FACILITATING FACTORS

1. Close coordination among RPMT staff – The hired engineer,

financial analyst and admin assistant are lodged in the Office of
ARDA making the communication and rapport in the team better,
at the same time allowing quicker decision-making and response
by the RPMT Chair for any concern that arises.
2. Strong support from Regional Leadership – RD and ARDs,
especially ARDA as RPM, are always expressing strong support to
the Project and request other staff that may be concerned to
prioritize the processing of any request from the RPMT in
consideration of the special nature of the Project especially in
procurement and finance.
3. Scope of the Project – Having only one center in the region, it is
easier to package the items for procurement especially for
infrastructure. This also lessens the burden of documentation
required for preparation and monitoring by the RPMT.
Project Management Elements:

I. Defined Life Cycle & Milestones

1. Deliverables are identified and written

- The Regional Project Manager discussed and firmed up deliverables as
agreed in RPMT Meetings, in consultation with the Regional EXECOM,
and cascades these directives to the RPMO and Center staff for
appropriate action. RPMO Secretariat closely monitors and follows up
the progress, completion and submission of these deliverables, and
reports to the project team and NPMO/OUSC.

2. Milestones are identified and written

- The RPMO monitored the progress of infra sub-projects through the
use of monitoring board and report where targets and actuals were
consolidated on a weekly basis. Meanwhile, procurement and
implementation for both infra and non-infra components were closely
monitored through the report templates from the NPMO/OUSC, having
the Regional Project Manager frequently requesting for huddles on
updates.

3. Customers/Suppliers identified and agreed to

- With joint efforts of the RPMO, Center and Procurement Section,
market scanning and canvassing to potential contractors, service
provider and suppliers were made possible, making the procurement
process smoother.
HINDERING FACTORS:

1. Geographical location of the Center – Considering the distance of

the Center from the Regional Office, coordination to staff on site
and conduct of monitoring are challenging. Also, the number of
suppliers/ contractors/ service providers available and willing to
participate on bidding and quoting activities in the locality is very
limited, given the government documentary requirements and
payment terms.
2. Availability of required signatories – Due to other tasks and
commitments of some signatories, signing and approval of certain
documents for further action have been hampered.
3. Relocation of residents – As required prior construction, the
residents of the center must be relocated to a safe and sound
space where they can continue their day-to-day activities. This
entails the need for occupancy permit, water connection,
electricity and sewerage.
4. Availability of storage space – Relative to the purchase of non-
infrastructure items such as furniture and fixtures, machinery and
equipment, semi-expendables and supplies, the provision for
storage of said items is very much needed to assure their good
condition upon use. Because most of the covered areas in the
Center are under construction. Procurement and delivery of the
items are delayed.
5. Inclement weather conditions – Effects of inclement weather in
times of typhoon/monsoon have resulted to work suspensions
that delay the achievement of accomplishments required.