WF SEM II 3.

09 Guided Notes
Implement quality assurance processes to minimize potential loss
Explain purposes of conducting site inspections.

Planners must ensure that the _ facilities____________ they select for an event meet their
needs. For example, an event organizer who is planning a _______fundraising
dinner_________________ for 500 attendees should make sure that the facility has the space
and the ___amenities_____________ (food service, tables, chairs, restrooms) to accommodate
a _____large______________ party.
To encourage _______attendance_________________, the ____location__________ of the
facility should be __________accessible and centrally located_________________ for the
____majority______________of attendees.
Identify factors to evaluate during site inspections.
Because sport/event venues have ___different__________ needs, _____organizers and
promoters___________________ consider several factors when ___inspecting a
facility________________________ for use. For example, a high-tech rock concert might
require a lot of _____storage_________space for _______lighting, costumes, and musical
instruments__________
The availability of _______hospitality_________ options (e.g., rooms, restaurants) to
accommodate ___VIPs______ and hold ________press parties________________ might also
be factors for _____promoters____________ to consider when they are _____inspecting
facilities___________________________.
Other considerations ____might___________ include __________concessions, equipment
availability__________________________ (e.g., lighting), and __________load in
time______________________.

Identify factors to evaluate during site inspections.

The ____geographic________ location of ______available
properties_____________________________ is an important consideration when
______inspecting sites_________________________ that might be used for an event.
___Event Planners________________________ consider a variety of factors such as
____proximity______________ to other ________attractions, type of neighborhood, need for
transportation_________________________, etc.
The goal is to select one or _______several_____________ properties that have the capacity to
______accommodate_____________________ the event as well as the
______participants________________.
However, it is also important that these properties are ______conveniently________________
located in desirable areas so participants have ____easy__________________access to the
event.

Demonstrate procedures for conducting site inspections

What to look for when ____conducting____________________ site inspections
Site ______inspection__________________Checklist
How to ______perform________________a site inspection like a pro
Identify types of disruptions that can affect an event.
Marketers should be prepared to _____refund_________ money in case an event must be
canceled due to _______weather___________ or other type of natural disaster.
They should be prepared to ______evacuate______________ a facility in case of a terrorist
threat or bomb scare.
Although having ______contingency plans___________________ will not
____prevent_______________ emergency or crisis situations from occurring, they will make it
easier for _____marketers_______________to effectively and _______safely____________
handle these situations.
Explain the importance of event contingency planning.
Sport/Event marketers should be _____prepared_________ for all types of ____possible
emergency or crisis___________ situations. When ___such____________ situations occur,
marketers should have _______contingency, or backup____________________________,
plans in place.
Part of a _____contingency plan__________________________ might involve
___developing_________ procedures for working with the ___media and handling
publicity____________________. Also, a contingency plan might include a system for
______safely__________transporting people _______away___________from the facility.
Describe components of an event contingency plan.
Click here to learn about contingency plans.