623 - 060912083705IMS-PC-PP-01 Rev. 03-2

QHSE Manual
Document Name:
QHSE Ref. No. IMS/PC/PP/01 Rev. 03
PROCUREMENT PROCEDURE FOR
PURCHASES AND SUB- Date: 26th June 2012
CONTRACTORS
1.0 PURPOSE
To establish a procedure for procurement, purchasing and supply-chain management of materials,

equipment and hired or Sub-contractor.
2.0 SCOPE
This procedure describes the method used for selection of appropriate suppliers/sub-contractors
and procurement of material / services (placement of order) as per the requirements.
3.0 DEFINITIONS
None
4.0 RESPONSIBILITY
4.1 The Purchasing Department is responsible for procurement of all materials and sub-
contracts at the most advantageous terms and conditions, taking into account quality, price
and delivery. Sub-contract terms and conditions must be selected from the standard
templates available in the QHSE system approved by the Corporate Office.
4.2 Project Managers will be responsible for the preparation of a Procurement Plan and will
provided a schedule of Sub-contract liabilities to the Accounts Department by the 3rd of each
month for cost-control purposes see 5.2.3 (b).
Note:- Before the 3rd of each month, the Procurement Manager will give feedback of purchased
material for all major ongoing projects to project Managers (Material Cost to Complete
IMS/PC/PP/01/16 ) for preparing project monthly reports.
5.0 PROCEDURE
5.1 Purchase of major items
Once the contract is awarded, the Procurement Manager will receive the following
documents along with Post Tender Handover Documents (form IMS/ESP/PTHO/02/02) from
Estimation department (see IMS/ES/PTH0/02): -
a) Project Manager Budget

b) Bill of Quantities
c) List of approved / specified suppliers/manufacturers
d) Material Take off
e) Tender Quotation
f) Procurement Schedule
g) Technical Specification
The Project Manager in conjunction with the Procurement Manager will establish the
Material Submittal / Procurement Schedule (Form IMS/PC/PP/01/01) and compare all data
with BOQs vs. Cost Sheet.
If the BOQ quantity are in line with Cost sheet the Procurement Engineer shall send
inquiries to the approved suppliers or subcontractors.
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Document Name:
CONTRACTORS
Manager will submit the material submittals to the consultant/client (after reviewing) for
approval.
Project Manager will take necessary action (like forwarding the comments to supplier etc.)
for getting the final approval on material submittal see Appendix A. In the event of total
rejection of the submittal, the Project Manager should co-ordinate with procurement
manager for a new submittal.
All Material Requisition should be raised by the Project Manager/ Engineer only. Material
Requisition should be made only for code 1approved submittals. If any submittal is approved
in code 2 then the Material Requisition should be raised only after getting the compliance /
concurrence from supplier/ manufacturer for consultant’s comments.
Following point should be checked by the procurement against each Material Requisition
received before releasing an order:
a) Material Requisition is made on standard Performa IMS/CS/MC/03/04 (in original).

b) Name of Manufacturer/Make/Supplier / Sub-contractor
c) Drawing Reference where applicable
d) Requirement of O&M literature details where applicable
e) Spares and warranty details where applicable
f) Material Requisition is without any item under HOLD.
g) Material Requisition should clearly indicate the delivery date required at site, which
should be reasonable, considering the lead time required for material.
h) Material requisition shall be for around 90% of project quantity. Delivery
i) Schedule also to be included in case it is to be phased out. Peace meal requisitions are
not allowed.
j) Material Requisition of items, which are not in the Project Manager’s budget such as
against variation or under estimated during estimation, should have approved CAR with
CAR reference number or valid reasons along with it.
k) ITP –Inspection & Testing Plan
l) FAT- Factory Acceptance Test Procedure
m) SAT-Site Acceptance Test Procedure
n) MS- Method Statement
o) Safety Procedure
Note: -
1) Procurement engineer should release an order only when they receive approved
Material Requisition in original (yellow copy).
2) Material Requisition of any job for which Project Manager’s Budget is not available,
should not be processed. In such case Procurement should inform General Manager /
Commercial Manager for their directives.
Immediately upon receipt of Material Requisition (the yellow copy), the purchaser, in co-
ordination with the Central Stores In-charge shall arrange the delivery of available material in
central stores (refer central stores procedure, IMS/CS/MC/02.) For balance material, the
purchase order will be on standard form B24a.
Invoice processing and payment shall be done as per the ‘Purchase Invoice Processing and
Payment Procedure Work Instruction –Appendix B
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Document Name:
CONTRACTORS
5.2. Sub-contract Placement Procedure
5.2.1 The Procurement Manager shall keep an approved list of all sub-contractors and
suppliers, this list to be updated regularly and published quarterly to all interested
parties.
5.2.2 The approved list of subcontractors and suppliers for each subsidiary company within
DSI PJSC shall be sent by the subsidiary company Procurement Manager to the
QHSE Manager in the subsidiary company and to the DSI PJSC Corporate QHSE
Manager quarterly.
5.2.3 At each stage of the project checking shall be made by the Procurement Manager to
ensure these procedures are strictly being followed including:
a.) Estimating stage

The estimation Manager has the responsibility to use only Companies from the
approved list and shall always notify the Procurement Manager of any new
Companies to be added to the Approved List following an interview and
completion of a questionnaire (IMS/PC/PP/01/11).
b.) Project Stage

At Project Award, the Project Manager together with the Commercial Manager
and Procurement Manager shall have the responsibility to prepare a
Procurement Plan and shall also review the proposed Companies to be used as
sub-contractors. Upon undertaking the review if the proposed company is not on
the Approved List then the Project Manager shall arrange for the proposed sub-
contractor to complete the Questionnaire.
c.) Pre-placing the sub-contract

Following approval, the Questionnaire will be signed by the Project Manager,
Commercial Manager and the Procurement Manager prior to placing a sub-
contract order the Project Manager and Commercial Manager shall meet with
the sub-contractor and complete the sub-contractor Pre-order meeting Agenda
Form (IMS/PC/PP/01/12).
d.) Registration of the subcontractor

The Project Manager shall submit the completed Questionnaire to the
Procurement Manager for placement on the approved list.
e.) Audit of Suppliers and Sub-contractors

The QHSE Manager shall undertake audits of suppliers and sub-contractors as
required and shall issue feedback reports to the Project Managers, Commercial
Manager and the Procurement Manager.
5.2.4 The general guidelines in this procedure shall equally apply to the Procurement of
sub-contractors where the guideline is applicable.
5.3 Procurement procedure for miscellaneous / standard Items
a) On receipt of Material Requisition, the Purchaser will immediately obtain quotations by

sending the enquiry by e-mail/ letter to approved suppliers.
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Document Name:
CONTRACTORS
b) Upon receipt of quotations, the Purchaser will place the order after ensuring prices are
most competitive and also comparing with previous prices for similar items.
5.4 Procurement procedure for Fixed Assets
Procurement of Fixed Assets shall be done as per ‘Fixed Asset Purchase Procedure’. Item
wise for Capital Expenditure & LPO see IMS/CS/FA/03/01.
5.5 Procurement procedure for hired services
Procurement of hired services shall be done as per ‘Procedure for Procuring outside
services/facilities.
5.6 Limits of Authority
All purchase orders have to be signed by the authorized personnel as mentioned in

IMS/CORP/AL/02.
5.7 Distribution Of Orders
Distribution of purchase orders shall be done as mentioned in Purchase Order.
5.8 Terms And Conditions
The standard payment terms shall be mentioned in the purchase order as 120 days open
order from the date of delivery of material at site.
Directives of finance department should be followed, in the event of non-acceptability of

standard payment terms by the supplier.
5.9 Order Acknowledgement
Order acknowledgments shall be obtained from the suppliers by the procurement engineer for
orders issued. Purchase order clearly state that if P.O. is not signed and faxed back by
supplier within 24 hours if receipt , as token of acceptance from supplier , then it shall be
presumed that it is accepted.
5.10 O&M Literature
O&M literature shall always be requested for major package items / system of the plant. The
requisition shall state how many copies are sought and to whom, where and when they
should be sent.
5.11 Expediting
The site stores shall carry out expediting of all material using Material Requisition Status Form
(IMS/PC/PP/13). In the event of any difficulties in obtaining the material in time, Procurement
engineer/ Project Manager shall be informed. They shall then take necessary action to
overcome the difficulties.
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CONTRACTORS
5.12 Amendment To Orders
Any alteration to a purchase order already dispatched to a supplier must be requisitioned. The
procurement engineer will agree prices, etc. and shall amend the orders in the same manner
as for a purchase order.
5.13 Annual Rebates
The Purchaser is to negotiate whenever possible an annual purchase rebate with all suppliers.
5.14 Disposal Of Surplus Material
The central stores In-charge shall dispose of the surplus material received from any project
site. Procurement engineer will assist central store In-charge and Project Manager for the
disposal of surplus material received from any project site by negotiating with suppliers, for
returning the same to them.
6.0 ATTACHMENTS
Type Name Number / Code

Form Material Submittal/Procurement Schedule IMS/PC/PP/01/01
Form Job in Hand Form IMS/PC/PP/01/02
Form Quotation Comparison Sheet IMS/PC/PP/01/03
Form Authority Levels Purchase Order IMS/PC/PP/01/04
Form Letter of Intent IMS/PC/PP/01/05
Form Supply Agreement IMS/PC/PP/01/06
Form Subcontract Agreement- Supply & Commissioning IMS/PC/PP/01/07
Form Subcontract Agreement for Labors IMS/PC/PP/01/08
Form Budget Adjustment IMS/PC/PP/01/09
Form Budget Justification IMS/PC/PP/01/10
Form Sub Contractor Evaluation Questionnaire IMS/PC/PP/01/11
Form Sub-contract Pre-Order Meeting Agenda IMS/PC/PP/01/12
Form Material Requisition Status IMS/PC/PP/01/13
Form Supplier Pre-qualification Questionnaire IMS/PC/PP/01/14
Form General Supply Contract for Major Systems & Equipment IMS/PC/PP/01/15
Form Material Cost to Complete IMS/PC/PP/01/16
Form Purchase Order IMS/PC/PP/01/17
Work Instruction Material Submittal Approval Procedure Appendix A
Purchase Invoice Processing and
Annex Appendix B
Payment Procedure & DSI Payment Terms
Work Instruction Budget Adjustment Appendix C
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QHSE Ref. No. IMS/PC/PP/01/01 Rev. 01

Document Name:
Procurement Schedule Date:
CONTRACTOR: _________________________
PROJECT: ______________________________ Updated As Of:
MATERIAL SUBMITTAL SCHEDULE

Planned Submission Actual Submission
MTO TO MTO TO Rev. 0 Rev. 1 Rev. 2 Rev. 3
SI SUBMITTAL APPROVAL
MATERIAL NO. DESCRIPTION PROCUREMENT PROCUREMENT ORDER REQ'D ON Remarks
No. DATE REQ'D BY DELIVERY
Code
Code
Code
Code
Planned date Actual date DATE SITE Submittal Date Submittal Date Submittal Date Submittal Date
(PLANNED) (PLANNED) Date Returned Date Returned Date Returned Date Returned
10
11
12
13
14
15
16
17
18
19
STATUS CODE DETAILS - 1 APPROVED, 2 APPROVED WITH COMMENTS, RESUBM'N NOT REQ'D. 2R. APPROVED WITH COMMENTS, RE-SUBMIS'N REQ'D. 3 NOT APRV'D, REVISE AND RESUBMIT. 4. REVIEW NOT REQ'D.
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Document Name: QHSE Ref. No. IMS/PC/PP/01/02 Rev. 01

Job in Hand Date:
To:
Attention:
Fax. No.
Tel. No.
Project:
Consultant:
Subject:
Please quote for the following equipment, as per the following details:
1. Equipment/ /Systems as marked below:
2. Your quote is required for the following
3. Drawings and Equipment Schedule:

Please ensure that a full compliance statement for the specifications is attached with your
quotation. Without this, your offer will not be considered.
4. Special Requirements:
Note: All project specification, Technical Data and Equipment schedule to be collected from
our office at _________________. Location Map attached
Best regards,
Procurement Manager
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Document Name: QHSE Ref. No.: IMS/PC/PP/01/03 Rev. 02
Quotation Comparison Sheet Date:

Project :
MATERIAL / EQUIPMENT:
Make
Sl.
ITEM DESCRIPTION Supplier Ideal Price
No.
Qty . Unit Rate Total Rate Total Rate Total Rate Total Rate Total Cost
1 Nos
2 Nos
Total
Discount -
Total Ex-works
Total C & F
Add for transportation to site + Customs
Total cost to Site Supplier
Delivery EX STOCK EX STOCK EX STOCK EX STOCK
Credit Terms
Budget Code
Project Managers budget: Place order with : M/S.
Anticipated order value To Site

Payment Terms:
Better Buy achieved by this order (+ / -) Approvals
Remarks:
Proc.Engr Proc.Incharge Proc. Mgr

S - Specified Make; NS - Non Specified Make
Specified Makes Proposed
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Document Name:
QHSE Ref. No. IMS/PC/PP/01/04 Rev.02
Authority Levels
Purchase Orders Date:
A) Materials and Equipment

Limits Procurement Project Finance Area
Director CEO
(Dirham) Manager Manager Manager Manager
Within PM’s X X X X --------
Budget Limit
Above PM’s X X X X X
Budget Limit
* For defined limits- see Company Authorization Matrix (IMS/CORP/AL/02)
B) Sub- contract orders/Agreement

Limits Procurement Project Finance Area
Director CEO
(Dirham) Manager Manager Manager Manager
Project Related
fixed asset
X ------- X X ----------
*For defined limits- see Company Authorization Matrix (IMS/CORP/AL/02)
C) Capital expenditure for fixed assets (e.g. computers, printers, fax machines, photocopier,
vehicles, furniture, plant & equipment etc.
Limits Procurement Project Dept. Finance Area

Director CEO
(Dirham) Manager Manager Head Manager Manager
Project Related X X -------- X X
fixed asset
Other than X ----------- X X X
Project Related
Purchase Requisition for fixed asset shall be approved by General Manager / Executive
Director and based on this approval Purchase order will be signed by above mentioned
persons.
* For defined limits- see Company Authorization Matrix (IMS/CORP/AL/02)
D) Petty cash / Site Float

Project Finance Area
Manager Manager Manager
X X X
1. Site float amount will be based on Dhs 1000 per million contract, up to a maximum of
Dhs. 15,000.
2. Single item costing more than 200 Dhs, must be procured through purchasing
Procedures.
3. Area manager is applicable for Abu Dhabi region.
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Letter of Intent Date:
Our Ref.: ____________________________
To:__________________________________
Tel.: _________________________
Fax: _________________________
Attention: _____________________
Subject: ______________________________________________
Your Ref: _____________________________________________
We refer to our formal enquiry documents, ref: ______________your above offer and the subsequent
agreement with us, DSI PJSC or Subsidiary. We are pleased to release this Letter of Intent (LOI) to
purchase from ( Supplier Name ) for the above mentioned project. This LOI will be superseded by an
Official Purchase Order (OPO) upon approval by the Client and the Project’s Consultant together with our
written confirmation. This LOI is further subject to the items to be purchased being in complete conformity
with the specifications and project requirements.
1. Price
The total cost for the supply, preparation of shop drawing, supervision of installation, testing, commissioning,
and warranty of the purchased items as per consultant drawings and specification on a delivered-to-site in
(location) basis, shall be ____________________________ on a lump sum basis and in AED ( or any
other local currency).
The supplier shall keep the above mentioned prices fixed till the end of the project.
2. Payment Terms
90% payable in XX days against delivery of material at site, and 10% payable in XX days against testing
and commissioning. All L/C charges shall be borne by ____________________.
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3. Delivery
Material shall be partially delivered to our site in (location).
Delivery schedule will be submitted along LPO but delivery shall not exceed 10-14 weeks.
4. Submittal
__________ shall submit to DSI Subsidiary all technical data for the items to be purchased in (2 Originals +
3 Copies + 1 Sample Board) within 48 hours of the date of this LOI. This submittal must include the
following:-
1. 2 original + 3 copies.
2. Submittal Index.
3. Copy of the related specification stamped by supplier.
4. Type compliance statement (any deviation from specifications must be clearly highlighted).
5. Bill of Quantity.
6. Technical selection or highlight of the selected models / materials.
7. List of the projects.
8. Copy of Material Certificates.
9. Supplier’s stamp for the entire submittal pages.
____________________ shall ensure acceptance of the submittal by the Client and Consultant.
5. Variation
Any deletion or addition in the ordered item quantities will be adjusted as per the break-up provided by
_________________.
6. Undertaking
It is also understood and agreed upon that (Supplier) will supply the material as per the project and
Consultant’s requirements and specifications. ( Supplier ) will replenish any short-supplied item, as the
situation may so warrant, at their own and entire risk and cost.
7. Packing
All items shall be suitably packed for safe delivery to project site in (location).
8. Warranty
Twelve months warranty certificate from the date of substantial completion approved in writing by
contractor/client until the final completion of works and receipt of clients engineer’s maintenance completion
certificate.
9. Guarantee
Unconditional performance bank guarantee for 10% of the total order value must be submitted by
________________. This guarantee must be locally issued by any reputed bank in the (United Arab
Emirates ) in favor of DSI PJSC or Subsidiary or any other Country).
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10. Responsibility
_______________ must accept the commitment and responsibility for the purchased product to be in full
compliance with the design, specification as well as the project consultant’s and client’s requirements. In
case the purchased product does not meet those requirements it will be rectified or exchanged at the entire
cost of (Supplier) to meet those requirements.
11. Acknowledgment
Kindly sign this LOI and return a copy to DSI Subsidiary. If signed copy is not received before the release of
our OPO, this LOI is deemed by DSI to be accepted in its entirety by (Supplier).
Best Regards.
SR. PROCUREMENT ENGINEER PROCUREMENT MANAGER

(ELECTRICAL / MECHANICAL)
Accepted by
______________________________
______________________________
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Document Name: QHSE Ref. No. IMS/PC/PP/01/06 Rev.02
Supply Agreement Date:
PROJECT: ___________________________________________________
SUBJECT: __________________________________________________________
This Agreement is made and entered into this _______ day of ___________________.
Between:-
DRAKE & SCULL INTERNATIONAL PJSC SUBSIDIARY

With office address at P.O.Box _________
(address)______________________________
Tel: _____________, Fax: ___________
Hereinafter
Referred to as the
First Party (Contractor)
and
________________________
__________________________
__________________________
Hereinafter
Referred to as the
Second Party (Supplier)
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RECITALS
1. The Client (Client Name), desiring that certain works pertaining to the construction of the
project ( project name ), be completed and maintained has entered into a contract (the “Main
Contract”) for the construction of the Project with the Main Contractor.
2. The Supplier, (supplier name) having worldwide experience, and having executed a number
of projects of this magnitude, desires to supply the (materials) in all respect the Contractor’s
scope of work and responsibilities. All as per supplier (materials official requirement)
3. The Contractor is willing to engage the Supplier in the terms and conditions set forth in this
contract.
4. The Supplier has submitted his proposal to supplying (materials), complete in all respects as
per technical specification and warrantee, all in accordance with the Contractor's documents
and to the full satisfaction and approval of the Contractor / Consultant and Client.
ARTICLE 1 – SCOPE OF WORK
The supply of goods and which shall be delivered by the Supplier are as follows: -
With reference to your offer and the agreement with us, Drake & Scull International (Subsidiary) is
pleased to release this Supply Agreement (SA) to purchase from (Supplier), the (materials) for
the above mentioned project. This SA will be materialized into an Official Purchase Order (OPO)
upon approval by the Client as well as the Project’s Consultant and our written confirmation. This
SA is further subject to the items to be purchased being complete conformity with specification and
project requirement. The production of (materials) will be started upon receipt of contractor /
consultant approval unless otherwise stated.
ARTICLE 2 - PRICE
The total cost for the supply and warranty of the purchased items as specified in this SA on a
delivered-to-sites in Dubai basis excluding off loading, shall be (Price in numbers and words) as
per attached breakdown.
The supplier shall keep the above unit rates valid till the end of the project. Tentatively August
‘2008.
ARTICLE 3 – PAYMENT TERMS
A – Payment shall be 100% payable in 90 days L/C after material delivery to site. All L/C Charges
shall be borne by the supplier account.
Amendment charges to defaulter’s account.
B – Partial shipment, & Partial delivery are acceptable.

L/C document which shall have delivery notes and invoices (3 original sets) will be signed and
returned by maximum 10 days from the date of delivery.
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ARTICLE 4 – DELIVERY
The material shall be delivered to site in (Site Location), as per site requirement, and as per
agreed delivery schedule sent on time of the LPO. The supplier under take to deliver any urgent
materials to site in decent, and logical period of time. “The delivery schedule shall be mutually
agreed and coordinated between both the parties”.
ARTICLE 5 – SUBMITTAL
ECONOSTO shall submit to DSI all technical data for the items to be purchased in (2 Originals + 4
Copies) within 48 hours of the date of this SA. (Supplier) shall assist in acceptance of the
submittal by the client.
ARTICLE 6 – VARIATION
Any deletion or addition in the ordered item of above quantities will be adjusted as per the break-
up provided by (Supplier). However, tolerance of total order value will be subject to (±25%)
variation in ordered quantity for the entire duration of the project.
ARTICLE 7 - UNDERTAKING
It is also understood and agreed upon that (Supplier) will supply the material as per the consultant
specification, approved submittal, and project’s requirement. (Supplier) will replenish any item
short-supplied, as the situation may so warrant, at their only and entire risk and cost. Any
additional expenses to total cost incurred to DSI Subsidiary to this effect shall be immediately
reimbursed by (Supplier).
ARTICLE 8 - SUPPLIER’S DEFAULT
8.1 The Supplier is considered in default in case any or all of the following events:-
8.1.1 Fails to proceed with the purchase order with due diligence after being required to
do so in writing.
8.1.2 Fails to execute promptly his obligations in accordance with the Purchase Order
after being requested in writing by the Contractor.
8.1.3 Fails to remove defective materials or make good defective work after being
directed in writing to do so.
8.1.4 The Supplier causes unreasonable delay to the project due to lack of materials, or
any such event will be charge & recover from you that cause loss to the contractor
8.2 In the event of any or all of the above the Contractor may, at his own option, terminate the
Supplier's Contract and:
• order the goods and services himself, or
• Employ the services of any other Supplier, individual or otherwise to complete the
delivery of goods and services.
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8.2.1 In addition The Contractor is entitled to penalize the Supplier a fine at the rate of
0.5% per week up to a maximum of 10% of the contract value, for time at large as a
default of the Supplier.
ARTICLE 9 – PACKING
All items shall be suitably packed in for safe delivery to project site in DUBAI.-
ARTICLE 10 – WARRANTY
Warranty certificate should be valid for 36 months from the date of delivery to be given against
manufacturing defect.
ARTICLE 11 – GUARANTEE
N/A
ARTICLE 12 – RESPONSIBILITY
(Supplier) must accept the commitment and responsibility for the purchased product to be in full
compliance with the design, specification, as well as project consultant / client specification. In
case the purchased product does not meet those requirements it will be rectified or exchanged at
the entire cost of (Supplier) to meet those requirements. to supply the above material as per the
standard color requirement, which will be decided on time of order, at no time no cost implications.
ARTICLE 13 - CONTRACT TERMINATION
The Contractor is entitled to terminate the Contract agreement with the Supplier in case of breach,
without compensation to the Supplier.
ARTICLE 14 – ACKNOWLEDGEMENT
Kindly sign this SA and return a copy to DSI Subsidiary. If signed copy is not received before the
release of our LPO, this SA is deemed by DSI to be accepted in its entirety by (Supplier).
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IN WITNESS THEREOF, the Contractor and the Supplier have signed this contract in two originals
as of the day and year first mentioned above in (location, city, country).
For and on behalf of the First Party For and on behalf of the Second Party
Drake and Scull (Subsidiary) (Supplier’s Company Name)
Procurement Manager Finance Manager (Authorized Signatory’s Name, Sign. & Co. Seal)
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Subcontract Agreement
Date:
Supply & Commissioning
Subcontract Agreement No. __________
PROJECT: _____________________________________________
Subject: Subcontract for the Design, Manufacture, Supply, Delivery to Site, Supervision of
Installation Testing and Commissioning, Warranty during the Defect Liability, and
Maintenance Period, of the (required services), herein after referred to as
“The Works”
This Agreement is made and entered into on this ( dd-mm-yyyy )
BETWEEN:-
Drake & Scull International PJSC, registered in the Commercial Register under CR: No.
___ with its permanent Business Address at (P.O Box, City, Country, Tel, Fax),
represented by its duly authorised Representative, (Authorized Signatory), hereinafter
referred to as the
CONTRACTOR
AND
---------------------------------------------------- (Subcontractor), registered in the Commercial
Register under the CR: No. --------- with its permanent Business Address at (P.O Box, City,
Country, Tel, Fax) hereinafter referred to as ------------ represented by its duly authorized
Representative, Mr. --------------, hereinafter referred to as the
SUB-CONTRACTOR
WHEREAS
(A) the Contractor was awarded the Main Contract entitled, (project name).
(B) the Subcontractor is desirous to design, manufacture, supply, deliver to site and
supervise the installation, Test & Commission and Warrant, during the defect Liability
and maintenance Period, the (required services) as stipulated in Annexure III [Scope
of Work] and in accordance with the documents referred to in Article 3.
(C) The Contractor is willing to engage the Subcontractor based on the Conditions of the
Main Contract which shall be on a back to back basis between the Contractor and
Subcontractor, in relation to the Subcontract works as if they were respectively the
Employer and the Contractor, including all rights, and obligations under the Main
Contract, otherwise provided hereafter in this Subcontract Agreement.
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Date:
(D) The Contract Definitions attached, form an integral part of this Subcontract Agreement
as described in Annexure I [Definitions].
(E) The Subcontractor shall comply with the Contract documents listed in Article 3
hereafter.
(F) No amendment to this Subcontract Agreement shall be effective unless expressly

agreed in writing by both parties as an amendment hereto.
NOW, THEREFORE, in consideration of the mutual covenants and agreements

contained therein and intending to be legally bound hereby, the parties hereto agree
as follows:
ARTICLE 1 - DEFINITIONS AND INTERPRETATION
The Contractor and the Subcontractor hereby agree that the articles mentioned hereafter
constitute the premises upon which this Subcontract Agreement is based and the reason for
its execution and those articles are intended to be and shall be construed as part of this
Subcontract Agreement.
ARTICLE 2 - UNDERTAKING OF THE SUBCONTRACTOR
2.1 Scope of Work and Obligations
2.1.1 The Subcontractor shall execute, complete and warrant the Subcontractor’s scope of
works as described in Annexure III [Scope of Work] with due care and diligence and in
strict compliance in all respects with the provisions of the Main Contract and furnish
the details of all materials, equipment, etc., required in and for such execution,
completion and maintenance of the Subcontractor’s Scope of Works.
2.1.2 The Subcontractor shall execute the instructions issued to him by the Contractor in
relation to the Subcontractor’s scope of work. The Subcontractor shall, further,
complete all the required works in a correct technical manner. The Subcontractor shall
nominate his representative who shall be fully responsible for receiving and
implementing the Contractor’s instructions.
2.1.3 The Subcontractor shall be responsible for any mistakes or errors committed by him in
the dimensions, measurements, drawings or design and shall rectify and remedy the
same on his own account and expense. Should the Subcontractor refrain from
initiating the necessary remedial actions within fourteen (14) days after receipt of
written notice from the Contractor detailing such mistakes or errors, the Contractor
shall be entitled to carry out such remedial or corrective action on the Subcontractor's
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Date:
behalf and to deduct the cost for such remedial action from the Subcontractor’s
account.
2.1.4 The Subcontractor undertakes not to Subcontract his works under this agreement to
any other party unless the Contractor’s prior written approval of the same is obtained.
2.1.5 The Subcontractor shall provide all deliverables as required in this Subcontract
Agreement. A further One (1) additional copy shall be issued for the Contractor’s
records.
2.2 Period of Execution
2.2.1. The Subcontractor undertakes to affect the delivery and complete all requirements as
mentioned in the Subcontract and in accordance with Subcontract Agreement
Annexure VI [Programme of Works].
2.2.2. If the Subcontractor fails to deliver as defined herein, then the Subcontractor is liable
to pay or the Contractor shall deduct from payments due or to become due, all
amounts provided for under the terms of the Subcontract:
a. The Subcontractor delays delivery of the equipment/material as stipulated in

this Subcontract Agreement or the agreed delivery or completion schedule.
b. The Subcontractor delivers material partially thereby delaying the contractor.
c. The Subcontractor delivers goods not in accordance with this agreement
causing delays to the Contractor’s programme.
d. The Subcontractor delivers “unapproved” material to site and delays
replacement with approved material after receiving written instructions to do so
and thereby causing delay to the Contractor.
2.3 Indemnities
2.3.1 The Sub-Contractor shall at all times indemnify the Contractor against all liabilities to
other persons (including employees and agents of the Contractor) for bodily injury,
death to any person, or loss or damage to property or any other loss which may arise
out of or in consequence of the carrying out, installation, testing, commissioning and
maintenance of the Sub-Contract Works and for remedying any defects therein which
may result from any act or neglect on the Works and/or operate in a manner which
may cause risk to persons or property for the duration of the Sub-Contract Works on
site including the Defects Liability Period.
2.3.2 This indemnity shall extend to any liability, costs, charges and expenses which may be
incurred by the Contractor or any Third Party to which the Contractor has a
responsibility or owes a duty of care.
2.3.3 The Sub-Contractor in carrying out the Sub-Contract Works shall observe the
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hours of working on the site and shall at all times indemnify the Contractor against
any breaches of the UAE labour laws including the following:
(i) Ensuring Workers have a valid labour visa

(ii) For every 50 (fifty) Workers on site, the Sub-Contractor must provide a
qualified Safety Officer at his own cost
(iii) No work is to be sub-let to any other (Sub) Sub-Contractor without
prior written approval of the Contractor.
(iv) The basic Health and Safety requirements as set out in Schedule 3
must be strictly followed by the Sub-Contractor at all times and any
failure on the part of the Sub-Contractor to comply with these
requirements or any non-compliance with the Health and Safety Plan may
result in notice of termination of the Sub-Contract
2.4 Warranty
2.4.1 The Subcontractor shall warrant all equipment and materials under his scope of works
as required and for a period of time of: ________ calculated from the date of issuance
of the “Taking Over Certificate” by the Engineer/Employer. This Warranty shall include
for all Labour, Tools, Materials, Equipment, and Attendances for the rectification of
any defect and/or malfunction and shall be available in a reasonable timely manner on
a 24-hour 7-day week basis.
The issuance of “Taking Over Certificate” will be phased manner.
2.4.2 The Contractor has a right to enter into a separate Operation (24 hours) and
Maintenance (including of spares, consumables & labour) contract at a rate of ---------
--- per year per (partied job specified)
2.4.3 The Subcontractor guarantees the availability of all spares and carries out all
necessary repairs in a timely fashion at site but shall not exceed 14 days. The
Subcontractor shall indemnify the Contractor against any liability which the
Contractor may incur due to the Subcontractor’s failure in this regard
2.5 Penalties & Remedial Charges
2.5.1 If the Subcontractor fails to comply with Clause 2.2 [Period of Execution], the
Subcontractor shall pay penalties to the Contractor for this delay. The total amount due
by the Subcontractor for these delay penalties shall not exceed 10% of the Subcontract
amount (at a rate of 0.2% per day).
2.5.2 It is further agreed that, the Subcontractor will bear the cost of providing temporary
(final product) (irrespective of availability of external services) with all necessary
arrangements as per scheduled programme, failing which, Contractor will take
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necessary action to provide chilled water at the cost of Subcontractor, in addition to the
penalty.
2.5.3 The penalties for delay shall not relieve the Subcontractor from his obligation to
complete the Works, or from any other duties, obligations, responsibilities or liabilities
under the terms of the Subcontract Agreement.
ARTICLE 3 - THE SUB-CONTRACT DOCUMENTS
3.1 The following documents are hereby incorporated by preference:
3.1.1 The Subcontract agreement.
3.1.2 The Main Contract, consisting of documents in Annexure II [Main Contract Documents
as Listed].
3.1.3 Subcontractor’s Tender and post tender correspondence, consisting of documents in

Annexure VII [Subcontractor’s Tender and Post Tender Correspondence].
3.2 The Subcontractor acknowledges and agrees that:
3.2.1 He has received a copy of each of the above listed documents.
3.2.2 He has carefully inspected and examined all documents, he is familiar with the
contents of such documents and he agrees to be bound by, comply with and perform
the Subcontractor’s scope of works and responsibilities in accordance with such
documents.
ARTICLE 4 – INSURANCE
4.1 The Subcontractor shall insure his Scope of Works as required by the provisions of
the Subcontract Agreement. The Contractor may on behalf and in agreement with the
Subcontractor undertake all insurance requirements for the Subcontractor and deduct
the corresponding Value from the Subcontractor price.
4.2 The Subcontractor shall indemnify the Contractor to the extent any damages or costs
directly and/or indirectly caused by the acts or omissions of the Subcontractor in its
performance under this Subcontract Agreement including all liabilities which the
Contractor may incur to/from any person whatsoever and against all claims, demands,
proceedings, damages, costs and expenses made against or incurred by the
Contractor by reason of the execution of the Subcontract Works by the Subcontractor.
4.3 The Contractor shall indemnify the Subcontractor to the extent any damages or costs
directly and/or indirectly caused by the acts or omissions of the Contractor in its
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performance under this Subcontract including all liabilities which the Subcontractor
may incur to/from any person whatsoever and against all claims, demands,
proceedings, damages, costs and expenses made against or incurred by the
Subcontractor.
4.4 The insurance policies coverage amount and periods are stipulated in the Main
Contract and receipts or the current premium shall be produced as and when required
by the contract and/or when requested. Insurance policies to be included but not
limited to are;
• Professional Indemnify from -------
• Third Party Liability.
• Workmen’s Compensation
ARTICLE 5 – GUARANTEES
5.1 The Subcontractor shall provide within a period of two weeks from the date of signing
this Subcontract Agreement an unconditional, irrevocable Performance Security
issued locally by any (Country) branch of a reputed bank. It shall be denominated in
(local currency), constituting ten percent (10%) of the Subcontract Sum, as per
Annexure VIII (Specimen performance security) and be valid till the end of the
Defects Liability Period, which is 12 months from the date of provisional acceptance.
5.2 The Contractor will have in place a guarantee mechanism to the value of ---------------
accepted by the Subcontractor as a standby letter of credit from a local bank before
the first shipment payable against a simple invoice and valid until the Subcontractor
has been paid for the supply of the goods to Site as per Article 6.
5.3 The Subcontractor shall submit a Corporate Guarantee as a performance security for
failure to pass test after competition, similar to Appendix IX – Specimen performance
Security for Failure to Pass Test After Completion, and deliver it to the Contractor
within 28 days of this Subcontract agreement.
5.4 The Corporate Guarantee shall be valid until the Contractor certifies that the
Subcontractor has satisfactorily achieved performance requirements for test after
completion as set out in the contract documents. In any event if the Subcontractor fails
to achieve such requirements, the Contractor may make a claim under the Corporate
Guarantee for Failure to Pass Tests After Completion up to the full value of such
performance Security.
ARTICLE 6 - SUBCONTRACT PRICE AND PAYMENTS
6.1 The Agreed Lump Sum price for the Works is:
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(required work )
Dhs --------------------------------------------------.
6.2 The delivery of the (final product) to be Affected after confirmation from the
contractor in writing as per the following schedule:
6.3 The above delivery date will be subject to receive written confirmation letter from
Contractor, _____ months before the due delivery date.
6.4 In the event of firm confirmation placement for the last phase of (work) is delayed
beyond (date), the price shall be re-negotiated, however, the price increase will not be
more than ____ in any case.
6.5 This price is fixed and may not be amended unless agreed to in writing by both parties,
The Contractor shall not be held liable for any increase in the prices of materials used
in or related to the works, any fluctuations of currency exchange rates or labour
charges/wages and for any taxes, or other dues or assessments of whatsoever
nature.
6.6 The Subcontractors’ expenses including but not limited to packing, shipping, transport,
delivery to site, installation, testing and commissioning, equipment off-loading at site,
custom duty, insurance and warranties are included in the Subcontractor’s price.
6.7 The Subcontractor's monthly invoice, submitted by the first working day of each month,
is to be certified by the Contractor within 15 days of receipt. The payment to the
Subcontractor shall be 90 days from the certification of the said invoice. The amount
due shall be as stated in the certificate.
6.8 The payment process is as follows:
1. ____ of Equipment value upon delivery at site, all charges, duties fully paid.
2. ____ of Equipment value (5%) on successful commissioning & start up for

each individual Phase against a simple invoice or 180 days after delivery to
site whichever occurs first, with the condition of providing:
• Operation and Maintenance Manual (soft and hard copy).
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• Necessary factory test and data sheet.

• Necessary shop drawings.
3. ____ retention of Equipment value release on issuance of Taking Over

Certificate by the Employer / Engineer or 90 days after the successful
commissioning and start-up whichever occurs first.
4. ____ retention of Equipment value release on issuance Completion

Certificate / Performance Certificate subject to the Employer’s acceptance,
which shall not be unreasonably withheld, conditioned or delayed and shall
not be later than 365 days after delivery to site.
6.9 All of the above payments will be affected after the sub-contractor has submitted a
performance bank Guarantee equivalent to 10% of the Subcontractor Agreement, as
per Article 5.
ARTICLE 7 – EQUIPMENT PERFORMANCE
The Subcontractor is to deliver the performance efficiency and capacity as required by the
Main Contract documents, this agreement and subject to the Client’s approval;
7.1 Performance Efficiency: The Subcontractor is responsible to deliver the overall

efficiency of the System as mentioned in Contract Specification. In the event of the
Chiller modules failing to provide the defined capacity and/or efficiency, the
Subcontractor shall take all the necessary actions to meet the criteria and all the cost
of rectifying the defects as well as any claim raised by the client to the Contractor due
to such failure, shall be borne by the Subcontractor, on a back to back basis.
7.2 Capacity: The Subcontractor is responsible to provide (required capacity) at Design

Conditions as required by the main Contract documents, in Phases described in the
delivery schedule, Annexure VI.
7.3 The Subcontractor shall indemnify the Contractor for any failure to meet the above in
accordance with the Main Contract subject to the limit as per Paragraph 2.4
ARTICLE 8 - SUBCONTRACTOR’S DEFAULT
8.1 The Subcontractor is considered in default in case of any or all of the following events,
subject that corrective action is not taken within two (2) weeks after written notification
of such events by the Contractor;
8.2 Fails to execute promptly its obligations in accordance with this Subcontract
Agreement.
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8.3 Fails to remove defective materials or make good defective work after being directed
in writing to do so.
8.4 Commits an act of bankruptcy or goes into liquidation.
8.5 The Subcontractor causes unreasonable delay to the project due to lack of materials
or any such event that causes substantial loss to the Contractor.
8.6 In the event of any or all of the above, except due to Force Majeure, the Contractor
may at his own option do any or all of the following:-
8.7 The Contractor may terminate the Subcontract and orders the goods and services
himself or employ the services of others to complete the delivery of goods and
services at the expense of the Subcontractor. Upon such termination, the Contractor
shall pay all materials, equipment and supplies delivered to and installed at the site as
well as all work in progress according to inventory deductible by all reasonable costs
and damages incurred by the Contractor.
ARTICLE 9 – CONTRACTOR’S DEFAULT
9.1 The Contractor is considered in default in case of any or all of the following events,
subject that corrective action is not taken within a reasonable time after notification.
9.3 In the event of any or all of the above, except due to Force Majeure, the Subcontractor
may terminate the Subcontract and the Contractor shall pay the Subcontractor for all
materials, equipment and supplies delivered to the site, including supervision of
installation work already performed and any direct costs and damages incurred by the
Subcontractor as well as work in progress.
ARTICLE 10 – CONTRACT TERMINATION
The Contractor is entitled to terminate the Subcontract Agreement with the Subcontractor in
case of default as per Article 8.
ARTICLE 11 - GOVERNING LAW
This contract is subject to the rules and regulations of the United Arab Emirates.
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ARTICLE 12 - BRIBERY
The Subcontractor declares in addition to abiding by other regulations that he did not pay any
money or any other favour and did not promise such matters in order to acquire (be
awarded) this Subcontract Agreement. If otherwise substantiated, then whatever has been
paid or promised to be paid shall be deducted from Subcontractor’s entitlements in addition
to the right of the Contractor to terminate this contract without compensation as well as the
responsibility of the Subcontractor and his employees of such behaviour.
ARTICLE 13 – NOTICES
All Notices are to be issued in accordance with the Main Contract however the time period in
which they are to be issued shall be seven (7) days less than the notification period defined
in the Main Contract. This is to ensure the Contractor is given adequate time to issue a
similar Notice to the Engineer if required.
ARTICLE 14 - ARBITRATION
14.1 If a dispute arises out of or in connection with this Subcontract Agreement including
any question as to its existence, validity and termination, the parties shall first seek to
settle such dispute amicably.
14.2 Due to the international nature of the dispute, the arbitration shall be held in English
and the place of arbitration shall be the (Country); Arbitration shall be conducted in
accordance with (local authority rules.
14.3 The ruling of the Arbitrators shall be final and binding.
ARTICLE 15 - WAIVER
No waiver of any of the provisions contained in this Subcontract shall be valid unless made in
writing and accepted in writing by the other Party. Failure of the Contractor or the
Subcontractor to insist upon strict performance shall not constitute a waiver of any of the
provisions of this Subcontract or waiver of any other defaults.
ARTICLE 16 – SEVERABILITY / MISCELLANEOUS
16.1.1 If any or more provisions in this Subcontract Agreement or in any document

contemplated hereby shall be inoperative, invalid, illegal, or unenforceable in any
respect, the operation, validity, legality and enforceability of the remaining provisions
herein shall not in any way be affected or impaired. The Parties shall attempt to arrive
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amicably at a new provision on a favourable economic outcome corresponding to the

ineffective or unenforceable provision it is replacing.
16.2.2 This contract is executed in English. Should any other version be established, the
English version shall prevail. All communication between the Parties shall be done
in the English language.
16.2.3 All dates, period and terms related to this contract to this contract shall be given and
counted according to the Gregorian calendar.
16.2.4 All measurements will be in metric

ARTICLE 17 - BINDING AGREEMENT
The terms and provisions of this Subcontract Agreement and its documents (listed in article 3
above and included within Annexure VII) shall be binding upon the Parties and their
respective executives, administrators, legal representatives, successors, assignees, etc.,
ARTICLE 18 – CONDITIONAL AGREEMENT
This Subcontract Agreement is conditional on approval by the Engineer as required in the

General Conditions of Main Contract.
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IN WITNESS THEREOF, the Contractor and the Subcontractor have signed this Subcontract
Agreement in three (3) originals as of the day and year first mentioned above in (country).
For and on behalf of the For and on behalf of the

Contractor Subcontractor
Drake & Scull International PJSC ----------------------------------------------------------
___________________________ __________________________
Director CEO (if required)
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Document Name:
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Form of Labour Only Sub Contract Agreement (LS-C)

Project : _______________________________________________
Subject : _______________________________________________
This Agreement is made and entered into this ____ day of (month, year)
BETWEEN:-
Any Drake & Scull International PJSC
with office address at P.O.Box. _________
(address)
Tel : _________, Fax : ____________
hereinafter
referred to as the
FIRST PARTY (CONTRACTOR)

AND
_____________________________________
_____________________________________
_____________________________________
_____________________________________
hereinafter
referred to as the
SECOND PARTY (SUBCONTRACTOR)
WHEREAS
(A) The Client (client name), desiring that certain works pertaining to the construction of
the project (name), be completed and maintained has entered into a Contract,
hereinafter called the “Main Contract”, for the construction of the Project with the
Contractor, particulars which are set out in Schedule 1 hereto.
(B) The Subcontractor desires to perform and provide all labour and works required or
necessary to execute, complete, test, commission and maintain in all respects the
Contractor’s scope of work and responsibilities.
(C) The Contractor is willing to engage the Subcontractor in the terms and conditions set
forth in this Subcontract.
(D) The Subcontract has submitted his proposal to carry out, execute, and complete in all
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respects the Subcontractor’s scope of work, all in accordance with the Contractor’s
documents and to the full satisfaction and approval of the Contractor / Main
Contractor / Client.
(E) The Subcontractor is fully aware of the Contract documents listed below as well as
the Main Contract conditions and desires to enter into this Subcontract with the
Contractor.
NOW, THEREFORE, in consideration of the mutual covenants and agreements

contained therein and intending to be legally bound hereby, the parties hereto
agree as follows:

The Contractor and the Subcontractor hereby agrees that the aforementioned recitals
constitute the premise upon which this Subcontract is based upon and the reason for its
execution and that such recitals are intended to be, and shall be construed as part of this
Subcontract.
2.1.1 The Sub-Contractor shall carry out, complete and maintain for the period stated the
complete installation and commissioning of the Fire Fighting Pipeline Work including
all valves, accessories and ancillary items necessary in accordance with the
Approved Drawings and Specifications, as set out in Annexure II:
2.1.2 The Subcontractor shall execute, complete and maintain the Subcontractor’s scope
of works with due care and diligence and in strict conformance in all respects with
the provisions of this Subcontract and furnish all labour, including supervision
thereof, temporary works and everything (whether of a temporary or permanent
nature) required in and for such execution and completion of the Subcontractor’s
scope of works.
2.1.3 The Subcontractor shall execute and complete the Subcontract works subject to and
in all respects to the satisfaction of the Contractor, Consultant / Client and in
conformity with all the directions and requirements of the Contractor, Consultants /
Client.
2.1.4 The Subcontractor shall provide documentary proof that all employees entering the
works at site are legally sponsored by the Subcontractor in accordance with the
current laws of the Emirate of Dubai and the Laws of the UAE. Daily written
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statements of all employees of Subcontractor shall be forwarded to the Contractor’s

site in charge.
2.1.5 The Subcontractor shall provide their workers, at their own cost, with blue overalls,
blue helmets and safety shoes. The Subcontractor’s shall also provide their workers
with relevant safety equipment such as safety belts, goggles, hand gloves etc. as and
when required. No workers will be allowed to work at site without the proper safety
precautions. Helmets if required will be provided to Subcontractor workers and the
price of the same will be charged to them.
2.2.1. The Subcontractor undertakes to execute and complete works all respects in line with
the Contractor’s work schedule on a back to back basis and Approved Programme of
Works.
.
2.2.2. The work to be accomplished under this agreement should commence on third day
after signing the contract and be completed all in accordance with the Main
Construction Program, which may be amended during the progress of works to the
absolute satisfaction of the Contractor and the Client.
2.2.3. If the Subcontractor fails to complete the works within the time specified in this
Subcontract or any extension thereafter, then the Subcontractor is liable to pay, or the
Contractor shall retain from payments due or to become due, the damages and or
penalties as stipulated in this Contract agreement, not to exceed 10% of the total
contract value.
2.3 Indemnities
2.3.1 The Sub-Contractor shall at all times indemnify the Contractor against all
liabilities to other persons (including employees and agents of the Contractor)
for bodily injury, death to any person, or loss or damage to property or any
other loss which may arise out of or in consequence of the carrying out,
installation, testing, commissioning and maintenance of the Sub-Contract
Works and for remedying any defects therein which may result from any act or
neglect on the Works and/or operate in a manner which may cause risk to persons or
property for the duration of the Sub-Contract Works on site including the Defects
Liability Period.
2.3.2 This indemnity shall extend to any liability, costs, charges and expenses which
may be incurred by the Contractor or any Third Party to which the Contractor has a
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responsibility or owes a duty of care.
hours of working on the site and shall at all times indemnify the Contractor
against any breaches of the UAE labour laws including the following:
(i) ensuring Workers have a valid labour visa

(ii) for every 50 (fifty) Workers on site, the Sub-Contractor must
provide a qualified Safety Officer at his own cost
(iii) No work is to be sub-let to any other (Sub) Sub-Contractor without
prior written approval of the Contractor.
(iv) The basic Health and Safety requirements as set out in Annexure V
must be strictly followed by the Sub-Contractor at all times and any
failure on the part of the Sub-Contractor to comply with these
requirements or any non-compliance with the Health and Safety
Plan may result in notice of termination of the Sub-Contract
2.4 Warranty
The Subcontractor shall warrant all the works executed under his scope of works as
required and for a period of 732 days, calculated from the date of Substantial completion
approved by Contractor/Client.
2.5 Rights and Duties
The Subcontractor shall, in executing, completing and maintaining the Subcontractor’s

scope of works be bound by all provisions of the Contract in the same manner as the
Contractor is bound by the Main Contract except as otherwise expressly provided for in the
Subcontract documents (a) all rights, duties and responsibilities of the Contractor and the
Client under the Contract are owed by and to the Subcontractor and the Contractor in the
same manner and (b) the Contractor shall have the same rights and duties against and to
the Subcontractor as the Client and the Consultant in the Main Contractor, in addition to the
rights and duties resulting from this Subcontract. The Contractor and the Subcontractor
agree that unless conflicting with, inconsistent with, or excluded from this Subcontract by
the terms of this Subcontract (a) all references in the Contract to “Client” shall be deemed
to refer to Owner / Consultant of the project or his representative (b) all references in the
contract to “Main Contract” shall be deemed to refer to the Contract between Main
Contractor and Client.
ARTICLE 3 - THE SUBCONTRACT DOCUMENTS
3.1 The following documents are hereby incorporated by preference :
a) This Contract Agreement.

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b) Approved Contractor’s shop drawings.
c) The technical specifications or drawings, of works issued by the Main Contractor and/or
the Client.
d) The Main execution or the Main Construction Program, and/or any other program that
DSI issues from time to time provided in Annexure V.
The above documents form one complete unit and each document shall be construed as
part of this Contract Agreement and compliment each other.
3.2 The Subcontractor acknowledges and agrees that :
3.2.2 He has with due diligence inspected and examined such documents, that he is
familiar with the contents of such documents and he agrees to be bound by,
complying with and performing the Subcontractor’s scope of works and
responsibilities.
4.1 The Contractor and Subcontractor shall each respectively at all reasonable time at the
request of the other produce for his inspection the insurance policies, and the receipts
for the premiums paid.
4.2 The Subcontractor shall take a Workmen’s Compensation Policy covering his
employees engaged in the Subcontract works from a reputable insurance company.
4.3 Insurance coverage applicable to the Contractor, "Contractor's All Risk" insurance
“including 3rd Party Liability”, shall be extended to the Sub-Contractor.
Not applicable
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ARTICLE 6 – SUB-CONTRACT PRICE AND PAYMENTS.
Subcontractor
6.1. The scope of work as detailed within this Subcontract shall be undertaken and
performed by the Subcontractor and delivered in a state of full completion and shall
include all expenses and relevant ancillary costs for payment of the value stipulated in
the Subcontract.
6.1.1The price on fixed lump sum basis contract for the scope of Work defined in Article 2.1
above shall be Dhs. in figures (in words) as per details in Annexure IV.
The Contractor agrees to pay the Subcontractor for the performance of this
Subcontract at the time and in the manner prescribed in the Conditions of this
Contract.
6.1.2The Subcontract price shall be subject to additions and deductions by Variation

Orders as provided in the General Conditions of the Main Contract and this Contract.
6.1.3The payment shall be effected as follows:
6.1.3.1 5% advance payment of the contract value against mobilization

6.1.3.2 85% - 30 Days progress payment after certification of invoice from Project
Manager
6.1.3.3 Billing shall take place between 01st and 05th of each month.
6.1.3.4 10% retention payable no later than (30) days after the end of testing,
commissioning and taking over of the project by the Client.
ARTICLE 7 - SUBCONTRACTOR DEFAULT
The Subcontractor is considered in default in case of the following events:
(a) Fails to proceed with the SubContract Agreement works with due diligence after
being required to do so in writing by the Contractor.
(b) Fails to execute promptly his obligations in accordance with the Subcontract
Agreement after being requested to do so in writing by the Contractor.
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(c) Fails to make good defective works after being directed to do so in writing by the
Contractor.
(d) Commits an act of bankruptcy or goes into liquidation.
(e) Causes delay to the project due to lack of tools and/or lack of workmanship or any
such event that causes loss to the Contractor.
The Contractor may, by written notice to the Subcontractor, terminate the

Subcontractor’s employment and undertake to execute, complete and maintain the
Subcontract works as per the SubContract Agreement. Upon such termination all
reasonable costs and damages incurred by the Contractor shall be recoverable from
the Subcontractor but not to exceed 10% of the full contract / works value.
In addition, the Contractor is entitled to impose on the Subcontractor a penalty of

0.5% per day up to a maximum of 10% of Contract value, for time at large as a
default of the Subcontractor.
ARTICLE 8 - DELAY
8.1 The Subcontractor shall carry out the works strictly in accordance with this Sub-
Contract and the agreed Schedule and SubContract conditions.
Should any of the following events take place:-
8.1.1. The Subcontractor delay services as stipulated in the Contractor’s documents or

completion schedule.
8.1.2 The Subcontractor does not abide by the Contractual terms, causing delays to
Contractor’s Schedule of works.
8.1.3 The Sub-Contractor does not perform to a satisfactory level of quality/workmanship to
the approval of the Contractor/Main Contractor/Client.
8.2 The Subcontractor will be subject to the following:-
8.2.1 The Contractor is entitled to impose on the Subcontractor a penalty of 0.5% per day
up to a maximum of 10% of Contract value.
8.2.2 The Contractor is entitled to pursue the outstanding works by any means possible and
deduct the amount incurred from any payment that may be outstanding to the
Subcontractor.
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8.2.3 The Subcontractor will pay for any damages applied to the Contractor as a result of
the Subcontractor’s non-performance to the maximum of 10% of the total Contract
value
9.1 The Subcontract shall default in any of the following respects viz,
9.1.1 If he wholly suspends the Subcontract works without reasonable cause before
completion.
9.1.2 If he fails to proceed with the Subcontract work with reasonable diligence.
9.1.3 If he refuses or persistently neglects after notice in writing from the Contractor to
remove defective or improper work, then, if such default shall continue for ten days
after a notice by the site or main office the Contractor specifying the default has been
given to him, the Contractor may without prejudice to any other rights or remedies
thereupon by notice by registered post shall determine the employment of the
Subcontract under this Subcontract provided that notice in pursuance of this clause
shall not be unreasonably vexations and shall be void if the Contractor is at the time of
the notice is in breach of this Subcontract.
This Subcontract is subject to the rules and regulations of the United Arab Emirates
according to which this Subcontract is to be construed and disputes to be resolved.
The Subcontractor declares, in addition to abiding by other regulations, that he did not pay
any monies or gives favor and did not promise such matters in order to be awarded this
Subcontract. If otherwise substantiated, then whatever has been paid or promised to be paid,
shall be deducted from Subcontractor’s entitlements. In addition, the Contractor shall have
the right to terminate the Subcontract without compensation.
ARTICLE 12 - SETTLEMENT OF DISPUTES
All disputes arising from the interpretation, execution or cancellation of this Subcontract shall,
in the event of the failure of the parties to reach an amicable settlement, be settled in
accordance with the provisions set forth in the Rules of Commercial Conciliation and
Arbitration of the Dubai Chamber of Commerce and Industry.
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ARTICLE 13 - WAIVER
No waiver of any of the provisions contained in this Subcontract shall be valid unless made in
writing and accepted in writing by the other party. Failure of the Contractor or the
Subcontractor to insist upon strict performance shall not constitute a waiver of any of the
provisions of this Subcontract or waiver of any other defaults.
ARTICLE 14 - SEVERABILITY
If any one or more provisions in this Subcontract or in any document contemplated hereby
shall be inoperative, invalid, illegal, or unenforceable in any respect, the operation, validity,
legality and enforceability of the remaining provisions herein or therein shall not in any way
be affected or impaired.
The terms and provisions of this Subcontract and its documents (listed in article 3 above)
shall be binding upon the Parties and their respective executives, administrators, legal
representatives, successors, assignees, etc.
ARTICLE 16 – SPECIFIC CONDITIONS
(a) Experienced, professional staffs including Supervisor should be available at site

to cover the Subcontract work requirements of the Project.
(b) Works shall be carried out as per manufacturer recommendation and shall be
considered as complete only upon the approval, acceptance and satisfaction of
the Contractor, Consultants/Client.
(c) Warranty of complete work limited to installation defects rectification only as

directed by contractor’s staff at site.
(d) Subcontractor should maintain his laborers at site according to submitted

histogram that will be approved by DSI, in line with the Contractor’s program.
(e) Subcontractor will be responsible for protection of material supplied

to him during installation at site and up to completion of his scope
of work in that area.
(f) The Subcontractor shall be responsible for maintaining the site clean and
neat by removing the debris generated by their works. A central rubbing point
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shall be provided by the Main Contractor on site. The Main Contractor will be
responsible for its disposable off site.
(g) Wastage due to negligence, mishandling, errors in installation shall be

evaluated and deducted from Subcontractor’s Invoices.
(h) Protection of installed material is sub-contractor’s responsibility while the

protection material shall be provided by the contractor.
(i) Production of As-built drawings is not sub-contractor’s scope; assistance if

required shall be provided by sub-contractor for marking up of as-built.
(j) Power and water point at each floor to be arranged by contractor.
IN WITNESS THEREOF, the Contractor and the Subcontractor have signed this Subcontract
in three originals as of the day and year first mentioned above in (City, Country).
For and on behalf of the Contractor
Drake & Scull International PJSC (Company name)

(Subsidiary Company)
Procurement /Cost Control Manager (Authorized Signatory’s Name, Sign. & Co. Seal)
________________________ _______________________
Manager of Project Finance Manager
(Project Name)
Note: Supplier must present an authority letter authorizing him to sign on behalf of his Company.
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ANNEXURE I – DEFINITIONS
1.1 Client / Consultant :
1.2 Main Contractor :
1.3 Contractor :
1.4 The General Supply Contract :
1.5 Supplier :
1.6 Project – Name & Location :
1.7 Contract Documents As listed in article 3
1.7.1 Contract Agreement

1.7.2 General Specification and particular specifications and contract drawings issued
by Client from the Main Contractor.
1.7.3 Payment conditions as stipulated within the Contract Agreement.
1.8 Works: Means all activities of supply to be performed by the Supplier in accordance with
the terms of the General Supply Contract to complete the project works.
1.9 Approval – means the formal acceptance of the workmanship, issued by Contractor and
Subcontractor, who will formally confirm the approval in writing.
1.10 Delivery Period – The Time required by the Subcontractor to execute the works from the
date the Subcontract Agreement goes into effect and as defined in the Contract
Agreement in Annexure V.
1.11 Delay Penalty – The amount of money due to the Contractor from the Subcontractor for
the delay of the works.
1.12 Maximum Penalty : The maximum delay penalty, all other penalties and liabilities covered
in this contract will not exceed 10% of the contract sum.
1.14 Damages: All costs towards damages and expenses incurred by Contractor due to the
default of the Subcontractor, to a maximum of 10% of Contract value.
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ANNEXURE II - SCOPE OF WORK
The scope of work shall as per project specification, drawing and BOQ and to the satisfaction
of the client/consultant/contractor, based on approved contractor shop drawings, co-ordinated
drawings. The scope for complete ( product description) are as follows:
•
•
•
•
•
•
•
ANNEXURE III – BASIC SITE SAFETY REQUIREMENTS

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The following description gives a brief introduction to some of the basic safety
requirements, which should be strictly observed by the Sub-Contractor:
1. PERSONAL PROTECTIVE EQUIPMENT (P.P.E.):
a. Appropriate P.P.E. must be provided by the Sub-Contractor to his labour to

protect a worker from injury.
b. The worker must wear the appropriate P.P.E. at all times while at work.
c. The P.P.E. must not be abused, and if damaged must be replaced at once.
d. The minimum site requirement calls for head and feet protection at all times and standard
uniform / coveralls bearing the subcontractor logo, eye protection and gloves.
2. HAND TOOLS:
a) Personal made, modified or damaged tools are not allowed on site.
3. PLANT EQUIPMENT (P & E)

a) P & E must be technically inspected and approved by an authorised person
prior to operation on site.
b) P & E must only be operated by authorised personnel and must be regularly
maintained.
c) Safety test certificates by an approved testing company to be
copied to DSI.
d) All plant operators and Banksmen to be certified by an approved safety
company; copies of such certificates to be provided to DSI.
4. CRANES, RIGGING LIFTING:
a) All cranes and other lifting appliances must be tested by approved safety
companies prior to operating on site.
b) All lifting equipment must be marked with the "Safe Working Load" (S.W.L.).
c) Safety test certificates by an approved testing company to be copied to
DSI.
d) All plant operators and Banksmen to be certified by an approved safety
company; copies of such certificates to be provided to DSI.
5. WORKING AT HEIGHT:
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a) Anyone working above 2 meters high, (with no handrail in place) must wear adequate fall
protection. (Safety full body harness) and be hooked onto secure and appropriate
structure.
b) There must be safe access/ egress to all work locations, and a safe working platform in
position.
c) Never throw any material from a height. FALLING OBJECTS CAN KILL!
6. SCAFFOLDING:
a) Scaffolding must only be erected or dismantled by authorised scaffold erector.

b) Any unauthorised person caught altering scaffold will be dismissed.
7. HOT WORK:
a) Gas cylinders (whether full or empty) must be upright and secured at all times.
b) Combustibles must be removed from the area.
c) The correct P.P.E. must always be worn.
d) The equipment must be in safe condition, with "Flash Back Arrester" and "Non-Return
Valve" in position, and hoses in good condition.
e) All Hot works will be with work permit through DSI HSE Department.
8. TEMPORARY ELECTRICAL PROVISIONS:
a) Junction boxes, cables. etc, must be in safe condition - WATERPROOF & NO TAPED
JOINTS!
b) Where possible cables to be off the ground.
a) Earth Leakage Circuit Breaker (ELCB) fitted and tested minimum monthly basis. Any
failures must not be used again and replaced with new breaker
d) Hand grinders must have a "Deadman's Switch".
9. EXCAVATIONS:
a) Check for buried services (electric, gas, water, etc).

b) Safe access / egress (proper steps, handrail, etc).
c) No heavy plant, vehicles, or equipment allowed near the top edge.
d) Excavated area to be barricaded and provided with "Deep Excavation" warning
signs
10. LADDERS:
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a) Not be "homemade" or damaged.

b) Extend approximate 1m above landing point.
c) Be positioned at an angle of 4 up to 1 out.
d) Be secured at the top and bottom.
11. MANUAL HANDLING:
a) Assess the load before you lift.

b) If the load is too heavy - GET HELP.
c) For every lift bend your knees and keep your back straight.
d) Hold the load close to you, and move your feet rather than twist your body.
e) Put the load down with your knees bent and back straight.
12. CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH:

a) A "Material Safety Data Sheet" must be available with any substance that
may be a hazard to health.
b) Relevant safety information must be communicated to the workforce who may
come into contact with the substance.
c) Hazardous Materials are allowed to be stored in designated area, provided it
has permission from DSI HSE Department.
13. HOUSEKEEPING:
a) A high standard of housekeeping must be maintained at all times.

b) Waste, redundant material, trip hazards, etc, must be removed from site after
completion of works on daily basis.
14. SAFETY WORK METHOD STATEMENTS:
a) For work that has a medium to high risk of an accident, a Safety Work Method
Statement must be completed, and approved prior to commencement of
work.
b) Good planning will reduce the risks of an accident, and ensure efficient
progress.
c) All risk activities risk assessment has to be submitted to DSI HSE Department
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15. PERMIT TO WORK:
a) A Permit to Work system is designed to control potentially hazardous work. (Hot work,
confined space, entry to energized electrical rooms)
b) The objective is to prevent injury, property damage, and stoppage of work.
16. HEALTH & HYGIENE:
a) Adequate facilities must be provided on site, and must be maintained in good order (by Drake
and Scull/ Main Contractor)
b) Waste food, drink cans, battles, etc must be disposed of in appropriate waste containers.
c) Symptoms of illness must be reported to the first aid/medical centre as soon as possible
or DSI HSE Department.
17. ACCIDENT & EMERGENCIES:
a) All accident must be reported to Drake and Scull Project HSE Department (personal injury,
property damage or dangerous occurrence).
18. SECURITY:
a) Smoking on site is not allowed; eating and drinking is allowed only in designated
Mess areas.
b) Anyone caught stealing, or causing property damage will be reported to
the police and fined.
c) Anyone caught fighting will be removed from site and fined.
19. OTHERS:
a) Failure to comply with the above regulations will result in fines and replacement
of offending workers. (See table on Safety Violation Penalty)
b) Safety standard of Local Authorities (Dubai Municipality, Nakheel, JAFZA, or
TECOM) to be fully complied with, in addition to the above regulations.
c) The fines will be deducted from the monthly payment invoice.
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Safety Violation Penalty Amounts for Sub-Contractors

(Amounts in Dirhams)
1st
3rd
SR Description of Violation Warnin 2nd Warning
Warning
g
A. SAFETY VIOLATIONS
Not using basic PPE: Helmet, Shoes, Gloves,
1. 300 600 Replacement
Uniform
2. Using improper scaffolding 300 600 Replacement
3. Working at height without fall protection 300 600 Replacement
Crossing the Safety Barrier or Warned Area without
permission
Removing Safety Barrier or Barricade without
permission
6. Using electrical devices in hazardous way 100 200 Replacement
7. Without face mask/goggles 50 100 Replacement
8. Working without hot work permission 50 100 Replacement
9. Using tools without guards 50 100 Replacement
10. Using badly wired tools & equipment 50 100 Replacement
11. Using any plant & tools in a dangerous way 50 100 Replacement
Bad handling / protection of welding materials &
equipment
Failure t o report any unsafe act, condition, incident,
installation or work
14. Tampering with Fire Fighting & Alarm Equipment 200 Replacement Replacement
15. Without ear plugs working on jack hammer 50 100 Replacement
B. ADMINISTRATIVE VIOLATIONS
1. Ignoring Safety Officer Safety Instructions 100 200 Replacement
2. Misbehaving with Site Staff 100 200 Replacement
3. Without ID Cards 50 100 Replacement
4. Abusing or fighting others 1 warning only 250 Replacement Replacement
5. Smoking on Site 50 100 Replacement
6. Spitting on Site 100 200 Replacement
7. Urinating on site 500 1000 Replacement
8. Eating on site 50 100 Replacement
C. MISCELLANEOUS VIOLATIONS
1. Not maintaining proper housekeeping 200 300 Replacement
2. Throwing any materials or waste materials from 200 300 Replacement
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upper level
3. Causing property damage due to negligence 2x cost 3x cost Replacement
Damaging any tools or electrical devices in careless
4. 2x cost 3x cost Replacement
manner
Not returning any materials or devices to store after
5. 2x cost 3x cost Replacement
finishing work
6. Wasting materials without any proper reason 2x cost 3x cost Replacement
7. No valid plant or operator safety test certificates 50 100 Replacement
8. Taking any materials from site without permission 2x cost Inform Police and replacement
9. Stealing any site materials or any personnel items 2x cost Inform Police and replacement
ANNEXURE IV – BOQ – UNIT RATES
PRICE
DESCRIPTION LOCATION QTY
( AED )
TOTAL PRICE :
Note : Saddle Pipe Supports breakdown price ( Included )
UNIT
Description QTY TOTAL
RATE
TOTAL
Note: Subcontractor to submit BREAKDOWN PRICES ASAP for Billing

purpose.
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ANNEXURE V- THE CONSTRUCTION PROGRAM
• To be inline with the construction program which will be issued by the Contractor’s Project Director.
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Budget Adjustment Date:
BA No. Supplier
Project No. PM Budget Value
Project Name Previous Adjustments
Item Under Adjustment Adjustment Required Now
Item Code Total Adjusted Budget
Item Budget Adjustment History

S.No. Date LPO # Amount Reasons
Total
Reasons For Adjustment (Please √ ) *
Variation Est. Quantity Est. Price Purchase Price Engg Issues **
Notes:
Project Actual Cost / Cost to Complete *

Particulars Electrical Mechanical Total
Committed Cost
Cost To Complete
Total
Project Manager Budget *
Particulars Electrical Mechanical Total
Original Budget
Budget for C.A.R Approved
Cumulative Budget
Total
2) Procurement
1) Project Manager *
Manager
3a) Estimation Manager
□ below □ above 4) Operation Manager
Tender allowance
5) Commercial
3b) Engineering Manager **
Manager or/ CCO
ED Signature is required only if any of the following
conditions apply:
1- Adjustment amount is more than 1 % of contract
6) General Manager / or
Value, or
Executive Director 2- Value of uplift is above 1 Million Dirhams, or
3- Budget adjustment is above tender allowance of
the item by more than 10% of Budget
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Budget Adjustment Justification Date:
Budget Adjustment No. Project Name:
Project Manager Comments:-
Signature
Procurements Manager Comments:-
Signature
Estimation Manager Comments:-
Signature
Note:
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Document Name:
Sub-Contractor Evaluation
Questionnaire Date:
COMPANY INFORMATION
Full name of Company, incl. Status (i.e. LLC,Ltd):
Registered Office Address:
Telephone :
Fax:
E-mail Address:
Trading Address:
Telephone:
Fax:
E-mail Address:
Registered Company No..:
Date Company established:
Parent company and/ or Ultimate Parent
Parent Company Registered Company No.:
Name of Managing Director:
No.: of Employees:
No. of direct permanent employees:
Staff turnover ratio:
Please attach a copy of your Company Organisational Chart YES NO
Copy attached?
Please provide details of two independent references to be used when deemed appropriate:
Trade: Customer:
Company: Company:
Address : Address:
Telephone: Telephone:
Contact: Contact:
Briefly describe your Company’s core activities/services provided:
1.
2.
3.
4.
5.
Please indicate which geographical areas your Company can provide cover to.
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1.0 FINANCE / COMMERCIAL
No. (Please tick accordingly)
Please provide a copy of your Company’s audited previous year YES NO

1.1
balance sheets(s)
Copy attached?
Year Sales
AED
Please indicate total Sales Revenue (Gross) in each of
1.2
the last 3 years: AED
AED
YES NO
Does your company use a factoring agent? If Yes, please provide
1.3
details:
What value of work has been completed or is in hand with DSI JSC
1.4 AED
subsidiary companies in the last 3 years?
What percentage of your Company’s turnover is represented by it’s top
% Turnover
3 customers, and state the names of those customers?
Customer 1 %
1.5
Customer 2 %
Customer 3 %
Please state the proportion of your turnover in percentage terms
% Turnover
between New Build, Maintenance and other services:
New Build %
Maintenance %
1.6
Other 1, please specify %
Bank Name:
Address:
1.7
Postcode:
Telephone No.: Fax No.:
Bank Sort Code:
Account No.:
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2.0 PROFESSIONAL QUALIFICATIONS
No. Question (Please tick accordingly)

Please provide membership certificate copies for any Trade or
Professional Organisations of which your Company is a member or is YES NO
2.1 affiliated to:
Copies
attached?
3.0 VETTING OF SUBCONTRACTORS
Does your Company subcontract any part of its core business activities? YES NO
3.1
If yes, please confirm what area and what % of your total business this
represents: %
YES NO
3.2 Does your company employ casual labour?
3.3 Does your Company maintain a register of approved subcontractors?
Does your Company have formal procedures(s) in place for the

3.4
management of subcontractors?
Do you have subcontractor evaluation process? If yes, please provide
3.5
details:
4.0 INSURANCE COVER
Please complete the following table detailing classes and levels of YES NO
insurances held:
Expiry date on
Class of Insurance Yes/No Limit of Indemnity
current Policy
Public Liability
4.1
Employers Liability
Product Liability
Contractual All risks
Professional Indemnity
5.0 HEALTH & SAFETY
5.1 Competence ATTACHED YES NO
5.1.1 Have your employees and supervisors received specific health and
safety related training?
5.1.2 Do your employees receive regular occupational health related advice?
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Do your site personnel, including supervisors, hold training certificates ATTACHED YES NO
5.1.3 by a recognised registration schemes?
Who is the most senior person in your company with responsibility for health and safety?
5.1.4 Name: Position:
Who provides your company with competent health and safety advice? What are their health and safety
qualifications?
Name:
5.1.5 Position:
Qualifications:
5.2 Health & Safety Management System ATTACHED YES NO

Is your company registered to third party certifications
5.1.1
(if Yes please provided copies and continue to section 2.3)
Do you have a Health and Safety Policy document which sets out?
Your general policy with respect to Health and Safety;
5.2.2
The organization and arrangements currently in place for implementing
that policy
If YES please attach copy
5.2.3 Do you have a process for ensuring that they, and the associated
safeguards and control measures, are communicated to the workforce?
Do you have a process for ensuring?

5.2.4 • Accidents and incidents are investigated;
• Appropriate action is taken to prevent recurrence;
• That they are reported in accordance with legal requirements.
5.2.5 At what frequency does your Safety Adviser or other responsible

person(s) undertake health and safety inspections/audits on site?
5.3 Accident and Incident Performance
Please provide details of the following in relation to your undertakings over the past 3 years.
This includes incidents involving your employees, subcontractors, labour only subcontractors, and agency
personnel whilst they have been working for you.
(If your company has changed names during this period include incidents before the name change)
Number of
Over 3 AFR = RIDDOR accidents Notifiable
Employees Major
Year Fatalities –day x 100,000 / man hours Dangerous
5.3.1 and Injuries
Injuries worked Occurrences
Subcontractors
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Please provide details of the following for the last three years.
Number of Improvement
Year Number of Prohibition Notices Number of Prosecutions
Notices
5.3.2
Please provide details of any prosecutions and actions taken to prevent recurrence.
5.3.3
6.0 QUALITY
6.1 Management Responsibility

Who is the person with overall responsibility for quality issues within your Company?
Name:
6.1.1 Position:
Is the company a member of any Quality Improvement Scheme? YES
6.2 Quality Management System YES NO

Do you have a documented Quality Management System? If Yes please provide copies
certificate and continue onto section
6.2.1 If NO, do you intend to implement a QMS and if so by when?
Is the intervening period please confirm your commitment to comply with the requirements
of our QMS
Do you have a written Quality Policy Statement? If so, please attach a copy
6.2.2 If NO, will you work to the requirements of our Quality Management System, QMS, when
on site, including the undertaking of inspections and tests and completion of inspection
records where required?
7.0 ENVIRONMENTAL
7.1 Management Responsibility

Who is the person with overall responsibility for environmental issues within your Company?
7.1.1
Name:
Position
7.2 Environmental Management System ATTACHED YES NO
Has your Environmental Management System been externally assessed?
7.2.1 (If YES please attach a copy of your certificate, scope of assessment made
(If NO, do you intend to have your system assessed, and if so by when?
Do you have a documented Environmental Management System? If YES
Please provide copy of index only .
7.2.2
Does the company have any documented procedures such as waste
management, emergency procedures, etc.? If YES please provide details
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Do you have a written Environmental Policy Statement? If yes, please

provide a copy.
7.2.3 If NO, will you work to the requirements of our Environmental Management
System, EMS, when on site, including compliance with legal & contractual
obligations, provision of documents & applying environmental controls
7.2.4 Are you registered as waste carrier? If YES please attach a copy
Are you a producer of hazardous waste as defined within Hazardous Waste
Regulations? If please provide details
Does the company have recycling programme in place to minimize
environmental impact? Please provide details.
7.3 Environmental Performance Attached YES NO
Which of your activities do you consider have the most impact on the
environment? Please List.
1.
7.3.1
2.
3.
4.
Have you been prosecuted or cautioned for any environmental offences

within the last five years?
7.3.2
If YES, please give details
Have you had served with an environmental enforcement notice within the
7.3.3
last five years? If YES please give details:
Are there any environmental prosecutions or cautions pending? If YES,
please give details:
7.3.4
Have you won any environmental awards in the last five years? If YES,
7.3.5 please give details:
8.0 ADDITIONAL INFORMATION
No. Question
8.1 Please outline any experience your Company has had with regards to TUPE regulations:
Please outline any IT systems/ E-commerce Systems/Financial systems your Company currently operates, or
8.2 any future plans to invest in any of the above:
Please indicate any Supply Chain Initiatives your Company operates and supply details:
8.3
Does your Company operate Key Performance Indicators and Performance Measurement, If so please provide
examples:
8.4
8.5 Please provide details of any reporting procedures that are currently in place within your Company:
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9.0 DECLARATION STATEMENT
(A Director, Partner or General Manager must sign this questionnaire)
We hereby certify that the foregoing statements are correct and we agree to notify you of any significant changes
effecting answers given to this questionnaire.
We agree to representatives of DSI PJSC and subsidiary companies having the right to visit our premises to assess and
verify the above statement at any given time with reasonable notification of such a visit.
Print Name: Title:
Signature Date:
We agree to abide by DSI PJSC Terms and Conditions ( copies attached)
Print Name: Title:
Signature Date:
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REVIEW OF SUBCONTRACTOR / SUPPLIER SUMMARY
Supplier Name: Requested by:
No. Section Completed ( Y,N, N/A) Comments or Actions
1.
2.
3.
4.
5.
6.
7.
8.
9.
Quality
DSI Office DSI Evaluation Safety DSI
Date:
Use Only Category Environment Signature
Purchasing
Approved
( Y/N)
Restrictions
Company
Use Limit
Spend
Scope of
approval
Conditions
for Approval
Signed by QHSE Manager Signed by Project Manager Signed by Commercial Dept.
_____________________ ______________________ _____________________
Date:________________ Date: _____________________ Date: ____________________
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10. CHECKLIST Please Tick
1.1 Previous year balance sheet
2.1 Details of all professional qualifications held
6.1 Insurance Certificates Public Liability
Employers Liability
Product Liability
Contractual All Risk
Professional Indemnity
7.1 ISO 9000 Registration and Scope of approval Certificates
7.2 Quality Assurance Documents
7.4 Health & Safety Certifications or Registrations include Scope of Approvals
8.1 Health & Safety Documents
8.3 Details of HSE prohibition notices- if applicable
8.6
8.8
8.9
9.1 ISO 14001 Registration and Scope of Approval Certificates
9.2 Details of any Environmental Offenses – if applicable
9.3
9.4
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Document Name:
Subcontract Pre-Order
Meeting Agenda Date:
Checklist for Standard Agenda

1.0 Introduction
1.1 Meeting Details
1.1.1 Purpose
1.1.2 Date:
1.1.3 Attendance:
1.1.4 Distribution
1.2 Project
1.2.1 Project Title
1.3 Subcontractor’s Work
1.3.1 Brief Description of the subcontractors element of the works
2.0 Subcontractor’s Organisation

2.1 Company Details
2.1.1 Company Name:
2.1.2 Address:
2.1.3 Telephone/Fax:
2.2 Project Team
2.2.1 Contracts Manager:
2.2.2 Project Manger:
2.2.3 Foreman/supervisor:
2.2.4 Quantity Surveyor:
2.2.5 Safety Adviser:
2.2.6 Person Responsible for Safety:
2.2.7 Person Responsible for Quality:
2.3 Quality Management
2.3.1 Registered to ISO 9001/9002?
2.3.2 If yes, what is the scope:
3.0 DSI PJSC ORGANISATION

3.1 Project Details:
3.1.1 Project Title:
3.1.2 Address:
3.1.3 Telephone/Fax:
3.2 Site team

3.2.1 Team Leader:
3.2.2 Project Manager (Mechanical):
3.2.3 Project Manager (Electrical):
3.2.4 Project Engineer (Mechanical)
3.2.5 Project Engineer (Electrical):
3.2.6 Design Engineer:
3.2.7 Planning Engineer:
3.2.8 Person responsible for Safety:

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Document Name:
3.2.9 Senior Quantity Surveyor:

3.2.10 Quantity Surveyor
3.2.11 Quality Manager:
4.0 ADMINISTRATION
4.1 Correspondence
4.1.1 Any correspondences relating to the subcontract documents should be sent to DSI PJSC
Subsidiary Company Office
For the attention of:

4.1.2 Any correspondence relating to financial matters should be sent to DSI site Office:
4.1.3 All other correspondence should be sent to DSI site Office:
4.1.4 The subcontractor shall not enter into any correspondence with the Main contractor or the
Client’s Team, without prior consent of DSI site management.
4.2 Procedures
4.2.1 The subcontractor will be notified in writing of any complaints /damage / errors in work:
4.2.2 The subcontractor shall notify DSI of any complaints/ damage:
The Project Manager/Engineer will contact the subcontractor to hold a pre-start discussion
following the issue of the Notice to commence works on site.
4.2.3 Notwithstanding this, it is the subcontractor’s responsibility to visit site prior to starting his works
to satisfy himself that the contract is in a satisfactory position to commence work.
4.3 Financial Matters
4.3.1 DSI’s Quantity Surveyor will issue a policy statement in respect of procedures for applications
for Payment, instructions and day works, together with a schedule of valuation and payment
dates.
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5.0 EXCHANGE OF INFORMATION
5.1 DSI to Subcontractor
5.1.1 Specification / Preambles:

Enclosed with DSI form of enquiry. Any revision will be forwarded under a covering letter.
5.1.2 Drawings /Schedules:
A full set of drawings are available for inspection by the subcontractor. The subcontractor
should request any further drawings that he may require in writing. Any applicable revisions will
be forwarded under a covering letter.
5.2 Subcontractor to DSI

5.2.1 Drawings
Builders work requirements:
Working Drawings:
5.2.2 Procedure for issue of drawings.

Issued to DSI / site Office:
Number of copies for approval:
Number of copies for construction:
5.3 Information Requirements
The subcontractor is to study all documentation in his possession and inform DSI in writing of any
information outstanding and the dates by which such information is required.
To be issued by:
6.0 Attendances
6.1 Space for site accommodation

6.2 Safe Storage
6.3 Welfare (if shared, staggered breaks may be required)
6.4 Safety Lighting, 110v power & water
6.5 Access & hard standing
6.6 Engineering & setting out
6.7 Unloading materials
6.8 Handling & distribution
6.9 Plant & Equipment supplied by Subcontractor
6.10 Plant & Equipment supplied by Subcontractor
6.11 Protection of works & materials
6.12 Daily removal of rubbish
6.13 Site Restrictions
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6.14 Car parking

6.15 Telephone/ Fax
6.16 special attendances
6.17 Others:
6.17.1
6.17.2
6.17.3
6.17.4
7.0 Programme
7.1 Programme requirements

7.1.1 Period required for subcontract works off site prior to commencement on site:
7.1.2 Period required for execution and completion of the subcontract works on site:
7.1.3 Number of visits envisaged to carry out the subcontract works.
7.1.4 Preliminary sequence of working:
7.1.5 Provisional start date on site:
It is our current intention that, subject to the period of Notice to Commence in the subcontract, the
subcontractor’s work on site will be required to commence on the approximately 00 Jan 00.
Circumstances as yet unforeseen may however require us to change this current intention. We will
advise you of any significant changes should they occur and will issue the normal Notice to
Commence in due course. For avoidance of doubt, these minutes do not constitute a Notice to
Commence and the subcontractor will be contractually bound by the period of Notices to Commence
as contained in the Subcontract Conditions.
7.1.6 Period required to commence works on site:
8.0 Resource Control

8.1. Materials
8.1.1 Samples required by the specification:

8.1.2 Materials requiring test certificates or letters of conformity:
8.1.3 Identification systems proposed:
8.1.4 Are there any problems envisaged with delivery:
8.2. Labour
8.2.1 Expected requirements.
Type of labour:
Average No:
Anticipated Maximum No.:
All labors must be employed on a bona-fide basis in line with National and Local Union
agreements.
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8.2.2 Qualifications/training of skilled operatives:

8.2.3 Labour returns
The subcontractor must issue to DSI site Management a daily return listing names and trades of
all personnel working on site and must include all sub-contractors.
8.2.4 Sub-contractors
The subcontractor must provide names and details of all sub-contractors prior to entering into a
contract with them.
8.3 Test Procedures and Inspections

The subcontractor’s attention is drawn to the requirement that all works must be carried out in
accordance with the terms and conditions of the Contract Specification and all other relevant information.
8.3.1 Who is going to supervise the work to ensure that the requirements of the specification are met?
8.3.2 How often will the supervisor check the work and when will tests on the materials / workmanship
be done?
8.3.3 How will the checks/tests be recorded?
8.3.4 How will the checks/ tests be recorded?
8.4 Inspection, Measuring and Test Equipment
8.4.1 Will the subcontractor be using any inspection or test equipment that requires calibrating?
If so, DSI will require evidence of calibration of the subcontractor’s equipment.
8.4.2 Will all major setting out and critical dimensions be checked with DSI calibrated equipment?
9.0 Safety
9.1 Arrangements
9.1.1 Contractor’s Health , Safety and Welfare Policy, Organisation and Arrangements Document, latest
issue, signed and dated.
9.1.2 How is the Contractor’s Safety Policy communicated to their operatives and their appointed
contractor’s?
9.1.3 Contractor’s Project Safety Organisation Structure Chart with details of responsibilities and
accountabilities of those named persons.
9.1.4 Name of Contractor’s professional safety adviser / consultants and telephone number, appointed to
advise and monitor.
9.1.5 Details of the contractor’s safety management system, e.g. safe working procedures, permit
systems etc.
9.1.6 Contractor’s fire safety and emergency arrangements which comply with the requirements of Joint
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code of Practice Fire Prevention on construction Sites and buildings Undergoing Renovation.
9.2 Accidents
9.2.1 All accidents must be recorded in the contractor’s and DSI Accident Book.
9.2.2 Contractor’s procedures for accident investigation and reporting.
9.3. Procedures
The Procedures the contractor will adopt for developing and implementing the Health & Safety Plan.
9.3.1 Contractor’s procedure for reporting and rectification of safety deficiencies, hazards, e.g. Inspection
Report Forms.
9.3.2 Contractor’s system of keeping records, e.g. inspection/testing of plant and equipment, etc.
9.3.3 Contractor’s procedures for ensuring that plant and machinery is properly maintained.
9.3.4 Copies of contractor’s generic COSHH assessments for substances intended to be sorted and used
on site.
9.3.5 Contractor’s arrangements for the provision of first aid.
9.3.6 Contractor’s arrangements for achieving standard of good order/housekeeping.
9.4. Personal Protective Equipment
9.4.1 Contractor’s procedures for the issue, maintenance and replacement of personal protective
Equipment.
9.4.2 All site personnel must wear high visibility jackets (where required), safety helmets and safety
footwear
9.4.3 Contractor’s procedure for dealing with alcohol and drug abuse
9.4.4 Contractor’s arrangements for undertaking health surveillance of his employees, e.g. undertaking
asbestos removal work.
9.4.5 Contractor’s arrangements for determining the selection and competency of other specialist
Contractor’s who they intend to employ.
9.4.6 Contractor’s arrangements for complying with environmental requirements in relation to the disposal
of waste from their work activities.
9.4.7 Contractor’s procedures for dealing with items of non-compliance of health and safety aspects, either
by their specialist contractor or employees.
9.5 Procedures
9.5.1 Contractor to provide DSI with a “Statement of Compliance ” with project health and safety plan as
issued.
9.5.2 Contractor to provide details of resources, e.g. management /Supervisory staff to ensure the
requirements.
9.5.3 Contractor to provide details on how he intends to provide information, instruction and training for
persons on site, e.g. induction, toolbox talks or task specific training, etc.
9.5.4 Contractor to advise on his procedure for passing information to DSI for onward transmission to the
planning supervisor for inclusion in the Health and Safety file.
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Note: The responsibility for the development of the construction phase health and safety plan rests
with the principal contractor. However, DSI may be required to produce a Health & Safety
plan under the terms of the contract. In either case, it is essential that the requirements of
either plan are discussed with, understood and complied with by the contractor.
10.0 Risk Assessment

10.1 High Risk Areas
The approach to be taken to deal with the risk areas identified by designers and planning supervisors.
10.1.1 Contractor to provide details of how he complies specific risk assessments addressing the following:
10.1.2 Effect of Operation on others:
10.1.3 Temporary Works
10.1.4 Access and degrees to/ from the works:
10.1.5 COSHH:
10.1.6 Noise:
10.1.7 Plant maintenance , storage, use:
10.1.8 Training requirements:
10.1.9 Existing services:
10.1.10 Monitoring:
10.1.11 Manual Handling
10.1.12 Hot work, including storage of fuels:
10.1.13 Contractor to provide details on the format he adopts in compiling risk assessment specific method
statements.
10.1.14 Contractor to advise on his procedure for communicating the requirements of risk assessments/
method statements to persons undertaking the work.
A written risk assessment is a mandatory requirement of safety regulations. Contractors will not be
allowed to start work unless the relevant Risk Assessments have been provided. Guidance can be
obtained by utilizing the DSI Risk Assessment pro-forma available on request from DSI site
management.
10.2 Monitoring Compliance
The arrangements the contractor has for monitoring compliance with health and safety legislation.
10.2.1 Contractor to advise on his arrangements for health and safety assistance on site, e.g health and
safety coordinators
10.2.2 Contractor to advise on the competency of persons appointed , e.g. qualifications, etc.
10.2.3 Contractor to advise on expected frequency of formal health and safety inspections by his site
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management.
10.3 People Skills and Training

The people to carry out or manage the work, their skills and training.
10.3.1 All site personnel must attend the relevant site safety induction prior to commencing works.
10.3.2 Contractor to provide documentary evidence of safety awareness training undertaken by site
management and supervisory staff within the last three years.
10.3.3 Contractor to demonstrate evidence of training records of personnel undertaking gas installation work,
ACOPS/NACS, operation of mobile elevated work platforms, erection of mobile towers, mounting of
abrasive wheels.
10.3.4 Ensure that the contractor has been supplied with a copy of the DSI Health, Safety and Welfare
standard conditions for Sub contractors.
10.3.5 Has the contractor signed and returned the acknowledgement slip?
10.3.6 Has the contractor signed and returned the Statement of Competency letter?
10.3.7 Has the Contractor returned Certificate of Insurance?
11.0 Any other Business

12.0 Statement of Undertaking.
We confirm the answers to each of the questions and observations listed in the standard Sub-
Contract Pre –Order Meeting agenda above have been recorded in writing and mutually agreed
between the contractor and the sub-contractor
Signed by:
Contractor : ___________________________
Sub – Contractor : ___________________________
Dated : ______________________________
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Material Requisition Status Date:
PROJECT NO.:__________________________
PROJECT TITLE: _________________________
PURCHASE ORDER D E L I V E RY DETAILS PAYMENT DETAILS UPON DELIVERY

Elec/Mech MR MR MR Material Description Reqd Supplier's PO PO PO PO signed Uplift PO sent Del. Date irmed Del. Date Dt. Mat. Dt. Mat. Dt. Mat. Short Insurance Per Bond Pmt BOE/LC LC/BOE LC App. LC Est. LC Expiry LC Document LC doc. to BOE Warranty T&C As-built O&M Spare
No. Date Recd on Name No. date Value PM/Site Proc. Finance If any to supplier As per PO Remin-I Remin-II shipped arrived delivered Shipment Claim Recd. Method App. St App. Recd to Accts. site Proc. Finace Supplier status letter done Drawing Manual Part List
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Supplier Prequalification
Date:
Questionnaire
Drake & Scull International PJSC provides electro-mechanical contracting services for its clients. If you would like to
be considered for inclusion on our prequalification subcontractor and material supplier list, please fill out the entire
form and return it to the DSI- PJSC P.O.Box 65794, Dubai, UAE. Thank for you for your interest.
1. Company Details:
Name of vendor
Registered address
Phone
Fax
Email
Website
Established, date
Company Registration No.
Number of employees
Turnover last year
Bank Details
Product/service range – Please describe the

goods or services that your company provides.
2. Owners:
Name Address % Ownership Nationality
3. Contact details:
Primary Contact Name Title Phone Email
Management
Quality
Sales
Purchasing
Manufacturing
Engineering
Technical
Finance
Service
4. Please identify three business references:

Company Contact Name Phone Email
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Questionnaire
5. Quality Management System:

Yes No Comments
5.1
Do you have an accredited Quality Management System
like: ISO 9001:2008 or equivalent?
5.2
Do you have an accredited Health & Safety system like
OHSAS 18001:2007 or equivalent?
5.3
Do you have an accredited Environmental system like ISO
14001: 2004 or equivalent?
If you have an accredited system or approvals – please attach a copy of your current approval
certificates.
6. Quality Questionnaire:
Yes No Comments
Do you design any of your own products?
Do you have a documented process to

conduct quality audits of your suppliers?
Do you have a documented process for

employee training?
Do any of your products contain

hazardous substances?
Do you have ethical practices, rules or

policies?
7. Documents to be provided by supplier:
• Annual reports and financial statements for the last three years
• Company organization chart, including names and position titles
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Questionnaire
Supplier to fill out:
I certify that the foregoing is true and correct.

Name of person completing this form
Position
Signature
Date
For DSI PJSC use only:

Yes No
Supplier Approved
Name of person completing this form
Approver’s signature
Confirmed by
Date
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Document Name:
General Supply Contract
For Major Systems & Equipment Date:
PROJECT: ___________________________________________________
SUBJECT: __________________________________________________________
This Agreement is made and entered into this _______ day of ___________________.
Between:-
DRAKE & SCULL INTERNATIONAL PJSC or (SUBSIDIARY)

With office address at P.O.Box _________
(Address)______________________________
Tel: _____________, Fax: ___________
Hereinafter
Referred to as the
First Party (Contractor)
and
M/S -----------------,
P.O. Box ---------------,
DUBAI,
U.A.E.
Ph: ------------------, Fax: -------------------
Hereinafter
Referred to as the
Second Party (Supplier)
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RECITALS .................................................................................................................................... 3
ARTICLE 1 - INTRODUCTION .................................................................................................... 3
ARTICLE 2 - UNDERTAKING OF THE SUPPLIER ..................................................................... 3
2.1 Scope of Work .................................................................................................................... 3
2.2 Period of Execution ............................................................................................................ 4
2.3 Period of Maintenance of Works – Warranty / Defects Liability Period .............................. 4
2.4 Rights and Duties ............................................................................................................... 5
ARTICLE 3 - THE CONTRACT DOCUMENTS ............................................................................ 5
ARTICLE 4 – INSURANCE .......................................................................................................... 5
ARTICLE 5 – GUARANTEES ...................................................................................................... 6
ARTICLE 6 – INSPECTION AND TESTING ................................................................................ 6
ARTICLE 7 - SUPPLIER PRICE AND PAYMENTS ..................................................................... 6
ARTICLE 8 - SUPPLIER’S DEFAULT .......................................................................................... 7
ARTICLE 9 – DELAY ................................................................................................................... 7
ARTICLE 10 - CONTRACT TERMINATION ................................................................................ 8
ARTICLE 11 - GOVERNING LAW ............................................................................................... 8
ARTICLE 12 - BRIBERY .............................................................................................................. 8
ARTICLE 13 - SETTLEMENT OF DISPUTES ............................................................................. 8
ARTICLE 14 – WAIVER ............................................................................................................... 8
ARTICLE 15 – SEVERABILITY ....................................................................................................9
ARTICLE 16 - VARIATION ........................................................................................................... 9
ARTICLE 17 - BINDING AGREEMENT ....................................................................................... 9
ANNEXURE I - DEFINETIONS .................................................................................................. 11
ANNEXURE II - SCOPE OF SUPPLY, TESTING & COMMISSIONING .................................... 13
Annexure III - The Construction Program ................................................................................... 13
Annexure IV - SPECIMEN PERFORMANCE GUARANTEE ..................................................... 15
ANNEXURE V - LETTER OF CREDIT REQUIREMENTS ......................................................... 16
Annexure VI - Operation & Maintenance Manual Documentation .............................................. 17
Annexure VI1 – BOQ – Unit Rates ............................................................................................. 19
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RECITALS
1. The Client -----------------------------, desiring that certain works pertaining to the construction
of the project --------------------------------------, be completed and maintained has entered into
a contract (the “Main Contract”) for the construction of the Project with the Main Contractor.
2. The Supplier, -----------------------, having worldwide experience, and having executed a

number of projects of this magnitude, desires to design and supply the equipment,
supervision of installation, testing & commissioning and maintain in all respect the
Contractor’s scope of work and responsibilities. All as per supplier quotation ref. -------------
-------------------------.
3. The Contractor is willing to engage the Supplier in the terms and conditions set forth in this
contract.
4. The Supplier has submitted his proposal to supplying, supervision of installation, testing &
commissioning of complete equipments of ------------------------------, complete in all respects
as per technical specification, contract drawings and warrantee. Also, the Supplier’s scope
of work, as defined in annexure II enclosed, all in accordance with the Contractor's
documents and to the full satisfaction and approval of the Contractor / Consultant and
Client.
5. The Contract Definitions are attached and from an integral part of this Contract – Annexure
I.
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained

therein and intending to be legally bound hereby, the parties hereto agree as follows:
ARTICLE 1 - INTRODUCTION
The Contractor and the Supplier hereby agrees that the aforementioned recitals constitute the
premise upon which this contract is based upon and the reason for its execution and those
recitals are intended to be and shall be construed as part of this Contract.
ARTICLE 2 - UNDERTAKING OF THE SUPPLIER
2.1 Scope of Work
2.2.1 The supply of goods and services which shall be delivered by the Supplier are as
follows: -
Scope of supply as may be stipulated in the Annexure II as well as in the ensuing
Purchase Order issued by the Contractor to the Supplier, and its attachments
(submittals, consultant comments and approvals) and clarification list. The
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Supplier’s scope is to review contract specification, drawings and make equipment

selection and then supply the material on lump sum basis as per the consultant
specification and contract drawing, testing & commissioning. As the supplier based
his quotation on drawings and specifications, it is suppliers responsibility to supply
any additional equipments or materials that may not have included in his quotation if
required by the specification and/or drawing. Such supply shall be at no extra cost.
The supplier is fully responsible to provide a system which is integrally functional as
per contract specification and drawings.
If contractor found that supplier did not include any item which will make the system
more satisfactorily, all additional requirement shall be provided by the supplier at no
extra cost.
2.2.2 The Supplier shall execute, complete and warrantee the Supplier’s scope of works
with due care and diligence and in strict conformance in all respects with the
provisions of this contract and furnish the details of all materials, equipment, etc.,
required in and for such execution, completion and maintenance of the Supplier’s
scope of works.
2.2.3 The Supplier shall deliver subject to approval (2 originals + 5 copies) of the
following documents:-
⇒ All technical and commercial catalogues/information literature as required for

approval within 7 days from the date of this Contract.
⇒ Guarantees as required under this Contract.
⇒ Confirmation of availability of spare parts for five years along with supplier
name and price list and maintenance as required under the Main Contract
conditions.
2.2.1. The Supplier undertakes to affect the delivery and complete the same in all respects
latest12-14 weeks from the date of official LPO and consultant approval on the
drawings.
2.2.2. The Contract Works including the Testing and Commissioning are to be
accomplished under this agreement, all in accordance with the Project Construction
Program, which may be amended during the progress of the works to the absolute
satisfaction of the Contractor and Client.
2.2.3. If the Supplier fails to complete the delivery within the time specified in this contract
or any extension thereafter, then the supplier is liable to pay or the Contractor shall
retain from payments due or to become due the damages and or penalties as
stipulated in this Contract Agreement.
2.3 Period of Maintenance of Works – Warranty / Defects Liability Period
The Supplier shall carry out the maintenance of all equipment under his scope of works as
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required and for a period of 365 days from the date of Substantial Completion approved in
writing by Contractor/Client until the Final Completion of Works and receipt of Client's
Engineer's Maintenance Completion Certificate. This will include labour, etc as required for
all the systems, as defined under Annexure II (Scope of Work).
The Supplier warrants that the equipment / material provided pursuant to the Contract shall
be free from defects in material, manufacturing, workmanship and title.
The supplier also warrants that the equipment / material shall operate in conformance with
the technical specifications of works, issued by the Main Contractor / Client.
The Warranty shall extend to any replacement parts thereto.

The Standard Warranty shall remain valid until the final handover of Works to the Client.
2.4 Rights and Duties
The Supplier shall, in executing, completing and warranteeing the Supplier’s Scope of
Works be bound by all provisions regarding supply, testing & commissioning of complete
system as per the particular specification & contract drawings except as expressly
otherwise provided for in this Contract document. Moreover, supplier will make all
submittals and schematic diagrams for all the systems for this project.
ARTICLE 3 - THE CONTRACT DOCUMENTS
3.1 The following documents are hereby incorporated by preference :
a) This Contract Agreement.

b) The technical specifications and drawings, of goods and services issued by the Main
Contractor and/or the Client.
c) The complete Drawings and Specifications, issued by the Client, drawings common to
all works concerned within this agreement and any special drawings for any part of
the works concerned. The manufacturing drawings, schematic drawings which are not
attached to this agreement are assumed to be known by you as specialized supplier
who recognizes their contractual nature, whether or not attached to this Contract.
d) General Technical Specifications of works issued by the Main Contractor and/or the
Client.
e) The Main Construction Time Schedule and/or any other program of works given by
the Contractor from time to time and as provided in Annexure III and article 2.2.1 and
2.2.2.
3.2 The Supplier acknowledges and agrees that :

3.2.2 He has with due diligence inspected and examined such documents, that he is
familiar with the contents of such documents and he agrees to be bound by, comply
with and perform the Supplier’s scope of works and responsibilities.
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The Supplier should insure all goods and services the subject of the Supplier’s scope of works
until the date of receipt by the Contractor at the project site. The supplier should have workmen
compensation policy for his personal visiting the site for installation/supervision/testing and
commissioning.
The Supplier shall provide an unconditional Performance Bank Guarantee within two weeks
after signing of this contract and this guarantee will be issued locally by any UAE branch of a
reputed bank, for a total value of Dhs. 170,000.00, and valid through the end of the one year
Warranty/Defects Liability Period. L/C for payment will only be established & affected upon
receipt of such Performance Bank Guarantee.
L/C application form is attached herewith for reference and who shall forward the same to
contractor with complete details before opening the L/C. The L/C must be signed and returned
to supplier with 15 days of receipt.
ARTICLE 6 – INSPECTION AND TESTING
The Contractor shall have the right to inspect and / or test all the Goods, in order to confirm
their conformance with the Contract Specifications. This may be conducted at the
Manufacturer's Works or after immediate delivery at the Project Site at no extra cost. Supplier
has to make all arrangement for testing as per consultant/client requirement at site. The factory
test certificate shall be submitted with the delivery.
Should the Goods fail to conform to the Specifications, the Supplier shall either replace the
rejected goods, or make all alterations necessary to meet the Specification requirements, at no
extra cost to the Contractor.
ARTICLE 7 - SUPPLIER PRICE AND PAYMENTS
7.1 The issued Purchase order, being the subject of this agreement, shall be performed
in accordance with the description of the items listed in the Purchase Order and all its
attachments therein.
For the complete scope of work as stipulated in Article 2.1 above, the total lump sum
price for complete scope (----------------------) of related to -------------------------- as per
consultant specifications and drawings and client satisfaction. The price shall be
AED. ------------------------------- delivery to site, testing and commissioning.
7.2 The Supplier will keep the above mentioned prices fixed till the end of the Warranty/
Defects Liability period.
7.3 Delivery shall be to the Project Site only. All Supplier’s expenses including but not
limited to packing, shipping, transport, custom clearance, delivery to site, insurance,
etc.., are included in the Supplier’s scope of works.
Payment terms shall be as follows:
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---- payable in ---- days against the delivery of material at site through L/C with the condition of
performance guarantee as stipulated in article 5.
ARTICLE 8 - SUPPLIER’S DEFAULT
8.1 The Supplier is considered in default in case any or all of the following events:-
8.1.1 Fails to proceed with the purchase order with due diligence after being required
to do so in writing.
8.1.2 Fails to execute promptly his obligations in accordance with the Purchase Order
after being requested in writing by the Contractor.
8.1.3 Fails to remove defective materials or make good defective work after being
directed in writing to do so.
8.1.4 Commits an act of bankruptcy or goes into liquidation.
8.1.5 The Supplier causes unreasonable delay to the project due to lack of materials
or any such event will be charge & recover from you that cause loss to the
Contractor.
8.2 In the event of any or all of the above the Contractor may, at his own option, terminate
the Supplier's Contract and:
• order the goods and services himself, or
• Employ the services of any other Supplier, individual or otherwise to complete
the delivery of goods and services at the expense of the Supplier.
8.2.1 Upon such termination all reasonable costs and damages incurred by Contractor,
Main Contractor and Client shall be recoverable & back charged from the
Supplier.
8.2.2 In addition, the Contractor is entitled to penalize the Supplier a fine at the rate of
1% per week up to a maximum of 10% of the contract value, for time at large as
a default of the Supplier
ARTICLE 9 – DELAY
9.1 In case of any of the following events:-
9.1.1 The Supplier delays delivery of products and services as stipulated in the
Contract.
9.1.2 The Supplier delivers goods partially thereby delay the Contractor’s schedule.
9.1.3 The Supplier delivers goods not in accordance with the Purchase Order
causing delays to Contractor Schedule of works.
9.1.4 The Supplier delivers not approved goods to site and delays replacement of the
approved materials after receiving written instructions to do so causing delays
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to the Contractor’s schedule of works.
9.2 The Supplier is liable for the one or more of the following actions:-
9.2.1 The Contractor is entitled to pursue the outstanding materials (not delivered
portion) and or replacement of materials or not approved materials in any
means possible including air freight etc., and deduct the amount incurred from
any payment outstanding to the Supplier.
9.2.2 The Contractor is entitled to penalize the supplier a fine at the rate of 1% per
week up to a maximum of 10% of the contract value, for time at large as a
default of the Supplier.
9.2.3 The Contractor is entitled to recover all reasonable costs and damages incurred
by the Contractor / Main Contractor and Client as a result of the Supplier's
delay, vide outstanding payments due to the Supplier, liquidation of the
Supplier's Performance Guarantee or any other means at the Contractor's
disposal.
The Contractor is entitled to terminate the Contract agreement with the Supplier in case of
breach, without compensation to the Supplier. All costs associated with this termination will be
compensated to the Contractor.
This contract is subject to the rules and regulations of the United Arab Emirates according to
which this contract is to be construed and disputes to be resolved.
The Supplier declares, in addition to abiding by other regulations, that he did not pay any
monies or give favor and did not promise such matters in order to be awarded this Contract. If
otherwise substantiated, then whatever has been paid or promised to be paid shall be deducted
from Supplier’s entitlements. In addition, the Contractor shall have the right to terminate this
Contract without compensation.
ARTICLE 13 - SETTLEMENT OF DISPUTES
All disputes arising from the interpretation, execution or cancellation of this contract shall, in the
event of the failure of the parties to reach an amicable settlement, be settled in accordance with
the provisions set forth in the Rules of Commercial Conciliation and Arbitration of the Dubai
Chamber of Commerce and Industry.
ARTICLE 14 – WAIVER
No waiver of any of the provisions contained in this Contract shall be valid unless made in
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Document Name:
writing and accepted in writing by the other Party. Failure of the Contractor or the Supplier to
insist upon strict performance shall not constitute a waiver of any of the provisions of this
contract or waiver of any other defaults.
ARTICLE 15 – SEVERABILITY
If any one or more provisions in this Contract or in any document contemplated hereby shall be
inoperative, invalid, illegal, or unenforceable in any respect, the operation, validity, legality and
enforceability of the remaining provisions herein or therein shall not in any way be affected or
impaired.
ARTICLE 16 - VARIATION
1) The Supplier shall make such variations of the Supply works, whether by way of
addition, modification or omission, as may be:
a) Ordered by the Main Contractor’s Project Manager under the Main Contract and
confirmed in writing to the Supplier by the Contractor; or
b) Agreed to be made by the Main Contractor’s Project Manager and the Contractor
confirmed in writing to the Supplier ; or
c) Ordered in writing by the Contractor through issuance of purchase order.
2) Any order relating to the Supply Works which is validly given by the Contractor's
Project Manager under the Main Contract and constitutes a variation there under shall
for the purposes of this clause be deemed to constitute a variation of the Sub-Contract
works, if confirmed by the Contractor in accordance with paragraph (a) thereof.
3) Further, any variation will be priced as per the Unit Rates provided in Annexure VII of
the Sub Contract agreement.
4) The supplier shall not claim any variation, which occurs due to their improper review of
the contract specification and drawings and not selecting the proper equipment to
make the system fully functioning.
The terms and provisions of this contract and its documents (listed in article 3 above) shall be
binding upon the Parties and their respective executives, administrators, legal representatives,
successors, assignees, etc.,
IN WITNESS THEREOF, the Contractor and the Supplier have signed this contract in two
originals as of the day and year first mentioned above in Dubai, U.A.E.
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Document Name:
Drake and Scull International M/S ----------------------

----------------------------------- (Authorized Signatory’s Name, Sign. & Co.
Procurement Manager Seal)
-------------------- ----------------
(Project Director) (Finance Manager)
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Document Name:
ANNEXURE I - DEFINITIONS
1.1 Client / Consultant :
1.2 Main Contractor : The Contract is normally between the Main

Contractor and Client.
1.3 Contractor : Drake & Scull International, (PJSC),
1.4 The General Supply Contract : The Contract entered into between Drake & Scull
International (PJSC), and --------------.
1.5 Supplier : -----------------
1.5.1 Establishment or Company whose tender is accepted.

1.5.2 Representative authorized by Chamber of Commerce.
1.6 Project – Name & Location : --------------------------------------------
1.7 Contract Documents
1.7.1 Main Contract.

1.7.2 General Specification and particular specifications and contract drawings issued
by Client from the Main Contractor.
1.7.3 Bill of Quantities. (B.O.Q.) (If required).
1.7.4 The submittal and approval of Consultant.
1.8 Works: Means all activities of supply to be performed by the Supplier in accordance with
the terms of the General Supply Contract to complete the project works.
1.9 Change Order – means plus or minus variations, issued in writing only, subject to the
approval of the Main Contractor and Client.
1.10 Approval – means the formal acceptance of the design, drawings, equipment, materials
and workmanship, issued by Consultant / Client / Main Contractor and the Contractor,
who will formally confirm the approval in writing.
1.11 Supply – means supply to the site inclusive of insurance, freight and handling as per
INCOTERMS (DDP.)
1.12 Delivery Period – The Time required to deliver the goods to site from the date of the
Contract. And defined in the Contract Agreement in Annexure II.
1.13 Delay Penalty – The amount of money due to the Contractor from the Subcontractor for
the delay of the works.
The maximum delay penalty is 10% of the contract sum.
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Document Name:
1.14 Damages: All costs towards damages and expenses incurred by Contractor, Main
Contractor / Client due to default of the Supplier.
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Document Name:
ANNEXURE II - SCOPE OF SUPPLY, TESTING & COMMISSIONING
THE SCOPE OF WORK FOR --------------------------------------------------- INCLUDES
1. Preparation of Submittal, Assistance in Getting Submittal Approved by Consultant, Supply of

material, Assistance in Installation of ----------------------------------- as Required, Approval from
the Local Authority as per Specifications, Design, Drawings, Addendums and to the Approval
of Client/Consultant/Contractor/Local Authority.
Also, following associated work is including in supplier scope of work:
2. All components considered shall be rated for ----------------- Celsius temperature.

3. The nominal voltage of ------ system shown in the specification.
4. Warranty: Warranty for all systems, will be 365 days from the date of successful testing,
commissioning and receipt of completion certificate from the client/as mentioned in the
specification.
5. The second party is responsible for the warranty of equipments at his cost of his contract
works for a period of five years.
6. Documentation: As required by the contract, including but not limited to the documents
mentioned in annexure VI.
7. Assistance in preparation of drawings.
8. Local Authority Approval.
9. Supervision of Contractors’ installation.
10. Testing and Commissioning.
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Document Name:
ANNEXURE III - THE CONSTRUCTION PROGRAM
Delivery of material shall be as per Project Requirement and/or Construction Program. Delivery
schedule shall be coordinated with the project team and material must reach the site as per project
requirement.
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Document Name:
ANNEXURE IV - SPECIMEN PERFORMANCE GUARANTEE
Date of issue
Guarantee #
To Type of Guarantee
M/s Drake & Scull International L.L.C
P.O. Box 65794,
Dubai (UAE)
The (Bank Name and address) hereby guarantees M/s (Supplier’ Name and address)
for an amount of AED (UAE Dirhams …………….) for a period from (date) to (date).
In respect of (type of work) for ________________________________________, as per the

General Supply Contract / LPO dated ___________.
The (Bank Name) hereby unconditionally undertakes to pay you the amount of the guarantee or
any part thereof on your written demand during the validity thereof, notwithstanding any objection
on the part of the guaranteed.
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Document Name:
ANNEXURE V - LETTER OF CREDIT REQUIREMENTS
1. Name and Address of the Beneficiary : ________________________________________
2. Bank Details : ________________________________________
3. Brief Description of Goods : ________________________________________
4. Origin of Goods : ________________________________________
5. Value : ________________________________________
6. Payment Terms : --------------------------------- --------------------------.
7. Trader Terms : Delivery to Site
8. Latest Date of Shipment / Delivery : ________________________________________
9. Partial Shipment / Delivery : Allowed
10. Port of Shipment : ________________________________________
11. Method of Transport : By Road
12. Additional Documents Required : as per annexure VI
Note: All bank charges, including L/C opening charges will be borne by supplier.
Beneficiary Party Drake & Scull Intl. PJSC
Name : Purchase Manager :

Designation :
Signature : Signature :
Company Seal : Date :
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Document Name:
ANNEXURE VI - OPERATION & MAINTENANCE MANUAL DOCUMENTATION
Following documents shall be submitted within one month of purchase order release in the form of
2 of originals, 5 photocopies and 1 soft copy on CD:
a. Product Specification.
b. Product Catalogues.
c. Recommended cleaning methods, agents and detergents.
d. Operational procedures including pre-start, start-up, running, shut-down
procedures, abnormal operating instructions and operating characteristics.
e. Recommended maintenance requirements e.g. method of maintenance,
frequency, etc.
f. Recommended spare parts for 1 year and 2 years.
g. Recommended storage requirements for spares.
h. Original test certificates.
i. Commissioning Reports.
j. Warranties.
k. Safety precautions while operating, maintaining or replacing.
l. Contact details of servicing agents and spare parts supplier.
m. Price list of spares / consumables.
n. List of abbreviations.
o. O & M Manuals.
p. Unloading Details.
q. Working Drawings.
r. Wiring Diagram.
s. Training & System Guidance Summary for staff.
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Document Name:
ANNEXURE VII – B.O.Q – UNIT
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Document Name:
Material Cost to Complete Form Date:
PROJECT:_______________________________________________________________________
CLASSIFICATION: [ Mechanical/ Electrical] : ______________________________________________
Cost to
Code Description Budget Variation Total Actual Total Status Gain / Loss Supplier
Complete
1015 BMS SYSTEM
3007 FLOOOR TRUNKING
3008/3009 EMERGENCY LIGHTING
3011 ACCESS CONTROL
3013 STRUCTURED CABLE
3016 CCTV
3017 MATV SYSTEM
3019 LIGHTING CONTROL
3021 EARTHING
3022 LIGHTING PROTECTION
3023 ISOLATOR
3024 HAND DRIERS
3511 SKIRTING TRUNKING
3101 MDB
3102 SMDB
3103 MCC
3105 CAPACITOR BANK
3106 DB
3301 FIRE ALARM
3304 FIRE RESISTANT CABLE
3401 LIGHTING (VE ITEM)
3503 XLPE CABLE
3504 S/C CABLE
3506 TERMINATION
3508 CABLE LADDER (VE ITEM)
3509 CABLE TRAY (VE ITEM)
3510 CABLE TRUNKING (VE ITEM)
3512 CONTROL CABLE/BMS CABLE
3514 CABLE GASKET (VE ITEM)
3800 FLEXIBLE CONDUIT
3801 PVC CONDUIT
3802 GI CONDUIT
3803 SWITCH BOX
3804 PVC DUCT
3805 WIRING ACCESSORIES
3807/3806 CEILING ROSE
3900 MISCELLANEOUS
3904 FIRE STOPPING
3906 SUPPORTS
3916 MANHOLE COVER
TOTAL - - - - - - - - -
-
SUB TOTAL
Total Anticipated Value -

Total Anticipated Gain / (Loss) -
Legend: A: Items requiring LOI/Contract (packages)

Legend: B: Items not requiring LOI/Contracts (in package category)
Legend: C: Bread & Butter Items
* Lowest negotiated price
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Purchase Order Date:

< AREA >

< Cost Allocation >
Order No.:
Date:
Order To: Delivery To:
Your Ref:
Tel: Fax: Req. No.
Attn: Engineer:
JOB RATE AMOUNT
ITEM CODE DESCRIPTION UNIT QTY
CAT (currency) (currency)
Finance Total:
Project Manager:
Manager: Disc Amount
Procurement Authorised
Net Amount
Manager Signatory
Payment Terms
Del. Details
PLEASE SIGN AND RETURN ACKNOWLEDGEMENT COPY OF ULTIMATE MANUFACTURERS FACTORY
ORDER COPY AND CONFIRM DELIVERY BY RETURN ORDER ACKNOWLEDGEMENT REQUIRED WITHIN 21
Standard Terms and Conditions apply DAYS OF ORDER DATE
Distribution: Supplier, Office, Site, Store and File Prepared by:
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STANDARD TERMS AND CONDITIONS OF PURCHASE ORDER
The Company means the Drake & Scull International Company referred to in the Order. The Supplier means the
person, firm or company to whom this Order is addressed. The Goods, Works and/or Services means the goods,
works or and/or services specified in the Order. The Order means the Company’s official order form (which is subject
to these Conditions of Purchase) relating to supply of the Goods, Works and/or Services, and any specification,
description, drawing or sample of the Goods, Works and/or Services or other document referred to in the Order.
Intellectual Property Rights means any patent, patent application, know how, trade mark or name, service marks,
design right, registered design, copyright or other similar industrial or commercial right. Good Industry Standards
and Practice means that degree of skill, care, and operating practice reasonably expected from time to time of a
skilled and experienced supplier engaged in the same type of undertaking as that of the Supplier and includes
supplying the Goods Works and/or Services in accordance with and which conform to recognized International
Standards and relevant Codes of Practice or in the absence of such any recognized analogous European standards or
Codes of Practice.
1. These Conditions of Purchase shall apply to the Order and the Supplier shall be deemed to have accepted all
these Conditions of Purchase (unless specifically waived or varied by the Company addressed to the Supplier in
writing) to the exclusion of any other terms and conditions contained in any quotation, tender, acknowledgment
or acceptance of order or any other document issued by the Supplier. Except where expressly provided in this
Order, this Order and these Conditions of Purchase comprise the entire agreement between the Company and
the Supplier in connection with its subject matter and supersedes all prior presentations, communications,
negotiation, understanding and other terms and Conditions of Sale relied on by the Seller concerning the subject
matter of the Order. The Company will only be liable for orders made on this official order form and does
business only on these Conditions of Purchase. In this context, quotations or other documents received from
the Supplier referred to in the Order are referenced only for price, delivery and quality.
2. The Supplier shall supply the Goods, Works and/or Services and the Company shall pay the Supplier in
accordance with the Order and the Conditions of Purchase. Any variation to the terms of the Order and/or the
Conditions of Purchase must be agreed in writing by the Company.
3. This Order must be acknowledged by the Supplier upon receipt and dispatch dates confirmed within 7 days of
the date hereof. The order number and item numbers on the face of this document shall be referenced on all
relevant documents.
4. Goods supplied shall in every respect conform to the express and implied requirements of the Order and any
description, specification, approved samples and any other requirements notified, supplied or given by the
Company to the Supplier and all Goods supplied pursuant to this Order shall be free from defects in design,
material and workmanship, of satisfactory quality and in all respects fit for the purpose for which they are
intended (as defined by the relevant specifications and performance standard or as made known to the Supplier
by the Company). As a minimum the Goods, Works and/or Services must be supplied in accordance with and
conform to Good Industry Standards and Practice, unless expressly stated in the Order or otherwise agreed in
writing.
5. The Supplier warrants that it has the right to sell the goods in the Order (“Goods”) to the Company at the time of
delivery, that the Goods sold will be free from all encumbrances and that the Company will enjoy quiet
possession of the Goods supplied.
6. The Supplier shall give the Company or its authorized representative, access at all times to the Supplier’s
premises and shall permit the Company or its authorized representative to inspect and examine the Goods to be
supplied, and the material and any equipment to be used in their manufacture, during the manufacture of the
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Goods. If part or the whole of the Goods are being manufactured on other premises, the Supplier shall obtain
for the Company permission to inspect and examine such Goods at those premises at any time. The Company
or its authorized representative shall have the right to reject any Goods or part thereof which in their opinion fails
to meet any of the requirements contained in the Order and/or these Conditions of Purchase. All inspections,
tests or analyses of material that may be required by the Company shall be undertaken at the Supplier’s
expense.
7. On the day of dispatch the Supplier shall send an advice note bearing and confirming the destination of the
Goods to the Company at the address set out in the Order. A consignment note bearing this order number must
accompany the Goods to the delivery address.
8. The Goods, Works and/or Services shall be delivered and/or performed promptly on the date(s) or within the
times specified in the Order or such date specified by the Company. In the event of the Company’s programme
of work being interrupted or restricted by lockout, or strikes, fire or any other exceptional cause, the Company
shall be at liberty to defer the date(s) of delivery or performance without incurring in any way additional liabilities
and the payment for the Goods, Works and/or Services to be supplied hereunder may be suspended, or
postponed, at the Company’s option until the circumstance(s), preventing or hindering the use of such Goods,
Works and/or Services has ceased. All expenses associated with the delivery and/or performance of the
Goods, Works and/or Services shall be for the Suppliers account. If the Supplier fails to deliver the Goods,
and/or perform the Works and/or Services on the specified dates the Company may terminate the Order is not
obliged to accept delivery of the Goods and shall be at liberty to obtain similar Goods, Works and/or Services
from alternative sources. The Company shall not be deemed to accept the Goods, Works and/or Services
(whether or not an advice note is signed) until it has had reasonable opportunity to examine the Goods, Works
and/or Services. The Company can reject these Goods, Works and/or Services or any part thereof which in its
opinion fails to meet the requirements in the Order. If rejected they shall be held in the case of goods until
returned at the Suppliers risk and expense and the company can elect to either terminate the Order or demand
that the Supplier provides replacement Goods and/or rectifies the failure to meet the requirements in the Order
within a time specified by the Company. The Company is not obliged to accept delivery by installments and is
not obliged to make payment for Goods, Works and/or Services which fail to meet the requirements in the
Order. The Supplier acknowledges that it will be and shall be liable for and indemnifies the Company against
any direct and/or consequential losses of the Company resulting from late delivery of the Goods, Works and/or
Services, rejection/replacement of the Goods, Works and/or Services or termination by the Company in respect
of late delivery or rejected Goods, Works and/or Services.
9. The Supplier shall mark clearly the full order number and item numbers on the Consignment Packages, Packing
Notes, Advice Notes, Invoices, Monthly Statements and all other correspondence relating thereto.
10. The Supplier shall on delivery or completion of the Goods, Works and/or Services provide all necessary
documentation to support the Goods, Works and/or Services including technical, operational, user and
maintenance manuals free of charge. The Company shall be entitled to use or disclose any such information to
any of its own personnel or third parties.
11. The Supplier shall be responsible for adequately protecting the Goods and goods, materials, equipment and
plant forming part of the Works and/or Services shall be liable for any damage, losses or delay of the same until
such time as the Goods are delivered to the Company or the Works and/or Services are completed in
accordance with the requirements of the Order. In respect of Goods, the Company will make no additional
payment for carriage or packing of any description unless specifically provided within the Order. The Supplier
shall observe Health and Safety requirements and shall at all times comply with safe working practice in
performance or delivery of the Goods, Works and/or Services. Without prejudice to condition 12, if the Supplier
becomes aware that any Goods, Works and/or Services supplied by it are defective or do not conform to
specification or if the Supplier shall immediately notify the Company of this and shall enable the situation to be
investigated and where possible remedied.
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12. Without prejudice to any rights of rejection that the Company has, property in the Goods supplied and any
unfixed goods and/or materials incorporated in or to be incorporated in the Works and/or Services will pass to
the Company at the time of delivery to and acceptance by the Company of the Goods at the address detailed in
the Order, on payment for the same, on incorporation into the Works and/or Services (whichever happens first)
unless otherwise agreed between the parties. The Goods and any unfixed goods and/or materials delivered to
the Site specified in the Order shall be at the Supplier’s risk until delivered and accepted or in the case of Works
and/or Services until the Works and/or Services have been completed in accordance with the Order and these
Conditions of Purchase and the Supplier shall make good all loss of and/or damage occurring to the Goods,
Works and/or Services prior thereto at its own expense. No unfixed good and/or materials shall be removed
expect for use upon the Works without the permission of the Company.
13. Without prejudice to any other rights that the Company has pursuant to the Order or these Conditions of
Purchase, the Suppliers shall immediately make good at his own expense any defects in Goods, Works and/or
Services that become apparent at any time within 12 months after delivery or first end use whichever is the later
which are caused by defective design, materials or workmanship or by the negligence of the Supplier his agents
or subcontractors. If the Supplier fails to rectify such defects within a reasonable time after being notified then
the Company may at its option make good such defects and set off the cost of so doing any direct and/or
consequential losses resulting from the defect from any money due to the Supplier.
14. No part of this Order shall be sub-let or assigned without the Company’s written permission. The Company
shall not be required to pay any party (including without limitation any factoring companies) other than the
Supplier any monies due hereunder.
15. The Price payable shall be the price specified in the Order. This price is fixed and is inclusive of VAT, taxes, all
other duties and all costs and expenses associated with the supply of the Goods, Works and/or Services. No
variation in the Price may be made (whether on account of material, labour or transport costs, variations,
fluctuation in rates of exchange or otherwise) without the prior written consent of the Company. The Company
shall not be liable to pay the Supplier any amount in excess of the Price for any additional work undertaken,
goods or services supplied by the Supplier unless the additional work or supply is made pursuant to a written
agreement between the Company and the Supplier which specifies the amount additional to the Price to be paid
in respect of the additional works or supply of goods or services. An invoice in the form required by this Order
bearing all information required by the Company including the Order number and a description of the Goods,
Works and/or Services shall be sent in duplicate by the Supplier to the address for invoices specified in the
Order after the supply of the Goods, Works and/or Services. Invoices will not be accepted if they relate to more
than one order number.
16. The Supplier shall send to the Company by the 14th day of each month a Monthly Statement of Account quoting
the Invoices raised matched to the orders received.
17. The Supplier shall pay all royalties and other sums payable to any third party in respect of the use of any
Intellectual Property Rights pursuant to this Order. The Supplier indemnifies the Company from and against all
claims, expenses arising from or incurred by reason of any infringement or alleged infringement of any such
intellectual Property Rights.
18. The Supplier shall be responsible for and shall indemnify the Company, its employees and agents from and
against all expenses liability loss and claims whatsoever in respect of death or injury to any person, loss of or
damage to property (including property belonging to the company or for which it is responsible) and any other
loss damage cost (which shall include the Company’s worksites and other places of work) whether such death
injury loss damage cost or expense be caused by negligence or otherwise.
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19. This Order, the Conditions of Purchase and the subject matter hereof shall be treated as confidential between
the Company and the Supplier and shall not be disclosed by the Supplier or any sub-contractor of the Supplier
to any third party, or used by the Supplier or any such agent, for development display or publication without the
Company’s prior written consent.
20. The Supplier shall not offer, give or agree to give any person in the employ of the Company any gift,
consideration or reward in the attainment or execution of the Order. Any breach by the Supplier of this
Condition will, at the Company’s sole discretion lead to termination of the Order and liability of the Supplier for
all costs, direct and/or consequential losses of the Company arising from that breach.
21. The Company may at any time by written notice cancel any order before delivery without any liability to the
Supplier save in respect of any specific pre-determined costs that have been identified between the parties and
stated on the order in the event of such cancellation.
22. These conditions shall be governed by and construed in accordance with UAE Law and procedures and the
Company and Supplier agree to submit any disputes arising under this Order to Arbitration and only thereafter to
the non-exclusive jurisdiction of the Dubai Courts.
23. Nothing in these Conditions of Purchase or the Order confers or purports to confer any right to enforce any of its
terms on any person who is not a party to it. No party who is not a party to the Order has any powers to enforce
any term in these Condition of Purchase Order.2009
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Document Name:
Subcontract Agreement for Supply, Install, QHSE Ref. No. IMS/PC/PP/01/18 Rev. 01
Test & Commission & Warrant
Date:
(MEP & DSWP)
Subcontract Agreement No.
PROJECT: Central Cooling Plant 1, 2 and the Reticulation mains for the ____________, ___________.
Subject: Subcontract for supply, install, Test & Commission and Warrant, during the defect Liability Period
of the MEP supporting services, installation of Electrical and mechanical process equipments,
Installation and testing of reticulation network, as stipulated in Annexure II [Scope of Work]
This Agreement is made and entered into on this___________________, _________
BETWEEN:-
Drake & Scull Water and Power LLC, with its permanent Business Address at P.O. Box 65794, Dubai,
UAE, Tel.: +971 4 8112300, Fax: +971 4 8859033 represented by its duly authorised Representative,
hereinafter referred to as the
CONTRACTOR
AND
_______________________________, with its permanent Business Address at ________________,

________, ________, Tel.: _______________, Fax: ________________ represented by its duly authorized
Representative, hereinafter referred to as the
SUB-CONTRACTOR
WHEREAS
(A) The Contractor was awarded the Main Contract entitled, __________________________________.
(B) The Subcontractor is desirous to supply, install, Test & Commission and Warrant, during the defect
Liability Period of the MEP supporting services, installation of Electrical and mechanical process
equipments, Installation and testing of reticulation network, as stipulated in Annexure II [Scope of
Work] and in accordance with the contract specification and documents referred to in Article 3.
(C) The Contractor is willing to engage the Subcontractor based on the Conditions of this Contract. The
subcontractor’s scope of work which shall be on a back to back basis between the Contractor and
Subcontractor, as if they were respectively the Employer and the Contractor, including all rights, and
obligations under the Main Contract, otherwise provided hereafter in this Subcontract Agreement.
(D) The Contract Definitions attached form an integral part of this Subcontract Agreement as described
in Annexure I [Definitions].
(E) The Subcontractor shall comply with the Contract documents listed in Article 3 hereafter.
(F) No amendment to this Subcontract Agreement shall be effective unless expressly agreed in writing
by both parties as an amendment hereto.
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained therein and
intending to be legally bound hereby, the parties hereto agree as follows:
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Document Name:
Date:
(MEP & DSWP)
The Contractor and the Subcontractor hereby agree that the articles mentioned hereafter constitute the
premises upon which this Subcontract Agreement is based and the reason for its execution and those
articles are intended to be and shall be construed as part of this Subcontract Agreement.
2.1.1 The Subcontractor shall execute, complete and warrant the Subcontractor’s scope of works
as described in Annexure II [Scope of Work] with due care and diligence and in strict
compliance in all respects with the provisions of the Main Contract and furnish the details of
all materials, equipment, etc., required in and for such execution, completion of the
Subcontractor’s Scope of Works.
2.1.2 The Subcontractor shall execute the instructions issued to him by the Contractor in relation
to the Subcontractor’s scope of work. The Subcontractor shall, further, complete all the
required works in a correct technical manner. The Subcontractor shall nominate his
representative and supply CV’s for all staff that shall be fully responsible for receiving and
implementing the Contractor’s instructions.
2.1.3 The Subcontractor shall be responsible for any mistakes or errors committed by him and
shall rectify and remedy the same on his own account and expense. Should the
Subcontractor refrain from initiating the necessary remedial actions within fourteen (14) days
after receipt of written notice from the Contractor detailing such mistakes or errors, the
Contractor shall be entitled to carry out such remedial or corrective action on the
Subcontractor's behalf and to deduct the cost for such remedial action from the
Subcontractor’s account.
In case such error results from error in the shop drawing or design, the rectification shall be
on the Contractor expense after issuing an instruction to the Sub-Contractor to rectify the
same, such remedy or rectification shall be considered as a variation.
2.1.4 The Subcontractor undertakes not to Subcontract his works under this agreement to any
other party unless the Contractor’s prior written approval of the same is obtained.
2.1.5 The Subcontractor shall provide all deliverables as required in this Subcontract Agreement.
A further One (1) additional copy shall be issued for the Contractor’s records.
2.2.1. The Subcontractor undertakes to affect the delivery and complete all requirements as
mentioned in the Subcontract and in accordance with Subcontract Agreement Annexure V
[Programme of Works].
2.2.2 The above mentioned Annexure V [Programme of Works] will contain the following dates as
a milestone.
2.2.2.1 Access date for each zone or area.
2.2.2.2 Materials delivery dates which shall be furnished by the Contractor.
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Document Name:
Date:
(MEP & DSWP)
2.2.2.3 Detailed shop drawings handing over dates which shall be furnished by the
Contractor.
2.2.2.4 Dates of providing water and permanent power required for testing and
commissioning.
2.2.3 If the Subcontractor fails to deliver as defined herein, then the Subcontractor is liable to pay
or the Contractor shall deduct from payments due or to become due, all amounts provided
for under the terms of the Subcontract:
a. The Subcontractor delays delivery of the equipment/material as stipulated in this

Subcontract Agreement or the agreed delivery or completion schedule.
b. The Subcontractor delivers material partially thereby delaying the contractor.
c. The Subcontractor delivers goods not in accordance with this agreement causing delays
to the Contractor’s programme.
d. The Subcontractor delivers “unapproved” material to site and delays replacement with
approved material after receiving written instructions to do so and thereby causing delay
to the Contractor.
2.3 Indemnities
2.3.1 The Sub-Contractor shall at all times indemnify the Contractor against all liabilities to other
persons (including employees and agents of the Contractor) for bodily injury, death to any
person, or loss or damage to property or any other loss which may arise out of or in
consequence of the carrying out, installation, testing, commissioning of the Sub-Contract
Works and for remedying any defects therein which may result from any act or neglect on
the Works and/or operate in a manner which may cause risk to persons or property for the
duration of the Sub-Contract Works on site including the Defects Liability Period.
2.3.2 This indemnity shall extend to any liability, costs, charges and expenses which may be
incurred by the Contractor or any Third Party to which the Contractor has a responsibility or
owes a duty of care.
hours of working on the site and shall at all times indemnify the Contractor against any
breaches of the Qatar labour laws including the following:
(i) Ensuring Workers have a valid labour visa.
(ii) For every 50 (fifty) Workers on site, the Sub-Contractor must provide a
qualified Safety Officer at his own cost.
(iii) No work is to be sub-let to any other (Sub) Sub-Contractor without prior written
approval of the Contractor.
(iv) The basic Health and Safety requirements as set out in Annexure III must be strictly
followed by the Sub-Contractor at all times and any failure on the part of the Sub-
Contractor to comply with these requirements or any non-compliance with the Health
and Safety Plan may result in notice of termination of the Sub-Contract.
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2.4 Warranty
2.4.1 The Subcontractor shall warrant all equipment and materials under his scope of works as
required and for a period of time of 365 days calculated from the date of issuance of the
“Taking Over Certificate” by the Engineer/Employer. This Warranty shall include for all
Labour, Tools, Materials, Equipment, and Attendances for the rectification of any defect
and/or malfunction and shall be available in a reasonable timely manner on a 24-hour 7-day
week basis.
The issuance of “Taking over Certificate” will be phased manner.The defect liability period of
each phase will be calculated from the date of issuing the taking over certificate for each
phase.
2.5 Penalties & Remedial Charges
2.5.1 If the Subcontractor fails to comply with Clause 2.2 [Period of Execution], the Subcontractor
shall pay penalties to the Contractor for this delay. The total amount due by the
Subcontractor for these delay penalties shall not exceed 10% of the Subcontract amount (at
a rate of 0.1% per day).
2.5.2 The penalties for delay shall not relieve the Subcontractor from his obligation to complete the
Works, or from any other duties, obligations, responsibilities or liabilities under the terms of
the Subcontract Agreement.
The contractor will also have the right to remove sections of the sub-contractors work and
have the work carried out by others should he deem it necessary to complete the work in a
timely manner to meet the contract program all additional costs will be deducted from the
sub-contractors account:
ARTICLE 3 - THE SUB-CONTRACT DOCUMENTS
3.1 The following documents are hereby incorporated by preference:
3.1.1 The Subcontract agreement.
3.1.2 Subcontractor offer# ABC-HD-0110 Rev 03 dated 1/3/2011.
3.1.3 Approved Contractor’s shop drawings
3.1.4 The technical specifications or drawings, of works issued by the main Contractor and/or the
client.
3.1.5 The main execution or the main construction program provided in Annexure V.
3.2 The Subcontractor acknowledges and agrees that:
3.2.2 He has carefully inspected and examined all documents, he is familiar with the contents of
such documents and he agrees to be bound by, comply with and perform the
Subcontractor’s scope of works and responsibilities in accordance with such documents.
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4.1 The Contractor and Subcontractor shall each respectively at all reasonable time at the request of the
other produce for his inspection the insurance policies, and the receipts for the premiums paid.
4.2 The Subcontractor shall take a Workmen’s Compensation Policy covering his employees engaged in
the Subcontract works from a reputable insurance company.
4.3 Insurance coverage applicable to the Contractor, "Contractor's All Risk" insurance “including 3rd Party
Liability”, shall be extended to the Sub-Contractor.
ARTICLE 5 – GUARANTEE
Not applicable
ARTICLE 6 - SUBCONTRACT PRICE AND PAYMENTS
6.1. The scope of work as detailed within this Subcontract shall be undertaken and performed by the
Subcontractor and delivered in a state of full completion and shall include all expenses and relevant
ancillary costs for payment of the value stipulated in the Subcontract.
6.1.1 The price break-up on fixed lump sum basis contract for the scope of Work defined in Article
2.1 above shall be as below:
Plant equipments locating & connections :

Piping system :
MEP services :
Supply of fabricated and painted steel :
supports up to max. qty. of 150 tons at the rate of QAR 8/Kg
The total package price for the scope of work as per Annexure II and Article 2.1 shall be
__________________________________________.
This price is fixed and may not be amended unless agreed to in writing by both parties, The
Contractor shall not be held liable for any increase in the prices of materials used in or
related to the works, any fluctuations of currency exchange rates or labour charges/wages
and for any taxes, or other dues or assessments of whatsoever nature.
The Subcontractors’ expenses including but not limited to packing, shipping, transport,
delivery to site, installation, testing and commissioning, equipment off-loading at site, custom
duty, insurance and warranties are included in the Subcontractor’s price
The Contractor agrees to pay the Subcontractor for the performance of this Subcontract at
the time and in the manner prescribed in the Conditions of this Contract.
6.1.2 The Subcontract price shall be subject to additions and deductions by Variation Orders as
provided in the General Conditions of the Main Contract and this Contract.
6.1.3 The payment shall be effected as follows:
6.1.3.1 5% advance payment against advance payment guarantee
6.1.3.2 90% of the contract value through monthly progressive payment in 60 Days from the
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date of approval of payment Certificate from Project Manager.
6.1.3.3 Subcontractor shall submit his monthly payment application by 20th of each month.
6.1.3.4 5% retention payable no later than (30) days from the date of completion of defect
liability period of each phase.
ARTICLE 7 - SUBCONTRACTOR’S DEFAULT
The Subcontractor is considered in default in case of any or all of the following events, subject that corrective
action is not taken within three (3) weeks after written notification of such events by the Contractor;
7.1 Fails to execute promptly its obligations in accordance with this Subcontract Agreement.
7.2 Fails to remove defective materials or make good defective work after being directed in writing to do
so.
7.4 The Subcontractor causes unreasonable delay to the project due to lack of materials, tools,
workmanship or any such event that causes substantial loss to the Contractor.
In the event of any or all of the above, except due to Force Majeure, the Contractor may at his own
option do any or all of the following:-
The Contractor may terminate the Subcontract and orders the goods and services himself or employ
the services of others to complete the delivery of goods and services at the expense of the
Subcontractor. Upon such termination, the Contractor shall pay all materials, equipment and supplies
delivered to and installed at the site as well as all work in progress according to inventory deductible
by all reasonable costs and damages incurred by the Contractor. Such deduction shall be agreed
between both the parties.
ARTICLE 8 – DELAY
8.1 The Subcontractor shall carry out the works strictly in accordance with this Sub-Contract and the
agreed Schedule and Subcontract conditions.
Should any of the following events take place:-
8.1.1. The Subcontractor delay services as stipulated in the Contractor’s documents or

completion schedule.
8.1.2 The Subcontractor does not abide by the Contractual terms, causing delays to Contractor’s
Schedule of works.
8.1.3 The Sub-Contractor does not perform to a satisfactory level of quality/workmanship to the
approval of the Contractor/Main Contractor/Client.
8.2 The Subcontractor will be subject to the following:-
8.2.1 The Contractor is entitled to impose on the Subcontractor a penalty of 0.1% per day up to a
maximum of 10% of Contract value.
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8.2.2 The Contractor is entitled to pursue the outstanding works by any means possible and deduct
the amount incurred from any payment that may be outstanding to the Subcontractor.
8.2.3 The Subcontractor will pay for any damages applied to the Contractor as a result of the
Subcontractor’s non-performance to the maximum of 10% of the total Contract value.
ARTICLE 9 – CONTRACT TERMINATION
The Contractor is entitled to terminate the Subcontract Agreement with the Subcontractor in case of default
as per Article 7.
However in case that the project cancel or suspended (in whole or in part) by the client then the contractor
will pay to the subcontractor only the amount reflecting the work completed to the date by which the scope of
work is reduced or cancelled. No claim shall be submitted by subcontractor for compensation due to such
cancellation or reduction in the scope of work.
This Subcontract is subject to the rules and regulations of ________ according to which this Subcontract is
to be construed and disputes to be resolved.
The Subcontractor declares in addition to abiding by other regulations that he did not pay any money or any
other favour and did not promise such matters in order to acquire (be awarded) this Subcontract Agreement.
If otherwise substantiated, then whatever has been paid or promised to be paid shall be deducted from
Subcontractor’s entitlements in addition to the right of the Contractor to terminate this contract without
compensation as well as the responsibility of the Subcontractor and his employees of such behaviour.
ARTICLE 12 – NOTICES
All Notices are to be issued in accordance with the Main Contract however the time period in which they are
to be issued shall be seven (7) days less than the notification period defined in the Main Contract. This is to
ensure the Contractor is given adequate time to issue a similar Notice to the Engineer if required. The
notification period defined in main contract is 14 days.
ARTICLE 13 - ARBITRATION
13.1 If a dispute arises out of or in connection with this Subcontract Agreement including any question as
to its existence, validity and termination, the parties shall first seek to settle such dispute amicably.
13.2 Due to the international nature of the dispute, the arbitration shall be held in English and the place of
arbitration shall be Qatar, Arbitration shall be conducted in accordance with the provisions set forth
in the Rules of Commercial Conciliation and Arbitration of the Qatar Chamber of Commerce and
Industry.
13.3 The ruling of the Arbitrators shall be final and binding.
ARTICLE 14 - WAIVER
No waiver of any of the provisions contained in this Subcontract shall be valid unless made in writing and
accepted in writing by the other Party. Failure of the Contractor or the Subcontractor to insist upon strict
performance shall not constitute a waiver of any of the provisions of this Subcontract or waiver of any other
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defaults.
ARTICLE 15 – SEVERABILITY / MISCELLANEOUS
15.1.1 If any or more provisions in this Subcontract Agreement or in any document contemplated hereby
shall be inoperative, invalid, illegal, or unenforceable in any respect, the operation, validity, legality
and enforceability of the remaining provisions herein shall not in any way be affected or impaired.
The Parties shall attempt to arrive amicably at a new provision on a favourable economic outcome
corresponding to the ineffective or unenforceable provision it is replacing.
15.2.2 This contract and its communications will be executed in English. Should any other version be
established, the English version shall prevail. All communication between the Parties shall be
done in the English language.
15.2.3 All dates, period and terms related to this contract to this contract shall be given and counted
according to the Gregorian calendar.
15.2.4 All measurements will be in metric
The terms and provisions of this Subcontract Agreement and its documents (listed in article 3 above) shall be
binding upon the Parties and their respective executives, administrators, legal representatives, successors,
assignees, etc.,
ARTICLE 17 – CONDITIONAL AGREEMENT
This Subcontract Agreement is conditional on approval by the Engineer as required in the General
Conditions of Main Contract.
ARTICLE 18 – SPECIFIC CONDITIONS
(a) Experienced, professional staffs should be available at site to cover the Subcontract work requirements
of the Project. The sub-contractor will provide CV’s of all senior staff for approval by the contractor
(b) Works shall be carried out as per manufacturer recommendation and shall be considered as complete
only upon the approval, acceptance and satisfaction of the Contractor, Consultants/Client.
(c) Subcontractor should maintain his labourers at site to meet the requirements of the Contractor’s
program.
(d) Subcontractor will be responsible for protection of material supplied to/by him during installation at site
and up to completion of his scope of work in that area.
(e) The Subcontractor shall be responsible for maintaining the site clean and neat by removing the debris
generated by their works to a central rubbish collection point, which shall be designated by the Main
Contractor.
(f) Wastage greater than 5% of the total material per service due to negligence, mishandling, errors in
installation shall be evaluated and deducted from Subcontractor’s Invoices.
(g) Protection of installed material is the sub-contractor’s responsibility as is the protection material
provided by the contractor.
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(h) Production of As-built drawings is not sub-contractor’s scope however the production of RED LINE
drawing and presentation to the contractor is.
(i) Power and water point for site office of Subcontractor shall be arranged by contractor.
(j) Permanent water and power necessary for testing and commissioning shall be provided by the
Contractor.
(k) Contractor to provide the following for the usage of the Sub-Contractor.
- Two furnished site offices.

- Permission to use the Contractor office facilities (Telephone, Fax, Printers, Copy machines ...etc).
- Furnished stores for Sub-Contractor tools, machinery and materials.
(l) All consumable material related to Subcontractor’s scope of work including but not limited to welding
rods, drill bits, cutting tools, lubricants etc required to carry out the work shall be provided by the
subcontractor.
(m) The secondary supports like threaded rods, Mechanical/ Chemical anchors, fishers, clamps,
straps etc. shall be under subcontractor scope.
(n) All plant and tools, machinery & crainage required to carry out works included in subcontractor’s
scope
(o) All temporary electrical power, lighting, water and drainage for the works will be provided by the
sub-contractor.
(p) All landing platforms and staging areas will be provided by the sub-contractor.
(q) All material handling equipment including cranage will be provided by the sub-contractor.
(r) All mobile scaffold, steps and ladder will be provided by the sub-contractor.
(s) The subcontractor shall be responsible to take delivery of all equipment and material at the point
of entry in to Qatar or from local suppliers stores related to his scope of work under supply.
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IN WITNESS THEREOF, the Contractor and the Subcontractor have signed this Subcontract in three
originals as of the day and year first mentioned above in Dubai, U.A.E.
Drake & Scull Water and Power L.L.C _______________________
________________________ ________________________
Sr. Procurement Manager Managing Director
________________________
Project Director
________________________
Sr. Accountant
________________________
Executive Director
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ANNEXURE I – DEFINITIONS
1.1 Client :
1.2 Main Contractor :
1.3 Project Manager :

1.4
Lead/ MEP Consultant :
1.5 Subcontractor :
1.6 Project – Name & Location :
1.7 Contract Documents As listed in article 3
1.7.1 Contract Agreement

1.7.2 General Specification and particular specifications and contract drawings issued by Client
from the Main Contractor.
1.8 Works: Means all activities of supply to be performed by the Supplier in accordance with the terms
of the General Supply Contract to complete the project works.
1.9 Approval – means the formal acceptance of the workmanship, issued by Contractor and
Subcontractor, who will formally confirm the approval in writing.
1.10 Delivery Period – The Time required by the Subcontractor to execute the works from the date the
Subcontract Agreement goes into effect and as defined in the Contract Agreement in Annexure V.
1.11 Delay Penalty – The amount of money due to the Contractor from the Subcontractor for the delay
of the works.
1.12 Maximum Penalty: The maximum delay penalty, all other penalties and liabilities covered in this
contract will not exceed 10% of the contract sum.
1.13 Damages: All costs towards damages and expenses incurred by Contractor due to the default of
the Subcontractor, to a maximum of 10% of Contract value.
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ANNEXURE II - SCOPE OF WORK
The scope of work shall as per project specification, drawing and BOQ and to the satisfaction of the
client/consultant/contractor, based on approved contractor shop drawings, coordinated drawings. The scope
for complete installation & testing and commissioning Electrical and mechanical process equipments,
Installation of reticulation network, supply and installation of MEP services and ancillary items necessary in
accordance with the Approved Drawings and Specifications are as follows:
1. Mechanical and Electrical process Equipment:
• Subcontractor to install the Mechanical and Electrical process equipments as detailed in

responsibility matrix and all other items required in line with the drawings and specifications
and BOQ.
• Hydrostatic testing at 1.5 working pressure
• Water and power required for installation.
2. Piping reticulation work:
• Subcontractor to install and test the piping reticulation work including all accessories and
required in line with the drawings and specifications and BOQ.
• Hydrostatic testing at 1.5 working pressure
• 10% X-ray test for the reticulation welding joints to be conducted by subcontractor.
• Water and power required for installation and testing shall be on Subcontractor’s scope.
3. MEP services
• Subcontractors to supply, install, test and commission the MEP services in line with the
drawings, specifications and BOQ provided.
• Detailed scope of work as per responsibility matrix attached.
• Technical Submittals are to be issued with compliance statements to Contractor for approval
prior to any order being placed.
4. General
• Test results will be issued by Subcontractor for all works.

• Subcontractor will issue Material Submittals for all Materials under his scope of supply.
• Subcontractor will issue weekly progress reports.
• Subcontractor will execute works in line with Contractor Programme and as per article 2
paragraph2.2
• Subcontractor will allow for all ancillary and miscellaneous items for the material to be
supplier under his scope of work as detailed under the heading of General Expenses within
the BOQ, tender drawings and specifications.
• Subcontractor to strict follow the general safety requirement.
Exclusions:
- Piping flushing
- Control system
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RESPONSIBILITY MATRIX:
Mechanical and plumbing related scope for Plant Rooms 1, 2 and Reticulation mains:
Sr # Description Duty
1 Chillers Install Only
2 Refrigerant Recovery Install Only
3 FCU Supply &install
4 Supply & Exhaust Fans Install Only
5 Cooling tower Install Only
6 Child water pumps Install Only
7 Pressurization Unit Install Only
8 Chemical Treatment Install Only
9 BMS System N/A
10 Supply & return Duct Work Supply &install
11 Fire dampers Supply &install
12 Grilles /;Diffusers/Louvers (Process) Supply &install
13 Black steel pipe (Process piping) Install Only
14 Pipe fitting for CHW Install Only
15 Domestic CHW Pipes including valves Supply &install
16 CHW Valves/BFV/NRV/&Actuators (Process) Install Only
17 Insulation/Adhesive/tape Install Only
18 Cladding Install Only
19 Overhead cranes Supply &install
20 Supports for Plant room 1, 2 and the reticulation services Supply &install
21 Water filtration unit Install Only
22 Sump pumps Install Only
23 Fire detection & suppression (FM200 system) By Others
24 GI pipes/fitting for the fire protection Sprinklers Supply &install
25 Fire pumps N/A
26 FF valves & Accessories Install Only
27 Fire hose reels Install Only
28 Fire extinguishers Install Only
29 Drainage Accessories Supply &install
30 Plumbing Valves & accessories Supply &install
31 Make up water pumps for Cooling towers Install Only
32 Sanitary ware Supply &install
33 Identification labels Supply &install
34 ETS Room -Heat Exchangers only Install Only
35 Gas Monitoring Install Only
36 GRP piping Install Only
37 Water transfer pump Install Only
38 Water storage tank for portable water Supply &install
-Paint: Supply & Install
-Valves: Install only
Reticulation System complete with valves, paint, insulation, -Insulation: Install only
39
supports and cladding -Supports: Supply &
install
-Cladding: Install only
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Electrical related scope Plant Rooms 1, 2 and Reticulation System:
Sr # Description Duty
1 HV switch Gear Install Only
2 Transformer Install Only
3 UPS system Install Only
4 Central Emergency Battery Install Only
5 CCTV System Supply &install
6 Earthing & Bonding Install Only
7 Emergency Generator with ATS Install Only
8 Fire Alarm System Install Only
9 11KV Cables Install Only
10 LV Cable Install Only
11 Control Cables (SCADA) N/A
12 Single core wire Supply &install
13 Cable Tray & Accessories Install Only
14 Trunking & Accessories Install Only
15 Identification Labels Supply &install
16 VFD’s Panels Install Only
17 Lightning protection Install Only
18 Light Fittings Supply &install
20 Terminations Install Only
21 Isolators up to 63A Supply &install
22 Conduit Supply &install
23 Misc Supply &install
24 Card Access System Supply &install
25 Telephone system Supply &install
26 Wiring Accessories Supply &install
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ANNEXURE III – BASIC SITE SAFETY REQUIREMENTS
The following description gives a brief introduction to some of the basic safety requirements, which should be
strictly observed by the Sub-Contractor:
1. PERSONAL PROTECTIVE EQUIPMENT (P.P.E.):
a. Appropriate P.P.E. must be provided by the Sub-Contractor to his labour to protect a

worker from injury.
b. The worker must wear the appropriate P.P.E. at all times while at work..
c. The P.P.E. must not be abused, and if damaged must be replaced at once.
d. The minimum site requirement calls for head and feet protection at all times and standard uniform /
coveralls bearing the subcontractor logo, eye protection and gloves.
2. HAND TOOLS:
a. Personal made, modified or damaged tools are not allowed on site.
3. PLANT EQUIPMENT (P & E)

a. P & E must be technically inspected and approved by an authorised person prior to operation on site.
b. P & E must only be operated by authorised personnel and must be regularly maintained.
c. Safety test certificates by an approved testing company to be
copied to DSI.
d. All plant operators and Banksmen to be certified by an approved safety company; copies of such
certificates to be provided to DSI.
4. CRANES, RIGGING LIFTING:
a. All cranes and other lifting appliances must be tested by approved safety companies prior to operating
on site. Craneage planes will be required for all crane lifts.
b. All lifting equipment must be marked with the "Safe Working Load" (S.W.L.).
c. Safety test certificates by an approved testing company to be copied to DSI.
d. All plant operators and Banksmen to be certified by an approved safety company; copies of such
certificates to be provided to DSI.
5. WORKING AT HEIGHT:
a. Anyone working above 2 meters high, (with no handrail in place) must wear adequate fall protection.
(Safety full body harness) and be hooked onto secure and appropriate structure.
b. There must be safe access/ egress to all work locations, and a safe working platform in position.
c. Never throw any material from a height. FALLING OBJECTS CAN KILL!
6. SCAFFOLDING:
a. Scaffolding must only be erected or dismantled by authorised scaffold erector.

b. Any unauthorised person caught altering scaffold will be dismissed.
c. DSWP will provide scaffolding to the plant rooms 1 & 2 only and for the time stipulated in the contract
program.
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7. HOT WORK:
a. Gas cylinders (whether full or empty) must be upright and secured at all times.
b. Combustibles must be removed from the area.
c. The correct P.P.E. must always be worn.
d. The equipment must be in safe condition, with "Flash Back Arrester" and "Non-Return Valve" in position,
and hoses in good condition.
e. All Hot works will be with work permit through DSI HSE Department.
8. TEMPORARY ELECTRICAL PROVISIONS:
a. Junction boxes, cables. etc, must be in safe condition - WATERPROOF & NO TAPED JOINTS!
b. Where possible cables to be off the ground.
c. Earth Leakage Circuit Breaker (ELCB) fitted and tested minimum monthly basis. Any failures must not be
used again and replaced with new breaker
d. Hand grinders must have a "Deadman's Switch".
9. EXCAVATIONS:
a. Check for buried services (electric, gas, water, etc).

b. Safe access / egress (proper steps, handrail, etc).
c. No heavy plant, vehicles, or equipment allowed near the top edge.
d. Excavated area to be barricaded and provided with "Deep Excavation" warning signs.
10. LADDERS:
a. Not be "homemade" or damaged.

b. Extend approximate 1m above landing point.
c. Be positioned at an angle of 4 up to 1 out.
d. Be secured at the top and bottom.
11. MANUAL HANDLING:
a. Assess the load before you lift.

b. If the load is too heavy - GET HELP.
c. For every lift bend your knees and keep your back straight.
d. Hold the load close to you, and move your feet rather than twist your body.
e. Put the load down with your knees bent and back straight.
12. CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH:
a. A "Material Safety Data Sheet" must be available with any substance that may be a hazard to
health.
b. Relevant safety information must be communicated to the workforce who may come into contact with
the substance.
c. Hazardous Materials are allowed to be stored in designated area, provided it has permission from
DSI HSE Department.
13. HOUSEKEEPING:
a. A high standard of housekeeping must be maintained at all times.
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b. Waste, redundant material, trip hazards, etc, must be removed from site after completion of works on
daily basis.
14. SAFETYWORKMETHODSTATEMENTS:
a. For work that has a medium to high risk of an accident, a Safety Work Method Statement must be
completed, and approved prior to commencement of work.
b. Good planning will reduce the risks of an accident, and ensure efficient progress.
c. All risk activities risk assessment has to be submitted to DSI HSE Department
15. PERMIT TO WORK:
a. A Permit to Work system is designed to control potentially hazardous work. (Hot work, confined space, entry
to energized electrical rooms).
b. The objective is to prevent injury, property damage, and stoppage of work.
16. HEALTH & HYGIENE:
a. Adequate facilities must be provided on site, and must be maintained in good order
b. Waste food, drink cans, battles, etc must be disposed of in appropriate waste containers.
c. Symptoms of illness must be reported to the first aid/medical centre as soon as possible or DSWP
HSE Department.
17. ACCIDENT & EMERGENCIES:
a. All accident must be reported to Drake and Scull Water & Power Project HSE Department (personal injury,
property damage or dangerous occurrence).
18. SECURITY:
a. Smoking on site is not allowed; eating and drinking is not allowed at the place work, only in designated
Mess areas.
b. Anyone caught stealing, or causing property damage will be reported to the police and fined.
Anyone caught fighting will be removed from site and fined.
19. OTHERS:
a. Failure to comply with the above regulations will result in fines and replacement of offending workers.
b. Safety standard of Local Authorities to be fully complied with, in addition to the above regulations.
c. The fines will be deducted from the monthly payment invoice.
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ANNEXURE IV – BOQ – UNIT RATES
The price break-up summary shall be as below:
Plant equipments locating & connections : __________________

Piping system : __________________
MEP services : __________________
Supply of fabricated and painted steel : __________________
supports up to max. quantity of 150 Ton
The total package price for the scope of work as per Annexure II and Article 2.1 shall be ________________
(amount in words).
Note: Subcontractor to submit the complete price Break-up detailed summary.
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ANNEXURE V- THE CONSTRUCTION PROGRAM
• To be in line with the construction program which will be issued by the Contractor’s Project Manager.
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Material Utilization Report Date:
MATERIAL UTILIZATION SHEET REPORT
Project Ref. _________________________ Project _________________
Budget Code Ref. ____________________ Item ___________________
Total Budget Allowed _________________
Original Budget
Revisions: CAR # 1
Revisions: CAR # 2
Total Budget
LPO Ref. Date Issued Supplier name Amount Cumulative Amount Remarks
Remark Column should contain the approximate value of requisitions pending for action
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Material Requisition
Date:
Acceptance Form
To: Project Manager
Subject: Material Requisition Acceptance Form Date:
Project: Job:
This is to inform you that the Material Requsition No.

accepted / not accepted on the basis of the following:-
YES NO NA
1 Consultants approval sheet attached.
2 Approved make, brand, size, and part nos. of the material

indicated.
3 The delivery schedule attached.
4 Correct Budget Code.
5 Consumables/Miscellaneous items - Comprehensive take-off

shall
h ll be
b made
d att the
th beginning
b i i off each h project
j t and
d to
t be
b order
d
maximum of take-off in 4-5 lots only.
6 Percentage of the material out of the total peoject requirement

indicated.
7 CAR with value submitted to Main Contractor/Client attached.
8 Justification for the requested items.
Central Store Stock Availability:
Available Not Available Partial Available
Procurement Manager
Remarks :
Distribution :
SS MH OY WS AR
RA EC VK AG MB
AT NS KD JP
Page 1 of 1
QHSE Manual
Document Name: QHSE Ref. No. IMS/PC/PP/01/APX-B/01 Rev.01
Cheque Request Date:
Kindly issue a cheque for the following: -
(i) Payee : M/S.
(ii) Amount :
(iii) Required for :
(iv) Cost Reference :
(v) Requisition No. :
(vi) Requisition Date :
(vii) L/C / LPO No. :
(vii) L/C / LPO Date :
(ix) Payment Terms : CURRENT DATED CHEQUE
(x) Invoice/AWB/BL No. : ______________________________________
(xi) Invoice/AWB/BL Date : ______________________________________
(xii) Consignment Value : ______________________________________
Requested By : ______________________________________
Approved By : ______________________________________
Approved On : ______________________________________
Page 1 of 1
QHSE Manual

Letter of Credit Requirement Date:
JOB NO.: GSC / LPO NO.:
1. Name & Address of the Beneficiary :_______________________________________________________
:_______________________________________________________
: PH.________________________ FAX________________________
2. Bank Details : _______________________________________________________
: _______________________________________________________
: _______________________________________________________
3. Brief Description of Goods : _______________________________________________________
4. Origin of Goods : _______________________________________________________
5. Value : _______________________________________________________
6. Payment Terms : _______________________________________________________
7. Traders Terms : _______________________________________________________

: FOB C&F CIF
: Ex Work Delivery to Site

8. Latest Date of Shipment / Delivery : _______________________________________________________
9. Partial Shipment / Delivery : Allowed Not allowed
10. Port of Shipment : _______________________________________________________
11. Method of Transport : By Air By Sea By Road
12. Additional Documents Required : Warranty Certificate -------------Copies
: Working/ Certificate Drawing -------------Copies
: Test Certificate -------------Copies
: Wiring Diagrams -------------Copies
: O & M Instruction -------------Copies
: Fixing Details ------------Copies

13. Additional Conditions(Documents):__________________________________________________________
______________________________________________________________________________________
NOTE: All Charges to Beneficiary’s Account.
Beneficiary Signature
Name : PURCHASE MANAGER
Designation : DRAKE & SCULL
Company Stamp :
Date : DATE
Page 1 of 1
QHSE Manual

LC Amendment Form Date:
REQUEST : ____________________ DATE: ____________________________
LC # : ___________________________________________Supply of :_________________________
SUPPLIER : _____________________________________________________________________________
PROJECT : _____________________________________________________________________________
Amendments Requested:
1. Increase in the LC value from Dhs ______________________ to Dhs __________________________

(Request must be supported with copy of signed and approved new LPO/ contract )
2. Extension of Validity Period (Project Manager’s approval must be taken ):
New Delivery date:_______________________ New LC Expiry Date : _______________________
Reason for Extending the validity: __________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
3. Other Amendments:
S/No. LC Clause # Amendment Requested Reasons
1 ____________________ ________________________________________________________
2 ____________________ ________________________________________________________
3 ____________________ ________________________________________________________
4 ____________________ ________________________________________________________
ALL AMENDMENTS WILL BE DONE AT SUPPLIER’S OWN COST Yes No
If requested at Drake & Scull cost, explain the reason why? _________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Procurement Manger’s Signature Finance Manager
Page 1 of 1
QHSE Manual
LC Document Form Date:
TO : PROJECT MANAGER
Project Name : ______________________________ Project # : ___________________________
LC DOCUMENTS
Please find enclosed the following LC related documents:

Supplier : M/s. ___________________________________
Documents:
1. Delivery Note
2. Invoice
3. O & M Manual
4. Spare Part List
5. Warranty Letter
Please send us the following:
a. Payment Clearance Certificate & Sub
Contractor’s payment certificate
b. Delivery Note, duly signed in -------sets
c. SRV
d. Commercial Invoice, to be signed in ----- sets
e. Additional documents: (If applicable)
PS: Letter confirming receipt of O&M Manual, Warranty Letter and Test Certificate.
Please release the LC Documents at the earliest.
Procurement Manager
Page 1 of 1
QHSE Manual

Payment Clearance Certificate
Date:
TO : Procurement Department
Project Number: Job No.
This is to inform you that the payment for

Shall be / shall not be released, on the basis of the following. (LPO )
Yes No N.A
1. 100% delivery of the materials as listed in the Order /

Invoice has been delivered at site.
2. Partial delivery of material to site of LPO
3. The installation is completed. (100%)
4. Testing of individual equipment(s) completed.
5. The commissioning of the system is done. (100%)
6. Documents Received :
a. Warranty Certificate
b. Testing & Commissioning Reports
c. As Built Drawings
d. O & M Manual (Catalogue)
e. Spare Parts List
------------------------ ------------------------
PROJECT MANAGER PROJECT ENGINEER
------------------------ ------------------------
PURCHASE MANAGER FINANCE MANAGER
Remarks:-
N.A: NOT APPLICABLE
Page 1 of 1

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QHSE Manual

To establish a procedure for procurement, purchasing and supply-chain management of materials,

5.1 Purchase of major items

a) Project Manager Budget

a) Material Requisition is made on standard Performa IMS/CS/MC/03/04 (in original).

5.2. Sub-contract Placement Procedure

a.) Estimating stage

b.) Project Stage

c.) Pre-placing the sub-contract

d.) Registration of the sub- contractor

e.) Audit of Suppliers and Sub-contractors

5.3 Procurement procedure for miscellaneous / standard Items

a) On receipt of Material Requisition, the Purchaser will immediately obtain quotations by

5.4 Procurement procedure for Fixed Assets

5.5 Procurement procedure for hired services

5.6 Limits of Authority

All purchase orders have to be signed by the authorized personnel as mentioned in

5.7 Distribution Of Orders

Distribution of purchase orders shall be done as mentioned in Purchase Order.

5.8 Terms And Conditions

Directives of finance department should be followed, in the event of non-acceptability of

5.9 Order Acknowledgement

5.10 O&M Literature

5.12 Amendment To Orders

5.13 Annual Rebates

5.14 Disposal Of Surplus Material

Type Name Number / Code

QHSE Ref. No. IMS/PC/PP/01/01 Rev. 01

Procurement Schedule Date:

MATERIAL SUBMITTAL SCHEDULE

Document Name: QHSE Ref. No. IMS/PC/PP/01/02 Rev. 01

1. Equipment/ /Systems as marked below:

2. Your quote is required for the following

3. Drawings and Equipment Schedule:

Document Name: QHSE Ref. No.: IMS/PC/PP/01/03 Rev. 02

Quotation Comparison Sheet Date:

Add for transportation to site + Customs

Total cost to Site Supplier

Delivery EX STOCK EX STOCK EX STOCK EX STOCK

Project Managers budget: Place order with : M/S.

Anticipated order value To Site

Better Buy achieved by this order (+ / -) Approvals

Proc.Engr Proc.Incharge Proc. Mgr

A) Materials and Equipment

* For defined limits- see Company Authorization Matrix (IMS/CORP/AL/02)

B) Sub- contract orders/Agreement

*For defined limits- see Company Authorization Matrix (IMS/CORP/AL/02)

Limits Procurement Project Dept. Finance Area

* For defined limits- see Company Authorization Matrix (IMS/CORP/AL/02)

D) Petty cash / Site Float

Document Name: QHSE Ref. No. IMS/PC/PP/01/05 Rev. 02

Our Ref.: ____________________________

Your Ref: _____________________________________________

with the specifications and project requirements.

other local currency).

Document Name: QHSE Ref. No. IMS/PC/PP/01/05 Rev. 02

Material shall be partially delivered to our site in (location).

Document Name: QHSE Ref. No. IMS/PC/PP/01/05 Rev. 02

cost of (Supplier) to meet those requirements.

SR. PROCUREMENT ENGINEER PROCUREMENT MANAGER

Document Name: QHSE Ref. No. IMS/PC/PP/01/06 Rev.02

Supply Agreement Date:

DRAKE & SCULL INTERNATIONAL PJSC SUBSIDIARY

Tel : _, Fax : ____