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Subject: Supply of Ammonia Liquor for unit no. 8&9 of HTPS Kasimpur
1.4 After clicking the „Pay offline‟ option, the bidder shall be redirected to the relevant page of Terms and conditions. The
bidder shall read the Terms and conditions before proceeding to fill in the Bidding fee EMD offline payment details.
After entering and saving the Bidding Fee and EMD details, the bidder shall click “Encrypt & Upload” option given in
the offline payment details form so that “Bid Document Preparation and Submission” window appears to upload the
documents as per technical (Fee details, Qualification details, Bid Form and Technical Specification details) and
financial (Bid Form and Price Schedule/BOQ) schedules/packets given in the bidding details. The details of the
Demand Draft or any other accepted instrument which is to be physically sent in the original before opening of
technical bids, should tally with the details available in the scanned copy and the data entered during with submission
time otherwise the bid submitted shall not be accepted.
1.5 Next, the bidder should upload the Technical Bid Documents for fee details (Bidding fee and EMD), Qualification
details as per PQC, and Financial Bid documents as per BOQ of bidding document. Before uploading, the bidder has
to select the relevant Digital signature Certificate. They may be prompted to enter the digital signature Certificate
password, if necessary. For uploading, the bidder should click “Browse” button against each document label in
Technical and Financial schedules/packets and then upload the relevant PDF/XLS files already prepared and stored
in the bidder's computer.
1.6 The Bidder shall click “Encrypt” next for successfully encrypting and uploading of required documents. During the
above process, the bid documents are encrypted/ locked electronically with the DSC‟s of the Bid openers to ensure
that the bid documents are protected, stored and opened by concerned bid openers only.
1.7 After successful submission of bid documents, a page giving the summary of bid submission will be displayed that the
process of e- bid submission is completed. The bidder can take a printout of the summary using the “print” option
available in the window as an acknowledgement for future reference.
1.8 Purchaser reserves the right to cancel any or all Bids without assigning any reason.
1.9 The Bidders are advised to upload the scanned documents with minimum of 150 dpi scanner to ensure readable
uploaded e- Bids.
2. Deadline for Submission of E-Bids:
2.1. E-Bids (Technical and Financial) must be submitted by the bidders at e-procurement website http://etender.up.nic.in
not later than 16:00 Hours on due date of Part-I.
2.2. The Purchaser may‟ at this discretion extends this deadline for submission of bids by amending the bid documents.
3- Late Bids
3.1 The server time indicated in the Bid Management window on the e-procurement website http://etender.up.nic.in will be
the time by which the bid submission activity will be allowed till the permissible date and time schedule in the bidding.
Once the bid submission period is over, the bidder cannot submit their bid. Bidder has to start the Bid Submission well in
advance so that the submission process is completed within the scheduled period, failing which; it shall be the bidder’s
responsibility.
4- Withdrawal and Resubmission of E-Bids
4.a At any point of time, a bidder may withdraw their bid submitted online before the bid completion of bid submission
period. For withdrawing, the bidder shall first log in using their login id and password and subsequently by their Digital
Signature Certificate on the e-procurement website http://etender.up.nic.in. The bidder shall then select “My Bids”
option in the Bid Submission menu. The page listing all the bids submitted by the bidder shall be displayed. Click
“View” to see the details of the bid to be withdrawn. After selecting the “Bid Withdrawal” option, the bidder has to click
“Yes” to the message “Do you want to withdraw this bid?” displayed in the Bid Information window for the selected
bid. The bidder also has to enter the reason for withdrawing the bid and upload the same for withdraw before clicking
the “Submit” button. The bidder has to confirm again by pressing “Ok” button before finally withdrawing their selected
bid.
4.b The bidder has to request the purchaser with a letter, attaching the proof of withdrawal and submission of bid
security/EMD in the office of purchaser for taking back the bid security/EMD as per the manual procedure.
4.c No bid may be withdrawn in between the period fixed for submission of bids and the period of expiry. Withdrawal of a
bid during this interval may result in the Bidder’s forfeiture of their bid security.
4.d The bidder can resubmit their bid as and when required till the scheduled bid submission end date and time. The bid
submitted earlier will be replaced by the new one. The bid security submitted by the bidder earlier will be used for
revised bid and the new bid submission summary generated after the successful submission of the revised bid will be
considered for evaluation purposes. For resubmission, the bidder shall first log in using their Login id and Password
and subsequently by their Digital Signature Certificate on the e-procurement website http://etender.up.nic.in.
The bidder should then select “My Bids” option in the Bid Submission menu. The page listing all the bids submitted by the
bidder will be displayed. Click “View” to see the details of the bid to be resubmitted. After selecting the “Bid
Resubmission” option, click “Encrypt & Upload” to upload the revised bid documents by following the methodology
provided in clauses 1.4 to 1.7. 4.5 The bidders can submit their revised bids as many times as possible by up loading
their bid documents within the schedule period for submission of e-bids.
4. No bid can be resubmitted subsequently after the period for submission of bids is over.
5- Bidders are advised to study the bid Document carefully. Submission of bids against the tender notice shall be deemed
to have been done after careful study and examination of the procedures, terms and conditions stipulated in the bid
Documents with full understanding of its implications.
6- The bid document is available at e-procurement website http://etender.up.nic.in. Interested bidders may view, download
the bidding document, seek clarification and submit their bid online up to the prescribed date and time through
uploading on e-procurement website http://etender.up.nic.in.
7- The bidders are required to submit the cost of bidding document (Tender cost) and Bid security (EMD) directly in the
SBI bank, Kasimpur through RTGS/NEFT/BG in account of SAO, EPAD, UPRVUNL, Kasimpur, A/c no.
11264105069, IFSC code: SBIN0001364. The details of EMD and Tender Cost submitted shall be furnished by the
firm, duly filled and signed as per enclosed prescribed proforma (Annexure B) in part-I. If any Tenderers has not
submitted the Tender cost & Earnest money against the tender, then his bid Part-II (Price bid) shall not be opened
accordingly.
8- All the bids must be accompanied by details of Bid Security (EMD), cost of bidding documents (Tender cost) submitted
as stated above in Sl. No 7 in prescribed proforma. The scanned copy of Annexure B, Power of attorney must be up
loaded electronically alongwith all the bid documents. The original copy of Annexure B, Power of Attorney made in the
name of individual whom signed bid document digitally through DSC &Validity Commitment on non judicial stamp
paper of Rs. 10.00 each should be furnished to the office of Superintending Engineer (MMC), HTPS, Kasimpur before
opening of Part “A” of submitted bid, failing which the bid shall not be considered/ opened
9- The bids shall be electronically opened in the presence of bidder’s representatives, who choose to attend, at the
prescribed venue, date and time mentioned above.
10- The Purchaser reserves the right to cancel any or all the bids/annul the bidding process without assigning any reason
thereof.
11- In the event of date specified for bids opening, being declared a holiday then the bid shall be opened on next working
day at schedule time.
12- All the required documents shall be submitted/ uploaded by the bidder electronically in the PDF format. However, the
Financial Bid should be submitted in the XLS format.
13- Quantity as mentioned in e-Tender Notice is tentative and may vary up to any extent as per site requirement.
14- No deviation from the Technical specification & Technical Conditions shall be acceptable in bid.
4. TERMS OF PAYMENT: 100% payment through Proforma Invoice through RTGS which shall be Issued after receipt and check
of material at HTPS stores subject to prior submission of 2% amount of order value in the shape of BG/TDR/FDR/DAC of
scheduled bank valid for 18 months in favor of S.A.O. CFA&BO, HTPS, Kasimpur which will cover the security deposit
Note: Performa Invoice shall be required for readiness of payment. However, same shall be proceeded only after submission of
Security Deposit
2 The bidder should be “A Manufacturer / Authorized Dealer / reputed experience supplier In support of this
a documentary proof must be enclosed along with the offer in techno-commercial bid Part-I in the shape of
NSIC / SSI / DIC registration certificate of the manufacturer & in case dealer is participating in the tender on
behalf of the manufacturers then authorized dealer should ensure to provide the registration certificate of
manufacturer along with authorization letter in original from their manufacturer.
3 Tenderer should have adequate experience for the supply of tendered material / similar material. In this
context, the bidder shall submit the photo copy of past executed purchase orders for the supply of
tendered/similar material to NTPC/BHEL/UPRVUNL/ PSUs/ Govt. Deptt. of following values. These purchase
order should have been placed within last 07 (Seven) years of the date of publication of this tender.
(i) Three separate POs of 40% amount of the estimated cost of the tender.
OR
(ii) Two separate POs of 50% amount of the estimated cost of the tender.
OR
(iii) Single PO of 80% amount of the estimated cost of the tender.
Note: In case tenderer is an Authorized Dealer, purchase orders(s) placed on them or on their principal may be
considered.
4 The bidder must submit ‘Validity Agreement’ as per format enclosed on non-judicial stamp paper worth Rs.
10.00 with their addresses. Offer should be valid for a minimum period of 120 days from the actual date of
opening of BID PART- II.
5 Tenderers should be registered under GST and X-erox copies of their valid mandatory GST registration
certificate / other necessary relevant documents and latest ITR / PAN No. allotted in the name of the ‘Firm’ for
partnership firms or in the name of self or firm in case of proprietorship firms, should be enclosed in bid Part-I.
6 The bidder should submit Un-price Bid, as enclosed in Annexure-A, duly filled up and signed under seal along
with the Technical specification of the Items offered by the Firm.
7 Relation Certificate: The bidder shall submit relation certificate in prescribed format on firms letter head under
seal& duly singed, as mentioned in Annexure( C )
8 Inspection Clause : The bidder should confirm that-
The Material shall be got inspected before delivery at Firm’s Works by the representative of
Nigam/HTPS ,as well as after the receipt of material at https ,the Inspection / Lab testing of material shall
be carried out by the Quality assurance Committee at HTPS, Kasimpur at the time of delivery.
However UPRVUNL reserves the right to get the material tested at IIT lab, Kanpur /Shri Ram Test
house, Delhi, if required at UPRVUNL cost. The results indicated in this report shall be final and binding on the
supplier. However the sample of material for testing shall be drawn from the supplied material in presence of
firm’s representative and authorized representative of Nigam.If any discrepancy found in specification then
chemical at the time of supply than same will be replaced free of cost by supplier
Note:-1- Tender bid Part-I will be opened on its due date & time. If any Tenderers has not submitted the Tender cost & Earnest
money and other documents related to prequalifying conditions of the tender then his bid Part-II (Price bid) shall not be opened
accordingly.
Sl
No Description of Material Technical
Quoted/
. HSN Unit Qty Deviation, if
Regretted
CODE any
This Guarantee, made on the ………. Day of ………….. corresponding to Shak Sanvat ………… by ………………………………… (hereinafter
called “the Bank”) of the one part in FAVOUR OF S.A.O., CAF&BO, , HTPS, Kasimpur, Aligarh (hereinafter called “Nigam”) of the other part.
M/s. ……………………………. (Hereinafter referred to by “the contractor”) and the Nigam for the supply and or execute the works for supply of
………………………………………. against specification …………………………, the contractor has agreed to supply and/ or execute of the
Nigam …………… as detailed in the contract on the terms and conditions contained therein.
AND WHEREAS in accordance with the terms and conditions of the said contract, the Contractor has to deposit a bank guarantee in lieu of cash
deposit as aforesaid.
And Whereas the Nigam has agreed to accept a bank guarantee from the said Bank on conditions expressly that the Bank shall on demand from
the Nigam without demurrage pay to the Nigam the aforesaid sum of ………………… or such lesser sum as the Nigam may demand and the
amount so paid to the Nigam shall for all purposes serve as security deposit under the contract.
1. In consideration of the premises the Bank hereby undertake to pay to the Nigam on demand a some not exceeding …………………..without
demurrage and without requiring the Nigam invoke legal remedy that may be available to it to compel the Bank to pay the same or to compel
such performance by the Contractor.
2. This guarantee shall come into force from the date hereof and shall remain valid till the maintenance period as defined in the contract if,
however, the period of the contract is for any reason extended and if the Contractor fails to furnish a fresh or renewed guarantee for the extended
period, the Bank shall, not withstanding anything because hereof, pay to the Nigam the said sum of Rs. ……………… or such less sum as the
Nigam may demand to serve as security under the contract.
3. The guarantee contained shall not be affected by change in the constitution of the Bank or the Contractor.
4. The Nigam and the contractor will be at liberty to carry on any modification to the said contract during the terms of the said contract and any
extension thereof, notice of which modifications to the Bank is hereby waived.
5. The liability of Bank under the guarantee is restricted to Rs. …………………. The guarantee shall subject to the ……………of clause 2 above
remain in force till dated ………………….. unless claim or demand under this guarantee is filed against the Bank within six months from the date.
All the rights of the Nigam under this guarantee shall be forfeited and the Bank shall be released and discharged from all liability hereunder.
In witness whereof ……………….. for and on behalf of the Bank has signed this deed on the date first above written.
Witness:
1. Signed by
2.
FORM OF BANK GUARANTEE
To,
S.A.O., CAF&BO,
HTPS, Kasimpur,
U.P. Rajya Utpadan Nigam Ltd.,
Kasimpur, Aligarh
Sir,
WHEREAS M/s_____________________________________.a company incorporated under the Indian Companies Act, its registered office
at____________________________.a Firm registered under the Indian Partnership Act and having its business office
at__________________________________
Shri________________________________________.S/o______________________________resident of
__________________________carrying on business under the firm‟s name and________________________________________.style of
M/s______________________________.
at______________________Shri_______________________.S/o________________________.resident of,
M/s______________________________________.which is an undersigned partnership (herein after called the Tenderer) has/have in response
for_______________________offered to supply and or execute the works as contained in the Tenderer‟s Letter
No:_______________________.
AND WHEREAS the Tenderer is required to furnish you a Bank Guarantee for the sum of Rs________________________as Earnest Money
against the Tenderer‟s offer as aforesaid.
AND WHEREAS we _______________________(Name of Bank) have at the request of the Tenderer, agreed to give you the guarantee as
herein after contained.
Now, THEREFORE, in consideration of the promises we, the undersigned, hereby covenant that the aforesaid tender of tenderer shall remain
open for acceptance by you during the period of validity as mentioned in the tender or any extension thereof as you and the tenderer may
subsequently agree and if the tenderer shall, for any reason, back out, whether expressly or impliedly, from his said tender during the period of
its validity, or any extension thereof as aforesaid, we hereby guarantee to you the payment of the sum of Rs__________________________on
demand, not with standing the existence of any dispute between the UPRVUNL and the tenderer in this regard AND we hereby further agree as
follows:-
(a) That you may without affecting this guarantee grant time or other indulgence to or negotiate further with the tenderer in regard to the
conditions contained in the said tender and thereby modify these conditions or add there to any further conditions as may be mutually agreed
upon between you and tenderer.
(b) That the guarantee here in before contained shall not be affected by any change in the constitution of our Banl or in the constitution of the
Tenderer.
(c) That any account settled between you and the tenderer shal be conclusive evidence against us of the amount due here under and shall not
be questioned by us.
(d) That this guarantee commences from the date here of and shall remain in force till the tenderer, if his tender is accepted by you, furnishes the
security as required under the said specification and executes a formal agreement as there in provided or till four Months after the period of the
extended period of validity, as the case may be, of the tender, whichever is earlier.
(e) Not with standing anything contained above the liability of the guarantor here under is restricted to the said sum of Rs__________and this
guarantee shall expire on the _________________day________-of________________20___. Unless a claim under the guarantee is filed with
the guarantor with in 06 Months of such date, all claims shall lapse and the guarantor shall be discharged from the guarantee.
(f) The expressions „The Tenderer‟ and „The Bank‟ the „UPRVUNL‟ here in used shall unless such interpretation is repugnant to the subject or
context, include their respective successors and as signs.
Yours faithfully,
(On a non-judicial stamp of Rs. 10/-)
AGREEMENT
Tender Invited By : The Executive Engineer, Electricity Purchase Division, ‘C’ TPS, Kasimpur
Tender for : ------------------------------------------------------------
Tender Notice No : ----------------------------------------------------------------
Opening Date : Part-I ------------------------------- --------------
Name of Tenderer : -----------------------------------------------------------------
IN CONSIDERATION Of the U.P. Rajya Vidyut Utpadan Nigam Ltd. having, treated the tenderer to be an eligible person whose tender
may be considered, the tenderer hereby agrees to the conditions that the proposal in response to the above invitations shall not be withdrawn
within 120 Days from the actual date of opening of tender price bid (Part-II), also to the condition that if there after the tenderer does withdraw
his proposal within the said period, the earnest money deposited by him may be forfeited by the U.P. Rajya Vidyut Utpadan Nigam Ltd. on the
discretion of the later.
1.
2.