Laboratory Online Inventory System With Recording Transactions

A Document Template Presented to the Faculty of the
Information Technology Education Program

University of the Immaculate Conception
Fr. Selga St., Davao City
In Partial Fulfillment of the

Academic Requirements for the Subject
SYSTEMS ANALYSIS AND DESIGN (SAD-312)
LABORATORY ONLINE INVENTORY SYSTEM WITH RECORDING
TRANSACTIONS
Juson, James John E.

Labio, Mel III B.
Sarita, Alexander Luie Jhames
BSIT-3SE
September 10, 2015

Part I
SYSTEMS ANALYSIS REPORT
Introduction
The tiniest thing that you see or imagine may not be the tiniest thing that ever existed in
the universe. People once thought that grains of sand were the building blocks of what we see
around us but it was proven wrong when the atom was discovered. The atom was thought
indivisible until it was split and revealed protons, neutrons and electrons inside. They were
thought indivisible too before it was discovered that protons and neutrons are made up of three
quarks each. These important discoveries wouldn’t have happened if no one is studying it
thoroughly.
A lot of brilliant discoveries are a result of the thorough study conducted by scientists.
This thorough study is what we call Science - the systematic study of the structure and behavior
of the physical and natural world through observation and experiment which is done inside the
science laboratory. This laboratory is a special facility for experiment purposes and it typically
contains materials, equipments, chemicals and any other substances.
In the past centuries, science laboratories were only used by professionals but during the
present time science laboratories can now be used even by the students and can be located inside
the school premises to provide students better understanding of what is being taught in class. The
main goal of various schools is to provide their students with advanced learning
And now it is even more possible now that school laboratories are accessible for students. Of
course when we’re talking about advanced learning an ordinary school laboratory won’t be
Laboratory Online Inventory System with Recording Transactions Page 2

enough. It should be packed with advanced materials and equipments especially in this era where
technology is quickly rising and evolving.
People all over the world are trying to keep up with the quick evolution of technology,
thus increasing significantly the demand and call for automated systems from companies,
institutions and individuals. Technology has been a great factor in increasing the speed of
different processes as well as the ease of doing the job thus providing positive results and
feedbacks from the customers. A good customer service is what companies are aiming for to
attract more customers and to build a great name for their company and with the help of
technology, it has become easier and more possible.
Automated systems are not only applicable to companies but also to schools and other
institutions. University of the Immaculate Conception, a school located at Davao City, is one of
the schools that is currently using automated systems. Though the school has been using
automated systems for quite some time, it can be observed that not all offices under the school
are using automated systems. One example is the Medical Laboratory for both Main and Annex
Campus. They might be two different laboratories in different campuses but both of them are
aiming to enhance their service to a higher level. Both laboratories are using manual procedure in
recording all the transactions that transpired and they believe that automation could make their
jobs easier and more organized.
Both laboratories are hoping to have a system that is capable of recording transactions
like borrowing, reservations, and inventory to minimize the problems that they are facing and the
time and energy consumed. That’s why the developers of this study are aiming to provide quality

automated system to help them with their needs. This system will not only make it less hassle but
also it will provide a more secure and organized way of keeping and monitoring the records from
time to time, thus giving a lot of advantages for both the students and the staffs who are using the
Medical Laboratory for both Main and Annex Campus of the University of the Immaculate
Conception.
The Organization
University of the Immaculate Conception Bajada, Fr.selga, and Annex campuses were
built long time ago. Since Miss Agullana in-charge from main is new to the office she can’t tell
us the exact details of the time when the stockroom was built. According to Wikipedia it started
in 1905 as a parochial school. University run by the Religious of the Virgin Mary (RVM) in
Davao city. Maybe around that year the office was built. And also Mr. Dela Cruz didn’t mention
anything about the history of office or the organization, Mr. Dela Cruz is in-charge from the
Annex campus.
Business Environment
University of the Immaculate Conception have Laboratory Stockrooms for laboratory
apparatus, equipments, and different chemical substances. In Main campus it is located at 4th

floor near the Analytical Chemical Laboratory, ML classrooms and Laboratory rooms that
Medical Laboratory Science students used for their lectures and experiments. In Annex campus it
is located on the 4th floor occupied by the Accountancy and Business Administration program
and by all of the students that have Chemistry and Physics in their curriculum that is Annex-
based.
University of the Immaculate Conception’s Main Laboratory Stockroom has calming
effect; it can give freshness, and has strong connection to a risk-free environment because of its
Green-colored surroundings. Medical Laboratory Science program use this color for over many
years in University of the Immaculate Conception, no wonder why MLS students always use the
stockroom, laboratories and the rooms close to it. In Annex Laboratory Stockroom, it is like you
are in an island with the cool and relax environment due to the color of its surface which is Blue.
The painters of the room made a good choice on what would be the color to be used to the office.
University of the Immaculate Conception Laboratory facilities observe proper cleanliness to their
surroundings for ensuring the safety and the efficiency of the equipments. This means that the
tools are adequate and in good condition, and that material receives attention with respect to
proper handling, storing and disposal.
The borrowing, reservations, and requesting of the equipments is done by these
procedure: The students are requesting for the equipments they may use in their laboratory
experiments ahead of time, then the SA’s (students assistants) are responsible for arrangement
and preparations of the requested materials. The staff is responsible for the chemicals that are
being requested by the students, the office uses a form to determine how many equipments are
borrowed and for the students that are obliged on how many tools they need to return. If

something is lacking or broken students need to pay it as a group. Both facilities have each
computer units. In terms of borrowing of equipments the computer units has no use. But the staff
just using it for manual inventory system with the use of Microsoft Excel. These procedures are
done both in Annex and Main campuses.
Critical Success Factors
University of the Immaculate Conception provides services to students by educating them
and improving their skills through their offices specifically the stockroom which leads them to a
great success, and also by following the mission, vision, and goals of the school. These offices
are built by a specific purpose, that’s why it is functional for how many years until now. Both
Main and Annex Stockroom updates their inventory records through Microsoft Excel.
Ms. Luigi Lyne Agullana, a staff from Main stockroom. She is just new to the office, a
staff transferee from University of the Immaculate Conception Bajada campus and a skilled
worker who knows all the functions and processes of the office no wonder she was assigned to
that huge stockroom. In just 2 months of service to the office she was able to do her tasks
appropriately and maintain the functionality of the office. Hence, the services provided to the
students which can benefit them the most.
Mr. Norberto T. Dela Cerna Jr. is a staff from Annex stockroom. He worked for almost 5
years in the office, considering that long service he was able to make the office successful for
those consecutive years and until now he is maintaining its service to the students of the
University of the Immaculate Conception.

The Current System
The services that they implement are borrowing, requests and reservations. They use
manual method for the said transactions. For borrowing the borrower must leave his/her ID for
references, for the requests they borrower must fill up a requisition form manually and write the
name of the apparatus or the name of the chemical that they want to request, the quantity of the
chemical or apparatus and their name and for the reservation the they write everything on a
Logbook for them to track the person who borrowed the equipment. For them to monitor the
inventory they use Microsoft Excel. Therefore they use semi-automated method for the inventory
however most of the methods they’re using are manually operated which would obviously cost
them time, money and effort for them to be accomplished and the security of the records is not
that well established.
Description of Operations
The stockroom has 2 types of transaction borrowing and reservation and they do their manual
transactions using these processes.
Borrowing:
The stockroom operates borrowing manually they use the borrower’s ID so they can identify
the borrower’s information, they operate this transaction using these processes.
1. The borrower will ask the staff the availability of the equipment
2. The staff will check the availability of the equipment asked by the borrower
a. If the equipment/s is/are available then the process continues.
 The borrower will leave his/her ID to the staff
 The staff will update the equipment/s in the stock
 The borrower can now get the equipment/s that he/she wants to
borrow.
b. If the equipment/s is/are not available the borrower will leave.

Returning of the borrowed equipment:
3. The borrower will return the borrowed equipment to the staff
4. The staff will update the equipment/s in the stock
5. The staff will return the borrower’s ID.
Reservation:
The stockroom also operates the reservation manually they’ll give requisition form to be
filled up by the borrower, the borrower will fill up the form manually using pen and paper, the
borrower needs to include the name, quantity , date of borrowing and date of return.
The reservation process will follow these steps.
1. The borrower will ask the availability of the equipment with the date of when will she/he
borrow the equipment
2. The staff will check the availability of the equipment with the said date and time
a. If the equipment is available
 the
Asks for Theavailability
borrower will fill up a requisition form which states the name and the
quantity of the equipment and the date of when will she/he borrow and
of equipment
return the equipment
 The borrower will give the requisition form to the staff
 The staff will keep the requisition form to be used in referencing
b. If the equipment is not available then the process may end.
Stock , the stock room uses Microsoft Excel for their inventory for the equipments they add and
they deduct items in the inventory with the help of Microsoft Excel
Checks , they manage
the availability these
of equipment
transactions using these processes
Stock in:
 The in-charge will request to the finance for the equipment toNObe ordered YES
 The request has been accepted
o The in-charge will request the equipment to the manufacturer
o The equipment were delivered
 The in-charge will add the delivered equipment to the stock using
Gets the equipment
Microsoft Excel
Figure 1.0 Activity Diagram for Borrowing Equipments/Materials

Asks for borrower’s ID
Borrower In-charge
Leaves his/her ID to the in-

charge
Leaves
Laboratory Online the laboratory
Inventory System with Recording Transactions Page 8
Return the borrowed
equipments
Checks for broken

equipments
YES NO
Figure 1.1 Activity Diagram for Returning Equipments/Materials

Records the quantity and name
Borrower In-charge
of broken equipment and the
borrower’s information
Returns the ID
Leaves the laboratory

Asks for the availability of the
equipment on a certain date
Checks the availability of equipment on

the given date
NO YES
Asks the borrower to fill up the

requisition form
Figure 1.2 Activity Diagram for Reservation of Equipments/Materials
Fills up the requisition form

Borrower In-charge
Gives the requisition form to the

staf
Keeps the requisition form
Leaves the laboratory

Figure 2.0 Data flow Diagram Returning of the Current System

Figure 2.1 Data Flow Diagram Reservation of the Current System

Problem/Opportunity Definition
Table 1.0 Problem-Opportunity Definition Matrix
Problem Opportunities Cause(s) Effect(s)
Performance Response time Create a system Manual procedures Delay of
may take long that can of the transactions information.

because the automatically done by the office.
staffs still identify the
check the availability of
availability of the items.
the items.
Information Inaccuracy of Create a system Authorized Unreliable
the data that will make personnel are not Data.
recorded. sure of the data sure of the data
recorded. recorded, and
verification of data is
not present.
Economics Cost for Create a system The office uses The use of the
materials. that is materials like forms specific
responsible for for requests, materials can
recording and logbooks for be expensive.
storing data with reservations, and
the use of notebooks for
computer. recording data such
as borrower’s name.
Control Unsecured Create a system The office has no Loss of
data and the that will provide proper storage for records and
data are prone security to the records. manipulation
to user’s data. of records.

manipulation.
Efficiency Consumed Create a system Records are stored It eventually

manually through
much time for that will handle causes
excel.
transaction the transactions. inefficiency
of data or
worse, data
inaccuracy.
Which can be
troublesome
for the office.
Service Time Create a system Records are stored Delay of
consuming that will give manually.. service.
service and them fast and
slow of reliable service.
service.
The information presented in the table above shows the common problems of both Main
and Annex Stockrooms that they have encountered over many years. These are the hindrance to
the services of the office. In the table there are also the causes and effects of each problem and
the opportunities or possible solutions that can fix the problem.
Information

These stockrooms do manual procedures in their transactions. These procedures are prone
to human errors resulting to unreliable data and data redundancy. The developers saw an
opportunity that if they are able to implement a system that can store data and transactions.
Economics
There is a guarantee that some materials would be a waste caused by the manual
procedures of the office. This process comprises recording data using pen, notebooks for
borrower’s information record, logbooks for reservations, and form sheet for the requesting these
transactions are expensive. The developers saw an opportunity that if they are able to implement
a system that can save data in their computer then the cost to the specific materials can be a help
to save money.
Control
The stockroom has its own inventory and records of the transactions. However, the
stockrooms don’t have any appropriate repository or storage for the records. The results would
be, unauthorized personnel may access the records and manipulate them. There is a tendency
also for a loss of records and the records might be also be misplaced because there is no proper
storage of records and transactions which organizes the records and restricts unauthorized access.
Efficiency
The problem under efficiency is the wasted effort on transactions. These problems occur
because they have no proper system that asks the user to verify the data to be recorded. The

developers partially solve the problem somehow; they intend to add some functionality to their
proposed system with concern to this problem.
Service
Main and Annex Stockroom services are sometimes delayed and slow due to the manual
procedures done by the office. They consume time in manual checking the availability of
equipment, recording every transaction, and keeping the records. They manually do these
procedures which can lead to inconvenience to the students and also for the workers in the office.
This is because they don’t have system that can help them in accomplishing each task. But,
through automation less work will be done.
Functional Requirements
Based on Problems/Opportunity definition, the developers developed an online inventory
system which is LOIS to have an improvement with regards to the transactions that the office do.
The following are the functionalities of the system based on the identified problem by the
developers:
Item Management
I. Add Item
a. The system allowed the user to add a new item in the record.
b. Only the in-charge is allowed to add item/items in the inventory.

c. The necessary data to add an item are:
i. Item Code
ii. Item Name
iii. Item Quantity
iv. Item Measurement
II. Update Item
a. The system allowed the user to update the information of existing items in the
record.
b. Only the in-charge is allowed to edit the items in the record.
c. The following are the necessary data to update details of an item:
i. Item Name
ii. Item Quantity
iii. Item Measurement
III. Search/View Item
a. The system allowed the user to search a specific item. The user will be asked to enter the
Item Name and the system will provide information based on the values inputted.
b. The user is allowed to search an item.
c. The following are the necessary data to search an item:
i. Item Name
Staff Management
I. Add Staff
a. The system allowed the user to add a staff.

b. The in-charge is allowed to add staff’s personal information.
c. The following are necessary data to add a staff:
i. Staff ID
ii. Staff First Name
iii. Staff Last Name
iv. Staff Status
II. Update Staff
a. The system allowed the user to update the details of existing staff information in the
record.
b. The in-charge is allowed to update staff information.
c. The following are the necessary data to update staff information:
i. Staff First Name
ii. Staff Last Name
iii. Staff Status
III. Search/ View Staff information
a. The system allowed the user to view staff information. The system will ask the user to
enter Staff ID and it will display information that corresponds to the entered values.
b. Only the in-charge is authorized to search or view staff information.
c. The following are the necessary data for searching:
i. Staff ID
Access Control Management

I. User Login
a. The system can verify user according to its username and password.
b. The system can login in the system according to its user authentication.
c. The necessary data to login are:
i. User Name
i. Password
II. User Logout
a. The system allowed the user securely logout their account.
b. The system can login in the system according to its user authentication
c. The following are the necessary data to login.
i. User Name
ii. Password
Transaction Management
Reservation
I. Add Reservation Transaction
a. The system allowed the user to add reservation transaction.
b. Only the in-charge is authorized to add reservation transaction.
c. The following are the necessary data to add a reservation transaction:
i. Borrower First Name
ii. Borrower Last Name
iii. Item Name
iv. Item Quantity

II. Update Reservation Transaction
a. The system allowed the user to update reservation transaction.
b. Only the in-charge is allowed to update reservation transaction.
c. The following are the necessary data to update reservation transaction:
ii. Borrower last Name
iii. Item Name
iv. Item Quantity
III. Search Reservation Transaction
a. The system allowed the user to search specific transaction record. The user will be asked
by the system to input borrower’s first name or last name and it will automatically display
information based on the inputted values.
b. Only the in-charge is authorized to search or view transaction in reservation.
c. The necessary data for searching are:
Borrowing
I. Add Borrowing Transaction
d. The system allowed the user to add transaction in borrowing.
e. Only the in-charge is authorized to add transaction in borrowing.
f. The following are the necessary data to add a borrowing transaction:
i. Item-Code
ii. Item Quantity

iii. Student ID
iv. Student Name
IV. Update Borrowing Transaction
d. The system allowed the user to borrow reservation transaction.
e. Only the in-charge is allowed to borrow reservation transaction.
f. The following are the necessary data to update reservation transaction:
ii. Borrower last Name
iii. Item Name
iv. Item Quantity
V. Search Borrowing Transaction
d. The system allowed the user to search specific transaction record. The user will be asked
by the system to input borrower’s first name or last name and it will automatically display
information based on the inputted values.
e. Only the in-charge is authorized to search or view transaction in reservation.
f. The necessary data for searching are:
Use Cases
Table 1.1 Use Case Glossaries
Use-Case Glossary
Use-Case Name Use-Case Description Participating Actors and

Roles

Item Management:
a. Add Item This use case describes the In-charge
event wherein the system
allowed the user to add a
new item in the inventory.
b. Update Item This use case describes the In-charge
allowed the user to edit the
details of an existing item in
the record.
c. Search/View Item This use case describes the In-Charge
allowed the user to view all
the items or search a
specific item.

Roles
Staff Management:
a. Add Staff This use case describes the In-charge
allowed the user to add a
staff.
b. Update Staff This use case describes the In-charge

allowed the user to update
the details of the staff
personal record.
c. Search/View Staff This use case describes the In-charge
allowed the user to search a
specific staff or to search
and view all the staff with
their corresponding details.

Roles
Access Control
Management:
a. User Login This use case describes the In-charge
allowed the user to login to
their personal accounts.
b. User Logout This use case describes the In-charge
allowed the user to login to
their personal accounts.

Roles
Transaction Management:

Reservation
Add Reservation This use case describes the In-charge
Transaction event wherein the system
allowed the user to add
transactions in reservations.
Update Reservation This use case describes the In-charge
transactions in reservations
records.
View/Search Reservation This use case describes the In-charge
allowed the user to search
specific transaction or view
all the information from the
reservation records.
Borrowing
Add Borrowing Transaction This use case describes the In-charge
allowed the user to add
transactions in borrowing.
Update Borrowing This use case describes the In-charge

transactions in borrowing
records.
View/Search Borrowing This use case describes the In-charge
allowed the user to search
specific transaction or view
all the information from the
borrowing records.
Use Case Diagram

Feasible Alternatives
Feasibility Alternatives provides possible solution to the research. The following are the
possible alternative solutions in the current problems that business encounters.
Alternative Solutions

1. Purchasing a Licensed Microsoft Excel
This software aims to be the storage of data in an organized manner
through spread sheet. It is a single, powerful application that can help the office
manage practically every aspect of their daily operations. It does support
transactions that needs organize data for monitoring process but its complexity
may pose as a problem to the company. And considering its functionalities, the
application is not easy to learn. It may affect the services rendered by the office.
2. Implement an Laboratory Online Inventory Management with Recording Transactions
System
This would be a great solution to the problem of the office encountered
because it does follow office’s requirements. This system provides information
about the transaction records such as reservations and borrowing of the office and
all profile of the office’s staff and students. The modules of the system are
relevant to what the office needs and also it is a one-time cost system. It will
ensure fast reliable service, efficiency of data and security. The deployment of the
system is free but it requires annual system support, fee for servers.
Feasibility Analysis
The Operational Feasibility, Technological Feasibility, Economic Feasibility, and
the Schedule Feasibility of the system are all discussed in this section. This section assures if
which alternative solution will be more applicable to the office.
Operational Feasibility

Whichever system the organization decides to use, they would get to manage their
stockroom somehow. Both have similarities in providing solutions for the company but they may
differ in the operational requirements.
Alternative #1 Purchasing of a Licensed Microsoft Excel
First and foremost, this software is not being sold as individual software. It is sold as
service pack wherein there are other applications of Microsoft such as Microsoft word,
PowerPoint and etc. which is costly. There is a risk on purchasing this kind of software,
scammers that selling this software that isn’t full package license. The fact that it is not made for
the office, although it can filter some transactions of the office maybe heavy transactions. But
with difficulty and time-consuming service. There are also possibilities that if the computer is
down then the software’s license die. And cannot be used again to other pc.
Alternative #2 Develop an Laboratory Online Inventory Management with Recording
Transactions system
The second alternative goes with the developers best intentions. Since the developers
developed a system that is prior to what the Laboratory Stockroom office needs and

requirements. The system will be customized according to the preferences of the office. Its
modules are easy to use. This alternative is more operational than the first.
Technological Feasibility
Alternative #1 Purchasing of a Licensed Microsoft Excel
Microsoft Excel requires the office to adjust to requirements needed for the deployment
and its functionalities to be fully used.
The software requirements of the PC follows, Recommendations: 1 gigahertz (GHz) or
faster x86-bit or x64-bit processor with SSE2, 1 GB RAM (32-bit); 2 GB RAM (64-bit), 3.0 GB
of available disk space, 1024 x 768 screen resolution, Graphics hardware acceleration requires a
DirectX 10 graphics card, Operating systems Windows 7, Windows 8, Windows Server 2008 R2,
or Windows Server 2012, and Product functionality and graphics may vary based on your system
configuration. Some features may require additional or advanced hardware or server
connectivity.
The software may not support heavy transactions and may have limitations that could
result to malfunctions of the application.
Alternative #2 Develop an Laboratory Online Inventory Management with Recording
Transactions system
In this alternative solution, the system will make use of the Laboratory Stockroom’s
computer that the in-charge currently using to their inventory, which is the Microsoft excel.

There are no requirements in the computer’s specification but we highly recommend a core i3
processor because it offers good accuracy and high performance and response rate which in
result provide the users with the high throughput rates, and also reduced time in executing the
programs by the processors. These processors are smarter, faster and more adaptive in all kinds
of networking scheme. An online server is also necessary to provide an online data storage since
there is a possibility that other campuses besides the Main Campus will utilize the same server
Economic Feasibility
Alternative #1
Table 1.2 Deployment Cost of Alternative #1
Deployment Cost
Price Total
System Software
P 6,552.86 P 6,552.86
Table 1.3 Annual Maintenance of Alternative #1
Annual Maintenance Cost
Materials Quantity Price Amount

1 Bond paper (Short) 1 ream P 120.00 P 120.00/year
2 Bond paper (Long) 1 ream P 120.00 P 120.00/year
3 Ballpoint pens 2 dozens P 9.00 P 216.00/year
4 System Maintenance 1 person P 2,000.00/year P 2,000.00/year

(Outsource)
Total P 2,456.00/year
Table 1.4 Benefits Costs of Alternative #1
Benefits Derived from Alternative 1

Materials Quantity Price Amount
1 Bond Paper(Short) 1 ream P 120.00 P 120.00
2 Bond Paper(Long) 1 ream P 120.00 P 120.00
3 Ballpoint pens 2 dozens P 9.00 P 216.00

4 Ink cartridge 2 sets P 600.00 P 1,200.00
5 System Maintenance 1 person P 2,000.00/year P 2,000.00/year
(outsource)
Total P 3,656.00
Table 1.5 Purchasing a Licensed Microsoft Excel
Purchasing a Licensed Microsoft Excel

YEAR
COST
0 1 2 3
Deployment Cost P 6,552.86
Annual Maintenance P 2,000.00 P 2,000.00 P 2,000.00 P 2,000.00

Cost
Discount Factor 1 0.909 0.826 0.751
(10%)
Discounted Cost P 6552.86 P 5,956.55 P 5,412.66 P 4,921.20 P 22,843.27

Benefits 0 P 3,656.00 P 3,656.00 P 3,656.00
Discount Factor 1 0.909 0.826 0.751
(10%)
Discounted Benefit 0 P 3,323.30 P 3,019.86 P 2,751.66 P 9,094.82
NPV P -6,552.86 P -2,633.25 P -2,392.8 P -2169.54 P -13,778.45

ROI -60.19%
Payback P -6,552.86 P -2,633.25 P 930.5 P 850.32
Alternative #2
Table 1.6 Deployment Cost of Alternative #2
Deployment Cost
Price Total
System Software
_ _

Table 1.7 Annual Cost of Alternative #2
Annual Cost
One-time Cost Price
Online Server Php14,400.00
Software Purchase Php3,000.00
Recurring Cost
Maintenance Php1,440.00/year
Electricity Php414.00/year
Web-hosting Php1,200.00/year
Pen(red) Php672.00/year
Paper Php1,430.00/year
TOTAL COST Php22,556.00
Table 1.8 Benefits of Alternative #2
Benefit Derived from Alternative#1

Lessened cost for pen(red) Php336.00
Lessened cost for paper(1ream) Php143.00
Annual Salary Php110,880.00
Total Benefit Php111,359.00
Table 1.9 purchasing the developed system
Develop LOIS
YEAR
COST
0 1 2 3
Deployment
Cost
Annual Php22,556.0 Php1,440.00 Php1,440.00 Php1,440.00
Maintenanc 0
e Cost
Discount 1 0.909 0.826 0.751
Factor
(10%)
Discounted Php22,556.0 Php1,308.96 Php1,189.44 Php1,081.44 Php26,135.84
Cost 0
Benefits 0 Php111,359.00 Php111,359.0 Php111,359.0

0 0
Discount 1 0.909 0.826 0.751

Factor
(10%)
Discounted 0 Php101,225.33 Php91,982.534 Php83,765.789 Php1,031,838.47
Benefit 1 4
NPV - Php- Php- Php- Php-
Php22,556.00 99.916.371 90,793.783 82,684.349 1,010,5702.634
ROI -10%
Payback - Php85,224.00 Php177,206.53 Php260,972.32 Php532,402.857
Php26,135.00 4 3
Schedule Feasibility
I 2015
Task Name Start Finish Duration
D Jan Feb Mar
1 Software installation 1/5/2016 1/5/2016 1d
2 Software Implementation 1/7/2016 1/11/2016 5d
3 User Training 1/12/2016 1/15/2016 4d
4 Software Testing 1/12/2016 1/15/2016 4d
Figure 1.5 Schedule Feasibility of Alternative 1
2015 2016
ID Task Name Start Finish Duration
Jul Aug Sep Oct Nov Dec Jan Feb Mar
1 Planning 6/24/2015 7/29/2015 26d
2 Requirements & Analysis 7/31/2015 8/26/2015 19d
3 Design 9/1/2015 10/15/2015 45d

. Construction 10/15/2015 2/20/2016 129d
5 Testing 10/15/2015 2/20/2016 129d
6 Deployment 2/19/2016 2/25/2016 7d
Figure 1.6 Schedule Feasibility of Alternative 2

Feasibility Analysis Matrix
Table 2.0 Weighted Scoring Model for the Different Candidates
Feasibility Criteria Wt. Candidate 1 Candidate 2

Operational Feasibility 30%
Functionality. The It supports user It fully supports user

system can store required required
information to the functionality. functionality.
inventory.
Political. The system is

utilizable and is well They have full
received by the The management and confidence in using a
management and the the foreseen users do system specialized
system’s would-be not find it very for their business’
users. convenient to use it. own needs.
Score: 75 (22.5) Score: 85 (25.5)

Technical Feasibility
It has less
Technology. An functionality to cater The office has their
assessment of the the needs of the own computer unit.
maturity, availability (or company but it has
ability to acquire), and developed a lot
desirability of the throughout the years
computer technology 30% because of its various
needed to support this versions.
candidate. The developers can
immediately cater to
Expertise. An If the office pursue in the needs of the
assessment to the acquiring Licensed company for
technical expertise Microsoft Excel, It maintenance and
needed to develop, may affect the support.
operate, and maintain services rendered of
the candidate system. the office.
Score: 85 (25.5) Score: 90 (27)
Economic Feasibility 30% P 6,552.86 Free

Cost to develop:
YEAR 1 YEAR 1
Payback period Php -2,633.25 Php85,224.00
(discounted):
Php-13,778.45 Php-1,010,5702.634
Net present value:
Detailed calculations: See Economic See Economic

Feasibility Feasibility
Score: 75 (22.5) Score: 100 (30)
Schedule Feasibility 10% Implementing this Implementing this

system will take less system will take
An assessment of how than a week. more than 3 months.
long the solution will
take to design and
implement.
Score: 95 (9.5) Score: 85 (8.5)
Ranking: 100% 80% 91%

Scope:
The proponents developed an online inventory system called LOIS (Laboratory Online Inventory
System) for the stock room of the Main and Annex campuses of the University of the
Immaculate Conception, in which:
 The system allows the administrator to monitor the equipment in the stock
 The system allows the administrator t add some equipment in the stock
 The system allows the administrator to confirm a reserved equipment
 The system tracks the availability of certain equipment which determines if the borrower
can borrow the equipment.
 The system allows the users to view their previous transaction.
 The system allows the users to view the items that were not yet returned
 The system was built with Register and Login module which asks the user to fill up a
form and login to their account using the ID number and password which were filled in
the form.
 The passwords inputted by the users were managed using the hashing method to improve
the security of the system and protect the information of the users.
Delimitation:
 The system is a web based system which means you can’t access it without an internet
connection.

 The system is a web based system which also means it will depend on the stability of the
internet connection.
 The system is web based system which also means that it will be prone to many SQL
attacks and some unauthorized retrieval of information of the database.
The proposed system
LOIS (Laboratory Online Inventory System), a system that provides the necessary data
for the user to know the current status of the laboratory equipment apparatus, and chemicals.
General Objective
The general objective of this project is to build an Online Inventory System for the stock
rooms of the campuses of the University of the Immaculate Conception.
Specific Objectives
Along with the general objective the system is expected to meet these specific objectives:
 To improve the productivity of the stock rooms in the campuses

 To help the stock room to release an accurate and reliable outputs
 To lessen the effort exerted by the in-charge and the staffs
 To lessen the expenses of the stock room by making some process automated
 To save the time of the students, in-charge and staffs.
 To lessen the papers used by the stock rom which helps the environment
 To make the stock room more aligned to the vision of the school which states “
envision the transformation of society in response to the signs of the times.

Table 1.0 Activity Diagram of the proposed system’s Returning

Table 1.1 Activity Diagram of the proposed system’s Reservation

Table 2.0 Level 0 Data Flow Diagram of the proposed system

Entity Relationship Diagrams
Figure 2.1 Context level Data Model

Figure 2.2 Key-based Data Model

Figure 2.3 Fully Attributed Data Model

Table 2.1 Data Dictionary for Entity Relationship Diagram
Entity Business Definition

Transaction An entity used to store the data
regarding of the transactions of the
office.
User An entity used to store the
information of the users of the
system.
Item An entity that serves as stock of
items.
Reservation An entity that contains all the
reservation transactions including
borrowing and returning.

Remarks An entity that contains text or
phrase for prompting purposes.

Laboratory Online Inventory System With Recording Transactions

Încărcat de

Informații document

Descriere originală:

Titlu original

Drepturi de autor

Formate disponibile

Partajați acest document

Partajați sau inserați document

Opțiuni de partajare

Vi se pare util acest document?

Este necorespunzător acest conținut?

Drepturi de autor:

Formate disponibile

Laboratory Online Inventory System With Recording Transactions

Încărcat de

Drepturi de autor:

Formate disponibile

A Document Template Presented to the Faculty of the

Information Technology Education Program

In Partial Fulfillment of the

Juson, James John E.

September 10, 2015

contains materials, equipments, chemicals and any other substances.

Laboratory Online Inventory System with Recording Transactions Page 2

technology is quickly rising and evolving.

technology, it has become easier and more possible.

jobs easier and more organized.

Laboratory Online Inventory System with Recording Transactions Page 3

University of the Immaculate Conception have Laboratory Stockrooms for laboratory

Laboratory Online Inventory System with Recording Transactions Page 4

University of the Immaculate Conception’s Main Laboratory Stockroom has calming

proper handling, storing and disposal.

The borrowing, reservations, and requesting of the equipments is done by these

Laboratory Online Inventory System with Recording Transactions Page 5

done both in Annex and Main campuses.

Critical Success Factors

University of the Immaculate Conception provides services to students by educating them

students which can benefit them the most.

University of the Immaculate Conception.

Laboratory Online Inventory System with Recording Transactions Page 6

that well established.

b. If the equipment/s is/are not available the borrower will leave.

Laboratory Online Inventory System with Recording Transactions Page 7

Figure 1.0 Activity Diagram for Borrowing Equipments/Materials

Leaves his/her ID to the in-

Checks for broken

Figure 1.1 Activity Diagram for Returning Equipments/Materials

Leaves the laboratory

Checks the availability of equipment on

Asks the borrower to fill up the

Figure 1.2 Activity Diagram for Reservation of Equipments/Materials

Fills up the requisition form

Gives the requisition form to the

Keeps the requisition form

Leaves the laboratory

Laboratory Online Inventory System with Recording Transactions Page 11

Laboratory Online Inventory System with Recording Transactions Page 12

Table 1.0 Problem-Opportunity Definition Matrix

Problem Opportunities Cause(s) Effect(s)

Performance Response time Create a system Manual procedures Delay of

may take long that can of the transactions information.

Laboratory Online Inventory System with Recording Transactions Page 13

staffs still identify the

check the availability of

availability of the items.

Information Inaccuracy of Create a system Authorized Unreliable

the data that will make personnel are not Data.

recorded. sure of the data sure of the data

recorded. recorded, and

materials. that is materials like forms specific

responsible for for requests, materials can

recording and logbooks for be expensive.

storing data with reservations, and

the use of notebooks for

computer. recording data such

Control Unsecured Create a system The office has no Loss of

data are prone security to the records. manipulation

to user’s data. of records.

Laboratory Online Inventory System with Recording Transactions Page 14