St.

Matthew College
Miguel Cristi St. Ampid 2, San Mateo, Rizal

Gym Management
System

Anton Christopher S. Severino

John Ecel M. Espinola
Dhavy Janne B. Animos
Arielyn Bea R. Sales
 Acknowledgement

This thesis made possible through the help and support of many individual; first we would like
thank our Almighty God for his wisdom. He bestowed upon us, the strength, peace of mind, and
good health to finish this thesis.

We would like to expressed our gratitude toward our family and friends for giving us support and
encouragement which help us to complete our research.

And most of all, we would like to thank to our well-known adviser Ms. Normita A. Pascua for
patience and motivation, And also, we would like to thanks to our panellist; Mr. Martin Sagolili
and Mr. Hentje Pellien for their advices and time to read our thesis report.

III
TABLE OF CONTENTS

TITLE PAGE

Title Page I

Approval Sheet II

Acknowledgement III

Table of Contents IV

List of Programs V

Manual VI

CHAPTER I.

Introduction........................................................................................................... 4

Background of the Study......................................................................................... 5

Statement of the Problem......................................................................................... 6

Description of the Project......................................................................................... 7

Scope and Limitation................................................................................................ 8

Assumption............................................................................................................... 9

Definition of Terms.................................................................................................. 10 - 11

Study Objectives...................................................................................................... 13

CHAPTER II.

Situational Analysis

Related Literature.................................................................................................... 14-18

Needs Assessment................................................................................................... 19

Existing Program Flow Chart.................................................................................. 20

Target Users............................................................................................................. 21

Theoretical Framework............................................................................................ 22 - 23

IV
CHAPTER III.

Project Viability

Conceptual Framework............................................................................................ 24 - 25
Methodology............................................................................................................ 26
Proposed Program Flow Chart................................................................................. 27 - 31
Project and Operation Aspect................................................................................... 32 - 33
Technology Consideration Aspect............................................................................ 34

CHAPTER IV.

Project Performance Evaluation

Gantt Chart of Activities………………………………………………………….. 35

Summary of Finding……………………………………………………………… 36

CHAPTER V.

Conclusion Recommendation…………………………………………………… 37

Reference…………………………………………………………………………. 38

IV
LIST OF PROGRAMS

Existing Program Flow Chart...................................................................................20

Conceptual Framework.............................................................................................24-25
Proposed Program Flow Chart..................................................................................27

V
 Manual

2. Introduction
The User Manual provides the information necessary for different type of users to effectively use
the system.

3. Overview
Instructions: Briefly describe in general terms the system web application and the purpose for it is
intended written in non-technical terminology.
2.1 Cautions and Warnings
The user must not use the system without reading the user manual.

1. Getting Started
Gym Management System must install the file in the system.
3.1 Set-up
- Download the XAMPP
- Use Laptop or PC setup.

VI
 Introduction

Software and technology are increasingly integrated into our daily lives, allowing us to
accomplish task, make purchases, stays connected with friends and managing business. We can’t
deny that technology helps us work smarter. It can decrease labor needs and costs by providing
greater access to information, enabling timely and informed decision making, among other
things. Investing in technology that identifies and solves problem quickly can provide a company
an edge over its competitors. Computers commonly defeat problem by monitoring continuous
data streams looking for deviations from standard predicted or expected results.

Researchers studied the convenient way of saving data entry of members and keeping records for
easy retrieval when needed. A system which may handles the data of the people who come into
the gym. Maintains the information of what and every one records performed by those who
registered as member of the gym. A system that can easily monitor and save the timeline of all
members of the gym and that can easily show the money collection every day and every month.
Also the system can provide the inventory of the equipment of the gym.

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 Background of the Study

The research exists due to the event of knowledge in Technology these days
because individuals and organizations cannot work quickly and accurately in
manual processing of data.-
Kaya nanatiliang research dahil sa paglawak ng kaalaman sa teknolohiya sa
kasalukuyan, ang tao o isang grupo ay hindi kayang magtrabaho ng mabilis at
maayos sa manomanong trabaho.

The research exists due to the problem of businesses, individuals and organizations problem where they
can’t work as fast and accurately as technology does.

Researchers studied and analyze the workflow in Elevate Fitness Gym, the method they are using causes
their flow of customers to be slow.

Developers took some time to gather information and gain ideas on what the owner wants the system
to be, because according to him, his customers are complaining that the current process is time
consuming.

One amongst researchers had veteran the method of registering in Elevate

Fitness Gym and was already indolent to doin their physical exertion.-
Isa sa mga researcher ay napagaralan maigi ang proseso (mas magandaang method ) sa pag
reregister sa Elevate Fitness Gym at tinatamad siya sa ganun kapag mag gygym siya.

Developers take some time to gather the ideas, opinion of the client (the owner
of the gym) on what info he needed in the system.

Ang mga gagawa ng program ay nagbigay ng oras para mapagsama lahat ng kanilang ideya at
yung opinion ng may-arin ng gym sa kung anoang kailangan niya sa system.

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 Statement of the Problem
After the researchers gather the information of current manual method of the Elevate Fitness

Gym, the researchers identified the problems:

1. How can the researchers improve the existing way of recording their transactions?

2. How Elevate will be competitive in other small gyms in terms of services?

3. How will the researchers develop a system?

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 Description of the Project

Researchers are proposing an up to date web application that will monitor activities they

called it as “Gym Management System with Database”. Database is a collection of

information that is organized that can be easy and quick to access data, managed and

updated.

They use a PHP to create the program, database MySQL for the entry, storage and export

of data and XAMMP for transitioning from a local test server to a live server possible.

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 Scope and Limitation

Scope

 The system will be secured with a password.

 Automation for logging in and out.

 Generating daily collection report.

 Store list of equipment monthly for additional, replacements and renewals.

Limitation

 Gym Members cannot use the system.

 The system is not online based.

 Only the admin can add/delete and update the user, and equipment.

 Rate can only update by the admin only.

 System does not cover receipt.

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 Assumption

System Requirement

Software Hardware

OS: Windows 10 CPU: Core i3 or higher

PHP
Memory: 4GB RAM

XAMPP
Hard drive: 200GB free disk space (replaced every2-
3months)
BOOTSTRAP

 The user must have an existing account

 The authorized gym personnel should be computer literate.

 The gym personnel should be equipped with knowledge about all fitness program offered

and rates in the gym.

 The hard disk must have an available back up in two to three months.

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Definition of Terms

Application
- A type of program that can be use in monitoring a system.

Business
- A kind of work where the person is engaging in to.
- A small business that focus on healthy lifestyle.

Equipment
- Most commonly refers to a set of tools or other objects commonly used to
achieve a particular objective. Different jobs require different kinds of equipment.
- Inventory of gym equipment’s.

Fitness Gym
- A place where the different people makes their body fit.
- The Elevate Fitness Gym.

Hardware
- An equipment that is used to run the program.

Income
- Is the consumption and savings opportunity gained by an entity within a
specified time frame, which is generally expressed in monetary terms.
- The daily income of the gym.

Instructor
- The person who trains the members of the gym.

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 Inventory
- A complete list of items such as property, goods in stock, or the contents
of a building.
- Gym equipments list and count will be stored in the system to have a
record so the owner can monitor and maintain the equipments.

Log record
- A record of performance, events, or day-to-day activities.
- See all the daily record.

Management System
- A System that checks and enlist the record of the members.
- To monitor and input data information.

Membership
- Loyal relationship between the member and the gym.
- Customers that chooses monthly rate will be considered as a member of the
gym.

Monitoring
- Freely check visit of the members, income of the gym, payments, and
equipment.

Print
- Is a process for reproducing text and images using a master form or hard
copy.
- It print outs data record.

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 Profile
- A representation of something in outline.
- Compose of the log history of a certain member.

Rates
- The costs list of mode of payment.
- All customer or member that on a half month, monthly, and session.

Record
- A thing constituting a piece of evidence about the past, especially an
account of an act or occurrence kept in writing or some other permanent form.
- The records of log, daily income, monthly, half month and session.

Security
- One of the protection of the business facilities.
- Checking the owner or admin the daily income and having a password
before accessing the system.

Session
- A period devoted to a particular activity.
- Daily rate of the gym.

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 Study Objective

The purpose of this study is to develop a system that will help Elevate Fitness Gym.

General Target:

The manual process of the gym in monitoring will replace of computerized system.

On Specific:

1. To make transactions process easier and faster.

2. To avoid loss of records to no longer fill up in the log books.

3. To develop a system that the researchers can do it as soon as possible.

4. To monitor the time in and out.

5. To check the money collection.

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CHAPTER II. Situational Analysis

Related Literature

Gym

According to Scott (2011) on his research, he declared training at the gym can make us a better

versions of ourselves through exercise. This is one of the reasons why gym members are motivated

to do better on their workout routines. Overall, it is argued that for many participants gym exercise

is more than just physical training; it is also a training for life, they believe that fitness workout

makes them not only fitter in a physical sense, but also fitter and better equipped in a psychological

sense. Surprisingly, a small group of regular gym users displayed more critical sentiments and

distanced themselves from the images and values the gym stands for. The studies limited to process

of creating better versions through exercise.

Stephanie (2013) revealed in her study, that weight loss program indicates that individual

participant's attendance, total club usage and membership attrition can make a huge effect on their

perception in working out and building up their strength and mental being.

Base on her study the six months of participant attendance, total club usage, and gym attrition data

was gathered before and after implementation of the program. This study measure the individual

participant attendance. The health situation has grown so problematic that any movement is

particulary important. It has been shown in a study of 10,000 that active women were 36 percent

less likely to break a hip in years less than the inactive. Brabason(2010,) .

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In attending the gym , Gneezy et al.(2009) indicates that gym-attendance study extendes for

incentivizing subjects to attend the gym for a month, observing their pre- and post-treatment

attendance relative to a control group, and eliciting subjects’ pre- and post-treatment predictions

of their post-treatment attendance. The gym has also a personnel that is skilled, able to instruct

and it’s called personal trainer for physical exercises,a personal trainer for ubiquitous

monitoring and assessment of physical activity using standard fitness

equipment. Andreas(2012)Ang gym ay may staff na skilled nakayang mag instruct, at

angtawagsakanya ay personal trainer for physical exercises, angisang personal trainer

parasakahitsaanpag monitor at calculate ngginagawang physical activity

gamitangtamanglagamitan.

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Management System

As stated by Lora Burke et al. (2011) self-monitoring presents a systematic

review of the literature on three components of self-monitoring in behavioural
weight loss studies: diet, exercise, and self-weighing. The use of technology, which
included the Internet, personal digital assistants, and electronic digital scales were
reported in five studies. Descriptive designs were used in the earlier studies whereas
more recent reports involved prospective studies and randomized trials that
examined the effect of self-monitoring on weight loss. As studied by Jackson et al.
(2010) a total of 252 diet records of 18 outpatients attending a lipid clinic were
analyzed by a computer-assisted method to determine the minimum number of daily
diet records that would be reliable for monitoring dietary adherence. Consequently,
4 consecutive days of records were deemed acceptable as a reasonable compromise
for minimal, reliable monitoring of diet compliance in outpatients for the nutrients
studied. Sander (2008) computers are an intelligence amplifier that can free human
to use their time effectively. Because computer is a fast and accurate electronic
symbol or data manipulating system that design automatically accept and store
input data process and procedure output results under the direction of the stored
program or instruction.

Janes (2013) stated that computers are extremely reliable device and very
powerful calculators with some great accessories applications like word processing
problem for all of business activities, regardless of size, computers have three
advantages over other type of office equipment that process information because
computer are faster, more accurate more economical.

Adamski(2012) give some advantages of database processing first economy

of scale getting more information from some amount of data, sharing data balancing
conflicting requirement, enforcement of standard, controlled redundancy consisting
integrity security ,flexibility and responsiveness ,increase programmers
productivity, improve program maintenance and data independence.

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Technology

According to Sebastian(2009) The importance of creating a software in a company is to maximize

value creation for a given investment. This study provides insight into the release planning

processes used in the software industry to create software product value, by presenting three case

studies. It examines how IT professionals perceive value creation through requirements

engineering and how the release planning process is conducted to create software product value.

It also indicates to what degree the major stakeholders’ perspectives are represented in the

decision-making process. Managers have overall search computer technology as a valuable

resource in creating competitive advantage. Companies will have to overcome resistance to

change, heal the data processing, in general management breach will take a look at the

economic issues involved stated by Mare(2013).Code design describes a confluence of

problems in integrated circuit design in the 1990s, it became clear that microprocessor-based

systems would be an important design discipline for IC designers as well. Wayne(2010) he

mentioned 16- and 32-bit microprocessors had already been used in board-level designs, and

Moore's law ensured that chips would soon be large enough to include both a CPU and other

subsystems.

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Business

As indicated by Anncick Van Rossem (2010) recent academic articles point to an increased

vagueness and overlap in concepts related to business ethics and corporate responsibility. Further,

the perception of these notions can differ in the small-business world from the original academic

definitions. As stated by Ingrid Steenhuis (2009) physical activity levels in most affluent countries

are low and many people do not meet the current recommendations. Particularly for people with a

low income, economic strategies seem promising to stimulate taking part in sports activities. This

study investigated the importance of economic restraints for taking part in sports activities as well

as perceptions of low-income people toward different pricing interventions. BejaranoSinbaqueba

(2009) analyzed that at present serious problems have arisen, in question it has not been carried

out an exhaustive control in the generation of monthly payments. For this reason they have been

presenting a defice and a notable decrease in gym profits. The administrator observing what was

generated and the losses that he had monthly, decided that a system of control, management and

income of the users of the gym would be made to this same one. In this way the development of

the SIAG-BMG information system is being obtained. In this system you will have the insertion

of clients by means of a form, also income of payments and collections. As indicated by Rufai

Yusuf Zakari (2016) a classification is developed based on the broad topics of computer security,

database security and software security. The articles are recognized based on the classification

topic. This allows researcher’s to extract several lessons that are important for the implementation

of computer security.

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 Need Assessment

In registering in Elevate being a member may be valid once choosing monthly rate and might be

now saved within the system not solely by inquiring. Manual writing in log book of clients of

Elevate Fitness athletic facility may be a systematic. The loyalty of the members of the Elevate

can`t be unseen any longer. The crud of the equipment may be method in the system. The money

assortment in athletic facility may be computed through the system.

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20
 Target Users

The target users are the admin and the personnel of the gym.

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 Theoretical Framework

The researchers used their study background in creating the Gym Management System.

1. SAD (System Analysis and Design) is a process of collecting and interpreting facts,

identifying the problems, and decomposition of a system into its components. The

replacing an existing process to make by defining its components .

2. DBMS (Database Management System) is a database management system, (DBMS) is

system software for creating and managing databases. The DBMS is use in the proposed

project to provide with a systematic way to create, retrieve, update and manage data of

the gym members.

3. MIS (Management Information System) is an information system used for decision-

making, and for the coordination, control, analysis, and visualization of information in an

organization.

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4. Introduction to the World Wide Web The principle of the Web is based on using

hyperlinks to navigate between documents (called web pages) with a program called a

browser. A web page is a simple text file written in a markup language (called HTML) that

encodes the layout of the document, graphical elements, and links to other documents, all

with the help of tags.

Besides the links which connect formatted documents to one another, the web uses the

HTTP protocol to link documents hosted on distant computers (called web servers, as

opposed to the client represented by the browser). On the internet, documents are identified

with a unique address, called a URL, which can be used to locate any resource on the

internet, no matter which server may be hosting it.

The most basic building block of the Web. It defines the meaning and structure of web

content. Other technologies besides are generally used to describe a web page's

appearance/presentation (CSS) or functionality/behavior (JavaScript).

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 CHAPTER III.

Project Viability

Conceptual Framework

Communication

Planning

Modeling

Construction

Deployment

Documentation

Communication

- Project initiation, requirements gathering.

Planning

- Estimating, scheduling, tracking.

Modelling

- Analysis, design

24
Construction

- Code and test.

Deployment

- Delivery support.

Documentation

- Manual book.

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 Methodology

The researchers initiated an interview with the Elevate owner to further enhance their perception

about the gym and its facilities. The researchers’ observations is that the methodology of the gym

was the method in transactions. As the searchers developed the Gym Management System that

may manage the transactions consistently. The software that they use are the following: PHP,

Bootstrap, Xampp, MySQL and Javascript. The beta testing is for the Elevate owner and it`s

personnel.

When the deployment was successfully done, the developers will offer documentation of

procedures in mistreatment the system. Researchers can orient the content of the procedures. The

upkeep of the system can happen if there are some incident errors and adding new options to the

system.

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Proposed Program Start
Flow Chart

Enter the Username

and Password

Is the Username NO
and Password
Valid?

Display
Home Page

Select
Transaction?

YES
Manage Equipment

Add User

Add Customer

Log Customer

View Log

View Members

Change Rate

Store in
Database

27
End

nd
 View Members Record

Start

View Members
Record

NO Print the
Members
Record?

YES
Print

Database

End

28
Log Customer

Start

Find the Username

of the Customer

Is the
Username of
the Customer
found?

Time In

Time Out

Databas
e

End

29
 Add User

Start

Input Username
and Password

Store in
Database

End

30
 Add Customer

Start

Enter new
customer details
and rate

NO Is the form
complete
and valid?

YES

Database

End

31
 Project and Operation Aspect

Login Page

 User will input his/her username and password.

 Once the form is submitted, the query will check if the username and password
matches in the database.
 If it does not match then an error will be displayed.
 Else, the user will be redirected to the homepage.

Home Page

 Form for adding new customer

 Once submitted it will added to the member’s page and will go to the rate it belongs.
 There are selections of pages which consist of different records. (Log Record, Today`s
Log, Gym Equipments, Monthly, Half –month, and Session).
 The side bar contains the homepage, Today`s Log List

Log Record Page

 View and Search the overall logs, monthly, half-month and session records.

Today’s Log list Page

 View all the logs for the day and it has a button to time out the customers who timed in.

Gym Equipments Page

 View the equipments and its quantity listed by the admin.

Active Monthly, Half-month & Session Page

 Use to store the record of active member`s rate or not yet expired and it has button of time
in.

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Income Page

 View the total money collection of Daiy and Monthly

Print Button

 For the Printout of the Record.

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 Technology Consideration Aspect

BOOTSTRAP - Is a free and open-source front-end Web framework. It

contains HTML and CSS-based design templates for typography, forms, buttons,
navigation and other interface components, as well as
optional JavaScript extensions. Unlike many earlier web frameworks, it concerns
itself with front-end development only.

PHP - Is a server-side scripting language designed for web development, the

PHP reference implementation is now produced by The PHP Group. PHP originally
stood for Personal Home Page but it now stands for the recursive initialism PHP:
Hypertext Preprocessor.

XAMPP - Is a free and open-source cross-platform web server solution

stack package developed by Apache Friends, consisting mainly of the Apache
HTTP Server, Maria DB database, and interpreters for scripts written in
the PHP and Perl programming languages.

MySQL - Is an open source relational database management system (RDBMS).

JavaScript - Is a high-level, interpreted programming language that conforms to

the ECMAScript specification. It is a programming language that is characterized
as dynamic, weakly typed, prototype-based and multi-paradigm.

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 CHAPTER IV

Project Performance Evaluation

Gantt Chart of the Activities

Task Start Date End Date Duration Completion

Research Conceptualized Research 26-Jan-19 28-Jan-19 2 Days 69%

Conducted an Interview 29-Jan-19 29-Jan-19 1 Day 100%

Documentation

Program Design 7-Feb-19 16-Mar-19 37 days 99%

Database 7-Feb-19 7-Mar-19 28 days 100%

Coding 7-Feb-19 16-Mar-19 37 days 100%

Debugging 9-Mar-19 16-Mar-19 7 days 100%

Deployment

35
 Summary of Findings

This proposed entitled “Gym Management System” shows the list of summarized details of the program:

- This program can monitor the log-in and log-out of the member, and records of income.
- The program has a user friendly interface.
- The program can automatically compute the income for the day.
- User which are the gym owner and personnel can only print all the records.
- The admin can add, delete the user account, add gym equipment, and edit the rate.

36
 CHAPTER V

Conclusion Recommendation

- Disable letters for input fields like weight, contact number and number of rate.
- Number of rate should have a default value of 1.
- System should have a button to print reports.
- If time in is clicked, it should direct to the today’s log list.
- Active member rates should have a delete button.
- If a member is an session rate and time out then time in button should be disabled.

37
 Reference

Eur J Psychol, 2015, Training at the Gym, Training for Life: Creating Better Versions of the Self
Through Exercise, https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4873055/

Matthew Levy, 2010, Habit Formation and Naivete in Gym Attendance: Evidence from a Field
Experiment,https://www.researchgate.net/publication/255699775_Habit_Formation_and_Naivet
e_in_Gym_Attendance_Evidence_from_a_Field_Experiment

Wang J and Sevick MA., 2011, Self-monitoring in weight loss: a systematic review of the
literature, https://www.ncbi.nlm.nih.gov/pubmed/21185970

Sebastian Barney, Sebastian Barney and Aybüke Aurum, 2006, Quest for a Silver Bullet:
Creating Software Product Value through Requirements Selection,
https://www.researchgate.net/publication/221593598_Quest_for_a_Silver_Bullet_Creating_Soft
ware_Product_Value_through_Requirements_Selection

Yves Fassin, Marc Buelens and Annick Van Rossem, 2011, Small-Business Owner-Managers’
Perceptions of Business Ethics and CSR-Related Concepts,
https://www.researchgate.net/publication/225549887_Small-Business_Owner-
Managers'_Perceptions_of_Business_Ethics_and_CSR-Related_Concepts

38