STAFF TRAINING COLLEGE,

BANGALORE

Quick Documentation
Guide
This Quick Documentation Guide is compiled for easy
reference to the users. However the guidelines given
in Circulars/Manual of Instruction issued from time to
time shall prevail over for further clarifications/details
 PARTICULARS PAG
E
NO

PART I GENERAL ADVANCES 1

PART II STAFF ADVANCES 12

PART III AGRICULTURAL ADVANCES 15

PART IV RETAIL LENDING 25

PART V EXPORT / IMPORT RELATED 31

PART VI NON FUND BASED LIMITS 32

PART VII MORTGAGE/ROC / CERSAI 34

PART VIII SCRUTINY/CERTIFICATE OF LOAN 36

PAPERS STAMP DUTY
37
PART IX LIMITATION CHART AND AOD/AOS
40
PART X PROCESSING CHG / DOCUMTN CHG
 PART I - GENERAL ADVANCES

Application forms commonly used in branches: 1

Loan / OD against Valuable securities

Type of Loan Application

Form /
documents
Loans against Deposits - VSL NF 969
(Primary / collateral / Third Party**)
Loans/ advances against LIC Policy/NSC/Post office Time NF 970
Deposits/Bonds (including Third Party **)
Letter for loans/advances against the security of NRI NF 865 and
deposits(Prime / Collateral) NF 969
Loans against FCNR (B) deposits NF 969, NF 865
(##In DPN currency of the deposit to be mentioned in the and DPN##
place of INR - DPN is as per para no.02.03.05 of MOI on
Documentation updated till 30.04.2012")
Supplemental letter for loans/advances against valuable NF 919 /
securities – (Additional VSL) NF 472
Loans/overdrafts against Life insurance policies/NSCs/ Post NF 970
Office Time Deposits/ Govt. Securities / KVP /Specified
Flexi Bonds of IDBI
Same as above – when granted to third party NF 970 from
depositor /
Application NF 887 to be obtained from borrower Security holder
Loan against collateral security of LI Policies / NSCs NF 970 to be
+ to be signed by security holder and borrower in the case signed by
of third party security security holder+
Loans against Shares and Debentures security in the name NF 972 &
of borrower NF 971
Loans against Shares and Debentures and units of mutual NF 971 to be
fund in the name of third party executed by both
&
NF 887
application for
third party
security

** Application for Loans/Advances against third party deposits/ Securities (NF

887) to be obtained from the borrower. NF 481 DPN cum covering letter to be
signed by borrower and NF 969 to be signed by depositor.

Whenever Overdraft (OD) facility is granted Current account opening form /

Constitution letter, Request for OD facility NF 372 and specimen signature cards
are to be obtained

1
Page 1
 Important Points: LI Policies are to assigned in favour of the bank and
registered with the Insurance company. Lien marking to be done with Post office
in the case of NSCs / IVP / KVP etc
PRIORITY SECTOR LOANS
(OTHER THAN MSME-Services / MSME- Industrial / TRANSPORT OPERATORS)

APPLICATIONS: (Cir 337/09)

Type of Loan Applicatio Appraisal / Credit Reports / Other forms

n Form
Loans upto NF 413 Built in appraisal
Rs.25000/-
Loans Above NF 414 Built in appraisal
Rs.25000/- Resume of account NF 563 – Separate
appraisal in NF 622 or by way of office note
may also be prepared for higher quantum

DOCUMENTATION FOR SMALL LOANS:

Clean DPNs / Small Secured Loans:

NF481 DPN cum covering letter, if there are no securities involved
NF855 Deed of Hypothecation – (NF855 to be obtained in the
place of NF481 wherever any security is created out of the
loan / any security is hypothecated)
NF589 and NF Details of Co-obligant / guarantor
373
NF 803 Letter evidencing execution of documents

If personal guarantee is stipulated -

NF 370 Guarantee Agreement and
NF 371 Guarantee covering letter

NF. 373 should be obtained when the asset is purchased subsequent to the date of loan
papers. If the asset is purchased on the date of execution of loan papers, the description of the
asset has to be noted in the hypothecation agreement. Normally date on this document will be
atleast one day after of documentation (actual date of purchase).

Page 2
 Loans against Hypothecation of Vehicles (LHVs): APPLICATIONS

Type of Loan Application Appraisal / Credit Reports / Other forms

Form
LHV – Loan to NF 415 Built in appraisal
Road
Transport
Operator Or Or
NF 998 Further details as per checklist to NF 998 to
For working be obtained and appraised separately
capital and
Term Loan
LHV – Other NF 413 / NF Built in appraisal for NF 413 / 414
than Road 414 or
Transport Common Separate appraisal can be done wherever
operator Application necessary
for SME
depending Resume of account NF 563
upon the
Loan amount

Documentation for Loan against Hypothecation of Vehicles:

NF 720 Hypothecation agreement re: vehicles

NF 589 Details of co-obligant / guarantor
NF 721 Letter of undertaking
Form 20 Application by borrower to RTO to note bank’s
charge in R.C
Form 29 RTO transfer of ownership form
Form 30 Report of ownership of motor vehicle
Form 35 Notice of termination of agreement of HP
Others Original Invoice, Duplicate key of the vehicle, Stamped
receipt from seller, Tax card, permit copy, Copy of R.C. /
smart card, comprehensive Insurance Policy

NF 723 If any machinery / vehicle is taken as collateral security

If personal guarantee is stipulated -

NF 370 Guarantee Agreement and
NF 371 Guarantee covering letter
NF 373 Addendum for securities purchased / hypothecated

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OTHER COMMON LOAN SCHEMES UNDER GENERAL ADVANCES UNDER
PRIORITY SECTOR

Loan Applicati Documentation

Scheme on
DIR Loan NF 469 Debit slip to be prepared in triplicate
Original to be signed by borrower against Re1/-
revenue stamp if cash is paid. Else debit slips in
duplicate to be prepared – Original to be kept with
loan papers

NF 546 – Specimen signature card

If DIR is given for Education purpose, EL

Application NF 416 to be obtained

If DIR is granted for development purpose,

documents as applicable to such purpose to be
obtained
Educational NF 416 Details from parents / student as mentioned in
Loan application form to be obtained

NF 546 – Specimen signature card with

photographs
NF 440 – EL Agreement to be executed jointly by
Student, Parent and co-obligant
NF 855 – Agreement cum Hypothecation deed (If
computers / printers / eqpts are given)

NF 370 / NF 371 – If Personal guarantee is

stipulated

Passport copy / I-20 / Admission letter from

university in the case of studies abroad

Page 4
 MICRO, SMALL, MEDIUM AND LARGE ENTP

Application Forms

Application form Common Common

Interview Credit Report
cum
Amount of
appraisal
Credit Facility
Micro and Medium
Small and Large
Entp (Mfg Entp (Mfg
and &
Services) Industrial)
Up to Rs.2 NF 998 NF 836 NF 527/ Not Required
lakhs NF528
Over Rs.2 NF 998 NF 837 -- NF 539
lakhs - Rs.15
lakhs
Over Rs.15 NF 998 NF 838 -- NF 539 upto 25 lacs and
lakhs - Rs.100 NF 741 above 25 lacs
lakhs
Rs.1 crore NF 998 NF 903 * -- NF 741
and above

* Along with CMA Data

Note :

i. Profitability/cash flow statements for industrial concerns requiring term loan

upto ` 5 lacs need not be insisted provided the sanctioning authorities are
satisfied with the details given in NF.527 and NF.528. In all other cases this should
be insisted.

ii. NF.484 - Certificate from the Borrowers (Micro and Small Enterprises) regarding
value of investment in Plant and Machinery to be obtained.

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Details to be submitted along with the application (NF998) by the borrower
of MSE Sector:
 SSI Registration Certificate (Provisional/Permanent) or Memorandum of
MSME,as the case may be(Not mandatory for Micro enterprises)
 Licence, where ever it is required.
 Audited Financial Statements for the previous 3 years with schedules &
Auditor's certificate and notes(Audited statements may be waived for limits below
20 lakhs)
 Provisional financial statement for the current year-if completed 6 months in
the current year.
 Estimates / Projected financial statement for the current year/next year
 Details of investments in plant and machinery/equipment
 Proforma invoices in respect of proposed plant/machinery/equipments from
reputed dealers/manufacturers.
 Estimates for civil work/constructions/buildings along with the plan approved
by the competent authorities.
 No due certificate from other banks/Financial Institutes. In metro/urban
centers, an affidavit declaring the dues/No dues with other Banks/Financial
institutions.
 Pollution Control Board clearance wherever applicable
 Auditor's Certificate regarding capital and investments made in the project
 Lease agreement/documents relating to the premises
 Documents relating to power connection obtained/sanctioned
 Copies of purchase orders from major clients
 Project Report in case of new unit/expansion/diversification of the existing
unit with details of:
 Promoters’ background / Family details / Experience
 Educational qualification / Technical expertise/ knowledge
 Line of product/activity/service / Industry profile
 Location details, Infrastructure, logistics and inputs
 Technology and process / Marketing – details of clients.
 Projections of production, sales, profitability, DSCR etc. for 5-10 years
 Viability ratios – Profit, DSCR, Debt Equity Ratio, Current Ratio, IRR,BEP
 Securities offered / Guarantees offered
 Details of Group Accounts / Liability with other banks/FIs and present status
 Brief background/Bio data of the Guarantor/s

The list is illustrative only. The branch has to collect all the necessary
information/documents, required as per prescribed norms and guidelines of
specific schemes.

Very Important Message:

• NF 588 Credit Investigation report (to be obtained for all credit facilities)from two
informants for loans upto Rs.50000/- and three informants if the loan amount is
more than Rs.50000/- NF 563 – Resume of account is to be prepared for credit
facilities wherever the information is required for appraisal

Page 6
 Documentation of Working capital facilities:

Open Cash Credit (OCC) / Simplified Open Cash Credit (SOCC) / LUCC

NF 480 DPN
NF 795 Open cash credit agreement
NF 1001 Current account opening form
NF 372 Request for overdraft facility
NF 721 Letter of undertaking
In case of third party guarantee,
NF 371 Guarantee agreement
NF 370 Guarantee covering letter
NF 723 Hypn agreement for collateral security (If any collateral
security like machinery is obtained)
OCC Scheme for Small Traders:

NF 480 DPN
NF 488 Stamped agreement of OCC cum Loan
NF 721 Undertaking Letter

Overdraft against Book Debts (ODBD)

NF 480 DPN
NF 450 Hypothecation agreement for Book Debts
(This agreement need not be obtained if ODBD is
given as a sub limit under OCC)

NF 1001 Current account opening form

NF 372 Request for OD facility
Appendix Letter of undertaking not to avail such facility
– 67 elsewhere
Appendix Statement of Book debts on monthly basis
– 68
General power of Attorney
Appendix Letter of Authority from borrower
– 66

Page 7
Other forms related to working capital facilities:

NF 368 – Insurance waiver letter

NF 540 – Stock Statement
NF 814 – Stock Inspection Report

Documentation for Term Loans

NF 721 – Letter of undertaking

NF 720 – Hypothection agreement re: Machinery
(If TL is sanctioned for purchase of machineries)
NF 373 – Addendum to hypn agreement
NF 370 / NF 371 – Whenever personal guarantee is stipulated
NF 803 – Letter evidencing execution of documents
NF 723 – Collateral security agreement if any other machinery / vehicle is taken
as collateral security

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 Combined Documentation for All facilities Fund based and Non-fund
based if the total limit granted is
Rs.50 lacs and above:

If the Total Fund based / Non Fund based limit granted to a borrower is Rs.50
lacs or above “Common Hypothecation Agreement” (CHA) is to be obtained
instead of other documents mentioned above.

Branches to contact R & L Section, CO for getting updated / latest CHA

The common Hypothecation Agreement is omnibus agreement that can be used to

hypothecate all types of current assets including machineries, vehicles and other
movable assets and book debts taken as prime or collateral security. The Common
Hypothecation Agreement will also cover all types of credit facilities extended
against the security both collateral and Prime - of all stocks and fixed assets
except when mortgage is involved. Therefore, there is no need to obtain any other
hypothecation agreement wherever these assets are taken as collateral security
for both fund based and non fund based facilities like guarantees and LCs.

However, this agreement does not cover the cases where second charge is to be
created on fixed assets (or hypothecation of fixed assets) which are permanently
embedded to the earth.

The common hypothecation agreement replaces the following existing

hypothecation agreements :

i) NF. 720 : Deed of hypothecation for machinery

ii) NF. 722 : Deed of hypothecation for vehicles
iii) NF. 723 : Deed of hypothecation for machinery and vehicles as collateral
security
iv) NF. 771 : Hypothecation agreement for goods / book debts (For DALC / DPG /
Guarantees and drawee bills scheme)
v) NF.795 : OCC agreement
vi) IF.1829 : Agreement for Packing Credit
vii) Hypothecation agreement wherever current assets are held as collateral
security to the total limits of the party.

Sanction of Additional Limits / modifications / enhancements:

Application as applicable to respective borrower

Credit Report for Additional NF 421

limits / modifications /
enhancements

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Non Industrial / Non Priority Loans and Credit facilities:
Eg) Bank Guarantee / Solvency Certificate / Capability Certificate

Type of Loan Application Appraisal / Credit Reports / Other forms

Form
Non Industrial / NF 548 – NF 622 – Appraisal Memorandum
Non Priority Loans Application for NF 563 – Resume of Account wherever
and Credit Facilities Credit facilities required

Documentation for Renewal of Running Limits (Corporate / Non-

corporate)

1. Renewal without enhancement or reduction of Limit:

NF 493 – Letter of Renewal

2. Renewal of limits with enhancement in the existing limits -

I, (a) Supplemental agreement - NF 718

(b) Pronote for the enhanced portion of the limit - NF 480
(c) Link letter - (not applicable to PL) NF 719
(d) Letter of renewal - NF 493

II. Whenever additional securities (our Term Deposits and other approved
securities) are offered by the borrower for enhancement/modification of the limit
supplemental letter (NF 919) and pronote for the differential amount should be
obtained.

III. Wherever the advances against such approved securities in the name of
persons other than the borrower are enhanced, at the time of renewal a new letter
of request (NF 970) should be obtained from the person in whose name/s the
security/ies is/are held. This letter of request should cover the total limit including
the present enhancement. When the limits are enhanced the following documents
are to be obtained from the borrower :

(a) Pronote for the differential amount - NF 480

(b) Link letter NF 802
(c) Letter of renewal NF 493

IV. Apart from the above documents, AOD/AOS wherever applicable should be
obtained from the borrowers as per our existing guidelines.

V. When the limits permitted against third party guarantee, in addition to other
securities, are renewed with or without enhancement, the documentation
procedure advised in para 24 Chapter I of common guidelines in this this Part
should be followed.

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3. Enhancement in the limits in between two renewals -

(a) Supplemental agreement NF 718

(b) Pronote for the enhanced limit NF 480
(c) Link letter (not applicable for PL) NF 719

4. Renewal with reduction in limits

Letter of renewal NF 493
Note: Whenever any additional collateral securities i.e., plant and machinery and
vehicles, are stipulated at the time of renewal/enhancement of the limits -
Supplementary collateral security agreement NF 770 to be obtained

Documentation for Adhoc Limit:

a) NF 480 – for the differential amount

b) NF – Link letter for adhoc limit

Documentation for Secured Adhoc limits:

For secured adhoc limits permitted in the various running limits following
loan documents should be obtained:

a) Letter of Request
b) DPN for the differential amount NF 480
c) Supplemental Agreement for the differential amount NF 718
d) Supplementary Letter from the guarantors as per Appendix - 52 of
Volume I of documentation manual

Page 11
 PART II - Staff Loan:

Application form for all facilities except Housing Loan : NF 425

Application form for Housing Loan to employees : NF 523

Documentation

Type of Loan Documents to be obtained

Clean DPN NF 480 – DPN

NF 681 - Mandate to deduct the instalments from the

salary and lodged with salary disbursing authority

NF 894 - Authorisation / undertaking letter to adjust the

terminal benefits to loan

NF 736 - Undertaking letter

Undertaking letter not to use the loan proceeds for
investments / speculation purposes.

Letter from the employee for deducting the liability along

with interest in full out of terminal benefits, where the
service of employee is less than 10 years and repayments
are fixed for 120 months

Secured OD NF 480 – DPN

against Deposits NF 372 – Request for Overdraft facility
NF 1001 – Current Account opening form
NF 969- Letter of pledge for deposits

Secured OD NF 480 – DPN

against other NF 372 – Request for Overdraft facility
securities NF 1001 – Current Account opening form

NF 970 – For overdrafts against Life insurance

policies/NSCs/ Post Office Time Deposits/ Govt.
Securities / KVP /Specified Flexi Bonds of IDBI

NF 972 & NF 971 for OD against Shares and debentures

Page 12
Type of Loan Documents to be obtained

Loan against NF 825 Agreement of hypcn

Hypothecation of NF 373 – Addendum
Vehicle NF 803 – Letter evidencing execution of documents
NF 681 – Irrevocable mandate

Application in the prescribed form signed by the borrower

to RTO to register the vehicle in his name and to note
Bank.s charge in RC - Form 20.

Transfer of ownership forms duly signed by the borrower

(blank and undated)- Form 29 and Form 30 of RTO.

True copy of the RC after noting the Bank.s lien therein

Original Invoice, Stamped receipt from the dealer

Declaration as per Appendix - 10 should be obtained

along with the application form when the employees avail
LHV for the second / subsequent time. If the LHV is
availed for the first time, the employee should declare to
that effect in the application itself.

Housing Loan to NF Staff Housing Loan agreement

Employees NF 681 – Irrevocable mandate
Other Undertaking letters as prescribed from time to time

EMT creation and other mortgage related formalities are to

be completed as applicable to the respective states
VSL against NF 969 – Letter of pledge for deposits
deposits NF 681 - Authorisation letter to deduct the instalments
from the salary Undertaking letter from employees for
loans / advances (Other than HL / LHV

Type of Loan Documents to be obtained

VSL against other NF 970 – For Loan against Life insurance policies/NSCs/
securities Post Office Time Deposits/ Govt. Securities / KVP
/Specified Flexi Bonds of IDBI

NF 972 & NF 971 for Loan against Shares and debentures

Undertaking letter from employees for loans / advances

(Other than HL / LHV

Page 13
Renewal of Limits for Staff OD accounts:

in case of our employees, the following are to be obtained at the time of

renewal/enhancement of Overdraft/other running limits –

(a) In case of renewal of limits without enhancement -

Only letter of renewal NF 493

(b) In case of renewal of limits with enhancement –

i) Letter of renewal NF 493

ii) Link letter NF 877**
iii) Loan papers for the differential amount only.

** In the penultimate line in NF.877, the words ‘in lieu of’ should
be replaced with the words ‘in addition to’.

Page 14
 PART III - Agriculture Loans

Common Application and appraisal forms for all agricultural loans:

Loans upto Rs.50000/-

Individuals NF - 987
Joint Borrowers NF – 983
For Firms / companies etc., NF - 986
Loans above Rs.50000/- and upto Rs.2.00 lacs
For Individuals / Joint Borrowers NF – 983
For Firms / Companies etc., NF – 986
Loans above Rs.2 lacs and upto Rs.10 lacs
In all cases NF- 986

Other documents to be produced by the farmer: (depends on the purpose of loan

and quantum of Loan)
• Land record copy including latest land tax paid receipt
• No objection / No due certificate from Financial institutions
• Valuation of certificate of land from competent authority
• Original / certified copies of title deeds, Encumbrance certificate, LSR when
landed property is taken as security
• Estimates / Layout approval plan wherever necessary
• Technical aspects of the activity or project / Project report wherever
applicable
• Ecnonomi aspects / details of the activity / Project

Page 15
 DOCUMENTATION FOR AGRICULTURAL LOANS

Scheme Name / Amount criteria Documentation

Type of Loan
KISSAN CREDIT Amount upto Rs.2 NF 963 Simplified Hypothecation
CARD (KCCS) lacs agreement

Application for NF 803 ltr evdcing exec of docs

loans above Rs.10
lacs – NF 910 Amount above Rs.2 NF 909 Agreement cum
lacs Hypothecation deed for KCCS

NF 803-ltr evdcing exec of docs

EMT / MODTD formalities whereven

mortgage of land is stipulated

For renewal of Renewal without enhancement

running limits (KCCS) NF 493 – renewal letter
and annual Review
common application Renewal with enhancement:
NF 975 NF 493 – Renewal letter &
NF 718 – supplemental agrm

Enhancement in between two

renwals – NF 718

EMT / MODTD for the enhanced

limit wherever applicable

Crop Loan Upto Rs.2 lacs NF 963 – simplified agreement

NF 459 – Memorandum of
(Appln for loans Above Rs.2 lacs agreement
above Rs.10 lacs is Covenants of the co-obligant is to
NF 417) be filled up only where co-
obligation is taken

EMT formalities to be completed

wherever stipulated

Page 16
Scheme Name / Amount criteria Documentation
Type of Loan
OD facility for Crop Irrespective of the NF 459 – Memorandum of
purpose amount agreement for agricultural Loans

NF 372 – Request for overdraft

facilities
Produce Loan NF 481 - Pronote cum Take
(Extension of Crop Delivery Lette
loan) NF 473 Letter of pledge
Application NF 611
If Access to godown is from third
party premises – letter as per
appendix 12 of agri manual
Farm Development Loans where No NF 481 - Pronote and take Delivery
Loan mortgage of land is letter
involved
(Application for NF 494 - Letter of undertaking/
loan above Rs.10 declaration.
lacs - NF 878) Loans where i)Loan amount upto Rs.2 lacs
mortgage of land is NF 963 – Agreement of Agricultural
created loans
II) Loan amount above Rs.2 lacs

NF 459 Memorandum of
Agreement for Agri loans

EMT / MODTD to be done wherever

mortgage is stipulated

End use to be verified through –

Bills and vouchers / Post sanction
visit / photograph / Engineers
certificate etc
Insurance to be covered
Loans for i)Loan amount upto Rs.2 lacs
construction of
Farm House NF 963 – Agreement of Agricultural
loans

II) Loan amount above Rs.2 lacs

NF 459 Memorandum of
Agreement for Agri loans

EMT / MODTD to be done wherever

mortgage is stipulated
End use to be verified through –
Page 17
Scheme Name / Amount criteria Documentation
Type of Loan
Bills and vouchers / Post sanction
visit / photograph / Engineers
certificate etc

Insurance to be covered
Development loans Loans upto NF 480 – DPN
for plantation / Rs.50000/- NF 494 Letter of undertaking
horticulture

Application for Loans above NF 963 – Agreement of Agricultural

loans above Rs.10 Rs.50000/- upto Rs.2 loans
lacs – NF 499 / NF lacs NF 373 – common addendum
519 / NF 520
Development Loan
for plantation / Loans above Rs.2 lacs NF 459 – Memorandum of
horticulture agreement for agriculture loans
(contd) NF 373 – common addendum
Pumpset Loans & Loans upto Rs.2 lacs NF 963 – Agreement of Agricultural
loans
Drip / Sprinkler
irrigation loans NF 373 – common addendum

Application for
loans above Rs.10 Loans above Rs.2 lacs NF 459 – Memorandum of
lacs – NF 878 agreement for agriculture loans

NF 373 – common addendum

Farm Machinery Loans upto Rs.2 lacs NF 963 – Agreement for Agri loans
Loans – without co- NF 373 – common addendum **
obligation
Application for
loans above Rs.10 Loans with co- NF 459 – Memorandum of Agrmt
lacs – NF 499 / NF obligation for agri loans
519 / NF 520 (irrespective of the NF 373 – common addendum **
amount)
** In all cases
RTO forms 20 / Loans above Rs.2 lacs
29 / 30/ 35, Tax (inclusive of proposed -- same as above – **
card to be loan)
obtained. Our
Hypn to be noted
in the Regn
certificate of the
vehicle
Insurance cover
for the asset
Page 18
Scheme Name / Amount criteria Documentation
Type of Loan
AL LHV – Vehicle
for Agri purpose
Application for -- Same as Farm -- Same as Farm Machinery Loans
Loans above Rs.10 Machinery Loans -- --
lacs – NF 862 & NF
589
Bullock / Camel / -- Same as Farm -- Same as Farm Machinery Loans
Cart Loan Machinery Loans -- --

Dairy Loans
Sheep Rearing /
Goat Rearing -- Same as Farm -- Same as Farm Machinery Loans
Piggery Loan Machinery Loans -- --

Application for
Loans above Rs.10
lacs – NF 499 / NF
509 / NF 510
Poultry Loans /
Duck rearing
-- Same as Farm -- Same as Farm Machinery Loans
Application for Machinery Loans -- --
Loans above Rs.10
lacs – NF 499 / NF
513 / NF 514
Bee Keeping

Application for -- Same as Farm -- Same as Farm Machinery Loans

loans above Rs.10 Machinery Loans -- --
lacs – As per
Annexure 16 of
Agri manual
Fisheries Loan NF 481 – Pronote and take delivery
letter
Application for NF 494 – Letter f undertaking /
Loans above Rs.10 declaration /acknowledgement
lacs – NF 499 / NF NF 443 – Boat Loan agreement
422 / NF 589 NF 373 – Common addendum
Inland fisheries

Application for -- Same as Farm -- Same as Farm Machinery Loans

loans above Rs.10 machinery Loans -- --
lacs – NF 529 / NF
589

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Scheme Name / Amount criteria Documentation
Type of Loan
Sericulture Loans

Application for -- Same as Farm -- Same as Farm Machinery Loans

Loans above Rs.10 Machinery Loans -- --
lacs - NF 767
Bio gas plant
Application for -- Same as Farm -- Same as Farm Machinery Loans
Loans above Rs.10 Machinery Loans -- --
lacs – NF 499 / NF
517 / NF 518
AL DIR NF 469 – Application cum credit
report for loans

Debit slip to be prepared in

triplicate – Original to be signed by
borrower across revenue stamp
Estate purchase For Loans upto Rs.2 NF 481 – DPN
Loan lacs NF 963 – Memorandum of
Agreement for agri loans
Application for
Loans above Rs.10 NF 481 – DPN
lacs – NF 499 / NF For Loans above Rs.2 NF 459 – Memorandum of
519 / NF 520 / NF lacs Agreement for Agri loans
589
Canara KIsan OD NF 985 - Agreement for Kisan OD
NF 803 – Letter evidencing
execution of documents

Mortgage of landed property – EMT

/ MODTD to be done as applicable
in respective states
For Renewal of Limits:

NF 983 – Application
NF 493 – Renewal letter
NF 718 – Supplemental agreement
(if enhancement is considered at
the time of renewal)
Kisan Tatkal NF 963 – Memorandum of
agreement for Agri loans
Link letter for continuation of
mortgage (if mortgage already
exisits)

Page 20
Scheme Name / Amount criteria Documentation
Type of Loan
Kisan Suvidha For limits upto Rs.2 NF 963 – Simplified agreement for
Scheme lacs Agri loans
NF 393 – Common addendum
Application for
loans above Rs.10 For sublimit I
lacs – NF 910 NF 909 – Agreement cum hypn
For Limits above Rs.2 deed for Kisan credit card
Request cum link lacs
letter as per For Sub limit II
annexure 24 of NF 459 – Memorandum of
agri manual Agreement for AL
whenever Term NF 373 – Common addendum
loan limit is
availed Mortgage documents wherever
applicable
Krishi Mitra Credit NF 963 Simplified Loan agreement
Card for Agri Loans with suitable
modifications

- Proof/Certificate for establishment of

tenancy or contract like arrangement
- Declaration for not having any dues
with any agency / no due
Certificate
Land Purchase For DPN –
Loan NF 481 – DPN cum take delivery
letter
Application for For Term Loan:
Loans above Rs.10 Upto Rs. 2 lacs NF 963 – Simplified agreement for
lacs – NF 878 Agri loans

Above Rs. 2 lacs NF 459 – Memorandum of

agreement for Agri Loans

LSR/Valuation/EMT/ MODTD
formalities are to be completed
wherever neccy
Loan for agro
processing Units
-- As applicable to -- As applicable to other Term
Application: other Term Loans --- Loans --
Loans above
Rs.10.00 lacs and
upto Rs.15. lacs
NF - 837
Loans above
Rs.15.00 lacs and
Page 21
Scheme Name / Amount criteria Documentation
Type of Loan
upto Rs.1 crore NF
- 838
Loans above Rs.1
crore NF - 903
Scheme for Loans NF 950 - Interse Agreement to be
to tenant farmers executed by the members of JLG
etc through Joint
liability groups
(JLG) NF 952 - Articles of Agreement.

Application / other (In the formats, the words SHG

details should be replaced with JLG under
authentication)
a. NF 951 -
Application to be
submitted by JLG
for loan
assistance.

b. NF 953 -
Sponsorship letter
from NGO / VA( in
case JLG is
promoted by
them).

c. Particulars of
crops raised as per
format as per
Annexure 29.

Scheme for Documentation as applicable to

financing setting General Advances – Professional
up of Agri Clinics and self employed loans
and Agribusiness
Centres

Application
NF 413 – Upto
Rs.25000/-
NF 414 – Above
Rs.25000/-

Page 22
Scheme Name / Amount criteria Documentation
Type of Loan
Scheme for NF 481 – DPN cum covering letter
redemption of debt
of farmers from
non institutional
sources
Scheme for Inter-se Agreement to be executed
financing through by the member of the SHG - NF
Self Help Groups 950
Application form
NF 951 Articles of Agreement for financing
irrespective of the SHGs - NF 952
amount
Sponsorship letter from NGO / SHP
I - NF 953

Application to be submitted by
NGOs / SHP I to branch while
applying for loan assistance for on-
lending to SHGs - Annexure 38 of
this manual

Articles of Agreement for use while

financing SHGs through Vas /
NGOs / SHPI (Society / Charitable
Trust registered under the
respective Acts) - Annexure 39 of
this manual.

Gold Loan NF 497 NF 497 Application for loan against

gold jewellery.

Page 23
 Special type of Loan schemes granted under Agriculture

Loan Scheme Application Documentation

Consumption NF 521 NF 481 DPN cum covering letter
Loan to Rural NF 589 – Assets and liabs of co-
Poor obligant /guarantor

NF 497 – If gold jewellery is taken

as security
GCCS – General NF 965 with suitable NF 480 DPN
Credit Card modification NF 372 – Request for Overdraft
Scheme facility
NF 1001 – Current account
opening form

Loan to Self NF 951 Common agreements:

Help group
NF 950 –Interse agreement to be
executed by all the members of
SHG
NF 952 – Articles of Agreement

For Revolving fund – additional doc

NF 372 – request for OD facility
NF 481 – DPN and covering letter
NF 1001 – Current a/c opening
form

For Economic Activity – additional

document
Hypothecation agreement as
applicable to the nature of asset to
be purchased and activity

If sponsored by NGO – additional

documents – NF 953

Page 24
 PART IV - Retail Lending Schemes

Type of loan Application Documentation

Teachers Loan NF 965 Common NF 991 - Pronote cum covering
Application letter
NF 990 Credit report
cum rating sheet NF 967 – Certificate of compliance
of terms and conditions

Canara Pension NF 965 Common NF 991 - Pronote cum covering

Application letter

NF 967 – Certificate of compliance

of terms and conditions

And irrevocable mandate as per

Appendix 19
Canara Budget NF 965 Common NF 991 - Pronote cum covering
Application letter
NF 990 Credit report
cum rating sheet NF 967 – Certificate of compliance
of terms and conditions

Undertaking Letter – Not to avail

any Clean credit facility from our
bank / other banks
Recovery mandate / PDC / ECS
mandate as applicable
Canara guide NF 965 Common NF 855 – Hypothecation agreement
Application
NF 990 Credit report Authorisation letter as per appendix
cum rating sheet 10
Canara Solar NF 965 Common Agreement as per appendix 24
Application Salary mandate
NF 990 Credit report Performance guarantee letter from
cum rating sheet the dealer as per appendix 25
NF 803 Letter evidencing execution
of documents
Invoice / stamped receipt
Authorisation letter to debit SB / CA
/ OD account with installment /
interest

Common hypothecation agreement

if the total amount sanctioned
(FB/NFB) is more than Rs.50 lacs –
applicable for other than individuals

Page 25
Type of loan Application Documentation
Canara ME OD Application as per Demand Promissory Note and Take
Appendix 17 Delivery letter (NF 991).
Other documentation required as
per Manual of Instruction on
Documentation, to secure the
security stipulated by the General
Manager, RB&S Wing, HO
Canara Vehicle NF 965 Common NF 928 – Hypothecation agreement
Application
NF 990 Credit report NF 373 – addendum to agreement
cum rating sheet
NF 803 – letter evidencing
execution of documents

RTO form 20,29,30,35 in duplicate

Original invoice / stamped receipt /

Insurance policy / Tax card /

Register B extract

If personal gurantee is stipulated:

NF 370 /NF 371
Canara Cash NF 972 – application NF 971 – Request letter for Loan
for loan against shares against shares and debentures (to
and debtentures be signed by borrower and co-
NF 990 – Credit report obligant)
cum rating sheet Blank transfer forms
Declaration cum undertaking letter
as per appendix 18 and declaration
as per appendix 23 of VSL manual
NF 574 / NF 498 – Notice of lien to
the compay

Additional documents as per

Appendix 6,7,8,9 for convertible
debentures / bonds

If overdraft is granted:
NF 1001 – C A/c opening form
Specimen signature card
NF 372 – request for OD facility

If personal guarantee is stipulated:

NF 370 – gurantee agreement
NF 371 – guarantee covering letter

Page 26
Type of loan Application Documentation
Canara Jeevan NF 965 – Housing Agreement as per appendix 14
Loan application with Regd Mortgage as per appendix 15
suitable modification or MODTD
Will as per Appendix 16 wherein the
Legal scrutiny report bank is appointed as executor and
from Panel advocate trustee
EC to be obtained before
disbursement and once in every
three years
All formalities pertaining to EMT to
be completed as applicable to
respective state
Canara Site NF 964 – Housing NF 981 – Housing Loan agreement
Loan application with
suitable modifications Allotment letter or any other
NF 990 – Credit report document evidencing purchase /
cum rating sheet allotment of sites issued by the
Lay out / site plan development bodies.
issued by
development Authorisation letter from the party
authorities to make the payment directly to the
development authorities.
An undertaking should
be obtained from the Authorisation letter addressed to
borrower for the development authorities
construction of the authorizing the Bank to receive the
house within the documents directly from the
stipulated time (as development authorities.
stipulated by the
development An authorization letter from the
authorities while applicant (borrower) authorizing the
allotting or giving Bank to receive the original
possession of sites) registered documents from the
registering authority &
& EMT shall be created
by taking the certified
true copy of the
original deed

Page 27
Type of loan Application Documentation
Canara Mortgage NF 964 – Housing Agreement for Canara Mortgage –
Loan application with latest format available with
suitable modifications respective section in CO
NF 990 – Credit report
cum rating sheet The existing guidelines /
Additional details to documentation for creation of
be obtained as per mortgage / EMT will have to be
Appendix 18 complied with

Affidavit-cum-undertaking from
the borrower declaring that the
built up property has been
constructed as per the sanctioned
plan and / or building bye-laws and
wherever applicable borrower
should also submit a completion
certificate.
Panel Architect / panel civil
Engineer must also certify before
disbursement of the loan that the
built up property is strictly as per
sanctioned plan and / or building
bye laws.

Swarna Loan NF-497- Request for Application forms part of

loan on the security of documentation
gold jewellery, with
necessary changes
under purpose column
with due
authentication of
borrower.
Canara Trade Appropriate applin As applicable to Open Cash Credi
form depending upon All formalities for creation EMT /
the activity, line of MODTD to be completed
business and amount
Doctor's Choice As applicable to For working capital:
Professionals and Self As applicable to OD / OCC depending
Employed category NF on the security
414
For Term Loan (depending on the
purpose)
Hypothecation agreement NF 722
when equipments are purchased out of
term loan
Term Loan agreement if any
construction is involved. Mortgage
transaction to be completed
whicherever applicable
Page 28
Type of loan Application Documentation
Canara Rent -- do -- Tripartite agreement (to be
stamped as agreement cum power
of attorney) executed between
lessors, lessee and the financing
branch authorizing the lessee to
remit lease rentals to the financing
branch directly as per APPENDIX -
20.
AND
A power of attorney (to be
stamped and notarized) as
per APPENDIX-21 executed by the
lessors in favour of the Bank
authorizing the Bank to receive the
rents from the lessee, which should
be lodged with the latter (lessee)
and acknowledgement obtained
The format of the related term
loan agreement to be obtained from
the borrower (duly stamped as an
agreement) format available with
CO
The existing guidelines relating
to the inspection of property (both
leased / proposed to be
mortgaged), establishing its clear
and marketable title based on the
LSR, its valuation by our approved
valuer who should be qualified
chartered engineer, creation of EMT
thereon etc., shall be strictly
adhered to.
All other documents furnished
by the applicant / guarantor as per
the application form shall be held as
a part of documentation.
Affidavit-cum-undertaking from the
borrower declaring that the built up
property has been constructed as
per the sanctioned plan and / or
building bye-laws and wherever
applicable borrower should also
submit a completion certificate.

Page 29
Type of loan Application Documentation
Housing Loan NF 964 – Housing NF 982 – Housing Loan agreement
Loan application NF 981 – Personal guarantee
NF 990 – Credit report agreement wherever stipulated
cum rating sheet
Documentary proof Tripartite agreement as per
regarding Income appendix 34 if purachase of flat
Approved Plan and under construction
estimate Mortgage to be put through as per
Legal scrutiny report procedure
from Panel advocate
Valuation report from bills / vouchers to be submitted in
panel valuer wherever the case of house under
applicable construction
Affidavit cum undertaking letter –
Not to violate sanctioned plan
Certificate from panel engineer that
the construction is strictly as per
sanctioned plan
Completion certificate to be
obtained wherever applicable
Additional documents / details in
the case of purchase of Flat /
construction in lease hold property /
purachase of plot / flat from
Housing society etc-As per manual
to be obtd

Home NF 964 – Housing Nf 855 – Hypothecation agreement

Improvement Loan application
Loan (where mortgage is
involved) Other documents required for
NF 965 – Where creation of mortgage / additional
mortgage is not mortgage as per documentation
involved manual wherever applicable /
NF 990 – Credit report stipulated
cum rating sheet

Page 30
PART V – EXPORT AND IMPORT RELATED DOCUMENTATION

PACKING CREDITS:

At the time of granting the Limits:

a. If the total FB/ NFB limit sanctioned is less than Rs.50 lacs)

In addition to all documents as applicable to OCC the branch has to obtain NF

1829 – Packing Credit Agreement

b. If the Total FB / NFB Limit is Rs.50 lacs or above:

Common Hypothecation agreement

At the time of granting each Packing credit disbts:

(a) Packing Credit Application IF-1826

(b) Application for grant of Packing Credit in Foreign Currency (PCFC) IF- 1826A
(c) Application for PC where initial production of LC/Sale Contract has been waived
by RBI. IF-1827

Page 31
 PART VI – NON FUND BASED LIMITS

Bank Guarantee limits:

Application:

As applicable to category / sector of the borrower when the borrower applies along
with other facilities.

In all other cases NF 548 Application for Bank facilities.

Documentation:

Single Transaction Limit

a. Request letter for issuing / extending guarantee cum letter of request - signed
by persons authorised to execute the loan documents – NF 823 (same letter for
modification / renewal of guarantee also)

b. Stamped counter indemnity – NF 446

c. Where it is permitted by the appropriate authority to collect commission on a

deferred basis, an undertaking letter as per Appendix - 12 should be obtained, if
suitable clause is not available in NF.446

Regular BG Limit:

a. Stamped counter indemnity for the limit sanctioned – NF 446

b. As and when guarantees are issued under the regular limit, separate request
letter should be obtained – NF 823

c. Wherever third party securities are accepted, third party Letter of request
should be obtained – NF969 / NF 970 / NF 971

d. NF 370 / NF 371 – To be obtained from in case personal guarantee is

stipulated.

Note: After obtaining the counter indemnity, if the guarantee is subsequently

renewed, it is not necessary to obtain a fresh counter indemnity. However, if the
guarantee limits are enhanced, a fresh counter indemnity should be obtained for
the full amount. Previous counter indemnities obtained should be preserved with
other loan papers in double lock.

Page 32
LETTERS OF CREDIT
For Regular Limits
1. Stamped agreement for the full limit NF 447
2. Application form as and when party requests LC NF 463
3. Wherever only existing limits are renewed NF 493
4. Wherever the limit is enhanced, fresh stamped agreement for the en-
hanced limit NF 447
5. Letter of Authorization from the borrower to debit to operative account
of Borrower in the event of devolvement. (Appendix 12)
For Single Transaction - S.T. Limit
1. Stamped agreement for the full limit NF 447
2. Application form as and when party requests LC - to be obtained each
time an LC is opened. NF 463
3. Common Hypothecation Agreement: For detailed guidelines on obten-
tion of Common Hypothecation Agreement, please refer Manual of Instruc-
tions on Documentation (updated till 31-12-2004).
4. Letter of Authorization from the borrower to debit to operative account
of Borrower in the event of devolvement. (Appendix 12)
For Adhoc Limits :

1. Stamped agreement for the adhoc limit NF 447

2. Application form as and when party requests LC - to be obtained each
time an LC is opened. NF 463
3. All other applicable documents detailed under the Manual of instruc-
tions on Documentation should be obtained
4. The stamped agreement form NF.447 obtained should be kept in
double lock along with other related loan papers. The duplicate unstamped
copy is to be handed over to the customer duly acknowledged by the Bank.

FOR LCs with Usance DA/DP Terms

where hypothecation is stipulated –
Hypothecation agreement covering goods should be obtained on the NF 771 stamp
paper of requisite value, for the total LC limit sanctioned. (However, wherever
Common Hypothecation Agreement is obtained as per guidelines detailed earlier,
this need not be separately obtained).

In case of limited companies, charge is to be registered with the Registrar of

companies.

Power of Attorney as per Appendix-8 to be obtained invariably where sanction is

made against prime security of book debts and registered with the notary public or
executed before Magistrate.
Where pledge is stipulated :
Pledge agreement covering goods as given in Appendix-6 should be obtained on
stamp paper of requisite value for the total LC Limit sanctioned
Trust Receipt Agreement preceded by pledge NF 755 For pledge limits, no need for
registering with ROC.
Page 33
 PART VII – MORTGAGE TRANSACTIONS

Equitable Mortgage Transaction (EMT)

The procedure for creation of EMT by branches in notified areas and also Non-
notified areas is given in 2.8.1 to 2.8.14 of Documentation Manual

Documents to be obtained from the mortgagor:

a) NF 461 – Letter evidencing Deposit of Title Deeds

b) NF 462 – Schedule A and Schedule B

Sanction of an additional loan to the Borrower (other than Companies)

within the maximum limit notified in LEDTD – NF 461:

Wherever the party requires an additional loan within the maximum limit notified
in the LEDTD or upto the extent of such maximum limit, there is no necessity of
putting through the mortgage afresh. However, a link letter is to be
obtained as per Appendix -35 before disbursing an additional loan amount.

Whenever such additional loan is sanctioned against third party mortgage

within the maximum limit indicated in the LEDTD, a link letter as per
Appendix -36 should be obtained.

Whenever the additional loan requirement exceeds the maximum limit notified
in the LEDTD, fresh EMT has to be put through as detailed in the ensuing
chapter.

Please refer to Documentation Manual for other cases like

a) Procedure for creation of further EMT
b) Procedure for creation of EMT when additional limits are granted
against fresh properties
c) Procedure for creation of mortgage with Memorandum of deposit of
Title Deeds
d) Procedure for creation of second mortgage / second charge

Page 34
 REGISTRATION OF CHARGE WITH REGISTRAR OF COMPANIES

In the case of corporate borrowers, it should be ensured that the necessary Board
Resolution is passed authorising the company to create II charge in favour of the
bank. A certified copy of such resolution shall be kept along with the loan papers

After completing the formalities as above, branch shall file form no. 8 for
Registration of charge with Registrar of companies. Hard copy of the forms filed
with ROC through E-mode shall be taken and kept along with the loan papers as
also the receipt of fee payment. Besides, the Registration Certificate issued by
ROC should also be kept safe along with the relevant loan documents.

CERSAI (Central Registry for Securitisation, Asset Reconstruction and

Security Interest of India) Website: www.cersai.org.in

• Equitable mortgages involving non-agricultural properties are to be

mandatorily registered with CERSAI and delay beyond 30 days will attract
penalty.
• Authentication of data is made through use of Digital Signature
Certificates, as prescribed under the SARFAESI (Central Registry) Rules
2011.
• Branches shall also confirm the same in NF 482 (Certificate of Loan
papers obtained), NF 967 (Certificate of Compliance of terms and conditions)
and in review/ renewal notes.
• Section 31 of the SARFAESI Act excludes agricultural property within
the purview of SARFAESI Act. Hence, bank need not register
mortgage/security interest created on agricultural land with Central Registry
• Particulars of every transaction relating to security interest by way of
equitable mortgage by deposit of title deeds, shall be filed with the Central
Registry online within 30 days from the date of such transaction, in the
prescribed format (Form I, II, III or IV) along with fee (` 500/- for loan
above ` 5.00 lacs and ` 250/- for loan up to ` 5.00 lacs).
• The Central Registrar may condone delay not exceeding 30 days and
allow filing of particulars of transaction on payment of additional fee as may
be prescribed (Not exceeding ` 2500/- for loan up to ` 5.00 lacs and not
exceeding ` 5000/- in all other cases).
• Satisfaction of charge is to be registered in CERSAI when the loan is
closed

Page 35
 VIII – SCRUTINY OF LOAN PAPERS /CERTIFICATE OF LOAN PAPERS

a. Certificate of Loan Papers in NF 482 for all Loans and to be

signed by both officer and Manager(other than Retail Lending
schemes)
b. Certificate of compliance of Sanction Terms and conditions to
be prepared and signed for all Loans under Retail Lending schemes

AUTHORITY TO DO SCRUTINY OF LOAN PAPERS:

Stamps to be affixed on Documents:

• Counter Indemnity – Rs.80/-
• Power of Attorney - Rs.100/-
• Agreements with POA Clause / Assignment clause – Rs.120/-
(eg. OCC Agreement / Common Hypothecation Agreement / Interse
Agreement from SHG / Educational Loan agreement etc)
• All other agreements – Rs.20/-

Page 36
PART IX - Limitation Schedule / AOD / Precautions in documentation
Limitation Aspects:

Computation of Limitation Period:

For the purpose of computing the period of limitation for any suit, the date from which such
period is to be reckoned shall be excluded. Example: If a pronote is dated 29.04.2010, it will
complete 3 years on 28.04.2013. Since the first date is to be excluded, the suit can be filed
latest on 29.04.2013.

Educational Loans:

In respect of education loans, limitation commences from the date of commencement of

repayment. Hence, AOD/LOR must be obtained after completion of 24 months but before
completing 27 months from the date of commencement of repayment (This is applicable
wherever agreement is taken)

Where the borrower/co-obligant resides abroad:

i) For the purpose of computing limitation period for filing suit, the period during which the
borrower stays abroad is to be excluded.

ii) Wherever circumstances necessitate obtention of AOD, it should be got executed and
stamped as per the law in force at the place the borrower resides.

Or

iii) AOD may be got through postal correspondence by addressing a letter to the borrower.
The signature on the AOD should be witnessed by his/her banker abroad or by any other non-
resident maintaining account with us or by the Consulate Officer of the
Embassy/Consulate of India in that country.

iv) When AOD is received in India, the same shall be stamped as per the law in force in the
place where the branch is situated, within 3 months from the date of its receipt in India.

Common:

 To be obtained for each account even though there are several limits
sanctioned to a borrower;

 Stamp value for AOD/AOS, to be ascertained from respective Circle

Offices.

Page 37
LIMITATION SCHEDULE

Page 38
Forms for AOD / AOS / LOR (to be obtained within the limitation period):

NF 760 – Common AOD/AOS /LOR is to be obtained from the borrower/s as well as the
coobligant/s, irrespective of whether security is available or not.

NF 761 – Form of AOD / AOS to be obtained from the legal heirs of the borrower / co-
obligant

NF 879 – AOD to be obtained from legal heirs of deceased guarantor

NF 821 - If the borrower / Co -obligant/Guarantor signs in any language other than English,
declaration in this form is to be obtained from attester.

Appendix-6 : whenever, AOD/AOS is due from Third party guarantor.

Appendix-7. – Form of AOD When borrowal account is showing credit balance

Appendix 8 – AOD from legal heirs of DIR borrower

Appendix 10 – Declaration to be obtained when the signatures (signature in loan paper and in
AOD) has undergone significant change

Appendix 11 - Letter of Revival to be obtained in case of gold loans which remain

outstanding beyond 24 months or Wherever Pronote is obtained for loans and advances
against our deposits

Appendix 12 – AOD from Cancard holders

Appendix 13 – AOD from legal heirs of Cancard holders

Above are equally applicable in r/o dishonoured bills remain outstanding.

Illustrative Examples of defective documents:

i) Inappropriate documents;
ii) Documents not in complete sets as prescribed by the Bank;
iii) Documents which are left partially blank;
iv) Obtention of photocopies of loan agreements as part of the prescribed
documentation.
v) Obtention of copies of Typed Agreements (other than the one originally
typed).
vi) Overwritings/erasings without proper authentication by the borrower;
vii) Unstamped or inadequately stamped or improperly stamped documents;
viii) Documents executed wherein)
a) all the parties have not joined the execution;
b) the person has no proper authority.
Examples:
-Documents executed by agent without Power of attorney in force.
-Propriety not marked
c) the person does not have the capacity to enter into a contract.
Example: Minor, lunatic, etc.
Page 39
PART X PROCESSING CHG / DOCUMENTATION CHG
HO CIR 337/2013

Page 40