Project management plan

Introduction

Australian institute of project management(AIPM) can be considered as one of the biggest

institute for the development of professional project management in Australia. It is

professional institution which presents the Project Management Interests as a profession

across several sectors as well as disciplines. A project management plan provides an

overview in the form of a formal document which includes the different phases involved

during the course of the project. These phases would include initiation, plan, execution,

monitor and review and close.

Objectives

The aim and objective of this report is the preparation of a project management plan for the

purpose of successfully delivering the project and in the AIPM national conference. This

PMP significantly communicate the intentions for an effective control and planning

framework.

AIPM has five statements of purpose:

 Proactively draw in, support and develop enrolment: AIPM intend to perceive the

differing needs of their individuals, and create chances for success achievement

through interaction and development.

 Guarantee AIPM has the best national and universal competency based guidelines and

appraisal program.: AIPM attempts to give propelled learning and improvement

chances to individuals and the venture management segment.

 Improve and bolster great expert practice.: aim to help great task the executives

practice through research, development and thought administration.

 Advance and impart the values of management of task.: AIPM advances the

estimation of the profession concerned with management of task to key partners and

the more extensive network.

  Be monetarily reasonable and practical.: They intend to deliver a relevant profile for

mitigating the risk; upheld and drew in board and gatherings; unmistakably

characterized and enunciated vital and business arranging; inside IT ability; and a

solid and upbeat culture of staff.

Project success criteria

The success criteria of a project include the models by which the venture will be made a

decision toward the conclusion to choose whether or not it has been effective in accordance

with the stakeholders (Joslin & Muller 2016). For the current project the:

 Project board meeting were held on monthly basis

 Entire project audits were carried out in accordance with the project completion

timetable.

 All timesheet was completed in accordance with the deadlines.

Measurement of success criteria

The success criteria measurement was carried out based on the following terminologies:

 Scheduling: the project completion schedule was duly build in consideration with the

team and the sponsors. The team was always determined to meet the schedule

structure.

 Scope: included the ideas and the list of features which ought to be done within the

given timeline.

 Budgeting: included the measurement of the total amount of money spent while

carrying out the project scope.

 Stakeholder satisfaction: the team and the stakeholders were essentially taken care of
 Project governance and project roles

This section will describe the key individuals responsible for the project governance. The

guidelines are provided to the project manager and other team members for communication

and the changes to be made in communication processes if required. The role of the team

members is vital as they are the part of project and will actively participate in the

communication process (Muller, 2017). The agenda of the project is distributed by the project

manager among the team members for proper understanding to meet the agenda.

Project resources

The resources involved with the project include individuals, team members, capital and the

material required (Lock, 2018). The team management is often a complex part of the project.

Each individual’s skillset is examined and the tasks for project completion are allotted. The

capital is discussed with the sponsors and the team and finalized. Required equipment,

software and hardware like technical infrastructure are approved and finalized. The use of

already existing assets is done wherever required. This type of resource is particularly

important to avoid the major issues.

Stakeholders involved

According to the project plan and its subsidiary management plan, the project manager has

general experts and obligations to supervise and execute the project. The project team will

include staff from code collection, quality control/affirmation collection, professional

portfolio collection and test collection. The project manager will use all assets to perform the

project arrangement. Certain backup executive plans would undergo evaluation and approval

is carried out by project support. All subsidy options are also provided by project support.

Any designation of an approved expert for the project manager should be recorded as a hard

copy and marked by project support and project manager (Linares et. al., 2017).
 Project approach

Effectiveness and practicality within the management of project has its underlying

foundations in simplicity. Keeping a thing basic makes it more obvious for most stakeholders

to give prerequisites in basic terms, especially to the project teams, they can set clear desires.

Task stakeholders can gauge venture achievement regarding benefits it conveys. The changes

may be proposed by the stakeholders, the project manager or any project team member.

However, the submission for request for changes is done to the project manager for

evaluation. If the project manager believes that the change is worth to be implemented, he

will send the request of change to project sponsor and change control for acceptance. When

the change documents are approved, the project manager shall implement these changes in

the related project documents. The changes will then be communicated to all the stakeholders

of the project. Based on change feedbacks from the stakeholders and the inputs by the project

manager, the project sponsor has the responsibility for final acceptance of the project scope

and deliverables

Risk identification

A Risk Management Plan for the venture ought to be incorporated. A potential risk is

whatever could possibly influence the effective project completion. The board, risks related

to technical framework and the contractual related are recognized and evaluated for the

likelihood of the risk occurrence, the expense to address if the hazard happens, the effect of

the hazard on the venture, and the aversion and moderation exercises.

The project team will detect, rank and score various risks based on a methodological process

defined by the management. Every member will have to make efforts in order to detect the

risks before they become critical for the project. A mitigation strategy will be followed by the

project manager and team members to avoid and minimize the risks. Few risk managers have
been appointed for this project and any potential risk will be communicated by the project

manager to the risk managers. It is thus the responsibility of the risk managers to minimize

the risk and make bi-weekly risk reports that must be presented before the stakeholders in the

meetings. After the project is completed, the project manager will analyse the risks of the

project and the project management process that has been adopted to minimize and mitigate

the risks (de Carvalho et. al., 2015). Based on this analysis, the project manager will give

recommendations for future improvements to manage the risks and these will be documented.

It will be useful as a lesson for the knowledge base.

Procurement activity management

The project manager is responsible to have an insight in to all project activities. He is also

responsible for managing these activities in depth. Project manager can approve any expense

related to the project within the range of AUD 50,000. However, the project sponsors are

contacted for any amount exceeding this (Fleming, 2019). There is Negligible requirement of

procurement for this particular project. However, in any case it is required, the Project

Manager shall work with the project team members to determine and manage the

procurement of items and services required for completion of project. At this point, the

project manager will ensure that these acquisitions are evaluated by the Program

Management Office (PMO) and presented to the agreement and collection gathering.

Project estimation

Task estimation is a procedure that happens all through the arrangement procedure. With

characterized task terms, the group recognizes what's in store and what is anticipated from

them. Incorrect assessments can result in an expansion in the free for all dimension of a task.

The free for all raises as supporter’s scramble for more cash, and additionally the specialized
staff scrambles to finish a venture in an unreasonable time allotment. Regularly, the final

product is compromising, extreme additional time, and a disappointed client.

According to Lock (2018), the estimation procedure is unpredictable on the grounds that

action term is influenced by various factors that must be managed simultaneously in the

arranging stage. A portion of these factors incorporate staff accessibility, the expertise

dimension of the individual allotted to the assignment, unforeseen occasions, proficiency of

work time, and slip-ups and misconceptions during the improvement of the undertaking plan

(Kerzner & Kerzner, 2017).

Project milestone achievement

In order to estimate the milestone dates for the project and other concerned parameters, there

is a procedural activity which makes the project work simple as well as organised and thus

reduces the effort. These steps include:

 Documentation: Total pages expected in the record times minutes per page.

 Proposals: number of proposition to be assessed times normal number of pages’ times

individual hours per page.

 Requirements: number of useful details, or number of specialized particulars times

individual hours per necessity to produce and audit.

 Tests: number of client tests, string tests, stress tests, times individual hours per test.

 Training: number of individuals to be prepared occasions long periods of preparing in

addition to arrangement and coordination.

 Meetings: number of gatherings times individuals included occasions length of

gatherings. Make certain and incorporate travel time and planning time.

 Configuration Management: assessed hours out of each week to incorporate

untouched for change control board, archiving changes, issues and forms, finishing
 investigation, and refreshing all related documents. Can run from .5 to 5% of

complete spending plan.

 Quality Assurance: number of audits times individual long stretches of survey time.

Incorporate all included work force in your evaluations.

Evaluating and utilizing these systems will improve the exactness of the appraisals and

improve the correspondences between the arranging group, the Steering Committee and the

partners. As per AIPM, this National Conference is the greatest yearly venture the executives

meeting in Australia and it offers the open door for task supervisors and those working in the

undertaking the executives field to share aptitudes, learning and experience and system with

companions. There are a few systems that help task length estimation. The most widely

recognized procedure depends on the chronicled involvement of a comparative extent of

work recently performed. Gathered and documented verifiable venture information are

utilized effectively by numerous associations to accomplish quality execution on task

conveyances. The total budget and cost planned for organizing this conference is nearly one

and half million AUD. The beginning of this task consists of some chances of utilizing an

efficient opening event in accordance with the desired deliverables. The conference is

scheduled to be organised on 20-22 October 2019, from 9 AM to 5 PM in which around 500

delegation members, 10-50 exhibitor and guest speakers are expected to attend and

participate in this risk management conference. The dates for all such key decision are as

follows:

Milestone Description Date

Collection of All requirements must be determined as per 28/06/19

requirements planning to meet the base design.

Design of process The functionality and theoretical design. 15/07/19

 Implementation of design The prototype after the coding is completed for the 15/08/19

software.

Risk analysis and Testing To check the functioning of and correct the errors 10/09/19

detected.

Conference organization The formal organization of conference officially. 20/10/19

Budgeting

Budget and cost estimation is one such parameter which is crucial to be planned before the

implementation of any process. Spending appraisals are refined in the arranging procedure

until they are baselined at task start-up. Planning fills in as a control component where

genuine expenses can be contrasted with the planned expenses. The financial backing is

regularly the most significant parameter in the execution of the venture. At the point when a

timetable starts to slip, cost is relatively influenced. At the point when undertaking costs start

to heighten, return to the task intend to decide if extension, spending plan, or timetable needs

changing.

Task Budgeted Cost Comments

Planning AUD200,000 Inputs from every team

member to gather

requirements for project

planning

Design AUD150,000 The conceptual design of the

project includes working

from all the project team

members.
Implementation AUD135,000 The all work hours that is

utilized by the programmers

for coding to produce Smart

Voice

Testing AUD150,000 Testing is necessary to check

the validity of idea.

Transition and Closure AUD125,000 The transition phase involves

working hours of every team

member and after that the

closure of project.
 References

Australian institute of planning and management (2019). Retrieved from

https://www.aipm.com.au/resources/industry-resources

de Carvalho, M. M., Patah, L. A., & de Souza Bido, D. (2015). Project management and its

effects on project success: Cross-country and cross-industry comparisons. International

Journal of Project Management, 33(7), 1509-1522.

Fleming, Q. W. (2019, January). Project procurement management: contracting,

subcontracting, teaming. Project Management Institute.

Joslin, R., & Müller, R. (2016). The relationship between project governance and project

success. International Journal of Project Management, 34(4), 613-626.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,

scheduling, and controlling. John Wiley & Sons.

Linares, J., Melendez, K., Flores, L., & Dávila, A. (2017, October). Project Portfolio

Management in Small Context in Software Industry: A Systematic Literature Review.

In International Conference on Software Process Improvement(pp. 45-60). Springer, Cham.

Lock, D. (2018). The essentials of project management. Routledge.

Lock, Dennis. The essentials of project management. Routledge, 2018.

Muller, R. (2017). Project governance. Routledge.