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com

42 TOCPA International Conference

13-16 May 2019, Johannesburg, South Africa

2 TIER planning in Action

Christo Wentzel

Centurion Systems part

of the FAAC Group

South Africa
 Christo Wentzel

Studied Electrical Heavy Current T3 @ Vaal

University of Technology
(1991 – 1993)
Worked at ISCOR Vanderbijlpark as Master
Technician (1993 – 1999) Photo
Worked at MaxID Group as Project Manager
(1999 – 2011)
Own Company MyGSM www.mygsm.co.za
(2011 – 2013).
Bought out by Centurion Systems in 2013 Contact

Currently at Centurion Systems Email :

part of FAAC Group as christo.wentzel@centurionsystems.co.za
TOC Project Manager Tel : +27 (0)11 699 2400 Ext 322
(Feb 2013 – Present) Skype: christowentzel

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 What will I talk about ?

• Summary from Previous presentations

• Is there a better / faster way to plan?

• What it looks like, example

• Resource Planning

• Questions

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 Background, where we
came from …

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 Project outlook

tcome s
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om es Target
Outc

P la ns
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Borrowed from : Philip Viljoen

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 Faster method maybe ?

Using a Template?
Saves time
Much easier to plan
Less details and less task logic errors

Lessons learned using templates

Less risk for missing critical steps
Easier to manage
Easier for all to understand

Changes to Template?
Add checklist items for Critical items.
Eg: Stencil for PC Board, PO Received, PR into PO,
Confirm ETA etc etc
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 2 TIER Planning
Methodology

• Managers doing TIER 1 Planning

– This is the HIGH level planning

• From TIER 1 discussions happening to prep Team for what is coming

– Rough estimates from experience

• 2 TIER details filled in by person doing the work

– Person, Worker, Engineer whom is doing the work knows what needs to be done

• Update TIER 1 Planning Template where needed, from lessons learned

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 2-TIER Planning
Methodology

So how does all this talk translate

to in real life?

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 Remember this ?

Who knows what the task logic

looks behind all this?

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 2-TIER planning

• Cleaner look, Correct?

• Easier to understand the logic flow?

• Faster planning?

• Added benefit, easier to manage Scope change.

Topic for next time J
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 2-TIER Tasks Dashboard

QUEUE Tasks

TO DO Tasks

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 2-TIER Tasks Dashboard

QUEUE Tasks

TO DO Tasks

All good, but tasks

required different
execution sequence.

How do we normally
handle it?

Task priority moved

without any intervention
from Project Manager

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 Resource Planning

What do we all want ?

Less Chaos and More control

How do we normally think about resources ?

Person “A” always do a specific task / job ?

Where does this leave you? Single man dependency ?

Different thinking ….

Pool / Group of skill levels

Easy ? NO not at all.

What tool do I use to help me ?

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 Resource Planning
My / Our Tool “Concerto”

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 Resource Planning
Important things

Important things to remember

SMT (Directors) priority list Identify the
- Challenging as all projects are important J Constraint
Multiple projects with shared resources

Resource Groups
Repeat the Exploit the
Process Constraint
Pipeline of Projects
- Priorities alignment

TOC Five focusing steps

Subordinate
Elevate the
all on-
Constraint
Constraints

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 Resource Planning
Inside Concerto

Subordinate Elevate the Repeat the

Identify the Exploit the all on-
Constraint Constraint Constraint Process
Constraints

“Zone lights” busy implementing, using Skype

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 Summary

• Do not try and plan to much details

• As soon as you plan details it is already wrong from experience

• Details lies with the person doing the work. (Ownership)

• 2-TIER provides flexibility

• Daily stand-ups with R&D Team

• Daily OBEYA (LEAN) Principle stand-up with All project members

• Comment from R&D Hardware team last week

- Previously we normally hit target in YEARS, now we discuss missing it by DAYS J

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