Statutory Check List

FACTORIES ACT, 1948
SN Particulars Last Date To be completed by Next Date Remarks / Compliance

1 Renewal of Factory License (From - 3) 31st October 15th October 31.10.2006 Sent for
2 Annual Return Form No. 24 (R - 107) 1st February 15th January 15.01.2007 Last 2 years returns are pending
3 Half Yearly Return Under (Form-25) (R-107) 15th July 30th June 15.07.2006
4 Annual Return of Holidays 31st December 15th December 31.12.2006
5 Notice of Accident - Form 21 Immediately on occurrence Immediately on occurrence -
6 Medical Check-up 30th of every month 24th every month Maintained
7 Register of Accident (Form - 29) Maintained Maintained Maintained
8 Return of Accidents Every month Every month 15.04.2006
9 Inspection Book (Form - 31) As and when As and when Ready
10 Health Register Form No. 32 (R-68-T and 102) Maintained Maintained Proposed
11 Register of Compensatory Off (Form - 12) Maintained Maintained
12 Register of Lime washing, Painting etc. (Form - 7) Maintained Maintained Maintained
13 List of stock of chemicals entered and used in the factory
14 Safety and Heallth Policy of the Management To Prepare
Stores - Ashwin Bahopiya
15 First Aid Boxes and its in-charges and training to the Security - Jaypalsinh
employees. Decide the places Yadav Maintained
16 GLWB Contribution - Form No. 1A July / January June / December 07.07.2006
17 Register of - Adult workers (Form - 15) To be update
18 Leave Records (Form - 16) Maintained
19 Wage Slip Maintained
20 Register of OT (From - 13) Maintained
21 Register of Working Environment (Form-37) Maintainance Dept.
22 Stability Certificate (Form - 1A) Every 5 Years
23 Amendment in License (Form - 2) As and when
24 Medical Check-up Regularly Regularly Proposed
25 Certificate of fitness Proposed
26 Notice of period of work for adult workers (Form-14) Displayed
27 Abstract of Factories Act, Form No. 23 Most urgently Displayed
METERNITY BENEFIT ACT

1 Yearly Return Form - L 21.10.2006 01.10.2006 21.10.2006
2 Abstract of Maternity Act (Form - K) Displayed
EMPLOYMENT EXCHANGE ACT(CNV), 1959

15 days before new
1
CNV recruitment
2
Quarterly Return ER - I April, July, October, January
31st January every two
3
Biannual Return ER - II years. 30.11.2006 30.11.2007
PAYMENT OF BONUS ACT, 1965

Register of compensation of allocable surplus - Form A
1
(Sec.26 Rule - 4(a))
Register showing the set-on and set-off of the allocated
2
surplus under sec 15 in Form - B (Sec. 26 Rule - 4(b))
3 Register of Payment of Bonus Form - C (Sec. 26 Rule - 4(c))
4 Annual Return of Bonus Paid (Form - D) Rules 5 With in 30 days of payment
MINUMUM WAGES ACT-1948 & GUJARAT RULES - 1961

1 Muster Roll (Form - 5) Maintained
2 Wage Register (Form - 10) Maintained
3 Overtime Register (Form - 4) Maintained
4 Register of Fines (Form - 3) Maintained
5 Register of Deductions for damage or loss Maintained
6 Register of Advances made to employees Maintained
Supervision over the disbursement of wages made by the
7
contractors Being Done
8 Presence Card Identity Card
9 Inspection Book As and when As and when Ready
10 Annual Return (Form - III - Rule-21(4A)) 1st February 15.01.2006 01.02.2007
Payment is made in front of
11
Proof of Minimum Wages paid by the contractors company's representative
Abstract, Rate of Minimum Wages (Form - XI) and Address of
12
Inspector (Form-XI) Displayed
13 Spread Over time should not be more than 10.5 Hrs. OK
14 Weekly off and its wages Given
15 Desposit of unpaid wages over 3 years To GLWB
THE PAYMENT OF WAGES ACT,1936 & GUJARAT RULES

1 Annual Return (Form-IV Rule(17))
2 Abstract of the Act and Rules (Fkorm-V) Displayed
Notice of wage period, Date of Payment and Name and
4
address of the Inspector appointed under the Act. Displayed
5 Payment of wages Register - Form II-A Maintained
6 Register of Fines (Form - I) Maintained
7 Register of deduction for damages or loss (Form-II)
8 Register of advances made to workers (Form - III)
9 Change of Registration (Form-I) With in one month
PAYMENT OF GRATUITY ACT, 1972

Nomination Form-F to be furnished (Employee on completion
1
of 1 year to make nomination) Rule 6(2) Maintained
2 Inspection Book Maintained
Gratuity Register showing payment made to eligible
3
employees at the time of specification -
4 Compliance of Inspection remarks by the inspector. Done
5 LIC Group Gratuity Yes
Display notice specifying the names of the officer with
6 designation to receive notices on company's behalf. Rule -
4(i) Displayed
7 Display of Abstract Form-U Rule-19 Displayed
8 Notice of openinig Form - A (Rule - 3(1))
9 Notice of Change Form-B (Rule 3(2))
EMPLOYEES PROVIDENT FUNDS AND MISCELLANEOUS PROVISIONS ACT, 1952

1 Statement of New Appointments Form - 9 Within one month of coverage Maintained
2 PF Challans A/c. No. 1, 2, 10, 21, 22 Before 15th of every month Maintained
3 Form - 12A Details of PF deducted and deposited 15th of following month Maintained
4 Statement of workers Joining the service - Form 5 15th of following month Maintained
5 Statement of workers leaving the service - Form 10 15th of following month Maintained
6 Form - 3A, 6A Card 30th April (Yearly) Maintained
At the time of enrolment as
7
Nomination Form - 2 member Maintained
8 PF Inspection Book Maintained
EQUAL REMUNERATION ACT, 1971

1 Muster Roll Maintained
2 Wage Register Maintained
3 Form - D -
APPRENTICESHIP ACT, 1961

Aprentices can be engaged either in the 1st Semester and
1 2nd semester The 1st Feb to 15th April 1st
duration of training is one year Aug. to 15th Oct. Engaged
APP - 1 within 15 days of Registration (In duplicate one copy
2
to be retained by employer) With in 15 days of Registration
15th April (for March) and
3
APP - 2 Half Yearly Return to Dy. Apprenticeship Advisor 15th October (for Sept.)
APP - 3 list of Apprentices (for March / September exam)
4
eligible to appear in Trade Test. With in respective month
5 APP - 4 with in 7 days from engagement of an Apprentice. With in 7 days from engagement of an apprentice.
CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 AND GUJARAT RULES 1972 THERE
UNDER:
1 Registration of organization
When the labours being more than 9 whether license is
2
obtained under section 12(1) ?
Whether the strength labours are as mentioned in the
3
license ?
4 Muster Roll Form No. 16 Maintain Maintain
5 Wage Register Form No. 17 Maintain Maintain
Notice to display section 29(2) (i)
6 Wage Time (ii)
Time & Place for disbursement of wages Display
Payment to be made in presence of company's
7
representative / authorized person and the candidate Being done
8 Wage slip Form - 19/26 - B Maintained
9 Signature of employee on the wage slip Maintained
10 OT register Form - 23 Maintained
Register Form No. 13 showing date of joining & signature of
11
employees. Maintained
12 Employment Card Form No. 14 to employees Maintained
13 Half Yearly return Form - 24 June & December
Display in English & Gujarati 13.1

Rate of wages 13.2
14 Working Hrs. 13.3 Date
of payment 13.4 Name &
address of contractor under Rule - 81 (1)(i) Copy of above
notice to the GLO Display
15 Three copies of above notice to the Principal Employer
16 Loss / Damage Register Form - 20 Maintained
17 Fine Register Form - 21 Maintained
18 Advance Register Form - 22 (up to date) Maintained
19 Abstract to be displayed in English / Gujarati Display
20 First Aid Box at work place Maintained
PRINCIPAL EMPLOYER
Inform Registering Authority regarding changes in the
1
contractors, if any
2 Foem No. 12 - Details of Contractors
3 Certificate under Rule - 73 by the principal Employer
4 Annual Return in Form No. 25 to the Registering Officer 15.02.2007
Whether the contractor has employed 100 or more number of
5
labour Yes
6 Enough number of toilet blocks
7 Washing facilities
8 First Aid Box
9 Rest Room for those staying overnight
Rate of wages Working
Hrs. Date of Payment
10 Name & address of
inspector having jurisdiction
copy of the above notice to the Inspector
EMPLOYEES STATE INSURANCE ACT

1 Challans (Remittance of contributions) 21st of every month 15th of every month
2 At the time of enrolment as

Form - 1 (Regulation 11 & 12) member (with in 10 days)
3 Form - 1(B) Change in family particulars As and when
Covering letter for
4
Form - 3 Return of Declaration Form (Regulation 14) declaration form
With in month of the end of
every contribution period
5 Contribution Period (i)
1st April to 30th September
(ii) 1st October to 31st
Form - 6 Return of Contribution (Regulation 26) March
With in 48 Hrs. in Ordinary
6 Cases and immediately in
Form - 16 Accident Report (Regulation 68) death cases.
NOTICE TO BE DISPLAY
Factories Act
1 Annual Return of Holidays
2 First Aid Boxes and its in-charges and training to the employees.
3 Notice of period of work for adult workers (Form-14)
4 Abstract of Factories Act, Form No. 23
Maternity Benefit Act
5 Abstract of Maternity Act (Form - K)
Minimum Wages Act
Abstract, Rate of Minimum Wages (Form - XI) and Address of Inspector (Form-
6
XI)
Payment of Wages Act
7 Abstract of the Act and Rules (Fkorm-V)
Notice of wage period, Date of Payment and Name and address of the
8
Inspector appointed under the Act.
Payment of Gratuity Act
Display notice specifying the names of the officer with designation to receive
9
notices on company's behalf. Rule - 4(i)
10 Display of Abstract Form-U Rule-19
Contract Laboursection
Notice to display Act 29(2) (i) Wage Time
(ii) Time & Place for disbursement of
11
wages
Payment to be made in presence of company's representative / authorized
12
person and the candidate
Display in English & Gujarati

13 13.1 Rate of wages 13.2 Working
Hrs. 13.3 Date of payment
13.4 Name & address of contractor under
Rule - 81 (1)(i) Copy of above notice to the GLO
14 Abstract to be displayed in English / Gujarati
JANUARY
SN Particulars Submission
1 Quarterly Return ER - I April, July, October, January
2 GLWB Contribution - Form No. 1A July / January
3 Biannual Return ER - II 31st January every two years.
4 Leave Records (Form - 16) With in 15 day after salary process
5 Wage Slip Every Month Before 6 day
6 Register of OT (From - 13) Every Month Before 1st day
7 Notice of period of work for adult workers (Form-14) Every Month Before 1st day
8 Muster Roll (Form - 5) Daily work
9 Wage Register (Form - 10) Every Month Before 6 day
10 Overtime Register (Form - 4) Every Month Before 6 day
11 Register of Fines (Form - 3) Every Month Before 6 day
12 Register of Deductions for damage or loss Every Month Before 6 day
13 Register of Advances made to employees Every Month Before 6 day
14 Form - 12A Details of PF deducted and deposited 15th of following month
15 Statement of workers Joining the service - Form 5 15th of following month
16 Statement of workers leaving the service - Form 10 15th of following month
17 Form - D Every Month Before 6 day
18 Challans (Remittance of contributions)(In four copy) 21st of every month
19 Challans (In four copy) 21st of every month
20 Professional Tax Challans (In four copy) 21st of every month
21 Notice of Holiday & Weekly Off Every Month Before 1st day
FEBRUARY
1 Annual Return (Form - III - Rule-21(4A)) 1st February
2 Annual Return in Form No. 25 to the Registering Officer
MARCH
APRIL
15th April (for March) and
1
APP - 2 Half Yearly Return to Dy. Apprenticeship Advisor 15th October (for Sept.)
Aprentices can be engaged either in the 1st Semester and 2nd 1st Feb to 15th April 1st
3
semester The duration of training is one year Aug. to 15th Oct.
4 Form - 3A, 6A Card 30th April (Yearly)
MAY
1 Form No. 6 -Return of contribution 15-May
JUNE
JULY
2 Half Yearly Return Under (Form-25) (R-107) 15th July
AUGUST
SEPTEMBER
19 Mediclim Data for onroll employee Before expiry of policy
20 Personnel Accident Policy data for onroll staff Before expiry of policy
21 Workman Compensation Data for onroll employee Before expiry of policy
OCTOBER
Aprentices can be engaged either in the 1st Semester and 2nd 1st Feb to 15th April 1st Aug. to
2
semester. The duration of training is one year 15th Oct.
4 Yearly Return Form - L 21.10.2006
5 Renewal of Factory License (From - 3) 31st October
22 Challans (Remittance of contributions) (In Four copy) 21st of every month
23 Challans (In Four copy) 21st of every month
24 Professional Tax Challans (In Four copy) 21st of every month
NOVEMBER
With in month of the end of every
1 contribution period Contribution
Period (i) 1st April to 30th September (ii)
Form - 6 Return of Contribution (Regulation 26) 1st October to 31st March
DECEMBER
1 Annual Return of Holidays 31st December
20 Group Gratuity data for LIC Desember Ending
21 E.D.L.I Data for LIC Desember Ending
1st day of Joining
Nomination Form-F to be furnished (Employee on completion of
1
1 year to make nomination) Rule 6(2)
2
Nomination Form - 2 At the time of enrolment as member
At the time of enrolment as member
3
Form - 1 (Regulation 11 & 12) (with in 10 days)
4 Form - 3 Return of Declaration Form (Regulation 14) Covering letter for declaration form
Display on Notice Board

1 Abstract of Factories Act, Form No. 23 Most urgently
3 Abstract, Rate of Minimum Wages (Form - XI) and Address of
Inspector (Form-XI)
4 Abstract of the Act and Rules (Form-V)

Every Month submission & maintain
1 Medical Check-up 30th of every month
2 Leave Records (Form - 16)
3 Wage Slip
4 Register of OT (From - 13)
6 Muster Roll (Form - 5)
7 Wage Register (Form - 10)
8 Overtime Register (Form - 4)
9 Register of Fines (Form - 3)
10 Register of Deductions for damage or loss
11 Register of Advances made to employees
12 Presence Card
16 Form - D
17 Challans (Remittance of contributions) 21st of every month
18 Payment of wages Register - Form II-A
19 Register of Fines (Form - I)
24 Medical Check-up Regularly

1 CNV 15 days before new recruitment
With in 48 Hrs. in Ordinary Cases
6
Form - 16 Accident Report (Regulation 68) and immediately in death cases.
SN Particulars Last Date
2 Return of Accidents Every month
5 Notice of Accident - Form 21 Immediately on occurrence
7 Register of Accident (Form - 29) Maintained
9 Inspection Book (Form - 31) As and when
10 Health Register Form No. 32 (R-68-T and 102) Maintained
11 Register of Compensatory Off (Form - 12) Maintained
12 Register of Lime washing, Painting etc. (Form - 7) Maintained
15
First Aid Boxes and its in-charges and training to the employees. Decide the places
17 Register of - Adult workers (Form - 15)
21 Register of Working Environment (Form-37)
25 Certificate of fitness

Register of compensation of allocable surplus - Form A (Sec.26
1
Rule - 4(a))
Register showing the set-on and set-off of the allocated surplus
2
under sec 15 in Form - B (Sec. 26 Rule - 4(b))

Supervision over the disbursement of wages made by the
7
contractors
9 Inspection Book As and when
11
Proof of Minimum Wages paid by the contractors

13 Spread Over time should not be more than 10.5 Hrs.
14 Weekly off and its wages
15 Desposit of unpaid wages over 3 years

Notice of wage period, Date of Payment and Name and address
4
of the Inspector appointed under the Act.

2 Inspection Book
Gratuity Register showing payment made to eligible employees
3
at the time of specification
4 Compliance of Inspection remarks by the inspector.
5 LIC Group Gratuity
6 Display notice specifying the names of the officer with

designation to receive notices on company's behalf. Rule - 4(i)
SN
Particulars Last Date
1
Statement of New Appointments Form - 9 Within one month of coverage
PF Challans A/c. No. 1, 2, 10, 21, 22 Before 15th of every month

8 PF Inspection Book

1 Muster Roll
2 Wage Register

APP - 1 within 15 days of Registration (In duplicate one copy to
2
be retained by employer) With in 15 days of Registration
APP - 3 list of Apprentices (for March / September exam) eligible
4
to appear in Trade Test. With in respective month
5 APP - 4 with in 7 days from engagement of an Apprentice. With in 7 days from engagement of an

When the labours being more than 9 whether license is obtained
2
under section 12(1) ?
3
Whether the strength labours are as mentioned in the license ?
4 Muster Roll Form No. 16
5 Wage Register Form No. 17
Notice to display section 29(2) (i)
6 Wage Time (ii)
Time & Place for disbursement of wages
Payment to be made in presence of company's representative /
7
authorized person and the candidate
8 Wage slip Form - 19/26 - B
9 Signature of employee on the wage slip
10 OT register Form - 23
11
employees.
12 Employment Card Form No. 14 to employees
Display in English & Gujarati 13.1 Rate

14 of wages 13.2 Working Hrs.
13.3 Date of payment
13.4 Name & address of contractor
under Rule - 81 (1)(i) Copy of above notice to the GLO
16 Loss / Damage Register Form - 20
17 Fine Register Form - 21
18 Advance Register Form - 22 (up to date)
20 First Aid Box at work place

Inform Registering Authority regarding changes in the
1
contractors, if any
Whether the contractor has employed 100 or more number of
5
labour
8 First Aid Box
Rate of wages Working Hrs.
Date of Payment
10 Name & address of inspector having
jurisdiction copy of the above
notice to the Inspector

ACT
CNV Act
F.A. Act
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M.W act
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PF. Act
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M.W act
Con. Lab.Act
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M.W act
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Con. Lab.Act
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Bonus act
P.W.ACT
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M.W act
M.W act
M.W act
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M.W act
M.W act
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PF. Act
PF. Act
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P.W.ACT
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F.A. Act
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P.W.ACT
ESI ACT
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App. Act
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Con. Lab.Act
JANUARY
SN Particulars Submission ACT
1 Quarterly Return ER - I April, July, October, January CNV Act
2 GLWB Contribution - Form No. 1A July / January F.A. Act
3 Biannual Return ER - II 31st January every two years. CNV Act
FEBRUARY
1 Annual Return (Form - III - Rule-21(4A)) 1st February M.W act
2 Annual Return in Form No. 25 to the Registering Officer Con. Lab.A
APRIL
15th April (for March) and 15th October
1
APP - 2 Half Yearly Return to Dy. Apprenticeship Advisor (for Sept.) App. Act
3
semester The duration of training is one year 15th Oct. App. Act
4 Form - 3A, 6A Card 30th April (Yearly) PF Act
MAY
1 Form No. 6 -Return of contribution 15-May ESI
JUNE
1 Half Yearly return Form - 24 June & December Con. Lab.A
JULY
1 GLWB Contribution - Form No. 1A July / January F.A. Act
2 Half Yearly Return Under (Form-25) (R-107) 15th July F.A. Act
OCTOBER
2
semester. The duration of training is one year 15th Oct. App. Act
4 Yearly Return Form - L 21.10.2006 meter. Act
5 Renewal of Factory License (From - 3) 31st October F.A. Act
6 Register of Payment of Bonus Form - C (Sec. 26 Rule - 4(c)) Bonus act
7 Annual Return (Form-IV Rule(17)) P.W.ACT
NOVEMBER
With in month of the end of every
1 contribution period Contribution Period
(i) 1st April to 30th September
Form - 6 Return of Contribution (Regulation 26) (ii) 1st October to 31st March ESI ACT
2 Annual Return of Bonus Paid (Form - D) Rules 5 With in 30 days of payment Bonus act
DECEMBER
1 Annual Return of Holidays 31st December F.A. Act
2 Half Yearly return Form - 24 June & December Con. Lab.A
1st day of Joining

Nomination Form-F to be furnished (Employee on completion of 1
1
year to make nomination) Rule 6(2) Gra. Act
2 Nomination Form - 2 At the time of enrolment as member PF Act
At the time of enrolment as member
3
Form - 1 (Regulation 11 & 12) (with in 10 days) ESI ACT
4 Form - 3 Return of Declaration Form (Regulation 14) Covering letter for declaration form ESI ACT

1 Abstract of Factories Act, Form No. 23 Most urgently F.A. Act
2 Abstract of Maternity Act (Form - K) meter. Act
3 Abstract, Rate of Minimum Wages (Form - XI) and Address of

Inspector (Form-XI) M.W act
4 Abstract of the Act and Rules (Form-V) P.W.ACT
5 Display of Abstract Form-U Rule-19 Gra. Act
6 Abstract to be displayed in English / Gujarati Con. Lab.A
1 Stability Certificate (Form - 1A) Every 5 Years F.A. Act

Every Month submission & maintain
1 Medical Check-up 30th of every month F.A. Act
2 Leave Records (Form - 16) F.A. Act
3 Wage Slip F.A. Act
4 Register of OT (From - 13) F.A. Act
5 Notice of period of work for adult workers (Form-14) F.A. Act
6 Muster Roll (Form - 5) M.W act
7 Wage Register (Form - 10) M.W act
8 Overtime Register (Form - 4) M.W act
9 Register of Fines (Form - 3) M.W act
10 Register of Deductions for damage or loss M.W act
11 Register of Advances made to employees M.W act
12 Presence Card M.W act
13 Form - 12A Details of PF deducted and deposited 15th of following month PF. Act
14 Statement of workers Joining the service - Form 5 15th of following month PF. Act
15 Statement of workers leaving the service - Form 10 15th of following month PF. Act
16 Form - D EQUAL REMU
17 Challans (Remittance of contributions) 21st of every month
18 Payment of wages Register - Form II-A P.W.ACT
19 Register of Fines (Form - I) P.W.ACT
20 Register of deduction for damages or loss (Form-II) P.W.ACT
21 Register of advances made to workers (Form - III) P.W.ACT
24 Medical Check-up Regularly F.A. Act
23 Amendment in License (Form - 2) As and when F.A. Act

1 CNV 15 days before new recruitment CNV Act
9 Change of Registration (Form-I) With in one month P.W.ACT
3 Form - 1(B) Change in family particulars As and when ESI ACT
With in 48 Hrs. in Ordinary Cases and
6
Form - 16 Accident Report (Regulation 68) immediately in death cases. ESI ACT
2 Return of Accidents Every month F.A. Act
5 Notice of Accident - Form 21 Immediately on occurrence F.A. Act
7 Register of Accident (Form - 29) Maintained F.A. Act
9 Inspection Book (Form - 31) As and when F.A. Act
10 Health Register Form No. 32 (R-68-T and 102) Maintained F.A. Act
11 Register of Compensatory Off (Form - 12) Maintained F.A. Act
12 Register of Lime washing, Painting etc. (Form - 7) Maintained F.A. Act
13 List of stock of chemicals entered and used in the factory F.A. Act
14 Safety and Heallth Policy of the Management To Prepare F.A. Act
15
First Aid Boxes and its in-charges and training to the employees. Decide the places F.A. Act
17 Register of - Adult workers (Form - 15) F.A. Act
21 Register of Working Environment (Form-37) F.A. Act
25 Certificate of fitness F.A. Act

Register of compensation of allocable surplus - Form A (Sec.26 Rule
1
- 4(a)) Bonus act
Register showing the set-on and set-off of the allocated surplus under
2
sec 15 in Form - B (Sec. 26 Rule - 4(b)) Bonus act
7
Supervision over the disbursement of wages made by the contractors M.W act
9 Inspection Book As and when M.W act
11
Proof of Minimum Wages paid by the contractors M.W act

13 Spread Over time should not be more than 10.5 Hrs. M.W act
14 Weekly off and its wages M.W act
15 Desposit of unpaid wages over 3 years M.W act

Notice of wage period, Date of Payment and Name and address of
4
the Inspector appointed under the Act. P.W.ACT

2 Inspection Book Gra. Act
Gratuity Register showing payment made to eligible employees at the
3
time of specification Gra. Act
4 Compliance of Inspection remarks by the inspector. Gra. Act
5 LIC Group Gratuity Gra. Act
Display notice specifying the names of the officer with designation to
6
receive notices on company's behalf. Rule - 4(i) Gra. Act
8 Notice of openinig Form - A (Rule - 3(1)) Gra. Act
9 Notice of Change Form-B (Rule 3(2)) Gra. Act
Gra. Act
SN
Particulars Last Date Gra. Act
1
Statement of New Appointments Form - 9 Within one month of coverage Gra. Act
PF Challans A/c. No. 1, 2, 10, 21, 22 Before 15th of every month Gra. Act
8 PF Inspection Book Gra. Act

1 Muster Roll EQUAL REMUNERATION ACT, 1971
2 Wage Register EQUAL REMUNERATION ACT, 1972
APP - 1 within 15 days of Registration (In duplicate one copy to be
2
retained by employer) With in 15 days of Registration App. Act
APP - 3 list of Apprentices (for March / September exam) eligible to
4
appear in Trade Test. With in respective month App. Act
5 APP - 4 with in 7 days from engagement of an Apprentice. With in 7 days from engagement of an apApp. Act

When the labours being more than 9 whether license is obtained
2
under section 12(1) ? Con. Lab.Act
3 Whether the strength labours are as mentioned in the license ? Con. Lab.Act
4 Muster Roll Form No. 16 Con. Lab.Act
5 Wage Register Form No. 17 Con. Lab.Act
Notice to display section 29(2) (i) Wage
6 Time (ii) Time & Place
for disbursement of wages Con. Lab.Act
Payment to be made in presence of company's representative /
7
authorized person and the candidate Con. Lab.Act
8 Wage slip Form - 19/26 - B Con. Lab.Act
9 Signature of employee on the wage slip Con. Lab.Act
10 OT register Form - 23 Con. Lab.Act
11
employees. Con. Lab.Act
12 Employment Card Form No. 14 to employees Con. Lab.Act
Display in English & Gujarati 13.1 Rate of

14 wages 13.2 Working Hrs.
13.3 Date of payment
13.4 Name & address of contractor under Rule - 81
(1)(i) Copy of above notice to the GLO Con. Lab.Act
15 Three copies of above notice to the Principal Employer Con. Lab.Act
16 Loss / Damage Register Form - 20 Con. Lab.Act
17 Fine Register Form - 21 Con. Lab.Act
18 Advance Register Form - 22 (up to date) Con. Lab.Act
20 First Aid Box at work place Con. Lab.Act

Inform Registering Authority regarding changes in the contractors, if
1
any Con. Lab.Act
2 Foem No. 12 - Details of Contractors Con. Lab.Act
3 Certificate under Rule - 73 by the principal Employer Con. Lab.Act
5
Whether the contractor has employed 100 or more number of labour Con. Lab.Act
6 Enough number of toilet blocks Con. Lab.Act
7 Washing facilities Con. Lab.Act
8 First Aid Box Con. Lab.Act
9 Rest Room for those staying overnight Con. Lab.Act
Rate of wages Working Hrs.
10 Date of Payment
Name & address of inspector having jurisdiction
copy of the above notice to the Inspector Con. Lab.Act

JANUARY
LAST DATE
January
1-Jan
31-Jan
FEBRUARY
1-Feb
15-Feb
APRIL
15-Apr
April,
15-Apr
30-Apr
MAY
15-May
JUNE
June
JULY
01-07
15-Jul
OCTOBER
October
15-Oct
October
21-Oct
31-Oct
31-Oct
31-Oct
NOVEMBER
30-11
30-Nov
DECEMBER
31-Dec
December
1st day of Joining
1st day of joining

1st day of joining
1st day of joining

1st day of joining

display
display
display
display
display
display
every 5 year
very Month submission & maintain
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
every month
regularty
when it require
when it require
when it require
when it require
when it require
every month
Bonus act
Bonus act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
Con. Lab.Act
2 Annual Return Form No. 24 (R - 107) 1st February
3 Half Yearly Return Under (Form-25) (R-107) 15th July
1 Renewal of Factory License (From - 3) 31st October
4 Annual Return of Holidays 31st December
FACTORIES ACT, 1948
SN Particulars Last Date Next Date
5 Notice of Accident - Form 21 Immediately on occurrenc -
6 Medical Check-up 30th of every month
7 Register of Accident (Form - 29) Maintained
8 Return of Accidents Every month
9 Inspection Book (Form - 31) As and when
10 Health Register Form No. 32 (R-68-T and 102) Maintained
11 Register of Compensatory Off (Form - 12) Maintained
12 Register of Lime washing, Painting etc. (Form - 7Maintained
15
First Aid Boxes and its in-charges and training
to the employees. Decide the places
17 Register of - Adult workers (Form - 15)
18 Leave Records (Form - 16)
19 Wage Slip
20 Register of OT (From - 13)
21 Register of Working Environment (Form-37)
24 Medical Check-up Regularly
25 Certificate of fitness
27 Abstract of Factories Act, Form No. 23 Most urgently
METERNITY BENEFIT ACT

1 Yearly Return Form - L
EMPLOYMENT EXCHANGE ACT(CNV), 1959

15 days before new
1
CNV recruitment
April, July, October,
2
Quarterly Return ER - I January
31st January every two
3
Biannual Return ER - II years.
PAYMENT OF BONUS ACT, 1965

Register of compensation of allocable surplus -
1
Form A (Sec.26 Rule - 4(a))
Register showing the set-on and set-off of the
2 allocated surplus under sec 15 in Form - B
(Sec. 26 Rule - 4(b))
MINUMUM WAGES ACT-1948 & GUJARAT RULES - 1961

1 Muster Roll (Form - 5)
2 Wage Register (Form - 10)
3 Overtime Register (Form - 4)
4 Register of Fines (Form - 3)
5 Register of Deductions for damage or loss
6 Register of Advances made to employees
Supervision over the disbursement of wages
7
made by the contractors
8 Presence Card
9 Inspection Book As and when
10 Annual Return (Form - III - Rule-21(4A)) 1st February 01.02.2007
11
Proof of Minimum Wages paid by the contractors
Abstract, Rate of Minimum Wages (Form - XI)
12
and Address of Inspector (Form-XI)
13 Spread Over time should not be more than 10.5 Hrs.
14 Weekly off and its wages
15 Desposit of unpaid wages over 3 years
THE PAYMENT OF WAGES ACT,1936 & GUJARAT RULES

2 Abstract of the Act and Rules (Fkorm-V)
Notice of wage period, Date of Payment and
4 Name and address of the Inspector appointed
under the Act.
5 Payment of wages Register - Form II-A
6 Register of Fines (Form - I)
PAYMENT OF GRATUITY ACT, 1972

Nomination Form-F to be furnished (Employee
1 on completion of 1 year to make nomination)
Rule 6(2)
2 Inspection Book
3 Gratuity Register showing payment made to

eligible employees at the time of specification
4 Compliance of Inspection remarks by the inspector.
5 LIC Group Gratuity
Display notice specifying the names of the
6 officer with designation to receive notices on
company's behalf. Rule - 4(i)
0
A
N
D
EMPLOYEES PROVIDENT FUNDS AND MISCELLANEOUS P
GSN Particulars Last Date Next Date
U1 Statement of New Appointments Form - 9 Within one month of coverage
J23 PF Challans A/c. No. 1, 2, 10, 21, 22 Before 15th of every month
Form - 12A Details of PF deducted and deposite 15th of following month
A4 Statement of workers Joining the service - Form 15th of following month
R5 Statement of workers leaving the service - Form 15th of following month
6 Form - 3A, 6A Card 30th April (Yearly)
A At the time of enrolment
7
T Nomination Form - 2 as member
R8 PF Inspection Book
U
LSN Particulars Last Date Next Date
E1 Muster Roll
Wage Register
S23 Form - D
1
9
APPRENTICESHIP ACT, 1961
7SN Particulars
Aprentices can be engaged either in the 1st Last Date Next Date
21 Semester and 2nd semester

The duration of training is 1st Feb to 15th April
T one year 1st Aug. to 15th Oct.
H2
APP - 1 within 15 days of Registration (In
E duplicate one copy to be retained by employer) With in 15 days of Registration
R
E3 APP - 2 Half Yearly Return to Dy. Apprenticeship 15th April (for March) and
15th October (for Sept.)
U APP - 3 list of Apprentices (for March /
N4 September
Test.
exam) eligible to appear in Trade
With in respective month
D5 APP - 4 with in 7 days from engagement of an ApWith in 7 days from engagement of an apprentic
E
R
:
When the labours being more than 9 whether
2
license is obtained under section 12(1) ?
Whether the strength labours are as mentioned
3
in the license ?
4 Muster Roll Form No. 16
5 Wage
NoticeRegister Form
to display No. 29(2)
section 17
(i) Wage Time
6 (ii) Time & Place for
disbursement of wages
Payment to be made in presence of company's
7 representative / authorized person and the
candidate
8 Wage slip Form - 19/26 - B
9 Signature of employee on the wage slip
10 OT register Form - 23
Register Form No. 13 showing date of joining &
11
signature of employees.
12 Employment Card Form No. 14 to employees
Display in English & Gujarati

13.1 Rate of wages
13.2 Working Hrs.
14 13.3 Date of payment
13.4 Name &
address of contractor under Rule - 81 (1)(i)
Copy of above notice to the GLO
16 Loss / Damage Register Form - 20
17 Fine Register Form - 21
18 Advance Register Form - 22 (up to date)
20 First Aid Box at work place
PRINCIPAL EMPLOYER

Inform Registering Authority regarding changes
1
in the contractors, if any
4 Annual Return in Form No. 25 to the Registering Officer
Whether the contractor has employed 100 or
5
more number of labour
8 First Aid Box
Rate of wages
Working Hrs.
10 Date of Payment
Name & address of inspector having
jurisdiction
copy of the above notice to the Inspector
EMPLOYEES STATE INSURANCE ACT

1 Challans (Remittance of contributions) 21st of every month every month
At the time of enrolment
2 as member (with in 10
Form - 1 (Regulation 11 & 12) days)
Covering letter for
4
Form - 3 Return of Declaration Form (Regulation declaration form
With in month of the end

of every contribution
5
period Contribution
Period (i) 1st April to
30th September
Form - 6 Return of Contribution (Regulation 26) (ii) 1st October to 31st March
With in 48 Hrs. in
6 Ordinary Cases and
immediately in death
Form - 16 Accident Report (Regulation 68) cases.
yearly 15-Jan
half year 15-Jul
yearly 31-Oct
yearly 31-Dec
when it happen
AT RULES - 1961
GUJARAT RULES
MISCELLANEOUS PROVISIONS ACT, 1952
rom engagement of an apprentice.

every month

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FACTORIES ACT, 1948

SN Particulars Last Date To be completed by Next Date Remarks / Compliance

METERNITY BENEFIT ACT

EMPLOYMENT EXCHANGE ACT(CNV), 1959

PAYMENT OF BONUS ACT, 1965

MINUMUM WAGES ACT-1948 & GUJARAT RULES - 1961

THE PAYMENT OF WAGES ACT,1936 & GUJARAT RULES

PAYMENT OF GRATUITY ACT, 1972

EMPLOYEES PROVIDENT FUNDS AND MISCELLANEOUS PROVISIONS ACT, 1952

EQUAL REMUNERATION ACT, 1971

APPRENTICESHIP ACT, 1961

Display in English & Gujarati 13.1

EMPLOYEES STATE INSURANCE ACT

2 At the time of enrolment as

Display in English & Gujarati

Display on Notice Board

1 Stability Certificate (Form - 1A) Every 5 Years

24 Medical Check-up Regularly

SN Particulars Last Date

SN Particulars Last Date

SN Particulars Last Date

Proof of Minimum Wages paid by the contractors

SN Particulars Last Date

SN Particulars Last Date

6 Display notice specifying the names of the officer with

Particulars Last Date

PF Challans A/c. No. 1, 2, 10, 21, 22 Before 15th of every month

SN Particulars Last Date

SN Particulars Last Date

SN Particulars Last Date

Display in English & Gujarati 13.1 Rate

SN Particulars Last Date

SN Particulars Last Date

EQUAL REMUNERATION ACT, 1971

1st day of Joining

Display on Notice Board

3 Abstract, Rate of Minimum Wages (Form - XI) and Address of

1 Stability Certificate (Form - 1A) Every 5 Years F.A. Act

24 Medical Check-up Regularly F.A. Act

23 Amendment in License (Form - 2) As and when F.A. Act

SN Particulars Last Date

SN Particulars Last Date

SN Particulars Last Date

Proof of Minimum Wages paid by the contractors M.W act

SN Particulars Last Date

SN Particulars Last Date

Particulars Last Date Gra. Act

SN Particulars Last Date

SN Particulars Last Date

Display in English & Gujarati 13.1 Rate of

SN Particulars Last Date

SN Particulars Last Date

1st day of Joining

1st day of joining

1st day of joining

Display on Notice Board

METERNITY BENEFIT ACT

EMPLOYMENT EXCHANGE ACT(CNV), 1959

PAYMENT OF BONUS ACT, 1965

MINUMUM WAGES ACT-1948 & GUJARAT RULES - 1961

THE PAYMENT OF WAGES ACT,1936 & GUJARAT RULES

PAYMENT OF GRATUITY ACT, 1972

3 Gratuity Register showing payment made to

21 Semester and 2nd semester