S4 Hana Changes With Respect to ECC R/3 Material Management Point of View

Business Partner:

There are redundant object models in the traditional ERP system. Here the vendor master and customer
Master is used. The (mandatory) target approach in S/4HANA is the Business Partner approach.

Business Partner is now capable of centrally managing master data for business partners, customers, and
vendors. With current development, BP is the single point of entry to create, edit, and display master data
for business partners, customers, and vendors

Business Partner – SAP Strategic Object Model

 General data are shared across different roles

 One business partner could perform multiple roles, e.g., customer and vendor (supplier)
 One business partner could have multiple addresses
 Time-dependency object attributes and relationships
 Provide harmonized architecture
 Customer/Vendor Integration (CVI) component ensure the synchronization between the Business
Partner object and the customer/vendor objects

Dependencies/Pre-requisites

 Business partner has been mandatory with S4 Hana Enterprise Management version i.e 1511 and
1610 , 1709 & old transactions related to Vendor and customers have become obsolete.

Check and activate Business Functions:

 CA_SUPPLIER_SOA
 CA_BP_SOA Switch ‘VENDOR_SFWS_SC1’ and switch ‘VENDOR_SFWS_SC2’ have to be active
for the vendor contact person’s data to be synchronized with BP contact person’s data.

Currently mass maintenance for customers and vendors via transaction MASS is not available.
Customizing
Business Partner Customizing
Activate the PPO Request for the synchronization object Business Partner

Cross-Application Components–> Master Data Synchronization –> Synchronization Control–>

Synchronization

Active Synchronization between Customer/Vendor and BP is active

Define BP Roles
Assign BP Role to BP Role Category

Cross-Application Components–> SAP Business Partner–>Business Partner–> Basic Settings –>

Business Partner Roles–> Define BP Roles
This setting is already available in standard delivered system for standard roles.

Define Account Groups Vendor:

Financial Accounting (New)–> Accounts Receivable and Accounts Payable–> Vendor

Accounts–> Master Data–> Preparations for Creating Vendor Master Data->Define
Account Groups with Screen Layout (Vendor)
Financial Accounting –> Accounts Receivable and Accounts Payable–> Vendor Accounts–>
Master Data–> Preparations for Creating Vendor Master Data->Assign Number range to
vendor master data.

 Define groupings and assign Number Range

Cross application component-> SAP Business Partner->Business partner->Define

grouping and assign Number ranges

Cross application component-> SAP Business Partner->Business partner->Define Number

Ranges
  Define Number Assignment for Direction BP to Vendor/Customer

Cross-Application Components–> Master Data Synchronization–>Customer/Vendor Integration –>

Business Partner Settings –> Settings for Vendor Integration –> Field Assignment for Vendor
Integration–> Assign Keys

Define Number Assignment for Direction BP to Vendor

 Create Number Ranges for Vendor/Customer

Financial Accounting (New)–> Accounts Receivable and Accounts Payable–> Vendor Accounts–> Master
Data –> Preparations for Creating Vendor Master Data

Create Number Ranges for Vendor Accounts

Transactional Data for BP:

1 Business Partner : Vendor

Transaction code BP

Enter T-code BP and Click on Organization

In create BP role select FLVN00 Vendor and a new pop up screen will come.

Click on Create
Select the drop down for Grouping.
For vendors, following groups have been created:
 ZVEN: Third Party Vendor
 ZASS: Assocate Vendor
 ZOTV: One time Vendor
 ZAFF: Affiliates Vendor
 ZEMP: Employee Vendor
 ZLNS: Loans

Select ZVEN.

Now in address column, enter following details:

Title
Name
Search Term
Address
Language
Any other information as required.
Go to Tabpage Identification

In that go to tax numbers,

Select category IN3 and put the GST Registration Numer on Tax Number Field
Select Category IN2 and put the PAN on Tax Number Field
Click on company code.
Select the company code.

Press Enter.

Insert Reconciliation Account in Vendor: Account Management

Click on General Data

Insert PAN on Vendor Country Specific Enhancement

Insert GST Vendor Class in Vendor Country Specific Enhancement 2

Save it. A number will be generated.

Now, to extend the created vendor with purchase organization, click on edit

Select FLVN01 in Change in BP Role.

Then click on purchasing.

Insert Purchasing Organization

Press Enter

In purchasing data tab:

Enter order currency INR in conditions

Tick on GR-Based Invoice Verification

Tick on Service Based Invoice Verification

Save it.

Output Management via BRF+

With SAP S/4 HANA a new Output Management approach is in place. The complete configuration differs
from the configuration that is used when output management is based on NAST (condition technique).
The configuration is based on BRF+. In SAP S/4 HANA, the target architecture is based on Adobe
Document Server and Adobe Forms only. For the form determination rules (along with other output
parameters) BRF+ functionality is used

Prerequisites –

 Uploading XML for importing output determination application in BRF+ (Ref note 2248229).
 BRF+ is active and usable
 Background RFC configuration has been set up
 Adobe Document Server is available – ADS needs to be implemented to allow SAP to fetch
PDF properties for rendering output form
 KPRO has been maintained – KPRO allows to store PDF attachments on physical location.
Steps for uploading XML –
Note 2248229, provides decision tables for new output management. We need to download XML files to local drive
and import them using below steps.

Transaction code BRF+ or BRFPLUS

BRF+ workbench will be displayed. For importing output application, we need to change layout to “Expert” mode.
Follow below steps –

Login with User and Password and it will pop up into a new screen mentioned below

Click on

Select the Expert Mode

Save this settings.

Steps to import –

a) Download zip files from SAP note 2248229 and save them on your local machine
b) Next, we need to select Import XML under the Tools menu.

Click on TOOLS
c) Select relevant file in below screen.

d) Specify Customizing request.

e) Click on “Upload XML File” button.
f) Uploaded application will now be available under Repository tab as mention in the below screen shot

Save in the Request.

 Below is the Configuration steps for Purchase Order but similarly we can do it For RFQ, Contract ,sales Order,Billing
document.

SPRO->IMG->Cross application-> Define Output Type

SPRO->IMG->Cross application-> Assign Output Channels

Business Rules for Output Determination –:
Below configuration steps are mentioned for Purchase Order and also other areas sales
Order , Billing Document

SPRO – > Cross-Application Components -> Output Control -> Define Business Rules for Output Determination

Transaction: OPD

Select the rules as Purchase Order.

And Determination step as Determination step

Select the Document Type

After that repeat the same step and assign the form

Check and Activate it.

SPRO – > Cross-Application Components -> Output Control->Assign Form Template

Assign the program and form routine