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NATIONAL GRID CORPORATION OF THE PHILIPPINES

Instructions for Accreditation:

Vendor Accreditation is a process whereby an Applicant's qualifications are evaluated based on the accreditation criteria of National Grid Corporation of the Philippines (NGCP). The process consists of
determining the Applicant's legal existence and its financial, non-financial and technical capabilities.

The interested Applicant is required to:


1. Download and print the Vendor Accreditation Form from NGCP's website: www.ngcp.ph.
2. Submit an application letter addressed to the Supply Chain Management Group Head. (Please use attached template).
3. Fill up the Vendor Accreditation Form and anwer all the questions in English Language. If a particular question does not apply to an Applicant, please put "N/A". Applicant may use additional sheets
to provide required information. All fields in the Vendor Accreditation Form should be typewritten or otherwise filled in BOLD letters with black/blue ink only.

4. Sign each page of the Vendor Accreditation Form and all attached supporting documents. The authorized signatory/ies affirms and acknowledges that the documents submitted are true, correct and
based on authentic records.
5. The accreditation documents shall be submitted and divided into three (3) separate long press folders:
a. Completely filled-out Vendor Accreditation Form, followed by the accreditation documents which shall be arranged according to the order indicated in the accreditation requirements
checklist.
b. Copies of Audited financial statements of the applicant and parent company for the last three years (stamped received by BIR or its equivalent in the country of origin) or Notarized Statement
of Interim Assets and Liabilities for newly-created companies (if applicable).
c. List of Completed & On-going Contracts/Projects/Services (C/P/S) Similar in Nature within the last five (5) years (using the standard template) and technical brochures/catalogues.
6. NGCP's Systems & Standards Division shall notify the Applicant the result of the evaluation thru the issuance of a Certificate of Accreditation or a Letter of Regret.
7. Notwithstanding the Applicant's accreditation, NGCP reserves the right to review its qualification and other relevant information prior and after the submission of its bids. Should such review
uncover any misrepresentation or alteration which constitutes downgrading the substance of its qualification and/or technical proposal, the erring Prospective Bidder shall be disqualified from
obtaining the award of contract or such award shall be cancelled, without prejudice to other sanctions that NGCP shall impose.

Accreditation Requirements:
Note: Only completely filled up Vendor Accreditation form with complete copies of vital documents will be processed.
SET REQUIREMENTS
1. Application Letter addressed to Supply Chain Management Group Head
2. Accomplished Vendor Accreditation Form
3. Company profile (please include Previous Business Name/s, if any)
4. Organizational Chart
5. Photograph and Sketch of Business Address (Head Office/Plant/Warehouse)

Certified True Copies of the following documents:


6. SEC Registration Certificate for Corporation/Partnership or DTI Registration for Single Proprietorship (whichever is applicable)
7. Articles of Incorporation for Partnership or Corporation, including amendments thereto, if any
8. Latest General Information Sheet (GIS) stamped received by SEC (for corporations only)
9. TIN/VAT Certificate of Registration
1st
10. Business Permit for the year
11. Other industry-relevant certifications (latest; i.e. DTI Accreditation, DOLE Registration, etc.)
12. Notarized List of Owned Equipment, Machines, Tools & Vehicles (please indicate the quantity and provide registration or proof of ownership/contract to lease)
13. Authorized and/or Exclusive Distributorship/Dealership (if applicable)
14. Sample Sales Invoice / Service Invoice with BIR Permit No. and TIN No.
15. Sample Official Receipt / Collection Receipt with BIR Permit No. and TIN No.

For Contractors only:


16. Quality, Environment, Health and Safety Certificates
17. PCAB License/s (For Contractors only)
18. Manpower Resources (please indicate the complete name of employees[ln,fn,mn] , position, full/part-time, education/license and years of experience for technical personnel)
19. Copies of Audited financial statements of the applicant and parent company for the last three years (stamped received by BIR or its equivalent in the country of origin) or Notarized Statement of Interim
2nd Assets and Liabilities for newly-created companies (if applicable)
20. Technical Brochures/Catalogues for Product/s offered
21. List of Completed & On-going Contracts/Projects/Services (C/P/S) Similar in Nature within the last five (5) years. (please use below template for your completed & ongoing C/P/S)
a. For Manufacturers/Transmission Line Contractor/Substation Contractor
1. For Transmission Lines, indicate the scope of work, the voltage level, the circuit-km., the number of steel towers and steel poles, etc.
2. For Substation, indicate the scope of work, the voltage level, the number of power circuit breakers, power transformers, associated equipment (disconnect switches, instrument transformers
and surge arresters), other substation equipment, etc.)
3. Three (3) or more Copies of Contracts/Purchase Orders.
4. Three (3) or more Copies of Certificates of Completion/ Acceptance issued by the client.
5. Test Reports (for manufacturers only)
6. Summary list of Supply Records (completed and ongoing)

3rd b. For Maintenance/Repair/Operations Supplier


1. Three (3) or more Copies of Contracts/Purchase Orders.
2. Three (3) or more Copies of Certificates of Completion/ Acceptance issued by the client.
3. In case of major equipment, copies of three (3) Certificates of Satisfactory Operation for at least three (3) years issued by the clients.
Template for the List of Completed & On-going Contracts/Projects/Services (C/P/S) Similar in Nature within the last five (5) years.
Date Contract/Project/
Title of Contract/Project/Service Client Name Date Awarded % Completed
Completed Services Amount (Php)
1.

2.

rev. Acc2017.11v3
Application Letter and Accreditation Form
All supplier information will be treated with strict confidentiality. Page 1 of 3
Vendor Accreditation Form Date Received
(to be filled up by NGCP)

Please fill out the form completely, put "N/A" on blank spaces if not applicable. Please put check mark () on appropriate boxes.
Vendor's General Information
Trade Name:
Business Name:
Business Ownership:
Line of Business: Business Origin:
Category/ies: 1. TAX INFORMATION:
2. Tax type: TIN/Company Registration No.:
3. VAT Inclusive
4. Zero-rated
5. NonVAT Date of Registration:
List of Products and
1. Complete Address
Services
(No.,Bldg Name, Street
(Pls. provide at
2. Address, City, Zip Code):
least 3 supporting
track records):
3. Country: Year Established:

4. Company Email:

5. Website:

6. Telephone:

7. Facsimile:

SEC No./
8.
DTI No. & Validity:
Validity
9. PCAB License No.:
(mm/dd/yy):

10.

Warehouse Address:

Country: Zip Code:

Telephone: Facsimile:

Owner's/Shareholder's Profile
Name (ln, fn, mn) Position Contact Number Email % of Ownership
1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Board Members / Top Officials


Name (ln, fn, mn) Position Contact Number Email
1.

2.

3.

4.

5.

*Authorized Contact Person/s


Name (ln, fn, mn) Position Contact Number Email
Administration/Sales

Finance

Technical

Subsidiary/ies (Please provide a copy of the corporate structure or indicate "N/A" if not applicable.)
Business Name Address Country Contact Number/s
1.

2.

3.

rev. Acc2017.11v3
Application Letter and Accreditation Form
All supplier information will be treated with strict confidentiality. Page 2 of 3
Vendor Accreditation Form Date Received
(to be filled up by NGCP)

Please fill out the form completely, put "N/A" on blank spaces if not applicable. Please put check mark () on appropriate boxes.
For foreign vendors only: Local Representative Office in the Philippines (for supply)
Business Name: Year Established:
Address: No. of Staffs:
Telephone: Contact Person:
Facsimile: Contact Number/s:
Email: PCAB License No:
Website: PCAB Validity:

Applicant Parent Company (if applicable)


*Financial Information Year 1: Year 2: Year 3: Year 1: Year 2: Year 3:

a. Total Assets
b. Total Liabilities
Net Equity
c. Current Assets
d. Inventories
e. Current Liabilities

*Bank Information
Bank & Branch Account Name Account Number Contact Person Contact Number/s
1.
2.

3.

Note: Provide Certificate of Good Credit standing from at least one (1) active major bank.
Insurance Information Insurance Company
Employer's Liability Insurance
All Risk Marine Cargo Insurance (Ocean and Inland)
Contractor's All Risk Insurance
Third Party Liability Insurance
Workmen's Compensation Insurance
*Clients
Major Clientelle Address Contact Person Contact Number Email
1.

2.
3.

This is to certify that the above information is true and correct. I also declare that the owners, managers, supervisors,
marketing, sales & accounting personnel of our company are not related to any employee of NGCP up to the third degree of To be filled up by NGCP.
consanguinity. I am also authorizing National Grid Corporation of the Philippines (NGCP) to validate all claims with concerned
authorities. I also certify that I am authorized by my company to sign this document in its behalf. Reviewed By: Checked By: Approved By:

Signature Over Printed Name Signature Over Printed Name


Authorized Contact Person Manager Date: Date:

AUTHORIZATION
By affixing my signature below, I hereby authorized NGCP to:
a) Collect personal information that can be used to assess the suitability of application for vendor accreditation to National Grid Corporation of the Philippines;
b) Use and disclose personal information to its personnel and/or third party by disseminating data by physical and/or electronic means to conduct:
b.1. Invitations for bidding and official NGCP suppliers’ events
b.2. Product and/or services inquiries
b.3. Reviews related to contracts and performance evaluations
b.4. Continuous improvement with existing internal policies that may affect both consensual parties
c)   Keep and store all necessary data provided in physical and electronic records within NGCP’s secured premises;

d) Handle all collected information with utmost confidentiality and ensures that appropriate standards of privacy practice and security are applied to protect personal information against misuse or
loss.

Signature Over Printed Name Date

rev. Acc2017.11v3
Application Letter and Accreditation Form
All supplier information will be treated with strict confidentiality. Page 3 of 3