select desktop to save
desktop.

Step 10: Once saved, File appears like the picture seen below.
 Program 4

Type a letter addressing to five employees without

using mail merge

STEPS
Step 1: Click on Start Button.
Step 2: Select Microsoft Office, click on Microsoft word, a new
word page will be displayed on the screen.
Step 3: Type a letter in a word document which you want to
send to the employee.

Ms. Iqra Jahan Ara

Saudi Oger Ltd.

Banaja Hills

Hyderabad

Telangana

INDIA

SUBJECT: WARNING LETTER TO EMPLOYEE

Further to our recent meetings, the management serves this letter as a first
reminder and a warning for your recent performance which unfortunately failed
to achieve the required standard of the company’s expectation.

We would like to make it clear to you that we take the employees performance
seriously or any indication of poor performance will be subject to close security
and when necessary disciplinary actions. Therefore, it is highly expected that you
take this warning letter as a reminder to make attempt and improve your work
performance.

If u have any issues or problems that u need to speak about, please do not
hesitate to come forward and talk to me

Regards

Habeeba
Step 4: After typing the letter, select the entire letter and press
(ctrl + c) and then paste the same letter by pressing (ctrl + v) as
we want to send the same letter to five employees.
Step 5: After making the copies of letter we have to make the
required changes like name and address of the employees
Step 6: This is how the final output looks like
 Program 5

Type a letter addressing to ten employees using mail

merge

STEPS
Step 1: Click on Start Button.

Step 2: Select Microsoft Office, click on Microsoft word, a

new word page will be displayed on the screen.
Step 3: Type a letter in a word document which you want to
send to the employees.

Ms. Iqra Jahan Ara

Saudi Oger Ltd.

Banaja Hills

Hyderabad

Telangana

INDIA

SUBJECT: WARNING LETTER TO EMPLOYEE

Further to our recent meetings, the management serves this letter as a first
reminder and a warning for your recent performance which unfortunately failed
to achieve the required standard of the company’s expectation.

We would like to make it clear to you that we take the employees performance
seriously or any indication of poor performance will be subject to close security
and when necessary disciplinary actions. Therefore, it is highly expected that you
take this warning letter as a reminder to make attempt and improve your work
performance.

If u have any issues or problems that u need to speak about, please do not
hesitate to come forward and talk to me

Regards

Habeeba
Step 4: after typing the letter click on “mailing” from the menu
bar select “start mail merge”.
Step 5: Under mail merge click on “step by step mail merge
wizard”, a mail merge wizard will be displayed on right side of
the screen.

Step 6: click on “next: starting document” from the bottom right

of the wizard, check the selected option it should be on “use the
current document”, click on “Next: Select recipients”.
Step 7: Select “type a new list” from the options given in
wizard, click on “create” a new address list will be displayed on
the screen.

Step 8: Enter the required employees details in the new address

list.
Step 9: Click on “OK”,

Step 10: save the prepared document where you want to save the
document. This is how the final output looks like:
 INTRODUCTORY CONCEPTS OF MS-EXCEL
Excel is great at organizing all types of data but it is the numerical data where
Excel is in its home turf. Since most of the times user not only needs a tool
for sorting and managing data but also analyzing and querying data, Excel’s
powerful features helps the user to do all this and more.

Cell
Excel comprises of a grid of rows and columns. Intersection of a row and a
column is called a cell. Typically, rows are numbered numerically i.e. 1,2,3….
and so on, and columns are labeled alphabetically i.e. A, B, C… and so on.
Columns do not end at Z, after Z they start AA, AB, AC…. and then BA,
BB, BC….and so on. Each spread sheet contains 16384 rows and 256 columns.
That makes 4,194,304 cells. Each work book contains 16 or more such
worksheets.

Tool Bar
Groups of icons that perform related tasks are placed together in a ribbon,
called a toolbar. There are many tool bars available in excel - standard toolbar,
formatting toolbar, drawing toolbar etc. each of these contain an assortment
of related icons, specific to that toolbar.
Other important parts of an Excel window include title bar, menu bar, formula
bar, horizontal scroll bar, vertical scroll bar, sheet name, cell pointer, current
cell pointer etc.
Data Entry
Entering any data or any text, simply activate any cell by clicking on it and
start typing. Press enter to conclude the entry. Data can be of any type i.e.
alphabets or numbers.

In addition to numbers 0 to 9 user can also enter various mathematical symbols

like:
/ Division
* Multiplication
+ Addition
- Subtraction
% Percentage
 . Decimals
^ Exponents
() Parentheses
And various comparison operators like:
= Equal to
> Greater than
< Less than
>= Greater than or equal to
<= Less than or equal to
<> Not Equal to

Formatting cells

This feature of excel can be used to format cells as per requirement. Formatting
includes the following options number, alignment, font, border, patterns and
protection. Also there an option of category which further provides more
options for formatting.
To format cell, select the particular cell, click on the format option on the
menu bar and click cells, all the options are visible and can be formatted
according to the requirement.

Creating and using formulas

The real power of excel lies in it being able to store complex formulas. The
user can crate formulas either using absolute numbers or use of the relative
cell address. It is always advised to use the cell referencing because in case the
values change in future, the formulas based upon these values would
automatically show the updated results.
The formula is entered by first typing + or = sign, and then either type the
formula, or assemble it using mouse or keyboard. Formulas can also be created
using the pre-existing functions.

Use of copy, cut and paste options

These three options are available in ‘edit’ option on the menu bar. The
particular cell which needs to be copied is activated, and then choose ‘copy’
command from the ‘Edit’ menu. Thus the value of the cell or the formula is
copied, which can be pasted in another cell. This is done by choosing the ‘paste’
option from the ‘edit’ menu. Similarly, a cell can be cut and then pasted from
one location to another.

Data and Graphical options

Series Fill
The option of series fill is used when the user wishes to fill up a range of cells
in a column or a row with consecutive and incremental numbers. While using
this option there is only one prerequisite, the common difference between any
two consecutive numbers must be common throughout this series.
Type the first number and then select the whole range which is to be filled up
with consecutive numbers, choose ‘series’ from ‘fill’ command in the ‘edit’
menu. Then click on ‘ok’.

Sorting Data
MS- Excel has a simple solution for sorting out the data entered in a random
order. This command allows the user to rearrange any type of data, either in
ascending order or descending order.
Highlight the range which is to be sorted, choose ‘sort’ command from the
‘data’ easily analyzed when it is in the form of graph or a chart. The following
is the procedure to create ca chart or a graph.

 Highlight the required rows and columns.

 Click on the ‘chart wizard’ icon in the ‘insert’ menu to start the chart
wizard.
 Select the desired chart type and sub type. In the chart type options
like column, bar, line, pie, scatter, area. And in the sub type, 3-D vision
is also available.
 Click on next tab to continue.
 Type the graph title, category X-axis and Y-axis, after choosing Title
folio.
Click on finish tab to see the graph.
 Program 6

Create an excel file to calculate the total marks and

average marks of 10 students.

PROCEDURE:
 Click on start icon, select Microsoft office.

 Under Microsoft office select Microsoft excel. A new work

sheet will be displayed on the screen.

 In a new worksheet enter the data required in each cell.

First give the headings as roll no of the student, name of
the student, name of the respective subjects, total marks
and average marks.

 After giving the headings enter the data under the

respective fields, enter the roll no’s, names and marks of
the students of each subjects.

 Once the required data is completed we have to make the

total of the marks of each student. For totaling the marks
of each student select the cell under “total marks” column
corresponding to the data for which we want to total.
 In that cell, use the sum formula to total the marks of the
subjects of each student. In the formula enter the cell name
that has to be added and after each cell name use the “+”
sign.
Example: =SUM (D4 + E4 + F4 + G4 + H4)
The figure that appeared in the column is the total marks
of the subjects of the respective student

 To apply the same formula for every cell under the “total
marks” column put the cursor at the bottom right of the
cell containing the formula. Hold the small plus “+” sign
which appears. Holding the sign drag down the cursor
until it covers the cells for which you want make the total
and release the mouse. All the totaled figures will appear
in each cell.

 After getting the total of all the subjects, we need to

calculate the average marks of all the students. To get the
average marks of all the students select the cell under
“average marks” column corresponding to the data for
which we want the average.

 In that cell use the average formula to get the average

marks of all the subjects for each student. In the formula
enter the cell name that has to be added and after each cell
name use “,” sign.
Example: =AVERAGE(D4, E4, F4, G4)
The figure that appeared in the column is the average
marks of all the subjects of the respective student.
 To apply the same formula in each cell under the “average
marks” put the cursor at the bottom right of the cell
containing the formula. Hold the small “+” sign which
appears. Holding the sign drag down the cursor until it
covers the cells for which you want to make the average
and release the mouse. All the average figures will appear
in each cell.

 After getting the Average Marks of each student, we need

to calculate the result for each student.

 To calculate the “Result”, select a cell under “Result”

column and use the formula.
Example: =IF(I6>30, "Pass","Fail")&IF(I6>70, "
Distinction",IF(I6>60, " First Division",IF(I6>50, "
Second Division",IF(I6>30, " Third Division"," ")))). The
result of the student is shown in cell.

 To apply the same formula in each cell under the “Result”

column put the cursor at the bottom right of the cell
containing the formula. Hold the small “+” sign which
appears. Holding the sign drag down the cursor until it
covers the cells for which you want to calculate the result
and release the mouse. All the figures will appear in each
cell.
 THE OUTPUT CAN BE SEEN BELOW

Roll Name of The Total Average

Civics Economics Commerce English Hindi Results
No Student Marks Marks
204 Azmath Fatima Ali 56 78 89 56 89 368 74 Pass Distinction
205 Iffath Jahan 67 89 67 89 99 411 82 Pass Distinction
206 Saniya khan 9 45 33 45 20 152 30 Pass Third Division
207 Shaista Nayeem 78 67 78 90 56 369 74 Pass Distinction
208 Huda Jabeen 45 65 75 45 65 295 59 Pass Second Division
209 Sumaiyya Begum 78 76 45 54 34 287 57 Pass Second Division
210 Iqra Faridi 67 45 78 87 98 375 75 Pass Distinction
211 Rehsma Begum 78 56 45 65 66 310 62 Pass First Division
212 Nikhath Naaz 33 22 22 16 33 126 25 Fail
213 Samreen Begum 78 98 56 45 67 344 30 Pass Third Division
 Program 7

Create an EXCEL FILE to calculate the salary of 10

employees given HR is 10% of Basic salary and DA
5% of Basic Salary.

PROCEDURE:
 Click on start icon, select Microsoft office.

 Under Microsoft office select Microsoft excel. A new work

sheet will be displayed on the screen.

 In a new worksheet enter the data required in each cell.

First give the headings as Employee No., Employee Name,
Basic Salary, HRA, DA, Net Salary

 After giving the headings enter the data under the

respective fields, enter the Employee No., Employee Name,
Basic Salary, HRA, DA, Net Salary of each employee.

 Once the required data is completed we have to calculate

HRA of each employee. To calculate the HRA select a cell
under HRA column and use the formula.
Example: =SUM(C5*10%). The figure which is appeared
in the cell is HRA of the employees.
 To apply the same formula in each cell under the “HRA”
column put the cursor at the bottom right of the cell
containing the formula. Hold the small “+” sign which
appears. Holding the sign drag down the cursor until it
covers the cells for which you want to calculate the HRA
and release the mouse. All the HRA figures will appear in
each cell.

 To calculate the DA select a cell under DA column and

use the formula.
Example: =SUM(C5*5%).The figure which is appeared in
the cell is HRA of the employees.

 To apply the same formula in each cell under the “DA”

column put the cursor at the bottom right of the cell
containing the formula. Hold the small “+” sign which
appears. Holding the sign drag down the cursor until it
covers the cells for which you want to calculate the DA
and release the mouse. All the DA figures will appear in
each cell.

 To calculate the “net salary” select a cell under net salary

column and use the formula.
Example: =SUM(C5:E5). The figure which is appeared in
the cell is net salary of the employees.
  To apply the same formula in each cell under the “net
salary” column put the cursor at the bottom right of the
cell containing the formula. Hold the small “+” sign which
appears. Holding the sign drag down the cursor until it
covers the cells for which you want to calculate the net
salary and release the mouse. All the net salary figures will
appear in each cell.

 Once the calculation is completed the final output looks

like picture seen below

Employee Employee Basic Salary HRA DA Net Salary

No. Name
10401 Azmath ₹ 500,000 ₹ 50,000 ₹ 25,000 ₹ 575,000
10402 Iffath ₹ 475,000 ₹ 47,500 ₹ 23,750 ₹ 546,250
10403 Saniya ₹ 400,000 ₹ 40,000 ₹ 20,000 ₹ 460,000
10404 Aliya ₹ 375,000 ₹ 37,500 ₹ 18,750 ₹ 431,250
10405 Maleeha ₹ 300,000 ₹ 30,000 ₹ 15,000 ₹ 345,000
10406 Tabeena ₹ 275,000 ₹ 27,500 ₹ 13,750 ₹ 316,250
10407 Iram ₹ 200,000 ₹ 20,000 ₹ 10,000 ₹ 230,000
10408 Nikath ₹ 175,000 ₹ 17,500. ₹ 8,750 ₹ 201,250
10409 Iqra ₹ 100,000 ₹ 10,000 ₹ 5,000 ₹ 115,000
10410 Zainab ₹ 92,000 ₹ 9,200 ₹ 4,600 ₹ 105,800
 Program 8
Roll No Name of The Student Civics Economics Commerce English Hindi Total Marks Average Marks
204 Azmath Fatima Ali 56 78 89 56 89 368 74
205 Iffath Jahan 67 89 67 89 99 411 82
206 Saniya khan 9 45 33 45 20 152 30
207 Shaista Nayeem 78 67 78 90 56 369 74
208 Huda Jabeen 45 65 75 45 65 295 59
209 Sumaiyya Begum 78 76 45 54 34 287 57
210 Iqra Faridi 67 45 78 87 98 375 75
211 Rehsma Begum 78 56 45 65 66 310 62
212 Nikhath Naaz 33 22 22 16 33 126 25
213 Samreen Begum 78 98 56 45 67 344 30
Take an excel sheet from the students data find an
average or percentage and draw a pie diagram or a bar
graph of the above data.

PROCEDURE:
 Click on start icon, select Microsoft office.

 Under Microsoft office select Microsoft Excel. A new

work sheet will be displayed on the screen.

 Using the above data create an extra column for the data
and name it as “result”

 Then we need to create a pie chart and a bar graph.

 To create a Pie Chart select average marks column and

select Insert from the menu bar and click on Pie and select
the type of pie chart you want for the data. The pie chart
will be displayed on the screen.
 Then we need to create a bar graph.

 To create a bar graph select average marks column and

select Insert from the menu bar and click on bar and select
the type of bar you want for the data. The bar graph will
be displayed on the screen.

 The final output looks like this:

 8 Functions
Sum Function

Sum function is used to add, subtract, divide and multiply any

cell or any number of cells. In the Sum Function type the cell
name that needs to be added and after every cell name add a “+”
sign.
Example: Type =SUM(C2 + D2 + E2 + F2 + G2) in the cell to
add the subject marks and get the total of all subject marks.

Roll No Name of The Student Civics Economics Commerce English Hindi Total Marks
204 Azmath Fatima Ali 56 78 89 56 89 368
205 Iffath Jahan 67 89 67 89 99 411
206 Saniya khan 9 45 33 45 20 152
207 Shaista Nayeem 78 67 78 90 56 369
208 Huda Jabeen 45 65 75 45 65 295
209 Sumaiyya Begum 78 76 45 54 34 287
210 Iqra Faridi 67 45 78 87 98 375
211 Rehsma Begum 78 56 45 65 66 310
212 Nikhath Naaz 33 22 22 16 33 126
213 Samreen Begum 78 98 56 45 67 344
 Average Function
Average Function is used to calculate the average of a given set
of values. In the Average Function type the cell name that
needs to be added and after every cell name add a “,” sign.
Example: Type =AVERAGE(C2, D2, E2, F2, G2) in the cell to
calculate the average marks of all subjects.

Average
Roll No Name of The Student Civics Economics Commerce English Hindi Marks
204 Azmath Fatima Ali 56 78 89 56 89 74
205 Iffath Jahan 67 89 67 89 99 82
206 Saniya khan 9 45 33 45 20 30
207 Shaista Nayeem 78 67 78 90 56 74
208 Huda Jabeen 45 65 75 45 65 59
209 Sumaiyya Begum 78 76 45 54 34 57
210 Iqra Faridi 67 45 78 87 98 75
211 Rehsma Begum 78 56 45 65 66 62
212 Nikhath Naaz 33 22 22 16 33 25
213 Samreen Begum 78 98 56 45 67 30
 Standard Deviation Function
Standard Deviation Function is used to calculate the standard
deviation from a set of numbers. In the Standard Deviation
Function select the range of numbers you want to calculate the
Standard Deviation of.
Example: Type =ST DEV(C2:C11) to calculate the Standard
Deviation.

Roll No Name of The Student Civics Economics Commerce English Hindi

204 Azmath Fatima Ali 56 78 89 56 89
205 Iffath Jahan 67 89 67 89 99
206 Saniya khan 9 45 33 45 20
207 Shaista Nayeem 78 67 78 90 56
208 Huda Jabeen 45 65 75 45 65
209 Sumaiyya Begum 78 76 45 54 34
210 Iqra Faridi 67 45 78 87 98
211 Rehsma Begum 78 56 45 65 66
212 Nikhath Naaz 33 22 22 16 33
213 Samreen Begum 78 98 56 45 67

Standard Deviation = 23.4589 22.8057 22.07965 23.9249 27.61662

 Median Function
Median Function is used to calculate the Median from a
set of numbers. In the Median Function select the range
of numbers you want to calculate the Median of.
Example: Type =MEDIAN(C2:C11) to calculate the
Median.

Roll No Name of The Student Civics Economics Commerce English Hindi

204 Azmath Fatima Ali 56 78 89 56 89
205 Iffath Jahan 67 89 67 89 99
206 Saniya khan 9 45 33 45 20
207 Shaista Nayeem 78 67 78 90 56
208 Huda Jabeen 45 65 75 45 65
209 Sumaiyya Begum 78 76 45 54 34
210 Iqra Faridi 67 45 78 87 98
211 Rehsma Begum 78 56 45 65 66
212 Nikhath Naaz 33 22 22 16 33
213 Samreen Begum 78 98 56 45 67

Median= 67 66 61.5 55 65.5

 Mode Function
Mode Function is used to calculate the Mode from a set of
numbers. In the Mode Function select the range of numbers you
want to calculate the Mode of.
Example: Type =MODE(C2:C11) to calculate the Mode.

Roll No Name of The Student Civics Economics Commerce English Hindi

204 Azmath Fatima Ali 56 78 89 56 89
205 Iffath Jahan 67 89 67 89 99
206 Saniya khan 9 45 33 45 20
207 Shaista Nayeem 78 67 78 90 56
208 Huda Jabeen 45 65 75 45 65
209 Sumaiyya Begum 78 76 45 54 34
210 Iqra Faridi 67 45 78 87 98
211 Rehsma Begum 78 56 45 65 66
212 Nikhath Naaz 33 22 22 16 33
213 Samreen Begum 78 98 56 45 67

Mode = 78 45 78 45 #N/A
 Count Function
Count Function is used to count the number of cells that
contain numbers. In the Count Function select the range of cells
you want to know contain numbers.
Example: Type =COUNT(C2:C11) to calculate the Median.

Roll No Name of The Student Civics Economics Commerce English Hindi

204 Azmath Fatima Ali 56 78 89 56 89
205 Iffath Jahan 67 89 67 89 99
206 Saniya khan 9 45 33 45 20
207 Shaista Nayeem 78 67 78 90 56
208 Huda Jabeen 45 65 75 45 65
209 Sumaiyya Begum 78 76 45 54 34
210 Iqra Faridi 67 45 78 87 98
211 Rehsma Begum 78 56 45 65 66
212 Nikhath Naaz 33 22 22 16 33
213 Samreen Begum 78 98 56 45 67

Count = 10 10 10 10 10
 Maximum Function
Maximum Function is used to know the maximum number from
a given set of numbers. In the Maximum Function select the
range of cells from which you want to know the maximum
number of.
Example: Type =MAX(C2:C11) to calculate the Maximum
number.
Roll No Name of The Student Civics Economics Commerce English Hindi
204 Azmath Fatima Ali 56 78 89 56 89
205 Iffath Jahan 67 89 67 89 99
206 Saniya khan 9 45 33 45 20
207 Shaista Nayeem 78 67 78 90 56
208 Huda Jabeen 45 65 75 45 65
209 Sumaiyya Begum 78 76 45 54 34
210 Iqra Faridi 67 45 78 87 98
211 Rehsma Begum 78 56 45 65 66
212 Nikhath Naaz 33 22 22 16 33
213 Samreen Begum 78 98 56 45 67

Maximum Value = 78 98 89 90 99
 Minimum Function
Minimum Function is used to know the minimum number from
a given set of numbers. In the Minimum Function select the
range of cells from which you want to know the minimum
number of.
Example: Type =MIN(C2:C11) to calculate the Minimum
number

Roll No Name of The Student Civics Economics Commerce English Hindi

204 Azmath Fatima Ali 56 78 89 56 89
205 Iffath Jahan 67 89 67 89 99
206 Saniya khan 9 45 33 45 20
207 Shaista Nayeem 78 67 78 90 56
208 Huda Jabeen 45 65 75 45 65
209 Sumaiyya Begum 78 76 45 54 34
210 Iqra Faridi 67 45 78 87 98
211 Rehsma Begum 78 56 45 65 66
212 Nikhath Naaz 33 22 22 16 33
213 Samreen Begum 78 98 56 45 67

Minimum Value = 9 22 22 16 20
 INTRODUCTION TO MS ACCESS
If you want to maintain a lot of information about any topic and be able to
access it at a snap of your finger, Microsoft Access 2000 database management
system through which you can have multiple tables all linked to each other
through a common filed, each table containing a specific type of information.
Access also gives you the option of working with one access table by itself or
with different kinds of databases, fields and records. A systematic organization
of data is called database.

Objects of Microsoft Access Database

 Tables: A fundamental building block of an access database.

 Query: A filter through which data is evaluated. A question given to the
database.
 Forms: Used to simplify data entry work or to display information in a
specific manner.
 Reports: It summarizes data in a format suitable for publishing
 Data access page: It is a HTML page created in access that allows users
to view, add or edit data stored in an access database
 Macros: Used to automate repetitive tasks.
 Modules: To develop a full fledged software application, this automates a
wide variety of complex tasks.

Parts of an Access Window

Title bar, Menu Bar, standard tool bar and main switchboard.

Creating a Database

 Define the purpose of your database.

 Determine the tables that you do or may need in future in the database.
 Determine the fields that you need in each table.
 Identify unique field values that allow access to relate and store
information contained in different tables.
 Determine the relationships between tables.
When you open the MS Access

 Click on the blank access database radio button.

 Click ok button to continue.
 You would now be asked to give a name for your access database.
 Click in the save in box and choose the folder where you want to save
your file in.
 Give the name of the database in the box.
 Click on create button to create a new database.
 Click on the table tab to create a new table.
 Double click on create table by using wizard to create a table using the
table wizard.

Data Types

Text: You may type in any alphabetical/numerical data that you desire – up to
a maximum of 255 characters. As indicated, this is a text field, so you can’t
do mathematical calculations. Examples of Text data are names, addresses, stock
numbers, room numbers, zip codes, etc.
Memo: This field is for lots of text. You can have up to 32,000 characters.

Number: This field is for numbers where you want to add, subtract, multiply,
divide, average and do numerical calculations. This field can be a very large size,
so when we get to field properties, we’ll talk about “sizing” this field so it
doesn’t take up to much “space” in storage.

Date/Time: Dates and times you may format these later, as you may desire.

Currency: Dollars ($) you may format these later, as you may desire.

AutoNumber: This field is an “automatic” counter that assigns a number each

time you put data into a new field.

Yes/No: This is a “True/False” or “Yes/No” type of field.

OLE Object: This means “Object Link Embedding” which indicates you can insert
a graphic, picture, sound etc. Pretty neat to put a photograph in a personnel
record or a picture of an inventory item in the stock record (advanced stuff).
Since this is a simple, introductory Access tutorial, we won’t work with
Hyperlinks, Attachments, or Lookup Wizards.
We’ll leave Last Name as a Text Data Type. To the right under Description
you may make any remarks you feel are appropriate to someone who may want
to know how/why you designed the field as you did.
 PROGRAM 1
Creating and Working with Tables in MS-Access:
Table using Design View:
 Open the database and click on tables.
 Select Create Table in Design View.
 Enter the Parameters in the Field Name, select the
corresponding Data Type and give the parameters
description.
 Click on Save and give the corresponding table name to it
and click 'OK'.
 After clicking "OK' the database asks whether we create
Primary Key for the Table.
 Click on 'Yes' and the Primary key is created.
 PROGRAM 2
Creating Table by Using Wizard:
 Select Create Table by using Wizard.
 A table wizard appears where in sample tables can be used
to create a particular table.
 Select the Required Sample Tables and the needed Sample
Fields for the new table. And click on 'Next'.
 Set a Primary key in the next dialogue box and give a name
to the table, Click on 'Next'.
 Define the data field which holds unique for each record
and click on 'Next'.
 Define the relationship and click 'Next'.
 Choose the radio button 'Enter data directly into the table'.
And click on finish.
 PROGRAM 3
Creating Table by Entering Data
 Select Create table by entering data.
 A screen opens where Field 1 to Field 10 are displayed.
 Place the cursor on the first row and first Column Cell.
 Click on Format in the Menu bar and Select Rename
Column.
 Rename the Column as per the requirement and save the

table.
 PROGRAM 4
DESIGN VIEW PROGRAM
Input:
Create an employee table from design view with the
following field's employee ID, employee name,
employee designation, employee pay, and employees
join date
Procedure:
Create a Table from Design view.
o Double-Click on "Create table in Design view".
(DESIGN VIEW)
o Define each of the fields in your table.
 Under the Field Name column, enter the categories of
your table.
 Under Data Type column, enter the student details want
for you categories.
 The attribute of a variable or field that determines what
kind of data it can hold.
 Under the Description column, enter the text that
describes what your field is. (Save as the table and set
primary key).
 For our tutorial enter the following items:
o Click on the Datasheet View and simply select
"student table" away by entering the data into each
field.
 PROGRAM 5

Relationships between Tables:

 Select Tools and then click on Relationships.
 Select Relationships now and click on Show Table.
 A Show Table dialogue box is shown with all the created
tables.
 Select more than one table to determine relationships. The
tables selected can be more than 2.
 Now drag the field name of one table to the exact field
name of the other table and drop it. This can be carried on
for the rest of the tables. This creates a relationship
between the two tables.
 PROGRAM 6

Creating and Working with Queries in Access:

Create Query in Design View:
 Select Queries in database.
 Select Create Query in Design View.
 A Show Table box is displayed where we need to select a
particular table already created.
 Select a particular table and click on ADD.
 The table is selected and displayed as shown in the
screenshot.
 Select the parameters from the drop down box and sort
accordingly.
 Check the show check box.
 Click on Save and save the query with a name when the
Save As dialogue box is shown.
 Query is saved and displayed in the Query screen.
 PROGRAM 7
Create Query by using Wizard:
 Select Create Query by using Wizard.
 A Simple Query dialogue box opens.
 Select the particular table from the drop down list and
select the fields required for the query and click on next.
 Click 'Next' again.
 Give the name for the Query and click on 'Finish'.
 The Query is displayed.
 PROGRAM 8

Creating and Working with Forms in Access:

Create Form by Using Wizard:
 Select Create Form by using wizard in Form window.
 A Form Wizard dialogue box is displayed where we select
the table from drop down box for which we create form.
 Select the fields required and click on 'Next'.
 Select the layout for the form to be created and click on
'Next'.
 Select the Style for the form and click on 'Next'.
 Now name the Form with a name and click on 'Finish'.
 The form is created and is automatically opened.
 PROGRAM 9

Creating and Working with Resorts in Access:

Create Report by Using Wizard:
 Select create Report by using Wizard in the Wizard
window.
 A Report Wizard window opens where we select the Table
for which the report has to be generated.
 Fields are selected which should be included in the Report
and click `Next'.
 Click 'Next'.
 Next we can sort the Report details as per our requirement
and then click on 'Next'.
 Select the Layout of the Report and click on 'Next'.
 Select the Style for the Report and click on 'Next'.
 Give a name for the Report and click on 'Finish'.
 A report is automatically created and the selected table and
its fields are displayed in the Report.
 PROGRAM 10

FORM PROGRAM
Input:
Create an employee table from "form" using the wizard
and employee id and employee pay in ascending order
with the help of table.
SAUDI OGER LTD

ID Employee ID Employee Employee Employee Pay Employee

Name Designation Join Date
1 204 JOHNSON CEO $100000 2/5/1999
2 205 HENRY COO $96000 6/29/1995
3 206 THOMAS CFO $84000 5/6/1999
4 207 ALFRED CTO $78000 5/7/1998
5 208 CLINTON CMO $72000 12/2/2005
6 209 MARSHELL CLO $70000 12/23/2007

Procedure:
Click on the Forms button under Objects on the left side of
screen
Double click on Create Form Using Wizard
On the next screen select the fields you want to view on your
form.
Click Next
Select the layout you wish
Click Next
 Select the style you desire.
 Click Next
 Give you form a name, and select Open the Form and enter
information
 Select Finish
 You should see your form. To adjust the design of your
form, simply hit the design button (same as with the
tables), and adjust your form accordingly
 PROGRAM 11
REPORTS PROGRAM
Input:
Create an employee table from report using the wizard
and employee id and employee pay in ascending order
with the help of table.
 [CREATE TABLE
Procedure:
 Switch to the Database Window. You can do this by pressing
F11 on the keyboard.
 Click on the Reports button under Objects on the left side of
screen
 Double click on Create Report Using Wizard
 On the next screen select the fields you want to view on your
form.
 Click Next
 Select if you would like to group your files.
 Click Next
 Select the layout and the paper orientation you desire
 Click Next
 Select the style you desire.
 Click Next
 Give you report a name, and select Preview the Report
 Select Finish