1.

Introduction

o In this Chapter we will show, what you have to do, before your first installation of beas.
o For all actions you need Admin rights for the domain
o Important! : when you use 32bit client then you must use all features 32bit (like DI API,
beas Add-on etc.)
o Following combination are supported:
o SAP Client 64 plus DI-API 64 plus DI-API 32
o SAP Client32 plus DI-API32
o Never install SAP Client64 and SAP Client32 - beas is not running on the same workstation!

1.1 Account Control Settings

 Make sure that your Account Control Settings are on minimum level
 Open Start – Click on Control Panel – User Accounts
 Click on Change User Account Control settings – and Set Indicator to the Lowest Level

Restart your machine (PC or Server)

Note: After first installation of Beas you can change User Account control settings back.
1.2 Folder Permissions

 You have to Configure Permissions for Folder beas software

 Go on C: - Program Files (x86) and open it
 Right Mouse Click on Folder beas software and click Properties

 After that, you’ll see Window with few Tabs, please choose Tab Security
  As You can see there are some Buttons and Group or user names
 Please choose your Group or User name and then click on the button „Edit“

 Now you should see window „Permissions for beas software“

 Here first you have to choose your Group or User
 Set Permissions to Full control (all check box will be true)
 And then click on the button „Apply“

Note: If you are not able to change permissions, just add new user with button „Add…“ and then set
rights for this new User.
1.3 Turn off Firewall

 Click on „Start“ - open „Control Panel“ – „Windows Firewall“

  If is not everything turn off (usually will be all red like in our green field) , then please click on
„Turn Windows Firewall on or off“

 And here choose in Home or work and Public network local settings
„Turn off Windows Firewall“ like in our picture below

Then reboot the machine

2. Beas First Installation and update

 For first installation you‘ll need to download from our Service Portal in download area beas
patch for MSSQL
 Also open your web browser and open page http://portal.beascloud.com/ and login please

 After you logged in sucessfully please choose in Downloads „beas / Demo databases“
 Then choose a right version, in our case MSSQL - click to select

 First of all you have to download server installer (on the picture green field, please download
it) then
 Accept terms and conditions and click „Start Download“
Then please extract (unrar) the files

 open cdserver – cd and make right mouse click on

„setup.exe“ – click – „Run as administrator“

 After that continue with „Next“

  Then please check if your configuration is all right
o SERVER = Name of your database server (Should be Uppercase)
o Programserver = \\name of your server\b1_shf (shared folder of SAP) to this
folder all beas files and sub-folders will be installed. In case of update, your
beas version will be checked.
Note: This configuration should be automaticaly filled after your first
installation and configuration.

 After, you should be able to see a confirmation message that server was installed
successfully

Now we will install cd patch which you have downloaded

 Open cdpatchxxxx/cd then setup.exe right mouse click – Run as Administrator

 Check your information:

o SQL Server = name of your DB server has to be same like in cdserver
o Programserver = we recommend SAP share folderor folder which you used in
cdserver, usually \\<NameOfYourServer>\b1_shr
o DB user = user to connect to your SQL server
o DB Password = password to connect to your SQL server
 Click on Connect
  Now you are able to see if your configuration is ok
 Important! Server-Connect must be „ok“ if not then you have to check your configuration
in previous steps

If is everything all right then please continue in next step. Click on the button „Next“

 Please accept conditions and the click „Start“

 If a security warning is issued, ( up to 3 times) just click button „Run“

 For initial installation, please install the reportviewer – click Yes

Beas is installed or updated. If you get a message from Program Compatibility Assistant, then just
click on „This program installed correctly“.

2.1 Beas First start

 Before you start beas, set and check your configuration

 Open beas and then click on – „change company“ and then „options“

 Now check your configuration, it should looks like that

 Server = Name of you Database server
 DB User and Password = your connection into the SQL server
 License server = if is different then DB server then you have to type in
 Driver = here choose your SQL server version
 Programmserver = \\<servername>\b1_shf folder, this folder has been created during the
SAP installation containing all beas files
If is everything ok click on „Test and Save“

 Then please click on DI-API

 Please fill your User and Password which you’re using for login to SAP, write your
Licenseserver (if is different than DB server) and choose correct Driver then click on „Test“
  Then you should get a message that „DI-API Test is ok“

Click on „OK“

 Then please click on „Save and Close“

Note: If DI-API Test is not OK you will get an error message

First try to re-install DI-API manually. How to do, is explained in chapter 3 - „Frequent Errors“

If reinstallation will not help then please contact us and our team will support you.

 After this configuration, beas clients should be updated automatically after you’ll update
beas on Server, if not please continue with Beas client update
2.2 Beas client first installation

 After you installed beas and set configuration of First start, open in your client any window
and write your path to server and b1_shr folder

\\<servername>\b1_shr

As you can see beas structure was installed there, open folder beas software

 Right mouse click on „clientsetup.exe“ and start as Administrator

 Please check you connections Green field and if is Server-connect =“ok“ then click „Start
Update / Installation“
2.3 Beas client update

 If you once time updated your Database server, then you can use client setup in
other PCs (clients)
 Go into folder of latest patch version of beas and make right mouse click on
„client_setup.exe“ – click Run as administrator

 Please check you connections Green field and if is Server-connect =“ok“, if Yes, click
„Start Update / Installation“
  In this case you can see window Security Warning – please confirm with button
„Run“

After that beas client is sucessfully updated. If you get a message from Program Compatibility
Assistant, then just click on „This program installed correctly“.
3. Frequent Errors

3.1 Beas Error after clicking Start Update

 When you start upgrade or installation and click „Start Update/Installation“

(can be automatically)

 If youl get this error, click „OK“

 Open task manager – tab „Processes“ and close all processes named
beas.exe*32
  Then click on „connect“ – check if Server-Connect is ok
and click „Start Update/Installation“

3.2 Older version of Beas on the server

 If you’ll get this message „There is an older version of beas on the server“, problem is
that version.ini wasn’t updated or is not equal with server and client

 go please in client into beas software folder

Program Files(x86)beas software/beas/program/version.ini and open it
(with notepad for example)
 o There you see program and programtext
o program = number of your version
o programtext = version in text

Program=917012000

91 = beas version for SAP 9.1

7 = patch version of beas

012 = internal counter

Also for example you’ll download version of beas 9.1 (7.09) program number looks this way :
917009000

etc.

o Change program number to your current version

 Then please go into your b1_shr folder:

o Open any window in client and click on the path above
  Then write inside:
\\<yourservername>\b1_shr

 Go into beas/program/version.ini and check your program number if it’s not correct
please change it on the right number which we described above

3.3 DI-API test not OK

 First what we can do is - to make a test with Data Transfer Workbench (=DTW)
 If you don’t have a DTW please continue below with reinstallation of SAP DI-API

3.3.1 Check with Data Transfer Workbench

 Open DTW and click on „Log On“ can be that you will see login table automatically, in
this case continue with next step

 Here enter your login and server information (field 1) if you have no writing
authorizatin click on „Change User“ or „Change Server“, then please click on „OK“
  If is everything ok then you should be able to see that you’re connected

If beas DI-API issues any errors while you are connected, please contact us and we will support you.
In case you have a problem with DI-API, please continue with next subchapter Reinstallation of DI-
API.

3.3.2 Reinstallation of DI-API

 Open your B1_SHR folder
 Open any window in windows and click into top line where is name of the window
and write here \\<yourservername>\b1_shr and press „Enter“
 Open folder B1DIAPI
 And run setup.exe, confirm every messages which you will get until „Finish“ and
confirm that too

 After is uninstallation complete then please again click on setup.exe and DI-API will
be installed
 If you’ll see a window where you should insert your License Server Name then just
put in your server name and click on next in next window choose "Typical" and
continue until the installation will be finished
3.4 APS and attendance module not showing

 This case is showed for HANA but it’s same for MSSQL
 If you are not able to see APS or attendance module please open
„Administration – License. See beas buttons (green field)
 Please enter your computer name

 Click on one beas list button

  Then click on „New“ – choose your Computer Name – and Update, after that restart Beas
and you should be able to see APS and attandance module

Then continue with the other two beas buttons in the same way.

 Attention: on Terminal Server or RDP Software if you still don’t see APS… then you have
to go in command line and here write command „set“ and press „Enter“

 Then you’ll see list where COMPUTERNAME etc.

 Here you must check if you have in your list CLIENTNAME – if yes you have to choose in
License this name not COMPUTERNAME! !!Very important!!