Introduction to Excel

:Creating and Formatting a Worksheet

Session 01
Objectives (1 of 2)
• Explore the Excel Window
• Enter and Edit Cell Data
• Create Formulas
• Display Cell Formulas
• Manage Columns and Rows
• Select, Move, Copy, and Paste Data
Objectives (2 of 2)
• Apply Cell Styles, Alignment, and Font Options
• Apply Number Formats
• Manage Worksheets
• Select Page Setup Options
• Preview and Print a Worksheet
Objective 1: Explore the Excel Window
Skills:
• Identify Excel Window Elements
• Identify Columns, Rows, and Cells
• Navigate In and Among Worksheets
Explore the Excel Window (4 of 4)
Excel Window
Excel Elements
Columns, Rows, and Cells
Keystrokes and Actions
Explore the Excel Window (1 of 4)
• Spreadsheet—electronic file that:
– Contains a grid of columns and rows
– Displays results of calculations
– Enables interpretation of quantitative data
Explore the Excel Window (2 of 4)
• Worksheet—single spreadsheet that contains:
– Descriptive labels
– Numeric values
– Formulas, functions
– Graphical representations of data
Explore the Excel Window (3 of 4)
• Workbook—collection of one or more related worksheets
• Cell—intersection of a column and a row
• Identification:
– Columns use letters—A
– Rows use numbers—10
– Cells use a combination of a letter and a number—A10
Objective 2: Enter and Edit Cell Data
Skills:
• Enter Text
• Use Auto Fill to Complete a Sequence
• Enter Values
• Enter a Date
• Clear Cell Contents
Enter and Edit Cell Data (1 of 2)
• Data types:
– Text—combination of letters, numbers, symbols, and
spaces
– Values—numbers used as the basis of calculations
– Dates and times—entered in a variety of formats
• Auto Fill—feature that completes a sequence of words or
values
Enter and Edit Cell Data (2 of 2)
Date and Time Examples
Objective 3: Create Formulas
Skills:
• Use Cell References in Formulas
• Apply the Order of Operations
• Use Semi-Selection to Create a Formula
• Copy Formulas
Create Formulas (1 of 2)
• Formula—used to perform calculation, such as =A1 + 3
• Order of operations—rules in which arithmetic operations
are performed
• Some unfamiliar operators:
– * for multiplication
– ^ caret for exponentiation
• Semi-selection—selects cell or range of cells as formula is
built
Create Formulas (2 of 2)
Objective 4: Display Cell Formulas
Skills:
• Display Cell Formulas
• The grave accent (`)
• CTRL+`
Display Cell Formulas
Objective 5: Manage Columns and Rows
Skills:
• Insert Cells, Columns, and Rows
• Delete Cells, Columns, and Rows
• Hide a Column or Row
• Adjust Column Width
• Adjust Row Height
Manage Columns and Rows (1 of 5)
Manage Columns and Rows (2 of 5)
Manage Columns and Rows (3 of 5)
Manage Columns and Rows (4 of 5)
Increasing Column Width
Manage Columns and Rows (5 of 5)
Objective 6: Select, Move, Copy, and Paste
Data
Skills:
• Select a Range
• Move a Range
• Copy and Paste a Range
• Use Paste Options and Paste Special
Selecting Ranges
Select, Move, Copy, and Paste Data (1 of 3)
Select, Move, Copy, and Paste Data (2 of 3)
To move, copy, or paste data:
1. Select range
2. Select Cut or Copy
3. Move to new location
4. Select Paste and the paste option
Select, Move, Copy, and Paste Data (3 of 3)
Transposed Data
Objective 7: Apply Cell Styles, Alignment,
and Font Options
Skills:
• Apply a Cell Style
• Merge and Center Data
• Change Cell Alignment
• Wrap Text
• Increase Indent
• Apply a Border
• Apply Fill Color
Apply Cell Styles, Alignment, and Font
Options (1 of 5)
• Cell style—collection of format settings that provide a
consistent appearance
• Cell styles control:
– Font
– Font color and size
– Borders and fill colors
– Alignment
– Number formatting
Apply Cell Styles, Alignment, and Font
Options (2 of 5)
Apply Cell Styles, Alignment, and Font
Options (3 of 5)
• Alignment—how data are positioned within boundaries of
cell
• Data type default alignments:
– Text—aligns at left cell margin
– Dates and values—align at right cell margin
• Horizontal alignment—position of data between left and
right cell margins
• Vertical alignment—position of data between top and
bottom cell margins
Apply Cell Styles, Alignment, and Font
Options (4 of 5)
• Merge and center—merges selected cells together into
one cell
• Wrap text—data appears on multiple lines in cell
• Indent—offset of data from current alignment
• Border—line that surrounds cell or range of cells
• Fill color—background color that displays behind data
Apply Cell Styles, Alignment, and Font
Options (5 of 5)
Objective 8: Apply Number Formats
Skills:
• Apply Number Formats
• Increase and Decrease Decimal Places
Number
Formats
Number
Formats
Apply Number Formats
Objective 9: Manage Worksheets
Skills:
• Insert a Worksheet
• Delete a Worksheet
• Copy or Move a Worksheet
• Rename a Worksheet
• Group Worksheets
Manage Worksheets (1 of 2)
Manage Worksheets (2 of 2)
Objective 10: Select Page Setup Options
Skills:
• Set Page Orientation
• Select Scaling Options
• Set Margin Options
• Create a Header or Footer
• Select Sheet Options
Select Page Setup Options (1 of 3)
Select Page Setup Options (2 of 3)
Select Page Setup Options (3 of 3)
Objective 11: Preview and Print a
Worksheet
Skills:
• View in Print Preview
• Set Print Options
• Print a Worksheet
Preview and Print a Worksheet
Page Setup Commands
Page Setup Dialog Box: Page Tab
Page Setup Dialog Box: Margins Tab
Page Setup Dialog Box: Header/Footer Tab
Headers & Footer Tools Design Contextual
Tab
Page Setup Dialog Box: Sheet Tab
Summary (1 of 2)
• A workbook can consist of multiple worksheets, divided
into columns, rows, and cells
• Cells contain text, values, or formulas, with contents
entered by typing, copying and pasting, and using Auto Fill
• Columns, rows, and cells can be added or deleted, copied,
or moved
• Styles, alignment, and formatting can be applied to cells
• Formatting can be applied to numerical values
Summary (2 of 2)
• Worksheets can be inserted, deleted, renamed, copied,
and moved
• A worksheet can have orientation and margins changed,
headers and footers added, and scaling adjusted
• Before printing, a worksheet can be previewed and final
printing options selected
Questions