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The final product quality delivered by ND(V) is heavily influenced by the service, materials
and components supplied by vendors. Therefore, it is necessary to prequalify the vendors
through a process of Vendor Registration, wherein the technical competence and financial
capacity of the potential vendors to whom work is proposed to be offloaded/ outsourced. On
finding evidence of the vendor’s ability to supply/ provide processes, products and services in
accordance to the requirements of ND(V) through a due process of assessment, the vendor is
“Registered in ND(V)’s database”. Such registering of the vendor for a type/ range of work is a
pre- condition for offloading such work to a vendor, and shall apply to all vendors involved in
offloading of repairs/ refit works, outsourcing of services, local procurement of material/ spares
and all other contracts by the Yard.
Documentation process
Proof of MoU with other firms. Some companies have MoU/tie up with other
companies for capacity buildup. Proof of such MoUs, if any, should be
examined/verified.
In order to ensure that vendors are not loaded with orders/ contracts beyond their
capacity, they are to be classified/ graded for financial capacity/ solvency during the
process of assessment for registration. It is necessary to assess the financial soundness
of the vendors and their capability to invest and incur expenditure for undertaking major
repairs, procuring required equipment/ spares and various other inputs required for
execution of orders. Any vendor desirous of registering with the Yard should have a
minimum solvency of Rs. 10 Lakh. The guidelines for undertaking the financial
assessment of the vendor are as follows :-
(aa) Scrutiny of balance sheets. The balance sheets duly audited by the firm’s
own CA and associated Profit and Loss Statements for the last three years are to
be obtained. From these documents, the assessment team is to give factual data
in respect of the following aspects of the financial position of the firm:-
(i) Sales/ turn over in the last three years and average per year. For
this purpose, trading account is not to be considered and only sales
account given in the audited balance sheets is to be included.
(ii) Profit / losses during the past 03 years
(iii) Accumulated losses
(iv) Net worth of the firm (Assets minus liabilities).
(ab) Bank Solvency. Any vendor desirous of registering itself with the Yard
should have a minimum solvency of Rs.10 Lakh. Solvency certificate
mentioning the account number and other details of the firm, issued by any
reputed bank is to be considered.
(ac) The vendor who submits a bank solvency of Rs. 25 Lakh or above has to
submit the financial rating carried out by financial rating agencies such as CRISIL,
SAMERA, D&B or Brickwork rating in addition to other documents.
(c) Based on the assessment of core competence, the vendor would be classified into any of
the following twelve broad categories:-
(a) OEM(O)
(b) Manufacturer (M)
(c) Fabricator (F)
(d) Repairer(R)
(e) Supplier/Dealer(S)
(f) Training Institute for Human Resource Development (T)
(g) Turn Key Project (P)
(h) Conservancy & Arboriculture(C)
(i) Information Technology (IT)
(j) Hiring of Manpower/Services (HR)
(k) Civil Works (CW)
(l) Miscellaneous (Z) (for category not covered under any of above)
However, the above broad categories often do not capture the expertise and technology
discipline of the vendor. Therefore, based on the technology discipline, and specific expertise of
the vendor, the core competence is to be further sub-categorised into specific itemized jobs
under the above broad categories. An exhaustive list of such standardized jobs of ND(V) i.r.o.
Hull, Engineering, Electrical & Weapons, Training Services/Human Resource Development,
Conservancy & Arboriculture, Supplier/ Dealer, IT services, Turnkey projects, Hiring of
Manpower/Services and Miscellaneous works for which a firm/ vendor can be registered in the
Yard.
(d) Procedure for Registration of a Vendor: The procedure for vendor registration
shall involve the following steps:-
(ii) Issue of current revision of Vendor Registration Form (VRF) to the vendor by Quality
Assurance (QA) department.
(iii) Submission of duly filled VRF and relevant documents by Vendor as per check-off list
attached with VRF.
(iii) Step3 - Vendor Assessment Report. The Vendor Evaluation Committee (VEC) will
render a Vendor Assessment Report on each vendor and submit to Competent
Registering Authority for approval.
(e) Registration of Out Station Vendors. Procedure mentioned at Para (d) above is
to be followed for registration of all out station vendors except site visits. However, it is
mandatory to submit valid vendor registration certificate with other DGQA/ Defence/ Defence
PSU’s/ Defence Shipyards etc. as a proof of credibility of vendor.
Though registration of the vendors mentioned above, could be undertaken with ND(V) on
submission of valid registration certificate/ relevant documents, the duly filled VRF (Vendor
Registration Form) and the associated relevant documents are also to be obtained. The
registration would be valid till the date of validity of such registration certificate submitted by the
vendor. The continuation of registration will be subject to the vendor submitting renewal
certificate from respective registration authority. However, if the registration certificate issued by
the above-mentioned agencies is not objectively/ adequately worded or if a thorough capability/
capacity assessment of the vendor is considered essential prior its registration with ND(V) for
any reason whatsoever, the same is to be undertaken as in the case of any other vendor
seeking registration for the first time.
(f) Post assessment, recommendations of the VEC contained in the Vendor Assessment
Report on file and will obtain approval of CRA to register the vendor.
(a) Waiver from submission of EMD (Ernest Money Deposit) with bids.
(b) Preferential consideration for issue of TE for cases offloaded on LTE basis.
(c) Preferential consideration for issue of TE directly for cases offloaded on OTE/ LTE
with web upload.
To
The Admiral Superintendent
[for Manager (Quality Assurance)]
Naval Dockyard
Visakhapatnam- 530014
Contact details:
Note:
(a) Permanent
(b) Temporary
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Total :
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Name & Address Supply Order No. & Products Value of Date of
of the customer Date Supplied Supply (Rs.) Supply
I/we confirm that the information furnished is correct to the best of our
knowledge. I/we understand that if at any later date, it comes to light that any of the information
furnished above is incorrect, my/ our registration will be cancelled without notice and other
appropriate action will also be initiated against me/ us.
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DATE :
PLACE :
MANDATORY DOCUMENTS FOR VENDOR REGISTRATION
NAVAL DOCKYARD, VISAKHAPATNAM
(1) Year of Establishment proof (State Govt./ Central Govt. issued registration certificates).
(2) Partnership Deed & Registration of firm certificate/ Certificate of incorporation, MoU &
AoA etc.
(3) GST Registration certificates.
(4) Latest Bank Solvency certificate from Bank with minimum of 10 lakhs value (not more
than one year old) indicating Account details.
(5) Profit & Loss and balance sheets (Turnover details) for last 03 years.
(6) Copies of major orders executed (02 work orders for each type of job / each category of
work and it should cover 03 years of experience in core competence in the relevant field).
(7) Registration with Director of Industries/ SSI/ MSME.
(8) Detailed list of manpower employed (viz. Name, designation, qualification and
experience).
(9) ESI and EPF registration Certificates and their payment chalans for last 06 months.
(10) Documentary evidence of your workshop/ factory premises/ shop & godown facility (Own/
lease/ rental deed).
(11) Authorised dealership/ agency certificates for supply items or PAC if any.
(12) Labour Commissioner/ Shops and Establishments registration certificate.
(13) Bankers details.
(14) PAN card details.
(15) After sales service / warranty certificate for your product/ supply of items/ services/
repairs.
(16) Rating certificate & complete report from M/s CRISIL/ SAMERA/ D&B/ Brickwork etc.
(17) Valid vendor registration certificates with DGQA/ Defence/ Defence PSU’s/ Defence
Shipyards etc.
(18) CPPP/ e-Tendering registration user ID and e-mail ID.
(19) List of tools, tackles and machinery held with your Firm.
(20) Copies of ISO certifications.
(21) Feedback of past performance from your customers.
(22) Photographs of your facility/ company.