User Manual

HCM

USER MANUAL

Human Capital Management

Hiring Action

WEST BENGAL STATE ELECTRICITY TRANSMISSION COMPANY LTD

By

TATA CONSULTANCY SERVICES LTD

VERSION: 1.0

TCS Limited TCS Client Confidential Page 1 of 16

© TCS Limited, 2007, All Rights Reserved.
This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

DOCUMENT HISTORY
Project Name Document Name Document Location
WBSETCL User Manual

Version Document Name Date Author Reviewed By

1.0 User Manual – HCM - 08- Sauhom
Hiring Action May- Chatterjee
2019

TCS Limited TCS Client Confidential Page 2 of 16

© TCS Limited, 2007, All Rights Reserved.
This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

TABLE OF CONTENTS

PAGE
PURPOSE ......................................................................................................................................................................4
SAP EASY ACCESS .....................................................................................................................................................4
DRAG & DROP METHOD ..................................................................................................................................................4
THROUGH MENU BAR ......................................................................................................................................................4
NAVIGATION IN THE WORKPLACE MENU .........................................................................................................................5
REINSTATEMENT ACTION .....................................................................................................................................6
PROCESS - 1......................................................................................................................................................................7

TCS Limited TCS Client Confidential Page 3 of 16

© TCS Limited, 2007, All Rights Reserved.
This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

Purpose
This document aims at providing the new users a familiarization with the SAP Screens in R/3
system and to help them perform all the desired processes in the HCM Module.

SAP Easy Access

The SAP Easy Access can be set up to show the user specific menu. This menu contains only
those items such as transactions, reports, web addresses etc. that are needed to perform the user
specific tasks. The system administrator will do this set up; thereafter whenever a user logs on to
the SAP system, he will see the menu specific to his user id.

If you have not been assigned a user menu then you can navigate through SAP standard menu to
perform your tasks. Select Menu → SAP Standard Menu to view the standard menu options.

You can also create a favorite list containing the transactions, reports, files etc. that you would be
using frequently.

You can add items to your favorites list using the Favorites menu option or by simply dragging &
dropping them with the mouse or by using the menu bar.

Drag & Drop Method

Select an executable menu item using the mouse, and keep the mouse button pressed. Drag the
item to the desired position in your favorites list, and release the mouse button. The new item
appears below the position where you dropped it.

Through Menu Bar

Select an executable item in the user menu.

Choose Favorites → Add.
The new item appears at the end of your list.

After addition of T Codes in Favorites, screen displays the SAP standard menu along with added
favorites as shown below

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© TCS Limited, 2007, All Rights Reserved.
This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

Navigation in the Workplace Menu

You can expand and collapse menus in the navigation area by choosing the dropdown arrow to
the left of the menu items, as shown in the example below:

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This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

To open an application in the navigation area:

 Double-click its node, or
 Choose Enter, or
 Choose Edit → Execute

HIRING ACTION
A. Open the SAP Log On pad, give your user ID and password and then click on “Enter”
button.

B. The next screen will be as below

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© TCS Limited, 2007, All Rights Reserved.
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You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

Process - 1

Now Go to SAP Easy Access & give T-Code PA40 to run Hiring Action.

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© TCS Limited, 2007, All Rights Reserved.
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You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

In the following Screenshot Input Fields are

1. Personnel No.
2. Date

Select Hiring Action & Execute (Personnel No. will be autogenerated)

In the next Screenshot Input Fields are

1. Select Reason for Action with drop down
2. Position
3. Personnel area
4. Employee group
5. Employee subgroup

& then Save .

TCS Limited TCS Client Confidential Page 8 of 16

© TCS Limited, 2007, All Rights Reserved.
This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

Create Personal Data Infotype

Red circle area denotes Input Field.

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You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

Pls. see the screenshot below. And then press Enter button and Save.

Create Organisational Assignment Infotype

Give Personnel Sub-area from F4 help. And then press Enter button and Save.

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© TCS Limited, 2007, All Rights Reserved.
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You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

Create Address Infotype

Red circle area denotes Input Field.

Pls. see the screenshot below. And then press Enter button and Save.

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This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

Create Planned Working Time Infotype

Pls. see the screenshot below. And then press Enter button and Save.

TCS Limited TCS Client Confidential Page 12 of 16

© TCS Limited, 2007, All Rights Reserved.
This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

Create Basic Pay Infotype

Red circle area denotes Input Field.

Pls. see the screenshot below. And then press Enter button and Save.

TCS Limited TCS Client Confidential Page 13 of 16

© TCS Limited, 2007, All Rights Reserved.
This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

Create Bank Details Infotype

Red circle area denotes Input Field.

Pls. see the screenshot below. And then press Enter button and Save.

TCS Limited TCS Client Confidential Page 14 of 16

© TCS Limited, 2007, All Rights Reserved.
This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

Several other screens will appear like ‘ Date Specification, Monitoring of task( date of
retirement), Communication (Cell phone, official e-mail), Personal IDs (PAN number, Aadhar
ID, Universal account number), Internal Data , Other statutary deductions (P-tax eligibility) which
needs to filled in as per actuals.

After Completion of Hiring Action This screen will Reflect

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© TCS Limited, 2007, All Rights Reserved.
This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.
 User Manual
HCM

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© TCS Limited, 2007, All Rights Reserved.
This document is proprietary to TCS Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any
form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for
public, private or commercial use, without prior written permission from TCS Limited.