CONSTITUTION

OF

SANTHOME OLD BOYS’ ASSOCIATION-1990

(S.O.B.A. – 1990)

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 CONSTITUTION OF SANTHOME OLD BOYS’ ASSOCIATION

1. NAME : The association shall be called

“SANTHOME OLD BOYS’ ASSOCIATION-1990”
(S.O.B.A.’90)

2. MOTTO : The Motto of the Association shall be

3. OFFICE : The Office of the Association shall be

Located at Santhome Higher Secondary
School,Sullivan Street, Mylapore,
Chennai 600 004

4. OFFICIAL YEAR : The Official Year shall commence on

the 1st of and terminate on the 31st March
of the Succeeding Year.

5. OBJECT : a) To arrange for an annual Re-Union of

the old boys of the School.
b) To bring into closed union and
friendship all forms pupils of Santhome
High School, as well as to foster and

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perpetrate their interest and connection
with their
“ ”.
c) To assist the old boys with any
information or in any other way within its
powers.
d) To Identify the Talents of the Existing
students and help them excel in their field
by organizing competitions etc.,
e) To help the current students in Carrier
Guidance and personality development.
f) To conduct health camps and spread
Health awareness among the students of
the school and to the nearby socially
backward community.
g) To conduct seminars and other group
discussions on eco social affairs and
educate the society and the students of the
School about their rights and duties to the
society.
h) To do Counseling to the students who
lack self-confidence and who requires
proper assistance in deciding their future.
i) To help the society in general for its
social and economical upliftment.

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6. MEMBERSHIP:

Membership of the Association shall be open to all the old boy’s

of the school who have been student of the school for at least
three academic years and who had studied their Class XII and
passed out in the year 1989-1990. Application for admission as
members shall be made to the Principal of the School who is the
de facto president of the Association. Every such application
shall be disposed of by the committee, which alone shall have
the power to grant admission to refuse it. No reason need be
given in case of refused.

6a Every member shall pay an annual subscription of Rs.2500/-.

Old boys who are studying in seminaries or are members of any
Religious Order or Congregation shall be exempted from the
usual membership fees.

6b. Members shall be entitled to the benefit of the association from

the time of payment of subscription with no retrospective effect.
Defaulters of over one year shall be struck off the rolls. Those
who have not paid their membership fee for the current year are
not entitled to the benefits of the Association. There shall be no
claim of arrears from defaulters who wish to rejoin the
Association. No refund of money shall be made to members who
wish to leave the Association. Annual subscription shall be
payable in advance at the beginning of each accounting year.

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7. MANAGEMENT:

The Management of the Association shall be vested in a

committee constituted as follows:
President – The Principal of the School
1. Vice President
2. Secretary
3. Treasurer.

7 a. The Committee shall have the power to fix from time to time
such expenditure as may be necessary for the management of
the Association. Extraordinary expenditure will be incurred
with the approval of the Committee.

(i) When calling a Committed Meeting the secretary shall send the
Agenda a week in advance.
(ii) Any decision to be arrived at must be taken in the presence of a
quorum of 3(Three)
(iii) The President shall preside at the Committee Meeting and in his
absence; the Vice-President and the remaining Committee
Members shall elect a Chairman from amongst themselves.
Each Committee Member shall have one vote. The Chairman
shall have the casting vote in the event of equality of votes in all
matters relating to admission of new members and appointment
of sub committee.

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8. Disqualifications. –

No member owner shall be entitled to vote on the questions of the

election of members of the Board or the President, Secretary,
Treasurer or any other office bearer or be entitled to stand for election
to such office if he is in arrears on the last day of the year in respect of
this contributions for common expenses to the Association for more
than 60 days.

8. COMMITTEE MEETING:

The Committee should normally meet once a month. The

quorum for committee meetings shall be seven. If there is no
quorum within half an hour of the time specified to start the
meeting, the meeting shall stand adjourned. No notice shall be
given of an adjourned meeting unless it is more than ten days.

8a. The Annual General Body meeting of the Association shall be

held not later than the 30th September of each to conduct the
affairs of the SOBA. The following among other matters shall be
dealt with by the General Body:
(i) Election of office – bearers and committee members.
(ii) To consider and adopt the Annual Report of the working of
the SOBA.
(iii) To scrutinize and pass the Annual Statement of the receipts
and expenditure.
(iv) Resolutions or amendments of any bye-law or enactment of
a new bye-law shall be put up to the Annual General Body
Meeting.

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 (v) Consideration of complaints or suggestions, which an
individual member may have to offer.
(vi) To appoint an auditor.
(vii) Members wishing to submit amendments to bye-laws
should submit them in writing at least 10 days prior to the
General Body Meeting.
(viii) The Annual Meeting of the General Assembly shall be held
within the 31st of July of every calendar year. The agenda for
the meeting shall be drawn up by the committee and circulated
among all the members at least 15 days prior to the date of the
meeting. The quorum for the meeting shall be 15. The
Committee may call an extraordinary General Body Meeting on
a request from 15 members in writing for the consideration of
any specific subject. This subject should in no case affect the
bye-law of the Association.

8b The President shall preside at the Annual Meeting and in his

absence, the Vice President. In the absence, of the President
and Vice- Presidents the General Assembly shall elect a
Chairman from among themselves. All questions shall be
decided by the majority of votes of the members present and
voting. It shall be open to the President or Chairman of the
meeting to determine the manner in which the vote should be
taken. Each member shall have only one vote: the President or
the Chairman having the casting vote in the event of there being
an equality of votes, except in the case of an election.

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8c The quorum for an Annual General Bode Meeting shall be 15
members or one fourth (1/4) of the total number of members on
rolls, whichever is less.

9. Special Meetings-

It shall be the duty of the President to call a special meeting of the

member member as directed by a resolution of the Board or' upon a
petition signed by a majority of the member and having been
presented to the Secretary or at the request of the Registrar of scoietes
or as the case may be, the Registrar or any officer duly authorized by
him in this behalf. The notice of any special meeting shall state the
time and place of such meeting and the purpose thereof. No other
business shall be transacted at a special meeting except as stated in
the notice without the consent of four-fifths of the member present in
person.

10. Notice of Meetings –

It shall be the duty of the Secretary to mail or send a notice of each

annual 'or special meeting, stating the purpose thereof as well as the
time and place where it is to be held, to each member owner, at least
2, but not more than 7 days prior to such' meeting. The mailing or
sending a notice in the manner provided in this bye-law shall be
considered notice served. Notices of all meetings shall be mailed or as
the case may be, the Registrar.

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11. Adjourned Meetings-

If any meeting of members cannot be organized because a quorum has

not attended, the members who arc present, may adjourn the meeting
to a time not less than forty-eight hours from the time the original
meeting was called. If at such adjourned meeting also no quorum is
present, the member present in person being not less than two shall
form a quorum.

12. Order of business-

The order of business at all meetings of the member of units shall be

as follows:
(a) Roll Call;
(b) Proof of notice of meeting or waiver of notice;
(c) (c) Reading of minutes of preceding meeting;
(d) Reports of officers;
(e) Report of the Registrar or of the Officer duly authorized by them, if
present;
(f) Report of Committees;
(g) Election of Board of Office Bearerss;
(h) Unfinished business, if any;
(i) New business.

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13. Management of Association-

The affairs of the Association shall be governed by a Board of Office

Bearerss.

14. Powers and duties of Board-

The Board of Office Bearerss shall have the powers and duties
necessary for the administration of the affairs of the Association, and
may do all such acts and things as are not by law or by these bye-laws
directed to be exercised and done by the member in the interest and
benefit of the association.

15. Election and term of office-

At the first annual meeting of the Association At the expiration of the

initial term of office of each respective Office Bearers, his successor
shall be elected to serve a term of three years. The Office Bearers shall
hold office until their successors have been elected and hold their first
meeting. (If a larger Board of Office Bearers is contemplated, the terms
of office should be established in a similar manner so that they will
expire in different years).

16. Vacancies-

Vacancies in the Board of Office Bearers caused by any reason other

than the removal of an Office Bearers by a vote of the Association
shall be filled by vote of the majority of the remaining Office Bearers,

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even though they may constitute less than a quorum; and each
person so elected shall be an Office Bearers until a successor is
elected at the next annual meeting of the Association.

17. Removal of Office Bearers-

At any special General Body meeting ( EGM or AGM) duly called by

any one or more of the Office Bearers may be removed with or without
cause by a majority of the members and a successor may then and
there be elected to fill the vacancy thus created. Any Office Bearers
whose removal has been proposed by the member shall be given an
opportunity to be heard at the meeting.

18. Organisation of Meeting-

The first meeting of a newly elected Board of Office Bearers shall be

held within ten days of election at such place as shall be fixed by the
Office Bearers at the meeting at which such Office Bearers were
elected and no notice shall be necessary to the newly elected Office
Bearers in order legally to constitute such meeting, provided a
majority of the whole Board shall be present.

19. Regular Meetings-

Regular meetings of the Board may be held at such time and place as
shall be determined, from time to time, by a majority of Office Bearers,
but at least two such meetings shall be held during each year. Notice
of regular meetings of the Board shall be given to each Office Bearers,

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personally or by man, or telegraph, at least three days prior to the day
named for such meetings.

20. Special Meetings-

Special meetings of the Board may be called by the President on three

days' notice to each Office Bearers, given personally or by mail, or
telegraph, which notice shall state the time, place (as hereinabove
provided) and purpose of meeting. Special meetings of the Board shall
be called by the President or Secretary in like manner and on like
notice on the written request of at least three Office Bearers.

21. Waiver of Notice-

Before or at any meetings of the Board, any Office Bearers, may, in

writing, waive notice of such meeting, and such waiver shall be
deemed equivalent to the giving of such notice. Attendance by an
Office Bearers at any meeting of the Board shall be a waiver of notice
by him of the time and place thereof. If all the Office Bearers are
present at any meeting of the Board, no notice shall be required and
any business may be transacted at such meeting.

22. Quorum-

At all meetings of the Board, one third of the total strength of the
Office Bearers shall constitute a quorum for the transaction of
business and the acts of the Office Bearers present at a meeting at
which quorum is present shall be the acts of the Board. If, at any
meeting of the Board, they are less than quorum present, the majority

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of those present may adjourn the meeting from time to time. At any
such adjourned meeting, any business which might have been
transacted at the meeting as originally called may be transacted
without further notice, provided there is a quorum present.

23. Designation-

The principal officers of the Association shall be a President, a Vice-

President, a Secretary and a Treasurer, all of whom shall be elected by
and from the Board of Office Bearers. The Board may appoint an
Assistant Treasurer and an Assistant Secretary and such other
Officers as in their judgment may be necessary.

24. Election or Officers-

The Election Officers of the Association shall be elected annually by

the Board of Office Bearers at the organization meeting or each new
Board and shall hold office at the pleasure or the Board.

25. Removal of Officers-

Upon an affirmative vote of a majority of the members of the Board

any officer may be removed either with or without cause, and his
successor elected at any regular meeting or the Board or at any
special meeting of the Board called for such purpose. .

26. President-

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The President shall be the Chief Executive Officer of the Association.
He shall preside at all meetings of the Association and of the Board.
He shall have all of the general powers and duties which are usually
vested in the office of President of an Association, including, but not
limited to the power to appoint committees from among the owner
from time to time as he may in his discretion decide to be appropriate
to assist in the conduct of the affairs of the Association.

27. Vice-President-

The Vice-President shall take the place of the President and perform
his duties whenever, the President shall be absent or unable to act. If
neither the President nor the Vice-President is able to act the Board
shall appoint some other members of the Board to act on an interim
basis. The Vice-President shall also perform such other duties as shall
from to time be imposed upon him by the Board.

28. Secretary-

The Secretary shall keep the 'minutes of all meetings of the Board
and the minutes of all meetings of the Association; he shall have
charge of such books and papers' as the Board may direct; and he
shall, in general, perform all the duties incidental to the office of the
Secretary.

29. Treasurer-

The Treasurer shall be responsible for Association funds and

securities and shall also be responsible for keeping full and accurate

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accounts of all receipts and disbursements in books belonging to the
Association. He shall be responsible for the deposit of all moneys and
other valuable effects in the name and to the credit of the Association
in such depositories as may from time to time be designated by the
Board of Office Bearers.

30. Obligations of the Members

All members are obliged to the Association the Annual Membership

Fee of Rs 2500/- to meet all expenses relating to the SOBA-X88,

Termination - Non - payment of Dues.

Any member failing to pay dues within thirty (30) days after the
prescribed time shall be notified in writing by the secretary at the
member’s last known address. If the dues are not paid on or before
ten (10) days from the date of notification said membership shall
automatically terminate.

31. BENEFITS FOR MEMBERS OF THE SOBA:

a) Fund the Children or Grand Children of the Members for any

education at school, college, university level etc
b) To periodically provide assistance on buying books,
periodicals etc for the school and the Children or Grand
Children of the Members
c) Sons of members’ will be given preference in getting
admission in the school.

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 d) Social functions such as concerts, prize distribution,
pictures, etc, run by the school, will be free to members.
e) Recognizing the Achievements of the Members, family of the
Members including their Children or Grand Children of the
Members.
f) To conduct periodical motivations and inspirations events to
motivate the Members and Children or Grand Children of the
Members
g) To Create awareness on Organ Donation and Blood Donation
by conducting campaigns, seminars, rallies etc.,
h) To create awareness on social Responsibility and Civil rights
of every individuals by conducting Campaigns, seminars ad
rallies Etc.
i) To honour the School Teachers and other staffs of the School
for their contribution in effecting a change in life of the
youth.

Funds and their Investments

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32. Funds-

Funds may be raised by the Association in all or any of the following

ways,
namely:
(a) By shares;
(b) By contributions and donations from the Members;
(c) From common profits which shall form the nucleus of the Reserve
Fund;

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(d) By raising loans, if necessary, subject to such terms and
conditions as the Association, with the approval of the Competent
Authority, may determine in this behalf.

33. Investment-

The Association may invest or deposit its funds in one or more of the
following:
(a) In the Central Co-operative Bank or in the State Co-operative
Bank; or
(b) In any of the securities specified in Section 20 of the Indian Trusts
Act, or
(c) In any Co-operative Bank other than those referred to in clause (a)
of this bye-law; or in any Banking Company approved for this purpose
by the Association.

34. Publication or accounts and reports-

A copy of the last financial statement and of the report of the Auditor,
if any, shall be kept in a conspicuous place in the office of the
Association.

35. Appointment of Auditors-

The Association shall appoint at its General Meeting, an Auditor who

shall audit the accounts of the Association to be prepared by the
Board as hereinbefore provided and shall examine the annual return,
and verify the same, with the accounts relating thereto and shall
either sign the same as found by him to be correct, duly vouched and

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in accordance with law, or specially report to the Association in what
respect he finds it incorrect, un-vouched or not in accordance with
law.

36. Power of Auditor-

The Auditor shall be entitled to call for and examine any papers or
documents belonging to the Association including common expenses
and shall make a special report to the Association upon any matter
connected with the accounts which appears to him to require notice.

37. Seal of the Association-

The Association shall have a common seal which shall be in the

custody of the Secretary, and shall be used only under the authority
of a resolution of the Board of office Bearers and every deed of
instrument to which the seal is affixed shall be attested for or on
behalf of the Association by two members of the Board and the
Secretary or any other person authorized by the Association in that
behalf.

38. ALTERATION TO RULES:

The rules framed herein shall not be altered, amended or

abridged in any manner except at the General Body Meeting of
the Association, wherein a resolution to the effect has been
passed by not less than two – thirds of the members present.

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The Committee shall have the right to frame bye – laws or such
other regulation, as may be necessary for the efficient working
of the Association, provided these are ratified at the next
General Body Meeting of the Association.
These rules supercede all other rules framed to.

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