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Contents
1 How to Complete the Flight Plan Form
2 Contents of a Flight Plan
2.1 Item 7
2.2 Item 8
2.3 Item 9
2.4 Item 10
2.5 Item 13
2.6 Item 15
2.7 Item 16
2.8 Item 18
2.9 Item 19
A new flight plan format was fully implemented from 15th November 2012
containing certain significant changes from the previous format.
use capital letters, one letter in each space of the field (unless field are not
divided into spaces)
adhere to the prescribed formats and manner of specifying data
any data should be inserted only in the fields and spaces provided.
where excess space is available, leave unused spaces blank.
all times should be clock times in 4 figures UTC (e.g., 1800, 0930, etc.)
the term “aerodrome”, where used in the flight plan, is intended to cover
also sites other than aerodromes, which may be used by certain types of
aircraft, e.g., helicopters or balloons.
note that item numbers on the form are not consecutive (they correspond
to item type in standard ATS messages).
items preceding item 7 are to be completed by ATC and COM services
items 7 to 18 should be completed as indicated hereunder.
item 19 completion is to facilitate alerting of SAR (Search and Rescue)
services.
Also remember that:
if your flight plan is for a future date (You may file Your flight plan 120 hours
before Estimated Off Block Time – EOBT) make sure that the date is
provided clearly in item 18 (preceded by “DOF/”) . If You want to delay Your
flight plan over midnight, a CHG (Change) and not DLA (Delay) message
should be sent.
it is essential to advise ATS of cancellation, delay or any changes to the
flight plan. When multiple changes are to be made, it is preferable to cancel
the existing flight plan and file a new one. The pilot (or representative)
should advise ATS about a delay if it exceeds 30 minutes for flights in
controlled airspace, or 60 minutes for flights outside controlled airspace.
after filing the flight plan check if it has been received and accepted. Only
then will you be able to use it.
if, as a result of modifications to the original flight plan, any ATS may receive
a CHG (Change) message only, then the modified flight plan should also be
sent along with the message.
- preceded by the ICAO telephony designator for the aircraft operating agency
(Example: SMALL-AIRLINE DAGXC)
The most frequent option for general aviation is: aircraft registration.
Item 8
FLIGHT RULES AND TYPE OF FLIGHT (2 characters)
This item indicates both flight rules and type of flight. Flight rules are important
due to different regulations, weather and separation minimums for IFR and VFR
flights.
Insert one of the following letters to denote the category of flight rules with
which the pilot intends to comply. Options are:
I for IFR
V for VFR
Y for IFR first, then VFR (this will indicate to ATS that during the flight a pilot will
call for IFR flight cancellation)
Z for VFR first, then IFR (this will indicate to ATS that during the flight a pilot will
call for changing to IFR which will require ATC clearance from ATS)
If “Y” or “Z” is used, specify, in the route section of the flight plan, the point(s)
where a change in flight rules is planned. Similarly, where there is more than one
change in the type of flight rules, the code to be used is to reflect the first rule,
i.e., use “Z” for VFR/IFR/VFR.
Then insert one of the following letters to denote the type of flight if required by
the appropriate ATS authority. Options are:
M for military
X for other than the preceding categories
The most frequent option for general aviation is: VG (assuming You will fly VFR
general aviation flight)
Item 9
NUMBER AND TYPE OF AIRCRAFT AND WAKE TURBULENCE CATEGORY
Item 10
EQUIPMENT
NOTE: many pilots use “S” even though they do not have all the elements of
'standard' present and certified (for example no ILS). THIS IS A SERIOUS
MISTAKE! If You are in such situation, list all your equipment with the letters
given below.
If none of the above options apply or the aircraft has more equipment than
indicated by “S” insert one or more of the following letters to indicate the
COM/NAV/approach aid equipment available and serviceable:
D - DME
F - ADF
G - GNSS (IMPORTANT: When using the letter “G” on an IFR flight plan, the GPS
receiver must be approved in accordance with the requirements from aviation
authority). If used a NAV/ element in field 18 should be used to indicate the type
of GNSS system.
H - HF RTF
K - MLS
L - ILS
O – VOR
U – UHF RTF
V – VHF RTF
Z - other equipment carried (IMPORTANT: if the letter “Z” is used, specify in Item
18 the other equipment carried, preceded by COM/ and/or NAV/, as appropriate.)
Here insert one or two of the following letters to describe the serviceable SSR
equipment carried:
N - None
Other indicators are B1, B2, U1, U2, V1, V2, D1 and G1 but these are very unlikely
to be used in general aviation.
Examples: Aircraft with VHF only and no transponder - insert V/N. Aircraft with
VHF,VOR,ADF,ILS,DME,HF,Mode A and C transponder – insert SDH/C.
REMEMBER to add oblique stroke between COM/NAV equipment codes and SSR
equipment code.
The most frequent option for general aviation is: S/C
Item 13
DEPARTURE AERODROME AND TIME
If the name of the departure point is not listed in any aeronautical publication, to
indicate it in Item 18 use:
Example: DEP/5023N02214E
Here indicate the hour and minutes in Co-ordinated Universal Time (UTC) your
estimated off-block time. Do not use non-alphanumeric characters (+ . ; = , )
they will not be accepted or printed.
Item 15
CRUISING SPEED, ALTITUDE/LEVEL AND ROUTE
This is the most complex item. It contains very important information from the
point of view of ATS therefore a careful and correct completion of this field is
required. Mistakes in this field may be an indirect reason for such hazardous
occurrences as airspace infringement (/index.php/Airspace_Infringement).
In item 15 insert:
Insert the true airspeed for the first or the whole cruising portion of the flight, in
terms of:
There is also an option to indicate speed as Mach number but as it is not used
by GA no details will be provided.
General aviation example: N0150 (assuming that You will fly with speed 150
knots)
Insert the planned cruising level for the first or the whole portion of the route to
be flown, in terms of:
General aviation example: A065 (assuming that You will fly at 6500 feet altitude)
To fill in the “Route” field use points (1) to (6) below and after each element add
a single space.
Insert, if the departure aerodrome is located on, or connected to the ATS route,
the designator of the first ATS route.
If the departure aerodrome is not on, or is not connected to the ATS route, insert
the letters DCT, followed by the joining point of the first ATS route and followed
by the designator of the ATS route.
Example: DCT RONEX L617 …
Then insert each point at which either a change of speed or level, a change of
ATS route, and/or a change of flight rules is planned.
Example: TRZ/N0200A080 IFR (which means that at point TRZ you are to change
speed to 200 knots, altitude to 8000 feet and request to change flight rules to
IFR).
After each point add the designator of the next ATS route segment, even if the
same as the previous one or by DCT , if the flight to the next point is outside a
designated route, unless both points are defined by geographical co-ordinates.
Insert DCT between successive points unless both points are defined by
geographical co-ordinates or by bearing and distance.
Insert the coded designator assigned to the route or route segment including,
where appropriate, the coded designator assigned to the standard departure or
arrival route.
Example:R11
M857
UB10
SOXER2K
TOSPO
If no coded designator has been assigned use one of the following ways:
Insert the point at which a change of speed (more than 5% TAS) or a change of
level is planned, expressed exactly as in (1), followed by an oblique stroke and
both the cruising speed and the cruising level without a space between them,
even when only one of these quantities will be changed.
Examples:LN/N0284A045
RUDKA/N0305F100
52N021W/K0260M080
4602N07805W/K0200F165
Insert the point at which the change of flight rules is planned followed by a
space and one of the following: VFR if from IFR to VFR or IFR if from VFR to IFR.
Examples:SUW VFR
XIMBA/N0284A090 IFR
Item 16
DESTINATION AERODROME, TOTAL ESTIMATED ELAPSED TIME AND ALTERNATE
AERODROME(S)
(a) Destination aerodrome and total estimated elapsed time (10 characters
maximum)
Insert the ICAO 4-letter location indicator of the destination aerodrome followed
by the total estimated elapsed time of your flight (NOT the planned time of
landing).
Insert “ZZZZ” followed, without a space, by the total estimated elapsed time,
and specify the aerodrome name in Item 18 (below).
If the name of the arrival point is not listed in any aeronautical publication, to
indicate it in Item 18 use:
Insert the ICAO 4-letter location indicator(s) of not more than two alternate
aerodromes, separated by a space or, if no location indicator has been assigned
to the alternate aerodrome, insert “ZZZZ” and specify in Item 18 the name of the
aerodrome, preceded by ALTN/. Rules concerning indicating alternate
aerodromes positions (if not listed by ICAO code) are the same as for DEP/ and
ARR/ elements.
NOTE: no alternate aerodrome is required in VFR flight plan.
Item 18
OTHER INFORMATION
This item is for all other additional, important or helpful information (not all are
presented here; only those mostly used by GA pilots).
(a) “DEP/” followed by the name of the departure airport or bearing and distance
to navaid/navigation point closest to departure point (if no designator is assigned
and “ZZZZ” is inserted in item 13). Up to 50 characters may be used.
(b) “DEST/” followed by the name of the destination airport or bearing and
distance to navaid/navigation point closest to destination point (if no designator
is assigned and “ZZZZ” is inserted in item 16). Up to 50 characters may be used.
(d) “REG/” followed by the registration markings of the aircraft, if different from
the aircraft identification in Item 7.
Flight plan 2012 introduced also new “alternate” element for Item 18: TALT/ (Take
Off Alternate).
(f) “DLE/” followed by details related to delay enroute (for example for the need
of flight training). A place in space should be described as in, for example, DEP/
item, either by navaid or bearing and distance from a significant point enroute,
along with duration of the delay. Up to 11 characters followed by 4 digits may be
used.
Example: COM/UHF only (which mean that pilot will be able to communicate on
UHF only)
Example: NAV/INS (which means that inertial system is available and cerified on
board). Up to 50 characters may be used.
(j) “STS/” followed by particular reason for special handling by ATS (hospital
aircraft – STS/HOSP, one engine inoperative would be – STS/ONE ENG INOP, no
radio – STS/NORDO)
The new, 2012 flight plan, introduced new abbreviations in use with STS/ item.
These are, among others:
(l) “DOF/” followed by the date of the flight in a six-figure format (if flight plan
was filed on earlier date, maximum 120 hours before EOBT).
Example: DOF/110613 (which indicated that the flight will take place on 13th of
June 2011)
Example: PER/A
(o) “RMK/” followed by any other, plain language, remarks when required by the
appropriate ATS authority or deemed necessary. There is no limit in number of
characters to be used.
Item 19
SUPPLEMENTARY INFORMATION
Here one can provide all information concerning safety and security of the flight
as well as details helpful during search and rescue mission.
(a) “E/” and 4 figure group indicates the fuel endurance in hours and minutes.
Example: E/0430
(b) “P/” allows insertion of the total number of people (passengers and crew) on
board. If total number is not known at the time of flight plan completion, insert
“P/TBN” (to be notified). Use leading zeros if necessary to make three digits in
this field.
- cross out indicator “U” if UHF on frequency 243.0 MHz is not available
- cross out indicator “V” if VHF on frequency 121.5 MHz is not available
- cross out indicator “L” if life jackets are not equipped with lights
- cross out indicator “F” if life jackets are not equipped with fluorescein
- cross out indicator “U” or “V” or both (as in “R/” above) to indicate radio
capability of jackets, if any.
- insert:
(NUMBER) - number of dinghies carried (example: 02) and
(CAPACITY) - total capacity, in persons, of all dinghies carried (example: 006) and
(COVER) – cross out indicator C if dinghies are not covered and
(g) at position “A/” (aircraft) insert colour of aircraft and significant markings.
- indicate any other survival equipment carried and any other remarks regarding
survival equipment.
(/index.php/File:FPL_Item3.jpg)
(/index.php/File:FPL_Item8.jpg)
The flight rules were planned to be VFR and it was a general aviation flight.
(/index.php/File:FPL_Item9.jpg)
As item 9 is left blank, that means that it is a flight plan for 1 airplane. The type
is Socata Tobago (ICAO designator “TOBA”).
(/index.php/File:FPL_Item10.jpg)
Wake turbulence category for this plane is light and its equipment is: VHF RTF,
DME, VOR and Mode C transponder.
(/index.php/File:FPL_Item13.jpg)
Departure aerodrome for this flight is Nice (LFMN) and estimated off-block time
is 0930 UTC.
(/index.php/File:FPL_Item15.jpg)
Planned cruising speed is 100 knots TAS, planned altitude is 6500 feet. The
planned route is via point STP, then via route A3 to point RUBIT and along route
G7 via CUERS, RIKPO and OB.
Note: This is an example of route description and the pilot is obliged to check
and follow departure/arrival routes and procedures.
(/index.php/File:FPL_Item16.jpg)
The destination aerodrome for this flight is Marseille (LFML) and the flight is
planned to take 1 hour and 10 minutes.
(/index.php/File:FPL_Item16_2.jpg)
Two alternate aerodromes were planned: Lyon (LFLL) and Toulouse (LFBO).
(/index.php/File:FPL_Item19.jpg)
The fuel endurance was 3 hours and 1 person was on board the plane.
(/index.php/File:FPL_Item19_2.jpg)
There was no equipment for UHF (243 MHz) or VHF (121,5 MHz) emergency
communication but the plane carried emergency locator transmitter.
(/index.php/File:FPL_Item19_3.jpg)
(/index.php/File:FPL_Item19_4.jpg)
(/index.php/File:FPL_Item19_5.jpg)
There was one dinghy on board, able to carry 3 persons and yellow cover was
included.
(/index.php/File:FPL_Item19_6.jpg)
The plane was painted silver with light blue and red stripes and the pilot in
command was Daniel Martin.
Further Reading
To find out more about Flight Plan 2012 elements and structure refer to
EUROCONTROL's materials:
Categories (/index.php/Special:Categories):
General Aviation (/index.php/Category:General_Aviation)
Airspace Infringement (/index.php/Category:Airspace_Infringement)