Inaugural Annual General Meeting

Swiss Indonesian Chamber of

Commerce (SwissCham)
August 1, 2018
The Residence OnFive – Grand Hyatt
Jakarta
Meeting Agenda

Time Topics

14:30-14:50 Registration & Drinks

14:50-15:00 Welcome
15:00-15:15 Acknowledgement from the Ambassador of Switzerland in Indonesia
15:15-15:30 Review & outlook from the Swiss Business Hub Indonesia
15:30-15:50 Readings of deed of establishment and obtain endorsement from members
15:50-16:10 Update on the organization, presentation on structure and obtain endorsement from members
16:10-16:30 Financial outlook and obtain endorsement from members
16:30-16:50 Proposal General Program and Activities of SwissCham 2018-2019 and obtain endorsement from members
16:50-17:15 Discussion and Q&A
17:15-17:30 Closing and Group Photo
17:45-18:30 Press Conference

Note: After inaugural AGM, all participants are automatically invited to join the Swiss National Day celebration at Ballroom – Grand Hyatt 19:00-21:00
Project : SwissCham Timeline and Progress
Tracking
April May June July Aug
Tasks / Activities Wee Wee Wee Wee Wee Wee Week Wee Wee Week Week Remarks
Week Wee Wee Week4 Week1 Week2 30-31 1
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SwissCham Inauguration Afternoon, followed by Press Conference
Secretariat / Office operation Back office start to work for innauguration preparation

- Executive Director in place On Board Start working on SwissCham agenda, budgeting etc

- Office Manager / Admin in place On Board Do some admin works, contacts people etc
- Secretariat / Office ready Done at Zurich Office (3rd Floor)

- Exec Dir / Office Manager signed contract Done On-Board

- Final decision on hiring/recruitment Staff Done

- Hiring process; sorting, interview

- Approval on Job Des Done

- Draft Job Des is circulated Done

Board of Management & Board of Supervisor
- Final & complete nomination of each position
- Finalize Working Groups & its program
- Communication to each candidate On Going
Legal entity completion
- Bank Account ready Done BCA Pondok Indah
- Domicile Letter (Surat Domisili) Done Issued by Kelurahan (Local Gov't)
- Tax ID (NPWP) Done
- Registration Certificate (TDP) NA
- Business License (SIUP) NA
- Deed of Establishment Approved by MoL Done SwissCham is legally approved by MoL (Perkumpulan)
- Submission Deed of Establishment
Done
- Final Draft Deed of Establishment is approved
Membership
- Membership remit the membership fee commitment On Going
- Send thank you letter to those have signed up
- Membership acquisition
SwissCham Organization Update

Established as “Perkumpulan SwissCham” Location / Domicile Non-profit w Tax ID

Secretariat:

Mayapada Tower
2, 3rd Floor. Jl Jend.
Sudirman. Jakarta
Selatan

Bank Account:
Perkumpulan SwissCham
Acc No. 2915006777
BCA Pondok Indah – Jakarta Selatan
Vision and Mission
VISION
The Association aims to be the leading service platform to enhance bilateral trade,
investment and relations between Switzerland and Indonesia.

MISSION
The Association will focus on promoting trade, investment and the development of
relations between the Swiss and Indonesian business communities through
collaborative dialogues, advocacy, social and business networking events that aim
to sustainably support the needs of our corporate, SME and individual members.
SwissCham Organization Chart – Board of Management (BOM)
Chairman
(incl. coordination of
Advocacy)
Luthfi Mardiansyah

Office Management Activities & Networking

Alexander Lumbantobing/ED incl. SBF
Deru Ahmad Arsha/OM Handoko Widjaja

Vice Chairman Treasurer

Fernando Balmori Chris Bendl

Ex-Officio
Honorary Board Member
Wolfgang Schanzenbach
Muliaman Hadad
WG Ma

Working Group Working Group Working Group

Working Group Working Group
Manufacturing & Chemicals, Pharmaceuticals & Services
Engineering Food & Beverages Special Initiatives
Cosmetics Shashibhushan Jogani &
Elvira Lianita, Henry Chia & Debora Tjandrakusuma & Rudolf Nuetzi
Rubens Marques
Ait-Allah Mejri & Gary Yao Noverina Gurning
Erwin Spichtig

Sampoerna/PM, Hilti, Bühler, Zurich, SGS, Cotecna, Wakatobi,

Nestlé, Louis Dreyfus, Givaudan, Vocational Training, Capacity
ABB, Bobst, Sika, BATA, Clariant, Roche, Novartis, SICPA, Diener+Syz, Naku Freight,
Firmenich, Dufrindo, Barry Building, SME development and
Sandmaster, Lehmann, STI, Syngenta, Omya, APL/Zuellig, Dachser, Panalpina, MSC, Star
Callebaut, Regal Springs/ general HR Matters
E+H, Schindler, GF, GE, Sulzer, Capsugel/Lonza, La Prairie etc. Software, Bahar, Cyberquote,
Aquafarm etc.
Holcim, SpanSet etc. Reciprocus, Koltiva etc.
SwissCham Organization Chart – Board of Supervisors (BOS)

Chairman
Wahyuni (Yon) Bahar

Vice Chairman – Ex-Officio

H.E. Kurt Kunz

Supervisor Supervisor
Biantoro Wanandi tba later
Details of SwissCham Organization
No. Name
1 Luthfi Mardiansyah
2 Fernando Balmori
3 Muliaman Hadad
4 Wolfgang Schanzenbach
5 Chris Bendl
6 Handoko Widjaja
7 Mrs. Debora Tjandrakusuma
8 Rubens Marques
9 Mrs. Elvira Lianita
10 Henry Chia
11 Erwin Spichtig
12 Ait-Allah Mejri
13 Gary Yao
14 Mrs. Noverina Gurning
15 Shashibhushan Jogani
16 Rudolf Nuetzi
1 Wahyuni (Yon) Bahar
2 H.E. Kurt Kunz
3 Biantoro Wanandi
1 Alexander Lumbantobing
2 Deru Ahmad Arsha
Position Institution/Company
Board of Management
Chairman Chapters Indonesia
Vice Chairman Givaudan Indonesia
Honorary Board Member Embassy of Indonesia in Switzerland
Ex-Officio Board Member Embassy of Switzerland in Indonesia
Treasurer Zurich Topas Life
WG Activity & Networking Swiss Business Forum
WG Food & Beverages Nestlé Indonesia
WG Food & Beverages Louis Dreyfus Company
WG Manufacturing & Engineering HM Sampoerna Tbk
WG Manufacturing & Engineering Hilti Nusantara
WG Manufacturing & Engineering Sandmaster Asia
WG Pharmaceuticals, Chemicals & Cosmetics Roche Indonesia
WG Pharmaceuticals, Chemicals & Cosmetics La Prairie
WG Services (covering various sectors) Bahar
WG Services (covering various sectors) SGS Indonesia
WG Special Initiatives Swisscontact
Board of Supervisors
Chairman Board of Supervisors Bahar
Vice Chairman ex-officio Embassy of Switzerland in Indonesia
Supervisor Combiphar
Secretariat
Executive Director SwissCham
Office Manager SwissCham
 Financial Governance & Principles
Aim: a strong and sustainable Chamber capable of delivering Member value promise
Planning & Reporting
 Annual Plan Developed based on membership
activities & WorkGroup plans
 Monthly Reports to Board (PtoP)
 Annual External Audit
Performance Measurement
 Objectives set by board and reviewed twice-
yearly
 Drive accountability through compensation
 Benchmarking with other chambers and
feedback from membership
© Zurich Topas Life
INTERNAL USE ONLY
Financial Sustainability
 Establish financial metrics
– # YOE cover (e.g. Surplus 2x Annual Exp)
 Expense control & “owner mentality”
 Liquidity
 Asset quality
Controls
 Cash budget system
 Purchasing controls & guidelines tbd
 Documentation of process & procedures
 Signing & payment authority controls in place
 Monthly financial review
 Annual external audit
 Annual accountability to membership
9
 Issues for lobbying and advocacy
Description of issue Affected industry/sector Ministry in charge

1. HALAL All (particularly food, cosmetic, pharma) Religious Affairs

2. Local content requirement (TKDN) All Agriculture, Health, Energy,…

3. Labelling Food & Beverage, cosmetics, pharma (?) BPOM

4. QR Code & “Traffic Light Signal” Food & Beverage BPOM

5. IPR & patent law Pharma Law and Human Right

6. Licenses (business license), visa & work permits All Manpower & Law and Human Right,
BKPM etc.
7. Negative investment list (DNI)/ Foreign Ownership, incl. All (in particular Insurance, banking, trading) BKPM, OJK
inspection services
8. Import quotas Food & Beverage (in particular Alcohol drinks and Milk) Trade

9. Restrictive Import licenses Industrial mfg. Trade

10. Import restrictions Industrial mfg, infrastructure Trade

11. Product registrations All (pharma/food) BPOM
12. Import process (airfreight) Luxury & lifestyle (watches/cosmetics) Finance, customs
13. Fiscal policy , product policy All MOF, BPOM, Health, Trade

14. PPP incl. public concession contracts Commodities, industrial operations BUMN, BUMD, technical ministry

15. Decree 1010 / 2008 Pharma (Life Sciences) MOH

16. Tax policies Financial services MOF
Top Priorities in Advocacy to address industry’s concerns
Description Issues
Halal Law
Importation (license, restrictions,
import process, import quotas, import
duties)
Local Content requirement (TKDN)
Business Licenses (include visa, work
permits etc), complicated process (OSS
is still on progress)
Negative Investment List
Patent Law, Labor Law and Fiscal
Affected industry / sector
All Industries (particularly food,
cosmetic, pharma)
Food & Beverages, Cosmetics,
Life Style, Industrial
Manufacturing, Infrastructure.
All Industries
All Industries
All Industries (in particular
insurance, banking, healthcare,
trading)
All industries; particularly
pharma (patent law), insurance
(fiscal)
Relevant Ministries
Ministry of Religious Affair
Ministries of Trade, Ministry of Finance
(Custom)
Ministries of Health, Energy, Agriculture
Coordination Ministry of Economic,
BKPM, Manpower and Law/Human
Rights
BKPM & OJK
Ministries of Law, Manpower and OJK
SwissCham tent. program 2018-2019

Program and activities

Internal
1. Meetings
-General Meeting (Meeting of Members); two times a year at least
-Board Meeting; monthly
2. Working Groups (Manufacturing, Food & Beverages, Pharma, Chemicals & Cosmetics, Services,
Special Initiative and Networking & Activity
3. Integrated SBF program (lunch/dinner/knowledge forum)
4. Golf Tournament, others
5. Communication (web site, social medias etc)
External
1. Introduction to KADIN/APINDO/Eurocham/Britcham/ICCC
2. Introduction to Ministries related (Trade, Industry, MoLHR, BKPM, MoH, BPOM, Fishery, Agriculture
etc)
3. Advocacies, Seminars
4. Bilateral Swiss-Indonesia Business Forum/Dialogue
5. Launch SwissChamber (Gala Dinner)
6. Develop White Paper Swiss Business Community
Look forward to working with all of you