Additional Duplicate Invoice Check

Release: Available from R12

Additional Duplicate invoice check is a feature, which supplements the existing duplicate invoice check to
find potential duplicate invoices based on invoice number. The advanced feature identifies the duplicates
during the invoice entry based on the combination of supplier, invoice type, invoice amount, invoice
currency, and invoice date.

How it works
Invoices created through UI
For invoices created through UI the duplicate invoice check is done when the invoice is saved. The check
is performed based on the combination of multiple invoice attributes: supplier, invoice type, invoice
amount, invoice currency, and invoice date. System displays a warning message to user if the invoice is
identified as a duplicate and the user will have two options to perform

1) Review Later: This action will place the Invoice on a Duplicate Invoice hold and it is manually releasable
hold. User can review and release the hold.
2) Continue: This action will allow the user to continue to work on the invoice. However to track that the
action taken by the user system will place the duplicate invoice hold and automatically release the
hold.

Invoices created through Import

For invoices created through import process, duplicate invoice hold is applied on all the duplicate invoices
identified using the above explained logic. Post import, users have to review and release this hold from
the UI.

Addition Information
1) Additional duplicate invoice checks is only applicable for standard and prepayment type of invoices.
2) Additional duplicate invoice does not check the invoice number as an attribute to identify potential
duplicate invoice.
3) Additional duplicate invoice does not perform a check on auto-generated invoices such as: pay on
receipt, pay on use, intercompany, and debit memo invoices.

Setup
1. Login in as APPLICATION_IMPLEMENTATION_CONSULTANT/ Welcome1
2. Navigate to ‘Setup and Maintenance’ from Home page

3. Navigate to “Search” from Setup and Maintenance page

4. In Search fields search for “Manage Standard lookup” and Click on “Manage Standard lookup” task
from the search results

5. In “Manage Standard lookup” UI click on “Add” button in Search results and create a new look up
type as “ADD_DUPLICATE_INV_CHECK” and save it
6. Add a new lookup code as “DUPLICATE_INVOICE_CHECK” under the “ADD_DUPLICATE_INV_CHECK”
lookup type and ensure to check the Enabled check box and save it.

7. Search for Look up type “ADD_DUPLICATE_INV_CHECK” in manage standard lookup and cross verify
the look up code “DUPLICATE_INVOICE_CHECK” and Enabled check is box is checked.