Documente Academic
Documente Profesional
Documente Cultură
of
Writing Reports
Chapter 24
Accuracy is absolutely essential and the only
way to ensure it is to be meticulous and
painstaking in collecting and recording facts;
and handling them. Information and facts
can be collected from library, subject
catalogue, people working in areas related
to subjects and personal observation.
Chapter 24
The art of speaking and listening to
people, the skills of note-taking,
summarizing and looking up
reference material, are invaluable in
preparing for writing report.
Chapter 24
The English language is capable of many
different styles which must be suitable to the
purpose and the readership of the report..
The report should be simple, concise and
straightforward.
Chapter 24
Understanding the report depends on its preparation,
layout and step by step presentation. Words,
phrases, sentences, paragraphs and chapters are
the units of expression which must be handled
skillfully in order to have a good and appropriate
style.
Chapter 24
Short and simple words are commonly used
and easily understood. Long words are used
for fine, subtle effects which give life and
flair to the style. Besides meaning, the
usage and context must be taken into
account
Chapter 24
Phrase is a cluster of words which is a unit
of meaning
Chapter 24
It is the main division
Chapter 24
Technical writing needs the facts, logical
sequencing of facts and arguments,
statement of facts in plain,
grammatically correct and properly
punctuated English and adequate
information and illustration to support
the facts
Chapter 24
Business writing requires a bare, clear
style for statement of facts. Clarity
and concise are the most important
qualities of style.
Chapter 24
Working principles to be followed which are:
•Always keep the reader and his needs
in mind
•Choose simple words, short sentences,
short paragraphs
•Avoid adverbs, adjectives, emphatic
words unless necessary
Chapter 24
Working principles to be followed which are:
•Be specific and precise
•Never exaggerate
Chapter 24
Working principles to be followed which are:
The 3 fys (Simplify, justify and Quantify)
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The writing should be in order as
main body, conclusion,
recommendations, introduction,
ancillary parts, summary or
synopsis
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The impact of the
presented facts on
members of the
organization must be
considered.
Chapter 24
Tact, diplomacy and
persuasiveness will be needed.
Stating defects and
shortcomings requires careful
handling especially if they reflect
on a person’s ability
Chapter 24
Human
sensitiveness
must be
respected.
Chapter 24