BBP FI Period-End Activities

FACT >> Forward
Fertilizers and Chemicals Travancore Ltd

Udyogamandal, Cochin, India
BUSINESS BLUEPRINT
FI – Period end Activities
SAP ECC 6.0
Document Version 1.0

BUSINESS BLUEPRINT
SAP ECC 6.0
Version NN.rr1.0
June 2009
SAP India Pvt Ltd

Notice
This is a controlled document. Unauthorised access, copying, replication or usage

for a purpose other than for which it is intended, are prohibited.
All trademarks that appear in the document have been used for identification
purposes only and belong to their respective companies.
FI – Period end Activities SAP Customer Confidential

i
Document Release Note
Notice No.: 1.1
Customer: FACT Ltd
Project: FACT >> Forward
Document details
Name Version no. Description
FI – Period-end Activities 1.0 SAP ECC 6.0 Business Blueprint for the
process, FI – Period-end Activities
Revision details
Action taken Previous New page Revision description

(add/del/change) page no. no.
Change Register serial numbers covered:
The documents or revised pages are subject to document control.
Please keep them up-to-date using the release notices from the distributor of the document.
These are confidential documents. Unauthorised access or copying is prohibited.
Approved by: Authorised by:
Date: Date:

ii
Document Revision List
Customer: FACT Ltd
Project: FACT >> Forward
Document Name: SAP Business Blueprint for FI – Period end closing
Release Notice Reference (for release)
Rev. Revision Revision description Page Previous Action Addenda / Release

No. date no. page no. taken New page notice
reference

iii
About this Document
Purpose
This document depicts the SAP enabled TO-BE version of the business process of FACT under
reference. The document contains how the process under reference will be handled in the TO-BE SAP
scenario along with the business benefits and organisational changes required to implement the SAP
enabled business processes. The document also highlights customisation requirement as applicable
and covers the reporting requirements of FACT with respect to the process under reference.
These are evolved based on the detailed study of the business processes and functions of FACT and
with the inputs from the series of Business Blueprint Workshops conducted for this purpose.
Intended Users
This document will help:
 The team of FACT to understand and approve the requirements and design of the proposed
application, as adequate for meeting its stated business needs
 The SAP team to design and develop the application using the requirements as the basis, as
well as to plan and manage all project resources thereof.
 The acceptance testing team to develop test data and to test the application
 The maintenance and support team to understand all aspects of the process, application, and
maintain it.
Organization of the Document

Information in this manual has been organised as follows:
Table 1: Organisation of this document
Chapter Description
Chapter 1 Business Process Introduction & Overall business requirements
Chapter 2 Business Process in SAP
Chapter 3 Changes to Existing Organization & Improvements
Chapter 4 Process steps not covered in SAP (GAPS and Solutions)
Chapter 5 Master Data and Master Records
Chapter 6 Integration/Interface Considerations
Chapter 7 Reporting Considerations
Chapter 8 Development Considerations (FRICEW objects)
Chapter 9 Authorisation Roles
Chapter 10 Data Migrations

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References
 N.A.
How to Use this Document

All users of this document should carefully read it, and ensure the following:
 All requirements have been listed and detailed
 Functionality described in this document is clear and unambiguous.
Note: It is essential that problems with the basic structure of the proposed software be identified as early as
possible, before this document is finalised and signed-off. It may be difficult to incorporate changes to overcome
shortcomings later.
Change Management
Changes to this document, after it has been accepted and signed-off, will be through appropriate
Change Management Procedures, as described in the contract.

v
Contents
1 BUSINESS PROCESS INTRODUCTION AND OVERALL BUSINESS REQUIREMENTS.............1
1.1 BUSINESS PROCESS OVERVIEW................................................................................................ 1
1.2 BUSINESS DRIVERS.................................................................................................................. 1
1.3 BUSINESS PROCESS DESCRIPTION........................................................................................... 1
1.4 BUSINESS UNIT APPLICABILITY.................................................................................................. 4
1.5 REQUIREMENTS SUMMARY....................................................................................................... 4
2 BUSINESS PROCESS IN SAP....................................................................................................................6

2.1 KEY DESIGN DECISIONS........................................................................................................... 6
2.2 FI_PA_8.10 UPDATE EXCHANGE RATES...................................................................................6
2.3 FI_PA_8.20 OPEN AND CLOSE POSTING PERIOD......................................................................6
2.4 FI_PA_8.30 FOREIGN CURRENCY REVALUATION.......................................................................7
2.5 FI_PA_8.40 CARRY FORWARD AP / AR BALANCES...................................................................7
2.6 FI_PA_8.50 CARRY FORWARD GL BALANCES..........................................................................8
2.7 FI_PA_8.60 ASSET YEAR END CLOSING...................................................................................8
2.8 FI_PA_8.70 ASSET FISCAL YEAR CHANGE...............................................................................9
2.9 SYSTEM CONFIGURATION CONSIDERATIONS..............................................................................9
3 CHANGES TO EXISTING ORGANISATION.......................................................................................12

3.1 KEY PROCESS CHANGES........................................................................................................ 12
3.2 DESCRIPTION OF IMPROVEMENTS........................................................................................... 12
4 PROCESS STEPS NOT COVERED IN SAP...........................................................................................13

4.1 FUNCTIONAL DEFICITS AND APPROACH TO COVERING THE FUNCTIONAL DEFICITS.......................13
5 MASTER DATA AND MASTER RECORDS..........................................................................................14

5.1 KEY MASTER DATA REQUIREMENTS FOR THE PROCESS...........................................................14
5.2 KEY MASTER RECORDS REQUIREMENT FOR THE PROCESS......................................................14
6 INTEGRATION/INTERFACE CONSIDERATIONS.............................................................................15
6.1 INTEGRATION CONSIDERATIONS.............................................................................................. 15
6.2 INTERFACE CONSIDERATIONS.................................................................................................. 15
7 REPORTING CONSIDERATIONS..........................................................................................................16
7.1 SAP STANDARD REPORTS...................................................................................................... 16
7.2 CUSTOM REPORTS................................................................................................................. 16
8 DEVELOPMENT CONSIDERATIONS...................................................................................................18
9 AUTHORISATION ROLES......................................................................................................................19
10 DATA MIGRATION...................................................................................................................................20
The total number of pages in this document, including the cover page, is 30.

vi
List of Abbreviations
Table 2: Abbreviations and Acronyms
Abbreviation/
Expansion
Acronym
ABAP Advanced Business Application Programming
BI Business Intelligence
CALM Container and Logistics Management
CIN Country India Version
CO Controlling
FI Financial Accounting
GUI Graphical User Interface
HR Human Resources
MM Materials Management
PM Plant Maintenance
PP Production Planning
PS Project Systems
SAP Systems Applications and Products in Data Processing
SD Sales and Distribution
XI Exchange Infrastructure
FACT The Fertilizers And Chemicals Travancore Ltd
CD Cochin Division
UD Udyogamandal Division
PD Petrochemical Division

vii
1 Business Process Introduction and
Overall Business requirements
1.1 Business Process Overview
Closing operations are periodic tasks and can be subdivided in FI as follows:
 Day-end closing
 Month-end closing
 Year-end closing
The closing operations component helps you prepare and carry out the activities required for day-
end, month-end, and year-end closing. For this purpose, the system provides a series of standard
reports that you can use to generate evaluations and analyses directly from all of the posted account
balance. The system helps you carry out the following:
 Creating the balance sheets and P&L statements
 Document the posting data
No additional postings are required for day-end closing.

You can use the following evaluations for day-end closing and for documenting the posting data:
 Compact-Document journal
 Evaluation of the documents that have not been posted
To carry out the closing operations in G/L accounting, you first need to carry out the closing
operations in the sub-ledger accounting areas you are using. These include:
 Accounts receivable and accounts payable accounting
 Inventory accounting
 Asset accounting
Year-end closing
 At the beginning of the new fiscal year, you open new posting periods and carry forward the
balances from the previous year.
The SAP System offers a range of reports with which you can carry forward balances into the new
fiscal year. During this process, the profit and loss accounts are carried forward to one or more
retained earnings accounts. The balances of the balance sheet accounts are simply carried forward
into the new fiscal year. You do not have to create special opening financial statements.
Any postings you make in the old fiscal year automatically adjust the relevant carry-forward balance.
You do not have to close the old fiscal year and carry out the closing postings before opening the
new fiscal year.
As with month-end closing, you can create all the external reports required, document the posting
data, and carry out the internal evaluations.
1.2 Business Drivers

The closing operations component helps you prepare and carry out the activities required for day-
end, month-end, and year-end closing.
1.3 Business Process Description

1.3.1 Day-End Closing
1.3.1.1 Currency Exchange rates

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Exchange rates for foreign currencies are updated in the system on daily basis. FACT will maintain
exchange rate on daily basis for the following currencies USD, EUR, CHF, JPY.
1.3.1.2 Fertilizer Monitoring System (FMS)

On daily basis FACT will enter the following quantitative details in FMS website for subsidy claim
generation. Cochin Division & Udyogamandal division having separate login for entering the details
listed below.
The following details / report required in the system for upload to FMS website.
1. Import Consignment for Raw Material (Rock Phosphate, Phosphoric Acid & Ammonia)
2. Domestic Purchase of Raw Material (Rock Phosphate, Phosphoric Acid & Ammonia)
3. High Sea Purchases of Raw Material (Rock Phosphate, Phosphoric Acid & Ammonia)
4. Import Consignment for Trading Materials Urea & MOP (Muriate Of Potash)
5. Domestic Purchase of Trading Materials Urea & MOP (Muriate Of Potash)
6. High Sea Purchases of Trading Materials Urea & MOP (Muriate Of Potash)
7. Raw Material received at plant from port
8. Production Details of Intermediaries (SFG) (Ammonia & Phosphoric Acid)
9. Production Details of Finished Goods (Ammonium Sulphate & Factomfos (NPK 20:20:0:13)
10. Dispatch Details of Finished Goods (Ammonium Sulphate & Factomfos (NPK 20:20:0:13)
11. Depot Receipt of Finished Goods (Ammonium Sulphate & Factomfos (NPK 20:20:0:13)
12. Depot sale of Goods (Ammonium Sulphate & Factomfos NPK 20:20:0:13, Urea & MOP)
13. Dealer-wise sale of Goods (Ammonium Sulphate & Factomfos NPK 20:20:0:13, Urea & MOP)
14. Goods moved from UD plant to Kalamasery Rail point – for calculating freight subsidy
1.3.2 Month-End Closing
1.3.2.1 Open and Close Posting Periods

Close Accounts Receivable, Accounts Payable and Asset sub-systems from posting into prior
period; New accounting period is starting. No more A/P, A/R, MM or Asset postings can be made
to the previous period. New accounting period is open for posting so that transactions can be
processed.
1.3.2.2 Foreign Currency Revaluation

The total difference of all the open account items is posted to a balance sheet adjustment account,
thereby retaining the original account balance. The gains or losses from exchange rate fluctuations
from the valuation are entered as offsetting entries in separate expense and revenue accounts for
exchange rate differences.
1.3.2.3 Subsidy Accounting
1.3.3 Year-end Closing

1.3.3.1 Carry Fowrard AP / AR Balances
The balances of the previous year are carried forward to the new year. When posting into a previous
year, the system carries forward the balance automatically. This is independent of whether the
program has already run or not. “posting to a previous year” means that the posting date of the
document has an earlier year than the entry date. SAP recommends that the program is run at the
beginning of the new fiscal year. If the program is already run at the end of the last fiscal year,
postings which are posted after this to the last fiscal year, do not result in automatic adjustment of

2
the balance carried forward because it is not a “posting to a previous year". In such a case, it is
necessary t let the program run again after these postings to carry forward the postings entered later.
The program can be started as often as desired. Nevertheless, you can post to the new year if the
program has not yet run. When posting, the accounts, however, with a balance carried forward of
greater than zero are opened. Postings in the previous year do increase this balance carried forward,
but do not carry forward the total of the items already posted in the old year to the new year; the
balance carried forward only has the items posted by the new year into the previous year, but not the
items posted in the previous year itself.
1.3.3.2 Carry Fowrard GL Balances
This program is used to carry forward the balances of the general ledger or another ledger to the
new fiscal year. The program can be run multiple times.
Normally, the program does not need to be run more than once, since postings to the previous fiscal
year are automatically carried forward to the current fiscal year, if the balance carry forward program
has already been run.
Generally, the balance is carried forward as follows:
 Balance sheet accounts are transferred with all additional account assignments.
 P&L accounts are carried forward to the retained earnings account. Additional account
assignments are not transferred. The transaction currencies are not transferred and are
totaled in the local currency.
Balance sheet accounts have balances for the new year and P/L account balances have been posted
into retained earnings. Retained earnings account will get a 'ghost posting' to represent the earnings
for the year.
1.3.3.3 Year-end Closing Asset Accounting
Year-end closing in FI-AA blocks the values of previous fiscal years against a recalculation of the
depreciation. This ensures that the balanced values of the fixed assets cannot be changed
retrospectively. It is therefore essential for your financial reporting that you execute this program.
Before you execute the fiscal year change in FI-AA, you must have completed the following:
1. Adjustment postings during year-end closing
2. Settle all assets under construction that were completed in the fiscal year you want to close
3. Any depreciation simulations and adjustments to depreciation records for asset acquisitions in
the fiscal year to be closed.
4. Depreciation postings for the final period of the fiscal year to be closed
5. Fiscal year change
You have to carry out the year-end closing as background processing for performance reasons. Start
the report, therefore, as a background job (in the selection screen for the report: Program  Exec. in
background). You can carry out test runs with fewer than 1000 assets in the foreground.
1.3.3.4 Asset Fiscal Year Change

Use this procedure to carry forward all assets into the new fiscal year. From the system point of view,
a fiscal year change is the opening of a new fiscal year in asset accounting for a company code. Once
a fiscal year change takes place, the asset values from the previous fiscal year are carried forward

3
automatically and cumulatively into the new fiscal year. Do remember that no business transactions
for assets can be posted in a new fiscal year before the fiscal year change takes place. Moreover,
even the fiscal year change has already done, asset can still be posted in the old fiscal year. What
happen is, the system automatically corrects any values that are affected by postings from the past
fiscal year.
Please do note of this requirement for fiscal year change: “The second prior fiscal year should be
closed”. For example, new fiscal year is 2010. As a requirment, fiscal year 2008 should be closed first
before you run Fiscal Year change (AJRW).
1.4 Business Unit Applicability

This process is applicable to all the business units maintaining main cash imprest.
Table 3: Applicable Business Units
No Applicable Business Units Remarks
1 Head Office
2 Cochin Division
3 FEW
4 Marketing Division
5 Udyogamandal Division
6 Petrochemical Division
7 FEDO
1.5 Requirements Summary

Table 4: Functional Requirements
No Requirements
1 N.A.
Table 5: Reporting Requirements
No Requirements
MIS Reports, including Cost of Production Statements etc as per formats attached with our letter
1 dated 13.07.09.
Stock and Debtors Statement for submission to Bank etc as per formats attached with our letter
2 dated 11.07.09.
3 All reports required for uploading in FMS in specified format
4 Balance Sheet / P&L account as per Statutory formats with all facilities of IFRS
5 Cost Audit Records/Reports etc as per formats attached with our letter dated 16.07.09.
6 Consolidated Salary Report as per format for the month and cumulative

4
Reports and details for excise return—ER1, ER6, ER4, ER5,ER6,ER7,Annexure 19( for exports),
Annexure II ( Stock statement of Raw material)etc as per formats attached with our letter dated
7 13.07.09.
8 Details for VAT Returns etc as per formats attached with our letter dated 13.07.09.
9 TDS returns etc as per formats attached with our letter dated 13.07.09.
Service Tax, Works Contract and Income Tax (Form 16) etc and other reports as per our letter
10 dated 11.07.09, 13.07.09 and 16.07.09.
Table 6: Statutory Requirements
No Requirements
Submission of Excise returns
1
Submission of Income Tax returns
2
Submission of Service tax returns.
3
Submission of Sales tax \ VAT Returns.
4
Generation of TDS certificates.
5

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2 Business Process in SAP
2.1 Key Design Decisions
Key decisions that impact process design have been identified as follows:
Table 7: Key Design Decisions
No Design Decision Description
1 Exchange Rate Updation Work list will be created to update exchange rates
2.2 FI_PA_8.10 Update Exchange Rates
2.2.1 SAP Process steps with transaction Codes

Table 8: SAP Process Steps with Transaction Codes (Update Exchange Rates)
Business Process Description SAP Transacti S/W/E/

Process Module on Code M*
Step
Get exchange FI_PA_8.10.10 Get exchange rate daily from N.A. N.A. M
rate from bank
bank
Enter FI_PA_8.10.20 Exchange rates are entered SSAP FI S

Currency to SAP through work list S_B20_880
M*
Exchange 00153 or
Rates using a TCURMNT
Work list
S – Standard W – Workaround E – Enhancement (No modifications to SAP code) M – Not in SAP/Manual
2.3 FI_PA_8.20 Open and Close Posting Period

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Table 9: SAP Process Steps with Transaction Codes (Open & Close Posting Period)

Step
Open posting FI_PA_8.20.10 New accounting period is SAP FI OB52 S

period open for posting so that
transactions can be
processed.
Close posting FI_PA_8.20.20 Previous accounting period is SAP FI OB52 S

period closed for posting so that
transactions can be
processed.
2.4 FI_PA_8.30 Foreign Currency Revaluation

Table 10: SAP Process Steps with Transaction Codes (Foreign Currency Revaluation)

Step
Foreign FI_PA_8.30.10 Foreign currency transactions FI FAGL_FC_V S

currency are valuated at the current AL
revaluation exchange rate. – Test Run
Analyse FI_PA_8.30.20 Analyse the entries M

entries
Foreign FI_PA_8.30.30 Foreign currency transactions FI FAGL_FC_V S

currency are valuated at the current AL
revaluation exchange rate. – Production
Run
2.5 FI_PA_8.40 Carry Forward AP / AR Balances

7
Table 11: SAP Process Steps with Transaction Codes (Carry Forward AP / AR Balances)

Step
Carry Forward FI_PA_8.40.10 Carry the A/P & A/R balances FI F.07 S
Receivables/P into the new fiscal year.
ayables Vendor AND Customer
balances have been carried
into the new year – Test Run

entries
Carry Forward FI_PA_8.40.30 Carry the A/P & A/R balances FI F.07 S
Receivables/P into the new fiscal year.
ayables Vendor AND Customer
balances have been carried
into the new year –
Production Run
2.6 FI_PA_8.50 Carry Forward GL Balances

Table 12: SAP Process Steps with Transaction Codes (Carry Forward GL Balances)

Step
Balance Carry FI_PA_8.50.10 Carry forward the balances of the FI FAGLGVTR S

Forward general ledger or another ledger
to the new fiscal year – Test Run

entries
Balance Carry FI_PA_8.50.30 Carry forward the balances of the FI FAGLGVTR S

Forward general ledger or another ledger
to the new fiscal year –
Production Run
2.7 FI_PA_8.60 Asset Year End Closing

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Table 13: SAP Process Steps with Transaction Codes (Asset Year End Closing)

Step
Execute FI_PA_8.60.10 Execute year end closing FI AJAB S

Asset Year programme in background – Test
End Closing Run.
Analyse FI_PA_8.60.20 Analyse the entries FI SM37 S

entries
Execute FI_PA_8.60.30 Execute year end closing FI AJAB S

Asset Year programme in background –
End Closing Production Run
2.8 FI_PA_8.70 Asset Fiscal Year Change

Table 14: SAP Process Steps with Transaction Codes (Asset Fiscal Year Change)

Step
Execute FI_PA_8.70.10 Execute Asset Fiscal Year FI AJRW S

Asset Fiscal Change Programme - Test
Year Change Run
Programme -
Test Run
Analyse FI_PA_8.70.20 Analyse the entries FI SM37 S

entries
Execute FI_PA_8.70.30 Execute Asset Fiscal Year FI AJRW S

Asset Fiscal Change Programme -
Year Change Production Run
Programme -
Production
Run

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2.9 System Configuration Considerations
2.9.1 Define Work list for Exchange Rate Entry
In this process step, you create a worklist and/or define the worklists for entry and editing of
exchange rates. Users receive authorization to enter exchange rates at the worklist level.
It is possible for two or more users to edit two or more worklists in parallel, as the lock applies at the
worklist level during editing. You can assign each combination of exchange rate type, from and to
currencies to one worklist only.
Activities
1. To create a new worklist, go into change mode and choose New entries.
2. Enter a worklist and a short description. You can assign a maintenance interval to the
worklist (for example, every five days) and a tolerance limit. If you do not enter a tolerance
limit, the system does not perform a tolerance check.
3. Save your entries.
FACT company code 1000 will maintain one work list as FACT for exchange rate maintenance
intervance given as DAILY.
2.9.2 Assign Exchange Rates to Work List

In this process step, you assign exchange rates to a worklist. You can assign all exchange rates to a
worklist that are to be entered at the same intervals and linked to the same authorizations.
Activities
2. To assign an exchange rate to a worklist, go into change mode and choose new entries.
2. Enter the exchange rate type, the from and to currency and the required worklist.
3. In the rate field, specify whether the rate is to be entered as a price or as a quantity.
4. Save your entries.
FACT will assign the listed currencies to the work list FACT.
3. USD
4. EUR
5. CHF
6. JPY
2.9.3 Define Variant for Open & Close Posting Periods

In this activity, you can define variants for open posting periods. In the standard setting, a separate
variant for posting periods is defined for every company code. The name of this variant is identical to
the company code name.
Variant 1000 will create for FACT company code 1000.
2.9.4 Open and Close Posting Periods

In this activity, you can specify which periods are open for posting for each variant. You have two
time intervals (time period 1 and time period 2). In each interval, specify a period lower limit, a
period upper limit, and the fiscal year. You close a period by selecting the period specifications so that
the period to be closed does not fall within them.

10
Specify G/L account numbers for your specifications. You define the permitted posting periods for the
subledger accounting accounts using the relevant reconciliation accounts. To do this, specify the
account type for the subledger accounting, such as D or K, and the relevant reconciliation account.
There must be a minimum entry for each variant. This entry must have + in column K, and the
columns From Account and To Account must not contain entries. In the columns for the posting
periods, specify the periods you want to always be open in this variant. With further entries, you
define more specifically which periods are to be open for which accounts.
Activities
7. Specify the periods permitted for posting.
2. First enter the periods permitted for posting for all variants (minimum entry).
3. Then add entries for account types or account areas if the periods are to be further
restricted for specific accounts.
8. In addition, enter an authorization group for each time period 1 in order to limit user access.
2.9.5 Assign Variants to Company Code

In this activity, you make the specification that is necessary to be able to work in several company
codes with the same variant for open posting periods. For this reason, you assign the same variant
key to the company codes you want to group together. Assign the same variant to the corresponding
company codes.
In FACT posting period variant 1000 assigned to company code 1000.

11
3 Changes to Existing Organisation
3.1 Key Process Changes
Key process changes have been identified as follows:
Table 15: Key Process Changes
Process Change
OLD METHOD NEW METHOD
1 Exchange rate updation not possible On daily basis exchange rate can be updated in the
system. System will by default take the exchange rate
from exchange rate table for creating purchase order,
sales order & accounting entry purposes.
2 After balance sheet finalisation New year beginning GL opening Balances (Balance Sheet
GL) are carry forward to new fiscal year. System
balances are transferred to new fiscal
automatically corrects any values that are affected by
year
postings from the past fiscal year.
3 After balance sheet finalisation New year beginning Vendor & Customer opening
balances are transferred to new fiscal Balances are carry forward to new fiscal year. System
automatically corrects any values that are affected by
year
postings from the past fiscal year.
4 After balance sheet finalisation New year beginning Asset balances are carry forward to
individual asset balances are new fiscal year. System automatically corrects any values
transferred to new fiscal year that are affected by postings from the past fiscal year.
3.2 Description of Improvements

Table 16: Process Improvements
No Process Improvement Description
1 Open / Close Posting Period After finalisation FI posting period can be closed for
making entries.
2 Exchange Rate Updation Table While creating foreign currency transactions system will
propose the exchange rate from the exchange rate table

12
4 Process steps not covered in SAP
4.1 Functional deficits and approach to covering the functional
deficits
Table 17: Approach to Cover Functional Deficits
No Functional Deficit Importance Approach to covering Functional

(H/M/L)* Deficit
1
N/A N/A
*High/Medium/Low

13
5 Master Data and Master Records
5.1 Key Master Data Requirements for the process
N.A.
5.2 Key Master Records Requirement for the process

N.A.

14
6 Integration/Interface Considerations
6.1 Integration Considerations
N/A
6.2 Interface Considerations
External interfaces identified for this process are as follows:
Table 18: Interface Considerations
External Interfaces identified with Reference if any
N/A N/A

15
7 Reporting Considerations
7.1 SAP standard Reports
The following standard reports relevant to the process are available in SAP:
Table 19: SAP Standard Reports
No Report Name Transaction Description

Code
1 Sales Tax Register J1I2 Sales Tax Register for a given period
2 TDS Certificate J1INCERT TDS Certificate Print-out
3 Cenvat Register J2I9 Cenvat Register
4 RG1 Register J1I5 RG1 Register
5 Excise Register Extraction J2I5 1. RG23A Part I & Part II
2. RG23C Part I & Part II
3. PLA Register
4. RG1 Register
6 Print Excise Registers J2I6 1. RG23A Part I & Part II
2. RG23C Part I & Part II
3. PLA Register
4. RG1 Register
7 Quarterly TDS Return J1INQEFILE Quarterly TDS Return (India)
8 Service Tax Report RFUMSV52 Service Tax Register for a given period
9 Open & Close Posting OB52 Open & Close Posting Period
Period
10 Update Exchange Rate OB08 Update Exchange Rate
7.2 Custom Reports

Table 20: Custom Reports
No Report Name Transaction Description

Code

16
1 Service Tax Report ZFI_STAX Service Tax Report1
2 VAT Return ZFI_VAT VAT Return for a given period
3 WCT Report ZFI_WCT WCT Report

17
8 Development Considerations
The developments identified for this process are as follows:
Table 21: Development Considerations
No Object Description F/R/I/C/E/W** FS Ref.*
1 TDS Certificate ZFI_TDS F TDS Certificate
Functional Specification Reference
** F – Forms, R – Reports, I – Interfaces, C – Conversion, E – Enhacements, W – Workaround

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9 Authorisation Roles
The roles, transactions and nature of authorization for the process have been identified as follows:
Table 22: Authorisation Rules
No Role Description Transaction Create/Change/

Code Display
1 Manager (Finance) GL Master / Asset Master / FS00, FK01, Create/Reverse/Dis

Vendor Master / Customer Master FD01 & AS01 play
Creation
2 Manager (Finance) Open & Close Posting Period OB51
3 Manager (Finance) Year-end Balances Carry Forward AJAB, AJRW,

F.16 & F.07
4 Manager (Finance) Exchange Rate Updating Create/Reverse/Dis

_B20_8800015 play
3 or TCURMNT
Note: Detailed roles and authorizations will be prepared subsequently as Authorization matrix

19
10 Data Migration
N.A.

20

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FACT >> Forward

Fertilizers and Chemicals Travancore Ltd

SAP ECC 6.0

Document Version 1.0

SAP India Pvt Ltd

This is a controlled document. Unauthorised access, copying, replication or usage

FI – Period end Activities SAP Customer Confidential

Notice No.: 1.1

Customer: FACT Ltd

Project: FACT >> Forward

Name Version no. Description

Action taken Previous New page Revision description

Change Register serial numbers covered:

The documents or revised pages are subject to document control.

These are confidential documents. Unauthorised access or copying is prohibited.

Approved by: Authorised by:

FI – Period end Activities SAP Customer Confidential

Customer: FACT Ltd

Project: FACT >> Forward

Document Name: SAP Business Blueprint for FI – Period end closing

Release Notice Reference (for release)

Rev. Revision Revision description Page Previous Action Addenda / Release

FI – Period end Activities SAP Customer Confidential

Organization of the Document

Table 1: Organisation of this document

Chapter 1 Business Process Introduction & Overall business requirements

Chapter 2 Business Process in SAP

Chapter 3 Changes to Existing Organization & Improvements

Chapter 4 Process steps not covered in SAP (GAPS and Solutions)

Chapter 5 Master Data and Master Records

Chapter 6 Integration/Interface Considerations

Chapter 7 Reporting Considerations

Chapter 8 Development Considerations (FRICEW objects)

Chapter 9 Authorisation Roles

Chapter 10 Data Migrations

FI – Period end Activities SAP Customer Confidential

How to Use this Document

FI – Period end Activities SAP Customer Confidential

2 BUSINESS PROCESS IN SAP....................................................................................................................6

3 CHANGES TO EXISTING ORGANISATION.......................................................................................12

4 PROCESS STEPS NOT COVERED IN SAP...........................................................................................13

5 MASTER DATA AND MASTER RECORDS..........................................................................................14

FI – Period end Activities SAP Customer Confidential

ABAP Advanced Business Application Programming

CALM Container and Logistics Management

CIN Country India Version

GUI Graphical User Interface

SAP Systems Applications and Products in Data Processing

SD Sales and Distribution

FACT The Fertilizers And Chemicals Travancore Ltd

FI – Period end Activities SAP Customer Confidential

No additional postings are required for day-end closing.

1.2 Business Drivers

1.3 Business Process Description

1.3.1.1 Currency Exchange rates

FI – Period end Activities SAP Customer Confidential

1.3.1.2 Fertilizer Monitoring System (FMS)

1.3.2 Month-End Closing

1.3.2.1 Open and Close Posting Periods

1.3.2.2 Foreign Currency Revaluation

1.3.2.3 Subsidy Accounting

1.3.3 Year-end Closing

FI – Period end Activities SAP Customer Confidential