CONSTITUTION

OF

1. NAME

The name of the club shall be JMA295 (hereinafter referred to as the Club) and shall be governed
in terms of this Constitution, rules and regulations as laid down herein.
2. ADDRESS OF THE CLUB

3. DEFINITIONS

In this Constitution, unless the context otherwise indicates:

(a) Club means the `club duly constituted in terms of this constitution;
(b) Member means a member as defined in paragraph 8 of this constitution and as listed in
Annexure “A’” of this Constitution;
(c) Day means a calendar day;
(d) Notice means by ordinary post to the last address of the member provided to the secretary
and notice shall be deemed to have been given two days after the date on which notice is
posted.

4. LEGAL PERSONALITY

4.1 The Club shall continue in existence notwithstanding changes in the composition of its
membership or office- bearers.
4.2 Any person ceasing to be a member of the Club shall have no interest in or claim to any
assets of the Club and shall not be entitled to a refund at all.

5. OBJECTIVES

5.1 To raise capital for future projects/ business opportunities which will be beneficial for club
members

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 6. ASSETS OF THE CLUB AND NON-PROFIT OBJECTIVE

6.1 The club shall conduct its financial affairs through a banking account, details of which will
be provided to members when joining the Club;
6.2 No members shall have any personal claim on the income or property of the club or make
any profit out of his or her membership, save where such member is also a duly-appointed
and salaried employee of the club;
6.3 Any member must declare any personal interest in any contract entered or business
undertaken by the club.

7. MEMBERSHIP OF THE CLUB

7.1 Any person who subscribes to the objectives of this club and was a member of the JM Ntsime
high school A2 class of 1995 and who agrees to this constitution, rules and regulations may
apply for membership of this club;
7.2 An application for membership shall be submitted to the Secretary, who shall table the
application at the next meeting of the committee;
7.3 The committee shall decide whether to accept such application or decline.

8. SUBSCRIPTIONS

8.1 Monthly subscription payable by all members of the Club may be fixed and varied by the
Committee;
8.2 All subscriptions levied shall be subject to the approval of the Club at the AGM;
8.3 Any member who fails to pay the subscription fee in full or to settle any other debt due to
the Club within the time period set by the committee shall be regarded as not being in good
standing and shall cease to enjoy the right of membership of the Club. Any claims for refund
will not be entertained by the Club.
8.4 The deadline for subscriptions is 7th day of every month. In case where new members are
unable to adhere to the deadline, leadership can make a ruling to accommodate them.

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 9. CORPORATE IDENTITY

9.1 All official communications of the club shall be done on stipulated templates provided by
Marketing and Communication Committee.

10. FINANCIAL YEAR

The financial year of the Club is last day of February current year .to the last day of February
following year

11. RULES & REGULATIONS

11.1 Members of the club shall abide by all rules

11.2 The committee may make further rules for the club as it deems to be in the interest of the
better conduct of the affairs and management of the club.
11.3 Any rules made by the committee shall not be inconsistent with this Constitution.

12. CONDUCT/DISCIPLINE

12.1 No member is allowed to conduct themselves in a manner or do anything that will bring
the name of the Club into disrepute;
12.2 Any member who is found to have done any act in either 12.1 shall be disciplined by the
committee and depending on the seriousness of the offence, may be expelled summarily.

13. MEMBERS OF THE LEADERSHIP COMMITTEE

13.1 The committee shall consist of the following members:

(a) Chairperson
(b) Vice Chairperson
(c) Secretary General (SG)
(d) Deputy Secretary General
(e) Treasurer
(f) Logistics/Events Co-ordinator
(g) Deputy Logistics/ Events Co-ordinator

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 13.2 Any vacancy on the Leadership Committee may be filled at a meeting of the Club or by
co-option;
13.3 All the positions on the Leadership Committee are honorary, unless payment is expressly
approved in advance by a General meeting.
13.4 The roles and responsibilities of each committee member are outlined in annexure “B”

13.5 Sub Committees on logistics and events coordinating, marketing and communications
shall be established to make recommendations to the leadership committee. The
Chairperson, Vice chairperson and Secretary General shall not be members of this sub
committees. Recommendations made by sub committees shall be discussed and
endorsed during leadership committee meetings.

14. TERM OF OFFICE OF LEADERSHIP COMMITTEE MEMBERS

14.1 The committee shall serve until the completion of the next 2nd year AGM
14.2 Term of office for the leadership is only 2 years and cannot be re-elected the 3rd term.
14.3 Any person shall cease to be a Committee member if:

(a) that member ceases to be a member of the Cub;

(b) that member is excluded or suspended from the Club;
(c) the member tenders a resignation in writing and such resignation is accepted by
the committee;
(d) the member misses three consecutive committee meetings without advancing
good cause and/or without giving notice of such non-attendance to the SG and,
after having received written notice from the Secretary, misses a further meeting.
15. FUNCTIONS OF THE COMMITTEE

15.1 To convene meetings of the Club;

15.2 To deal with urgent matters;
15.3 To create and constitute such sub-committees as may be necessary for the better running
of the affairs of the Club, which shall make recommendations and report directly to the
committee;
15.4 To open such accounts as are necessary for the better conducting of the financial affairs
of the Club and to nominate the members who are permitted to draw upon such accounts;
15.5 To make, amend and suspend rules and regulations for the Club subject;
15.6 To recommend the annual subscription, payable by members of the Club;
15.7 To maintain discipline within the Club;
15.8 To promote and market the club;
15.9 To manage and raise funds for the club;
15.10 To develop, review and promote the constitution and ensure adherence by members of
the club;

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 16. GENERAL MEETINGS OF THE CLUB

16.1 AGM’S & Special general meetings

(a) A General Meeting of the Club may either be the Annual General Meeting or a Special
General Meeting
(b) All meetings shall be well advertised at least fourteen days before meeting (either by email,
SMS or WhatsApp or any method preferred by the club)
(c) A Special General Meeting shall be convened at the written request of at least quorum of
the members of the club or by the committee
(d) All meetings of the Club shall be presided by the Chairperson or the Deputy Chairperson
of the club, in their absence all powers and duties shall devolve on the General Secretary
and if also absent, the said power and duties shall devolve on a member elected by the
remaining members of the meeting, during such absence. The presiding officer at any
meeting shall have both a deliberative and a casting vote.

16.2. Quorum for the general meetings

(a) The quorum for a meeting shall be 25% of the members of the club in good standing;
(b) In the absence of the required quorum at any meeting, the meeting shall be adjourned
(c) Notice shall be given to all the members of the club of the date of the and time on which
the meeting shall be reconvened, which shall not be less than seven days and not more
than 21 days after the meeting at which quorum was not reached. When the meeting
reconvenes, it shall conduct all business which was on the agenda for the initial date
regardless of the existence or not of quorum.

16.3 Voting at general meetings

(a) Only members of the club may vote at any General Meeting of the club;
(b) Voting shall be by a show of hands or, if the meeting so decides, by ballot or by an
electronic voting system
(c) No voting may be effected by proxy;
(d) Except where otherwise stated, in this Constitution all matters determined by vote shall be
decided by a majority of those present.

16.4 AGM

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 (a) An Annual General Meeting of the Club shall be held each year and not more than
eighteen months shall elapse between such meetings;
(b) The committee for the ensuing year shall be elected using a voting system and the voting
results shall be communicated at the AGM;
(c) At every AGM, the Chairperson’s report on the Club’s activities over the past year and the
Treasurer’s report on the financial state of the club shall be presented;
(d) Any motions submitted to the Secretary by not later than two days prior to the meeting
shall be considered.

17. DISSOLUTION OF THE CLUB

17.1 Should the JM A2 be unable to achieve the objectives for which it was formed, the
committee shall call a general meeting for the sole purpose of deciding whether to continue
with the club;
17.2 At least 14 days’ notice of such meeting shall be given, and the notice shall state the
purpose of the meeting;
17.3 At such meeting a decision may be taken by two thirds of those present to dissolve the
club;
17.4 Should such a decision be taken, the meeting shall appoint a receiver, who may not be a
member of JM A2, to wind up the affairs of the club;
17.5 Once the receiver has finalised the winding up of the club, it shall cease to exist. Any asset
remaining after all the club’s liabilities have been met must be transferred to another non-
profit organisation having similar objectives.

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