THE INSTITUTION OF ENGINEERING AND TECHNOLOGY

CHENNAI NETWORK

Application for Collaboration for Seminar/ Conference/Workshop

1 Title of the proposed programme : NATIONAL WORKSHOP ON E-

MOBILITY
(a) Broad Subject : EMOBILITY
(b) Venue of programme : MVGR College of
Engineering,Vizianagaram
(c) Geographical Area that will be covered : India
(d) Target group that is sought to be served : Graduate Engineering Students of First
year to Final Year and Post Graduate
students
(e) Additional information, if any : N/A
(f) Probable dates on which the proposed : 18th -21tst December , 2019
programme can be held
2 (a) Name and Address of the Organising : MVGR College of
Institution with Phone No., Fax No., Mobile Engineering,Vizianagaram-535005
No., E-mail etc. Andhra Pradesh.
Mvgrce.com,Phone /Fax:08922-
241732,
(b) Legal status of the Institute Autonomous,Affiliated to JNTU
: Kakinada
(c ) Has the institution an On Campus : Yes
Group of THE IET
3 Members of the Organising Committee (not :
required for workshops)
4 Whether any such event was organised : Yes
earlier with financial support from the IET
and if so, the details thereof
5 Detailed programme of the : Given as a separate Annexure
Seminar/Workshop etc. with a list of various
Technical sessions
6 Relevance and importance of the Event : The Event will empower the students in
EV technologies ,which is the future
alternative for the energy conscious
nation
7 Names of the other organisations who : Zunik Energies Pvt Ltd
 have been approached for sponsorship
and/or funding
8 A letter from the Head of the hosting : To be Attached
Institute
9 Expected number of : 50
delegates
10 List of invited speakers with their short : 1.D Raveendhra ,CTO Zunik Energies
addresses And his team..
11 Proposed budget showing a detailed break- : Rs 86,000/--
up of anticipated expenses under
different heads and likely receipts from
different sources
12 Please specify your type of collaboration
(a) Joint Organiser (Financial assistance is
required) Joint Organizer
(b) Technical Collaboration (no financial
assistance is required) (##)
13 (a) Grant expected from the IET : Rs 35,000/-
(b) Specify item/items of expenditure for : For gifts for winners and certificates
which the grant is requested. Travel grants for resource persons

14 Grant expected from the Proposing Rs 40,000/-

Institution itself
15 If any grant was received earlier from the : Yes ,Rs 14,000/- for IOT Applications
IET ……….. Network and its amount Workshop in Febraury 2018
And 45,000/- for NECC in July 2019
16 In which name the cheque/ draft be : IET -MVGR
released, if the funding application is
granted

(## in case of (b) fields 13, 14, 16, and annexure 2 are not required)

I hereby declare that I have read and understood the general terms of reference of
collaboration/ sponsorship from IET-UK (annexure 3) and agree to abide by the same and
provide due coverage to the funding authority during the programme and publication made
from the programme.

Address :MVGR COLLEGE OF ENGINEERING ,VIZIANAGARAM-535005,A.P.INDIA

Date: 23/08/2019 Signature of the applicant / Faculty advisor

 Annexure 1

Tentative Schedule

Day Session 1 Session 2 Session 3 Session 4

9:30 am to 11:00am 11:15 am to 12:30pm Lunch Break 1:30 pm to 2.30 pm Tea Break 2.45pm to 3.45pm

1 Naugural ceremony + Batteries for EV Lunch Break Battery Tea Break Chargers for Electrical
KeyNote speech on Management Vehicles
“Latest trends on Systems for EV
EMobility “

2 Dedicated power Latest Trends on Lunch Break Hands on Tea Break Hands on Experience on
converters for Smart EtMobility Experience on DSP/FPGA Controlled V/F
Mobility Simulation of Power Induction Motor Drive for
Converters, EV Applications

3 Simulation of electric Simulation of electric Lunch Break Innovations related Tea Break Closing Ceremony
Vehicle Vehicle to EV Technology
and

Annexure 2

TENTATIVE BUDGET

Estimated Expenditure Rupees Funds requested from other Rupees

organizations named below
 (i) Hiring of covered space NA (i) Parent Institution(MVGR ) 40,000
(ii) Hiring of facilities like 5000/- per
public address system, day*3=15,0
etc. 00/-
(iii) Travelling charges for 10000/- per (ii) IET Chennai Local Network 35,000
local movement and day*3=30,0
outstation experts/invited 00/-
speakers
(iv) Accommodation and 5000/-per (iii) Other Sponsors 1,000/-
catering of resource person*3=1
person 5,000/-
(v) Lunch & Tea. 50/- per day
per
participant*
3*40
=6,0,00/-
(vi) Stationery, folders, 250/- per
secretarial assistance, person *50
postage, etc. =7,500/-
(vii) Printing of circulars, 500/- per (iv) Contribution from Participants 10000/-
proceedings, abstracts, person*50=
etc. 2,500/-
(viii) Miscellaneous 20000/-
Total Rs 86,000/ Total Rs 86,000

Annexure 3
 General terms of reference of Collaboration/ sponsorship from
IET Chennai Local Network

Before the event:

1. The IET Chennai Local Network/ YPS shall be approached with the IET-Funding form duly
filled-up by a competent authority of the institution / organisation with all relevant documents
and annexure against a technical event only.

2. The proposal, if approved by the executive committee of the YPS / IET- UK Local Network,
will be officially intimated to the institution / organisation only by an office bearer (Chairman,
Vice Chairman, or Honarary Secretary) with an approval number, normally within one month of
the receipt of the application. Please note that a personal commitment by an individual
member of IET Chennai Local Network will not be sufficient to claim the funding/
sponsorship at a later stage.

3. The IET logo can be used in publicity documents related to the event only after the
approval letter is issued from the Local Network.

4. In case of the organizing committee formed for the event, the following constitution is
advised.
(a) Minor event: One member from YPS/ Local Network (will be nominated by YPS/ Local
Network)
(b) Major event (Joint Organizer / Technical Collaboration ):
One patron from YPS/ Local Network (will be nominated by YPS/ Local Network)
Two members from YPS/ Local Network (will be nominated by YPS/ Local Network)

5. If the proposed event is cancelled or deferred by the institution, it should be intimated to IET
Chennai Local Network in writing.

After the event:

1. In case of the application for collaboration/ funding is granted by IET Local Network, a
detailed report of the event to be submitted along with the photographs of the event within
fifteen days of the closing of the event.