POLICE ORGANIZATION AND AMINISTRATION

EASY – BLACK QUESTIONS

1. Among the following, he is known as the father of Modern Policing System.
A. William Norman B. Sir Robert Peel
C. King Henry III D. John Westminster
2. Assists the Chief, PNP in the Administration and management of financial resources.
A. Directorate for Plans B. Directorate for Operation
C. Directorate for Logistics D. Directorate for Comptrollership
3. Consist of work to be performed in order to arrange and relate work so that it can be accomplished effectively.
A. Controlling B. Leading
C. Organizing D. Planning
4. Direction that is provided on a one-on-one basis is called?
A. Administration B. Supervision
C. Management D. Organization
5. Graduates of the Philippine National Police Academy (PNPA) are automatically appointed to the rank of:
A. Senior Superintendent B. Inspector
C. Senior Police Officer 1 D. Superintendent
6. He was appointed as the first PC Chief in December 1917.
A. Henry T. Allen B. Cesar P Nazareno
C. Guillermo Francisco D. Rafael Crame
7. In the history of our police force, who was the first Director General of the Philippine National Police PNP)?
A. Gen. Cesar Nazareno B. Gen. Raul Imperial
C. Gen. Umberto Rodriquez D. Gen. Recaredo Sarmiento
8. It is the right to exercise, decide and command by virtue of rank and position.
A. Cooperation B. Doctrine
C. Authority D. Discipline
9. Otherwise known as the PC/INP law…
A. PD 482 B. PD 421
C. PD 765 D. RA 541
10. POLITIA is a word originated from…
A. Greek word B. Roman word
C. French word D. English word
11. Praetorian guard was introduced by the people of…
A. Ancient Egypt B. Ancient Greece
C. Ancient Rome D. Babylonians
12. Provides IT services necessary in pursuit of the PNP mission and objectives.
A. Computer Service
B. Communication and Electronics Service
C. Engineering Service
D. Chaplain Service
13. The budget is a ___________ in terms of expenditure requirements.
A. Tactical plan B. Work plan
C. Financial plan D. Control plan
14. The following are the management process except one:
A. Planning B. Organizing
C. Leading D. Coordinating
15. The function of management which covers hiring, firing, and training
A. Staffing B. Directing
C. Planning D. Organizing
16. The operational plan which is designed to met everyday or year around needs is called
A. meeting unusual needs B. extra office
C. regular operating programs D. special operating programs
17. The orderly and organized physical movement of elements or units of the PNP.
A. Employment B. Deployment
C. Assignment D. Designation
18. There should be one manager and one plan for a group of activities that have the same objective.
A. Unity of command B. Unity of direction
C. Division of work D. Esprit de corps
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19. This term refers to the period when a police officer is actively engaged in the performance of his duty.
A. off duty B. on the way
C. on call D. on duty
20. Those who are charge with actual fulfillments of agency’s mission are__________ personnel.
A. Staff B. Management
C. Supervision D. Line
21. To improve delegation, the following must be done, EXCEPT:
A. establish objectives and standards
B. count the number of supervisor
C. require completed work
D. define authority and responsibility
22. What is the equivalent rank of Brigadier General to Police Rank?
A. Senior Superintendent B. Director General
C. Deputy Director General D. Chief Superintendent
23. What is the rank of the Chief of the Directorial Staff?
A. Deputy Dir General B. Police Chief Superintendent
C. Police Director D. Police Senior Superintendent
24. Which of the following is a policing activity undertaken by military bodies in ancient time?
A. Civic guard B. Guardia civil
C. Praetorian D. Presbeterian
25. Which of the following is not a commissioned officer?
A. Inspector B. senior superintendent
C. asst. chief D. chief superintendent
26. Alternative is a means by which goals and objectives can be attained. They may be policies, strategies and actions
aimed at eliminating the problem. Which of the following is a basic technique to select alternative?
A. strategic analysis B. feasibility study
C. planning analysis D. acceptability study
27. This is an important step in synopsis planning; trying to figure out what, if anything happened as a result of
implementing a selected alternative is called;
A. describe the present situation
B. identify and analyze problem
C. monitor and evaluate progress
D. identifying alternative courses of action
28. This planning includes a face to face interactions with the people who are to be affected, it also include field surveys
and interpersonal dialogue marked by a process of mutual learning is called;
A. incremental planning B. transactive planning
C. advocacy planning D. radical planning
29. This model is especially appreciated for police agencies as it based on problem oriented approach to planning. It
relies heavily on the problem identification and analysis of the planning process and can assist police administrator in
formulating goals and priorities is called;
A. long range planning B. synoptic planning
C. transactive planning D. problem oriented planning
30. Which of the following is a characteristic of effective plan?
A. give police department a clear direction
B. increase personnel involvement
C. clearly define objectives and goals
D. contain a degree of flexibility for the unforeseen
31. The principles and rules governing planning, organizing, direction and employment of the PNP force in the
accomplishment of basic security mission in the maintenance of peace and order, crime prevention and suppression,
internal security and the like is called;
A. fundamental doctrines B. functional doctrines
C. operational doctrines D. complimentary doctrines

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32. Maintenance of intended delegation requires that the decisions within its authority of individual commander should be
made by them and not be referred upward or downward in the organizational structure is referred to as;
A. principle of delegation by result expected
B. principle of absoluteness of responsibility
C. principle of parity and responsibility
D. authority level principle
33. A series of preliminary decision on a framework, which in tern guides subsequent decisions that generate the nature
and direction of an organization refers to;
A. police planning B. operational planning
C. strategic planning D. procedural plan
34. Which of the following is the role of strategic planning?
A. manner of operation B. diagnose environmental threats
C. develop tactical plan D. strategic response to change
35. Procedures that relate to reporting, raids, arrest, stopping suspicious persons, touring beats and investigation of
crimes are example of;
A. field procedure B. special operation procedure
C. headquarters procedure D. standing operating procedure
36. The plan that prepares to accomplish by special divisions of the PNP of each of the primary police task is called;
A. procedural plan B. operational plan
C. tactical plan D. extra office plan
37. These are procedures in coping with specific situations at known locations and plans for dealing with an attack against
buildings, special community events and other street affairs is called;
A. policy plan B. tactical plan
C. operational plan D. extra office plan
38. The plan made to organize community agencies and community groups for cooperative efforts with the police
department is called;
A. extra departmental plan B. tactical plan
C. management plan D. field procedure
39. The principle describing explicitly the flow of authority refers to;
A. principle of balance B. principle of unity objective
C. scalar principle D. unity of command
40. The procedures for reaching a sound decision on the basis of pertinent knowledge, ideas and preconditions is called;
A. plan B. planning
C. decision D. decision-making
41. Uniformed members of the PNP shall have the option to receive in advance and in lump-sum his/her retirement fee for
the first;
A. 5 years B. 15 years
C. 10 years D. 20 years
42. Technical Sergeant in Military rank is equivalent to PNP rank which is;
A. SPO1 B. SPO2
C. SPO3 D. PO4
43. A territorial distribution of platoon accomplished by assigning patrolman on beats is necessary to facilitate the direction
and control of officers and to ensure suitable patrol service at every point within the jurisdiction is grouping of similar work
according to;
A. Function B. Time frame
C. Place of work D. Level of authority
44. A Functional Unit within a Division, this is necessary for specialization is;
A. Bureau B. Section
C. Division D. Unit
45. Waiver of height requirement may be granted to male and female applicant who is at least;
A. 1.57 m & 1.52 m B. 1.52 m & 1.57 m
C. 1.62 m & 1.57 m D. 1.57 m & 1.62 m
46. One having supervisory responsibilities over officer of a lower rank is;
A. Ranking B. Sworn
C. Commanding D. Superior

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47. The largest organizational unit within a large Department is;

A. Bureau B. Division
C. Section D. Unit
48. An organizational structure which is the combination of line and functional types and is found in almost Police
Agencies today is known as;
A. Line B. Line and Staff
C. Functional D. Line and Functional
49. The yardstick of efficiency of the Police in the absence of crime is a concept of Police Service which is known as;
A. Old B. Continental
C. Modern D. Home Rule
50. A primary sub-division of a bureau is called;
A. Bureau B. Division
C. Section D. Unit

MODERATE - BLUE QUESTIONS

1. What administrative support unit conducts investigation and evaluation of physical evidences related to crimes, with
emphasis on their medical, chemical, biological and physical nature.
A. Logistics Service
B. Crime Laboratory
C. Finance Center
D. Communication and Electronics Service
2. Which of the following statement is not true?
A. Police managers work long hours
B. Police Managers spend more time in working alone
C. Police Managers are busy people
D. Police Managers work mostly with other people
3. The amount and nature of demands of the police service are not the same on all three (3) shift. It is therefore necessary
to make available maximum manpower at the time the police service is of greatest demand. This is organization by:
A. clientele B. time
C. purpose D. process
4. The following are vested with Summary Dismissal Powers over erring members of the PNP after due notice and
summary hearings and may immediately remove or dismiss from the service any respondent PNP members, except:
A. Chief PNP B. PNP Provincial Director
C. NAPOLCOM D. PNP Regional Directors
5. Unity of Command is an indispensable prerequisite for a successful organization. This refers to:
A. Commander takes the full responsibility
B. Command is singular, whole and indivisible
C. One-on-one relationship between superior and subordinates
D. Subordinates under the control of one superior
6. This theory encourages managers to learn how to identify the presence of these needs in them and in other to be able
to create work environments that are responsive to the need profiles, the need for achievement, affiliation and power.
A. ERG theory B. Maslow’s theory
C. Herzberg’s theory D. Mc Cleland’s theory
7. These are the principles and rules governing planning, organization and direction of employment of the PNP forces in
the accomplishment of basic security operational missions in the maintenance of peace and order, crime prevention and
suppression.
A. Functional Doctrines B. Operational Doctrines
C. Fundamental Doctrines D. Tactical Plans
8. Under RA 6975, a police officer is entitled to a longevity pay equivalent to how many percent (%) of his monthly basic
salary for every five years of service, to be reckoned from the date of his original appointment in the police, fire, jail or
other allied services?
A. 5 percent B. 10 percent
C. 15 percent D. 20 percent

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9. All but one is less grave misconduct incurred by any member of the PNP.
A. Borrow or sought money or any valuable from his subordinates
B. Take a trip abroad w/o proper leave or approval
C. Maliciously intrigues against honor of a co-officer
D. Fail to comply w/ the order of a court of competent jurisdiction
10. Before the objective of a plan can be formulated, the following must be first recognized:
A. What resources are necessary to carry out the plan
B. Who will implement the plan
C. When will be it implemented
D. The need to plan

11. Under R.A. 8551, the City/Municipality Mayors are vested with authority over the local police within their respective
jurisdiction, EXCEPT:
A. To direct the employment and deployment of units/elements through the COP
B. To recommend the transfer or reassignment of PNP members outside of their city or town
C. To recommend applicants for appointment as new members of the PNP to be assigned to their cities or
municipalities later
D. None of these
12. In undertaking a long range program directly toward simplification of the police records, the first step should be a study
of:
A. utilization of existing record system
B. mechanic in which the current systems operate
C. record system of similar organization
D. administrative structure of the organization
13. It is the premier institution for the police, fire, and jail personnel.
A. Philippine Military Academy (PMA)
B. Development Academy of the Philippines
C. Philippine College of Criminology (PCCR)
D. Philippine Public Safety College (PPSC)
14. Planning is a formal process of choosing the following, EXCEPT
A. Purpose for which the organization performs
B. An organizational mission and overall objectives for both the short and long run
C. Strategies to achieve the objectives
D. Divisional, departmental and individual objective based on organizational objective
15. PNP in-service training programs are under the responsibility of the;
A. PNP Directorate For Plans
B. PNP Directorate For Human Resource And Doctrine Development
C. PNP Directorate For Personnel And Records Management
D. PNP Directorate For Comptrollership
16. Police administrators sometimes do not appreciate the importance of planning because
A. people do not admire them
B. of their pattern of career development
C. of positive view about planning
D. influential politicians involved in planning
17. Republic Act No. 6975 provides that on the average nationwide, the manning levels of the PNP shall be approximately
in accordance with a police to population ratio of;
A. one (1) policeman for every seven hundred (700) population
B. one (1) policeman for every one thousand five hundred (1500) population
C. one (1) policeman for every five hundred (500) population
D. one (1) policeman for every one thousand (1000) population
18. The following are the disadvantages of classification system except one:
A. It may create conflict among members of the department.
B. It may tend to impede communication within the department.
C. It may gives staff members greater time and opportunity to contemplate.
D. it may be too costly for small departments with limited resources.

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19. The ex-officio member of the NAPOLCOM is the;

A. Secretary of DILG B. Chief of PNP
C. Chief of Police D. None of these
20. Personnel of the Police Department who have taken an Oath of Office is otherwise known as;
A. Ranking Officer B. Superior Officer
C. Commanding Officer D. Sworn Officer
21. A geographical subdivision of a City for Patrol purposes, usually with its own Station is known as;
A. Area B. Sector
C. District D. Beat
22. On the principle of Span of control, it may be said that:
A. It limits subordinate to eight
B. It is closely related to the necessity for functional differentiation downwards
C. it has little to do with human limitations
D. It is independent of the variety of functions supervised.
23. Police services in this concept are that they are just suppressive machinery. The statement is referring to:
A. old concept B. home rule theory
C. continental theory D. modern concept
24. These are procedural plans that involve coordinated action on activity of several offices in which it’s should be
establish separately.
A. Office Procedure B. Headquarter Procedure
C. Field Procedure D. Special Operating Procedure
25. All of the following except one are the factors being used to measure the performance of the police.
A. arrest made B. stolen property
C. crimes committed D. conviction obtained
26. This particular procedure calls for the recognition of the predicament and comprehending all the history and record
then seek for possible solutions for the dilemma. This statement is pertaining to what step of planning:
A. collecting of facts B. analyzing facts
C. clarifying the problem D. developing alternative plan
27. The following are the principles of Robert Peel, except?
A. every police must sell himself to the people
B. fast distribution of news to the people is essential
C. absence of is the best proof of efficiency
D. policemen were considered as public officials
28. Former President Ferdinand Marcos proclaimed Martial Law in accordance to Proclamation 1081 to maintain the
peace and order of the country which was at risk because of the presence lawless elements. When was the enactment of
RA 6975?
A. September 21, 1972 B. October 28, 1944
C. August 8, 1975 D. December 13, 1990
29. Coordination of effort in this type of organization becomes difficult since the employees accountable for results may be
subject to the functional direction of many persons. The statement is referring to what type of organizational structure?
A. Line organization B. functional organization
C. Staff organization D. Line and staff organization
30. The geographical subdivision of a city for patrol purposes.
A. bureau B. division
C. section D. district
31. One man must be in complete command in every situation.
A. chain of command B. unity of command
C. command responsibility D. span of control
32. To determine a supervisor’s span of control, what has to be taken into consideration?
A. number of supervisors who gives him order
B. number of supervisors whom he reports
C. the functions for which he assumes full responsibility
D. number of subordinates who directly reports to him
33. All operation and administrative functions of this organization includes the scalar chain of authority. The statement is
referring to what type of organization.
A. Line organization B. functional organization
D. Staff organization D. Line and staff organization
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34. In this concept, the people have no share or little participation with the duties or connection with the police
organization.
A. old concept B. home rule theory
C. continental theory D. modern concept
35. All but one, are the objectives that should be attained by the PNP organization which is personally directed by the
chief of police.
A. saving life and property B. prevention of crimes
C. apprehension of criminals D. safeguarding of public health
36. Why is it that every group of personnel must have only one supervisor?
A. to ensure command of the group
B. to avoid confusion of authority
C. to protect the supervisor
D. all of these
37. In the scalar chain of authority of the line and staff organization, it is actually known as the backbone?
A. personnel B. officers
C. subordinate D. line
38. Its greatest disadvantage is that it is utterly simple. The statement is referring to what type of organizational structure?
A. Line organization B. functional organization
C. Staff organization D. Line and staff organization
39. The following are the advantages of a Line organization, except?
A. personnel are responsible jointly in the performance
B. it is often referred to as military type
C. discipline is easily administered
D. coordination of effort is easy
40. In this thought, police activities are further broadens to cater social services for the community in general. It is referring
to:
A. old concept B. home rule theory
C. continental theory D. modern concept

DIFFICULT – RED QUESTIONS

1. Which of the following best reflects the first step, logically and to some extent chronologically, in planning the budget for
an operating unit of the police agency?
A. forecast of workload
B. find out how much money was given last
C. establish a priority for each task or activity
D. all of the above
2. Which of the following is the most important characteristics of a good operational plan?
A. only one officer is reasonable for his execution
B. need for on-the-operation modification and amplification is minimized
C. present objectives and allocation of resources but not the methodology
D. all the details of the plans are properly identified and evaluated and such details are known by the
implementers.
3. The number of subordinates that can be supervised directly by one person tends to:
A. increase as the physical distance between supervisor and subordinate as well as the individual subordinate
increases
B. decrease with an increase in the knowledge and experience of the subordinate
C. decrease as the duties of subordinates increase in difficulty and complexity
D. increase as the level of supervision progresses for the first-line supervisory level and management level.
4. The Span of Control of a supervisor over personnel or units shall not mean more than what he can effectively direct and
coordinate. This means that:
A. Levels of authority shall be kept to a minimum
B. Subordinates be controlled by several supervisors
C. Supervisor’s responsibility should be re-delegated
D. Units shall be clustered into several groups

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5. As much as possible, the preparation of the overall development plan of the police organization should be participated
in by the heads of all staff services and operational/administrative support units. This policy is:
A. Desirable; officers can be properly trained in planning
B. Desirable; the officers will know the organization better and a sense of ownership of the plan is promoted
C. Undesirable: there will be problems of credits grabbing after the plan is formulated
D. Undesirable; the presence of too many officers will create confusion
6. This is often called the individuals, military or departmental type of organization, it is the simplest and perhaps the
oldest type; but it is seldom encountered in its channels of authority and responsibility extent in a direct line from top to
bottom within the structures, authority is definite and absolute.
A. Line organization C. Line and staff organization
B. Functional Organization D. None of these
7. Peter is a thief who is eyeing at the handbag of Mena. PO1 Sally is standing a few meters from Mena. The thief’s desire
to steal is not diminished by the presence of the policed officer but the ________ for successful theft is.
A. Ambition B. Intention
C. Feeling D. Opportunity
8. Reah was put into jeopardy for a certain crime and was not given a due process of law instead, she was processed
through the use of a boiling water to ascertain her guilt. If you are Roah, what do you call that kind of system?
A. summary hearing B. Injustice
C. trial by ordeal D. regular trial
9. PO1 Fotty was assigned in an area to conduct foot patrol as part of his duties under the Field Training Program. PO1
Fotty should be assigned in what particular police territorial unit?
A. post B. sector
C. route D. beat
10. Every police officer should always be well oriented about all the details in their area of responsibility in order be
effective in the conduct of patrol of their beat. In the police territorial units it is sometimes referred to as line beat:
A. beat B. route
C. sector D. post