From: Phil Jones <p.jones@uea.ac.

uk>
To: "Darch, Geoff J" <Geoff.Darch@atkinsglobal.com>, "Jim Hall"
<jim.hall@newcastle.ac.uk>, "C G Kilsby" <c.g.kilsby@newcastle.ac.uk>, "Mark New"
<mark.new@ouce.ox.ac.uk>, <ana.lopez@ouce.ox.ac.uk>, "Anthony Footitt"
<a.footitt@uea.ac.uk>, "Suraje Dessai" <s.dessai@uea.ac.uk>, "Clare Goodess"
<C.Goodess@uea.ac.uk>, <t.osborn@uea.ac.uk>
Subject: Re: EA 21389 - Probabilistic information to inform EA decision making on
climate change impacts - PCC(08)01
Date: Mon May 19 15:35:54 2008
Cc: "McSweeney, Robert" <Rob.Mcsweeney@atkinsglobal.com>, "Arkell, Brian"
<Brian.Arkell@atkinsglobal.com>, "Sene, Kevin" <Kevin.Sene@atkinsglobal.com>

Geoff,
Clare is off to Chelsea - back late tomorrow. We (Clare, Tim and me)
have had a brief meeting. Here are some thoughts and questions we had.
1. Were we going to do two sets of costings?
2. Those involved in UKCIP08 (both doing the work and involved in the SG) have
signed confidentiality texts with DEFRA. Not sure how these affect access to
the headline messages in the drafts we're going to be looking at over the next
few
months. Also not sure how these will affect the UKCIP workshops that are
coming
up before the launch.
3. We then thought about costs for the CRU work. We decided on 25K for all
CRU work. At �500 per day this comes to 50 days. We then split this into
the tasks: 5 - 5 days, 6 - 5 days, 7 - 30 days, 10/11 - 5 days, which leaves 5
more days for meetings. Assumed the 25K was without travel to the meetings.
4. On CVs and pen portraits. Clare will send one before she leaves. Are what
you
have for Tim and me OK?
5. Some thoughts on Tasks 6 and 7
Task 6 - assumed this was mostly Newcastle. Tim's work on rainfall extremes
could be
fed in, and we can do something on non-rainfall variables. Assume also you
expect us to
do waves, but not sure what we can do. It seems as though sea level has become
waves?
Task 7 - assumed here Newcastle (Chris/Hayley) would be doing something on
blocking (large-scale variability). Oxford would do the final bit on conceptual
representation
of emissions and climate system and sensitivities, so based on GCMs.
This leaves CRU for the other three, which we base mainly on the 11 RCM runs,
which we can access through LINK. We could also use ENSEMBLES runs for the
others,
but these would be RCMs. They seem more relevant for the sorts of scales
UKCOP08
is working at.
All just a few thoughts at this time.
Can you send the UKWIR bid that went off, so we have a copy?
Cheers
Phil
At 09:06 16/05/2008, Darch, Geoff J wrote:

Dear all,
Please find attached the final tender pack for the Environment Agency
bid. The tasks have been re-jigged, with the main change being a
broadening of flood risk management to flood and coastal erosion risk
management (FCERM). This means a wider audience to include all
operating authorities, and the best practice guidance required (new Task
11) is now substantial element, to include evaluation of FCERM climate
change adaptation, case studies and provision of evidence to help
upgrade the FCDPAG3 Supplementary Note.
We have just one week to finish this tender, as it must be posted on
Friday 23rd. We are putting together the bid document, which we'll
circulate on Monday 19th, but in the meantime, and by the end of Tuesday
20th, I need everyone to send information (as indicated in brackets) to
support the following structure:
+ Understanding of the tender
+ Methodology and programme (methodology for tasks / sub-tasks - see
below - and timing)
+ Project team, including individual and corporate experience (who you
are putting forward, pen portraits, corporate case studies)
+ Financial and commercial (day rates and number of days; please also
highlight potential issues with the T&Cs e.g. IPR)
+ Health & Safety, Quality and Environmental Management
+ Appendices (full CVs, limited to 6 pages)
Please send to me and Rob McSweeney. The information I have already
e.g. on day rates, core pen portraits etc will go straight into the
version we're working on, so no need to re-send.
In terms of tasks (new nos.), the following organisation is suggested
based on what has been noted to date:
Task 1 (Inception meeting and reporting) Atkins, supported by lead
representatives of partners
Task 2 (Project board meetings) Atkins, supported by lead
representatives of partners
Task 3 (Analysis of user needs) Atkins with Tyn@UEA and OUCE, plus
Futerra depending on style
Task 4 (Phase 2 programme) Atkins, supported by all
Task 5 (Interpret messages from UKCIP08 projections) CRU, OUCE and
Newcastle, with Atkins advice on sectors
Task 6 (Development of business specific projections) Newcastle and CRU,
with Atkins advice on policy and ops
Task 7 (Putting UKCIP08 in context) CRU, Newcastle and OUCE
Task 8 (User guidance) Atkins, Tyn@UEA, Futerra
Task 9 (Pilot studies) Atkins, Newcastle, OUCE, Tyn@UEA
Task 10 (Phase 3 programme) Atkins, supported by all
Task 11 (Best Practice Guidance for FCERM) Newcastle and Atkins, with
CRU
Task 12 (Awareness raising events) Atkins, key experts, Futerra (perhaps
as an option as EA are quite specific here)
Task 13 (Training events) Atkins and Futerra
Note that Futerra is a communications consultancy, specialising in
sustainability, who will input on workshops and on the guidance
documents.
I'll be in touch again early next week.
Best wishes,
Geoff
Geoff Darch
Senior Consultant
Water and Environment
ATKINS
Broadoak, Southgate Park, Bakewell Road, Orton Southgate, Peterborough,
PE2 6YS, UK
Tel: +44 (0) 1733 366969
Fax: +44 (0) 1733 366999
Mobile: +44 (0) 7834 507590
E-mail: geoff.darch@atkinsglobal.com
Web: [1]www.atkinsglobal.com/climate_change
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