MICROSOFT OFFICE

• Microsoft Office is a suite of desktop productivity applications that is designed specifically

to be used for office or business use.
• a proprietary product of Microsoft Corporation and was first released in 1990.
• available in 35 different languages and is supported by Windows, Mac and most Linux
variants.
• mainly consists of Word, Excel, PowerPoint, Access, OneNote, Outlook and Publisher
applications.
• primarily created to automate the manual office work with a collection of purpose-built
applications.
Each of the applications in Microsoft Office serves as specific knowledge or office domain such as:
• Microsoft Word: Helps users in creating text documents.
• Microsoft Excel: Creates simple to complex data/numerical spreadsheets.
• Microsoft PowerPoint: Stand-alone application for creating professional multimedia
presentations.
• Microsoft Access: Database management application.
• Microsoft Publisher: Introductory application for creating and publishing marketing
materials.
• Microsoft OneNote: Alternate to a paper notebook, it enables an user to neatly organize
their notes.

Microsoft
Office 2007
• It was release to manufacturing on November 3, 2006
• was subsequently made available to volume license customers on November 30, 2006
• and later to retail on January 30, 2007 the same respective release dates of Windows Vista.
• It was preceded by Office 2003 and succeeded by Office 2010.
• We can create slide layout as per our wish. It is not possible in 2000
• We can create more than two title slides.
• It is not possible in 2000. 2007 is having Smart art Graphic option which is not in 2000
(Smart art option nothing but the different organizational chart lay out and different
shapes)
• In 2007 we can edit the chart from PPT itself. No need to go to excel until you change data
• In 2000 total number of row is 65536. In 2007 it is 1048576
• In 2000 total number of column is 256. In 2007 it is 16384
• 2007 is having Smart art Graphic option that is not in 2000
• Lot more options in conditional formatting. Eg: we can give icon, color, chart type etc. to
differentiate
• There are 63 type of table format in 2007. But in 2000 only 17-table format.
• Predefined styles for header footer in 2007, which is not available in 2000
• Predefined cover page styles in 2007, which is not available in 2000
• Quick table option is available in 2007 with predefined table styles. Which is very less in
2000 coming as AutoFormat option
Improvements
• It has a new graphical user interface, Fluent User Interface that uses ribbons and an Office
menu instead of menu bars and toolbars

• Starting with the 2007 Microsoft Office system, Microsoft Office uses the XML-based file
formats, such as .docx, .xlsx, and .pptx. These formats and file name extensions apply to
Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.
• The new formats are intended to facilitate the sharing of information between programs,
improve security, reduce the size of documents, and enable new recovery scenarios
Microsoft Office 2013
• There are several notable changes in Office 2013, including support for touch and gestures
which allows Office 2013 tools to function on mobile devices such as the Microsoft Surface
tablet.
• MS Office 2013 was initially released in October 2012. It supports 32-bit, 64-bit and ARM
processors running Windows operating systems including Windows Server 2008
R2, Windows Server 2012, Windows 7, Windows 8 and Windows RT (for tablets). Microsoft
Office 2013 is available for traditional installation on individual PCs, but there are also two
online suites through Microsoft Office 365, which offers subscription-based assess to Office
2013 tools for multiple users.
• Microsoft Office 2013 is the follow-up to Microsoft's Office 2010 office suite.
• Microsoft released a consumer preview of Office 2013 in July 2012, and the official release
of Microsoft Office 2013 is expected in the second half of 2012, at about the same time as
the debut of Windows 8. Office 2013 will only support Windows 7 and Windows 8
operating systems, with a separate version of Office 2013 integrated in ARM-
based tablets running Microsoft Windows RT, including Microsoft's own Surface tablet.
• Microsoft Office 2013 will be available in the traditional box software format as well as by
download and also through Office 365, Microsoft's subscription-based Office Web Apps
service. The new Microsoft Office release will be optimized for Windows 8 and
its Metro interface as well as for touchscreen use, cloud computing via Microsoft's SkyDrive,
and tablet devices. One important change in Microsoft Office 2013 is that by default Office
2013 files will be saved to the SkyDrive cloud instead of locally.
• It is the successor to Microsoft Office 2010 and the predecessor to Microsoft Office 2016. It
includes extended file format support, user interface updates and support for touch among
its new features.
Microsoft 2013: Improvements
• Flatter look on the ribbon
• Connected to skydrive
• Get a flag to resume reading
• PDF Tools - Word 2013 will let you open some PDF files, read them, edit them, then save
them as .DOCX or .PDF files.
• Word 2013 actually converts the PDF into a .DOCX file in the process of opening it, trying to
preserve the original layout as best it can. Microsoft cautions you to keep your expectations
low.
• Flash Fill
• Presenter Viewer
MICROSOFT 2016
• Office 2016 is Microsoft’s latest version of the well-known desktop office suite with access
to OneDrive for cloud storage. Office 2016 applications such as Word, Excel, PowerPoint,
 Publisher, and Access can be installed as separate apps if the entire office suite isn’t
required.
• The applications available to the user depend on the bundle type purchased. For example,
Office 2016 Professional is the full office suite and Office 2016 Home and Student is a lighter
version excluding some applications.
• The software is installed once-off on every workstation and licenses are purchased for
additional users instead of having to purchase the software per seat.
• Although Office 2016 is a localized working environment, it can be integrated with Office
365 or used without an Office 365 account.
• 2016 advances Office in a lot of beneficial ways. First of all, the programs are faster than
ever. They also offer new collaborative options that allow you to edit documents as a team
in real time. You can also communicate more efficiently within documents and through
Skype than ever before.
• Office 2016 improves your email with Outlook experience by using a feature called Clutter
to reorganize your messages based on the priority, a key innovation for those with a lot of
emails to get through every day. The security features are also top-notch. There are new
features that prevent data loss and allow you to encrypt your data so that you don’t have to
worry about any of your information getting lost or stolen.

• Office 2016, as with previous editions, comes in several different versions with different
programs and features. Office 2016 for PC, they include:
• Home & Student: just the core applications of Word, Excel, PowerPoint, and OneNote
• Home & Office: core applications and Outlook
• Standard: core applications, Outlook, and Publisher (only available through volume
license)
• Professional: core applications, Outlook, Publisher, and Access
• Professional Plus: core applications, Outlook, Publisher, Access, and Skype for Business
(only available through volume license)
• Office 2016 allows greater collaboration than past versions of Office. The Modern
Attachments feature allows users to attach a file that is stored in SharePoint
Online, OneDrive or OneDrive for Business and set permissions for the file without leaving
Outlook. Users can also share documents quickly and easily using the "Share" button in the
Ribbon in Word, Excel and PowerPoint
• Microsoft Office 2016 was released on OS X for Office 365 customers on July 9, 2015. The
licensed version for Windows and OS X was released on Sept. 22, 2015. Microsoft released a
November update to Windows Office Insiders on December 3, 2015 and to Office 365
Current Branch users on December 9, 2015. The update included new features for Word,
Excel, PowerPoint and One Note. One new feature in the November includes a "Send a copy"
or "Send a PDF" link in documents in Word and PowerPoint.
Improvements
• Smart Lookup, or Insights from Bing - This feature is also called “Insights from Bing” and
helps you learn more about your content by gathering and displaying precisely the right
information in the context of what you are reading or writing about.
• Tell Me – Natural Language Query
• Real-time Document Collaboration
• Improved Backstage - The “Recent” files list is now categorized by document modification
date and the “Browse” button has been elevated for improved visibility and now provides
quicker access to the File Explorer.

• Convert Handwritten Equations to Text - Word, Excel, and PowerPoint now include a
new feature called “Ink Equation” which allows you to insert mathematical equations by
handwriting them using a mouse, a digital pen, or even your finger on touch-enabled
devices.
MICROSOFT OFFICE 365
• It is mandatory for users to have a Microsoft Account to gain access to Office 365.
• Depending on your subscription plan, Office 365 lets you work in the cloud or locally.
• Office 365 offers you the same benefits as Office 2016 (in fact, it often includes 2016), but
with a novel idea attached it: instead of paying a one-time fee, you pay a monthly
 subscription. In exchange, you all the latest program updates (not just security updates) and
some additional features.
• One of the best of these features is the ability to install Office on multiple devices with one
license. Most 365 plans allow you to install on five computers, five tablets, and five phones.
At the same time, many of the plans offer you 1 TB of cloud storage, and some offer you
monthly Skype minutes as well.
• Microsoft Office 365 (often called Microsoft 365or Office 365) is a Web-based version of
Microsoft's Office suite of enterprise-grade productivity applications. Office 365 is delivered
to users through the cloud and includes Exchange Online for email, SharePoint Online for
collaboration, Lync Online for unified communications, and a suite of Office Web Apps, Web-
based versions of the traditional Microsoft Office suite of applications.
• The product was first announced in October, 2010 but not made widely available until June,
2011. This new Microsoft Office suite was essentially designed to replace the Microsoft
Business Productivity Online Suite for corporate users, however Office 365 offers numerous
plans to suit the needs of home and business users in addition to corporate users. 365 users
have the option of accessing the applications in Microsoft Office 2010 Professional via a
monthly subscription.
IMPROVEMENTS
SIMPLIFIED RIBBON
• A new, updated version of the ribbon is designed to help users focus on their work and
collaborate naturally with others.
• People who prefer to dedicate more screen space to the commands will still be able to
expand the ribbon to the classic three-line view.
• The first app to get this new experience will be the web version of Word and Microsoft will
start to roll out to select consumer users today on Office.com.
• Select Insiders will then see the simplified ribbon in Outlook for Windows in July.
• Word, Excel, and PowerPoint for Windows offer the deepest, richest feature set—and
they’re the preferred experience for users who want to get the most from Microsoft's apps.
• Users have a lot of “muscle memory” built around these versions, so the US firm plans on
being especially careful with changes that could disrupt their work.
• Microsoft said: "We aren’t ready to bring the simplified ribbon to these versions yet because
we feel like we need more feedback from a broader set of users first.
• "But when we do, users will always be able to revert back to the classic ribbon with one
click.
NEW COLOURS AND ICONS
• Across the apps you’ll start to see new colours and new icons built as scalable graphics—so
they render with crisp, clean lines on screens of any size.
• These changes are designed to both modernise the user experience and make it more
inclusive and accessible.
• The new colours and icons will first appear in the web version of Word for Office.com.
• Then, later this month, select Insiders will see them in Word, Excel, and PowerPoint for
Windows. In July, they will go to Outlook for Windows, and in August they will begin rolling
out to Outlook for Mac.
Improving the user experience on mobile devices
With mobile overtaking fixed Internet access, it’s no surprise that Microsoft has invested
heavily in improving the Office mobile experience. New features have been released that allow
users to more easily and naturally use Office with a variety of mobile devices.

Annotate with Ink using Windows tablets

With recent updates you can now use your finger, pen, and new tools within the Draw tab
to draw, write, and annotate in Excel, Word, and PowerPoint Mobile using Windows tablets.
Insert images into documents using your tablet or phone
Your Office apps are now seamlessly integrated into your mobile device’s camera so that
you can capture images and insert them into your documents on both Windows and Android tablets
and phones.

Integrating partner storage into Office for iPad and iPhone

Cloud storage providers now are able to initegrate directly with Office for iPad and iPhone.
Currently Box has been integrated with Word, PowerPoint, and Excel with additional partners
coming soon.
Adding additional functionality to Excel
The latest Office 365 update brings new functionality to Excel including new ways to share,
manipulate, and visualize your data. New functions make building common calculations easier, and
better Formula Automplete algorithms allow you to find what you’re looking for faster. Another
new feature is the introduction of the Funnel chart for Windows phones, tablets, and desktops as
well as Android devices, which allows you to display data in progressively decreasing proportions.
BENEFITS OF OFFICE 365
1. Stay up and running, no matter what happens
Let’s face it. If your in-house system crashes or your office building is destroyed by a fire or
flood, you’re stuck. You have no data, servers or website. Statistics collected in 2015 by the U.S.
Institute for Business and Home Safety showed that 25% of small businesses do not reopen
following a major disaster. If you send your data to the cloud, all your business documents and
applications, such as email, will always available. You’ll be up and running, no matter what happens.
2. Data security and control
Data security in the cloud is no longer an issue. Office 365 has built-in security and
continuous compliance so small businesses can focus on the right things. You always know where
your data is and who has access to it. You can also remotely wipe all data if you lose your mobile
device. So, go ahead and store your data safely in the cloud. Storing your data online also keeps it
safe in case something happens. Imagine losing your laptop or breaking it? Thanks to 1TB of
OneDrive online storage, your data is safer than ever before.
3. You can work anywhere at anytime
Working remotely used to mean you needed help from an IT friend or cousin to set up a
Virtual Private Network (VPN) so you could access your files from the office. With Office 365, this
isn’t necessary. You don’t need any special configuration or IT skills. All you need is an internet
connection and you can start working. It’s that simple!
4. Get Organized
Meetings, email and contact management are a big part of everyday life in a small business.
When you use Office 365, email, calendar and contacts are all synchronized to work together.
Update a contact on your mobile phone and it will be automatically updated across all your devices.
This is a really cool feature to help small businesses get the most from Office 365. You can also
access the same data from any device. Save a document on your PC and continue working on it on
your mobile or tablet.
5. Predictable Monthly cost
This one is pretty cool for small businesses. Forget about upfront costs! Office 365 has a
flexible monthly billing process that lets you add or decrease the number of users to suit your
needs. You’re not locked into a contract and you change plans at any time to suit your growing
business needs. This kind of scalable solution might be exactly what a small business is looking for
to get started in the cloud. Since you don’t have to worry about upfront costs, it will be easier to fit
this solution into your monthly budget.
6. Larger mailbox storage
We all have this tendency to store all our email messages in our inboxes. Sometimes we try
to clean it up, but we end up keeping every single email we’ve ever sent or received. With Office
365, this kind of housekeeping is behind you! You can say goodbye to that red popup that reminds
you it’s time to clean up your email. Instead, say hello to 50GB of email storage space.
7. No more licensing mess!
Sorting out software licenses can be a real headache for a small business owner. One of your
employees might be using one version, while another employee is using an upgrade of that same
version. The result? You don’t know how to bring everyone up to speed so they’re all working on
the same version. Office 365 includes all licensing and it can be deployed company wide. This
means everyone has the same version of Microsoft Office, and all users will get upgrades at the
same time.
Larger mailbox storage
We all have this tendency to store all our email messages in our inboxes. Sometimes we try
to clean it up, but we end up keeping every single email we’ve ever sent or received. With Office
365, this kind of housekeeping is behind you! You can say goodbye to that red popup that reminds
you it’s time to clean up your email. Instead, say hello to 50GB of email storage space.
7. No more licensing mess!
Sorting out software licenses can be a real headache for a small business owner. One of your
employees might be using one version, while another employee is using an upgrade of that same
version. The result? You don’t know how to bring everyone up to speed so they’re all working on
the same version. Office 365 includes all licensing and it can be deployed company wide. This
means everyone has the same version of Microsoft Office, and all users will get upgrades at the
same time.
2016 AND 365
SIMILARITIES
• Both Office 365 and 2016 offer packaged solutions for different pricing models.
• They share common installation requirements for computers, being Windows 7 (or
later) or Mac OSX 10.10.
• They share common applications such as Outlook, Word, Excel, PowerPoint, and
OneDrive.
DIFFERENCES
• Office 2016 is a “buy once up-front and install” software product, whereas Office
365 is primarily a cloud service offering access to a variety of tools, apps, and
services based on a subscription plan.
• Office 2016 applications are distributed as part of the Office 365 subscription plan
for local installations.
• Office 365 can only be used online while the locally installed Office 2016
applications are available regardless of internet connectivity.

SUMMARY OF 2016 AND 365

• Microsoft is moving away from the physical media installation and diverting consumers
towards Office 365, but it may be some time before everyone adopts that approach
voluntarily.
• If consumers don’t want to manage subscriptions or if they don’t have constant high quality
internet connectivity, going with Office 2016 being “buy once up-front and install” is more
practical, as long as consumers understand the software will stay as is until they actively
purchase an upgrade.
• Office 365 is a subscription (monthly or annually) that provides online access to cloud
applications and the full desktop versions for Office.
• Office 2016 is the desktop-only version of Microsoft Office and being locally installed,
internet connectivity does not play any part in accessibility.
• Office 2016 can only be integrated with Office 365 (online) with a valid Microsoft Account,
internet connection, and the purchased subscription plan.
• Students however may be more inclined to go with subscriptions to keep up to date with
requirements as technology moves forward.
• Office 365 for Education has increased discounts and offerings for teachers and students
providing Word, Excel, PowerPoint, OneNote, and Microsoft Teams and other classroom
tools.
• Office 365 Personal is designed for an individual with 1TB storage on OneDrive and caters
well for single home users.
• Office 2016 Home and Student, and Home and Business editions would fit in this category
but the Office 2016 Professional is widely-used in organizations that have not moved to
Office 365.
• Office 2016 may have a bigger cost upfront but works out cheaper in the long run if you
willing to forego getting new versions ‘for free’. If planning to use Office 2016 for two years
or more and the cloud storage is not an important factor, then the once-off purchase would
be more suitable.
• If features, updates, new releases, cloud storage, and multiple devices are considerably
important, then Office 365 would be the better choice, which will come with a bit more cost
in the long term than with Office 2016.