Schedule Communication with Cloud-Based Services

Cloud-based services vary in complexity, but they can be as simple as using a

shared doc. This type of tool allows you to collaborate in the moment because you
can see editing happening in real time. Supplement that with chat and video
services to greatly improve communication in a personal and immediate manner.

The quickest and easiest way to work on projects while remote is by using a cloud-
based service like Dropbox. Sharing files with a service like Dropbox helps you
monitor versions and updates anywhere you go. Use Dropbox to store, send and share
large files that are too bulky for email and to promote collaboration through
interactive commentary.

All of the work is easy to organize and progress is easy to track. Nobody has to
hunt through messages or wade through pools of folders to locate the correct files.
Any type of file is readily available and usable no matter what type of computer or
technology the collaborators are using.

It works by creating and using links to files, instead of sending the actual file.
Collaborators can comment on and download the linked file, but your original
document remains unedited. All of your work is accessible, but you still maintain
control.
Schedule & Maintain Communications

In order for remote working to actually work, you need to maintain communication
with your colleagues and boss. To do this, you need to manage your time and
organize effectively. If you’re finding that a challenge, seek out a refresher
course. Your company may provide one, but local libraries are an often-overlooked
resource (they’re also great location to work from remotely).

Set yourself a schedule and follow it. For example, schedule time every morning at
8:30 to call, video chat, or chat online with each colleague to recap the day’s
tasks. At lunch, spend time discussing non-work related issues or office goings-on.
At the end of the day, send a progress report to your team. Every Friday, send a
progress report and recap to your team and your boss—even if it’s not required or
asked for, this sets you apart as an organized and trustworthy employee who knows
the 411 on the project.

Leverage every ounce of technology to keep communication going. Email is a bit

slower than a chat or video call, but it’s still useful. Use it for communication
that doesn’t need an immediate response, or to secure in writing a schedule for
further communication.

Something else to consider: ask open-ended questions. Learning to rephrase your

questions from closed to open creates space for dialogue and interaction—it also
invites new perspectives on everything from the answers you receive to the ways in
which you speak and write.

The difference this can make is staggering. For example, instead of asking “Is the
project completed?” ask “Before we hand this in, what are everyone’s thoughts on
xyz?” You can even practice this at home. Instead of asking your child “Have you
cleaned your room?”—the answer to which has the potential to create anger—ask “Can
you please explain to me why you haven’t finished cleaning your room?”

Be prepared to listen and validate all responses. If a colleague has a better way
to accomplish a task, encourage them to try it. You both gain a reputation for
innovation—and you for listening—which can promote others to ask you for advice.
And as for your kid’s room, the answer could surprise you by leading to great
teachable moments and a healthy conversation.